Latrobe Leisure Morwell COVIDSafe Plan - January 2021
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DocuSign Envelope ID: 731D6DC4-C386-4A99-93FB-3E642FAC2979
Latrobe Leisure Morwell
COVIDSafe Plan
January 2021DocuSign Envelope ID: 731D6DC4-C386-4A99-93FB-3E642FAC2979
Latrobe Leisure Morwell COVIDSafe Plan | Page 2
Business name: Latrobe City Council
Site location: Latrobe Leisure Morwell
Contact person: Tania Vermeulen
Contact person phone: 0427 338 362
Date prepared: 6 January 2021
Guidance Action to mitigate the introduction and spread of COVID-19
Hygiene
• Hand sanitiser available at:
o building entry point
o entry to fitness room
o entry to stadium
o in the gym
o staff office
Provide and promote hand sanitiser o staff room
stations for use on entering building o meeting room
and other locations in the worksite • Hand washing facilities are located in the toilets with a constant supply of
and ensure adequate supplies of hand soap and paper towel. Soap and paper towel is also available in the
hand soap and paper towels are staff kitchen.
available for staff.
• Instructions on hand hygiene have been distributed to employees on
multiple occasions from March 2020 onwards. These include:
o information in our COVID Guidebook
o posters on sheets
o reminders in emails
NOTE: Employees are encouraged to access our COVID Guidebook and
information sheets on our Intranet
Where possible: enhance airflow by
opening windows and adjusting air • Meeting Room, Staff Room and Office space keep doors open where possible.
conditioning.
• The Victorian Government has relaxed the requirements to wear masks
and then increased again when outbreaks have occurred. All employees
In areas or workplaces where it is must wear face masks if current government rules indicate this while at
required, ensure all staff wear a work unless they come under one of the limited exceptions.
face covering and/or required PPE, • When requirement to wear masks is not a government rule, employees
unless a lawful exception applies. who wish to continue wearing masks will be supported to do so.
Ensure adequate face coverings and
PPE are available to staff that do • All employees have access to disposable and cloth reusable face masks
to wear while at work.
not have their own.
• Leaders across the organisation have been provided with information on
how to request new supplies as required.DocuSign Envelope ID: 731D6DC4-C386-4A99-93FB-3E642FAC2979
Latrobe Leisure Morwell COVIDSafe Plan | Page 3
Guidance Action to mitigate the introduction and spread of COVID-19
• Information on face coverings have been distributed to employees
Provide training to staff on the including:
correct use and disposal of face o information in our COVID Guidebook
coverings and PPE, and on good o Face Mask Instruction document
hygiene practices and slowing the o Face Mask FAQ
spread of coronavirus (COVID-19).
NOTE: Employees are encouraged to access our COVID Guidebook and
information sheets on our Intranet at any time.
• Alcohol wipes are used for shared surfaces.
• Leadership team and admin support have their own mobile phone and
computer.
• Other staff use their personal mobile phone.
• Shared computers for other staff for the times they need to use them.
Replace high-touch communal
Alcohol wipes are available to wipe down before and after use.
items with alternatives.
• Signs are placed at shared computers advising “clean work station”.
• Single serve coffee and sugar sachets are provided along with disposable
stirrers. Our COVID Guidebook recommends employees provide their own
crockery and cutlery.
• Where possible lids have been removed from bins.
Guidance Action to mitigate the introduction and spread of COVID-19
Cleaning
Increase environmental cleaning
(including between changes of • Alcohol wipes are provided for personal cleaning.
staff), ensure high touch surfaces • A cleaner and/or onsite staff perform a clean of high touch surfaces
are cleaned and disinfected including toilets twice each day.
regularly (at least twice daily).
Ensure adequate supplies of
• There is an adequate supply of cleaning goods on hand at all times with
cleaning products, including
careful monitoring to ensure availability.
detergent and disinfectant.
Guidance Action to mitigate the introduction and spread of COVID-19
Physical distancing and limiting workplace attendance
Establish a system to screen • If employees present to work symptoms of illness or develop these
employees and visitors before during the day they are sent home. No employee is to be in the workplace
accessing the workplace. Employers when they have any symptoms of illness.
cannot require employees to work • Visitors (eg contractors) are not to attend our services if displaying signs
when unwell. of illness.DocuSign Envelope ID: 731D6DC4-C386-4A99-93FB-3E642FAC2979
Latrobe Leisure Morwell COVIDSafe Plan | Page 4
Guidance Action to mitigate the introduction and spread of COVID-19
Configure communal work areas so • Rooms have been measured to determine the number of people who can
that there is no more than one be present based on density rules. Signage on doors to meeting rooms
worker per four square meters of indicates the number allowed to access and excess chairs have been
enclosed workspace. Also consider removed.
installing screens or barriers. • Customer serving areas have perspex screens (‘sneeze guards’) in place.
Use floor markings to provide • Staff are using different office spaces throughout the building.
minimum physical distancing guides
between workstations or areas that • Physical distancing floor stickers are located throughout the building to
are likely to create a congregation of remind employees and visitors to maintain physical distance between
staff. each other.
Modify the alignment of
workstations so that employees do • Desks do not face each other.
not face one another.
• Varied times of starting and finishing for employees working out of the
Minimise the build-up of employees building preventing any access issues.
waiting to enter and exit the
workplace. • Floor stickers are spaced 1.5m apart to advise customers where to
queue when entering the building and lining up.
• Physical distancing rules have been shared with teams via a number of
formats such as:
Provide training to staff on physical o information in our COVID Guidebook
distancing expectations while o information sheets
working and socialising (e.g. during o posters
lunchbreaks). o reminders in emails
NOTE: Employees are encouraged to access our COVID Guidebook and
information sheets on our Intranet at any time
• Physical distancing is maintained between couriers and employees.
Review delivery protocols to limit • Where possible auto sign to receive is used or contactless delivery drop
contact between delivery drivers and off.
staff. • Where this is not possible, pens are not shared and hand hygiene is
followed after interactions.
Where relevant, ensure clear and • Signage is displayed on the front door notifying the public of the number
visible signage in areas that are of people who can be present.
open to the general public that
specifies maximum occupancy of • Signage is present at each different area for the centre to advise how
that space, as determined by density many are able to be present at a time. This signage will be updated if
rules restrictions are changed.DocuSign Envelope ID: 731D6DC4-C386-4A99-93FB-3E642FAC2979
Latrobe Leisure Morwell COVIDSafe Plan | Page 5
Guidance Action to ensure effective record keeping
Record keeping
Establish a process to record the
attendance of customers, clients, • All employee’s will be recorded via the roster as to when they are in the
visitors and workplace inspectors, facility
delivery drivers. This information • All contractors will sign in via the contractors book
will assist employers to identify • All patrons will sign in via the QR code
close contacts.
Provide guidance to staff on the • Employees are advised on a regular basis of the requirement to submit
effective use of the workplace OHS hazards, near misses and incidents in our electronic OHS management
reporting system (where available). system.
Guidance Action to prepare for your response
Preparing your response to a suspected or confirmed COVID-19 case
Prepare or update your business
• All business units at Latrobe City Council have business continuity plans
continuity plan to consider the
(BCP) These BCPs were reviewed in March at the beginning of the
impacts of an outbreak and
pandemic outbreak in Australia.
potential closure of the workplace.
Prepare to assist DHHS with • Latrobe City Council has a COVID-19 & Contagious Disease Response
contact tracing and providing staff Procedure that details the response that will be taken following a
and visitor records to support confirmed case of COVID-19 in our workplace. This includes the needs to
contact tracing. establish possible close contacts as soon as possible.
Prepare to undertake cleaning and • Latrobe City Council has a COVID-19 & Contagious Disease Response
disinfection at your business Procedure that details the response that will be taken following a
premises. Assess whether the confirmed case of COVID-19 in our workplace. This includes the need to
workplace or parts of the workplace engage a cleaning contractor to perform a deep clean of the facility based
must be closed. on the directions provided by DHHS.
• Latrobe City Council has a COVID-19 & Contagious Disease Response
Prepare for how you will manage a Procedure that details the response that will be taken following a
suspected or confirmed case in an confirmed case of COVID-19 in our workplace. This includes actions
employee during work hours. required if someone is suspected of or has a confirmed case of COVID-19
while in our facilities during work hours.
• Latrobe City Council has a COVID-19 & Contagious Disease Response
Procedure that details the response that will be taken following a
Prepare to notify workforce and site confirmed case of COVID-19 in our workplace. This includes the need to
visitors of a confirmed or suspected close the building and notify relevant employees to go home and isolate
case. until further notice.
• The Latrobe City Council Communications team has prepared draft
correspondence to be issued in various formats as required.
• Latrobe City Council has a COVID-19 & Contagious Disease Response
Prepare to immediately notify
Procedure that details the response that will be taken following a
WorkSafe Victoria on 13 23 60 if
confirmed case of COVID-19 in our workplace. This includes the need to
you have a confirmed COVID-19
notify WorkSafe Victoria immediately if we have a confirmed case of
case at your workplace.
COVID-19 in our workplace.DocuSign Envelope ID: 731D6DC4-C386-4A99-93FB-3E642FAC2979
Latrobe Leisure Morwell COVIDSafe Plan | Page 6
Guidance Action to prepare for your response
Confirm that your workplace can • If we have had a confirmed case of COVID-19 in our workplace it will be
safely re-open and workers can closed and deep cleaned by contracted cleaners. The workplace will not
return to work. reopen until DHHS notify us that it is safe to do so.
I acknowledgement I understand my responsibilities and have implemented this COVIDSafe plan in
the workplace.
Signed:
Name: Stacey Jennings
06 January 2021
Date:
More information
For the latest advice, information and resources go to www.dhhs.vic.gov.au/coronavirus
The Coronavirus Help Line 1800 675 398 operates 24 hours a day, seven days a week. If you require
translating or interpreting services, call 131 450.
If you have any queries in relation to Coronavirus please email COVID-19@latrobe.vic.gov.au.
Employee Assistance Provider - Converge International 1300 687 327.You can also read
