Summer Camp Handbook 2021 - Township of Perth East

Summer Camp
  Handbook
    2021

Welcome!
          Welcome to the Perth East Summer Camp!

This handbook provides you with all the information you need
to know for camp; staff, daily camp activities, polices and
procedures, payment and refunds.

Perth East Recreation and Community Services is committed to
providing a positive recreation experience for all participants in
a safe and inclusive environment. To achieve this goal we have
the RZone Policy in place. More information on page 4.

                    Respect for yourself
                     Respect for others
               Responsibility for your actions

           Staff Contact Information
   For any information regarding Summer Camp, please
    contact the Recreation & Community Development
                     Coordinator at
    pharrington@pertheast.ca or 519-595-8375 ext. 325

                             1.

Commitment to Children
The Township of Perth East is committed to providing a safe, inclusive
and quality Summer Camp for participants. Our program is designed
to provide children with a variety of fun experiences that promote a
healthy, active lifestyle. We will ensure that our staff will provide an
environment that promotes healthy child development at all times.

Program environments for children will be:
   Secure and Safe
   Caring
   Stimulating
   Accessible
   Considerate of person space and special needs
   Welcoming to all cultures and abilities

Program activities for children will:
   Encourage co-operation, friendship and fun
   Provide children with opportunities for input, involvement and
   choice
   Provide opportunities for active participation and reflection
   Incorporate varied learning and development stages

Camp leaders will:
   Ensure all children are treated with respect, honesty and trust
   Employ positive behavior management methods
   Consistently model appropriate behavior
   The supervisor will continually evaluate the program and the staff's
   leadership to reflect the changing needs of the camp and make
   improvements as needed.
                                     2.

COVID-19 Procedures
Drop Off and Pick Up
   Drop off and pick up of participants will occur outside of program settings and will
   support physical distancing and cohorts. Drop off and pick up times will be
   scheduled and set out to parents the week before.

Screening
   All individuals, including participants and staff will required to complete screening
   daily before entrance into the facility. Screening will be completed online. Entry will
   be denied to any individual who cannot answer yes to the following questions:
        I am not experiencing any symptoms of illness such as cough, shortness of
        breath or difficulty breathing, fever, chills, muscle pain, headache, sore throat,
        or new loss of taste or smell.
        I have not travelled outside of Canada in the last 14 day.
        I have not been exposed to anyone with a suspected and/or confirmed case of
        COVID-19.
        I have not been diagnosed with COVID-19 and not yet cleared as non-
        contagious by local public health authorities.
        I am not living with anyone currently experiencing and new or worsening
        COVID-19 Symptoms and/or awaiting test results after experiencing symptoms.
   A daily record of participants and staff will be kept in order to facilitate contact
   tracing in the event of a confirmed COVID-19 case or outbreak.

Suspected Case of COVID-19
   Participants who develop symptoms while in camp will be separated from others
   and moved to an isolated area until they are picked up.
   Environmental sanitization of the space and items used by the participant will be
   conducted once the participant has been picked up.
   Symptomatic camp participants and staff will be referred for testing.
   The Township will consider a single, symptomatic, laboratory confirmed case of
   COVID-19 as a confirmed COVID-19 outbreak in consultation with the Huron Perth
   Health Unit.
   Camp participants and staff who have been exposed to a confirmed case of COVID-
   19 will be excluded from the program setting for 14 days.
                                           3.

COVID-19 Procedures Continued
Face Coverings
   All participants attending the Summer Camp are required to wear at a
   minimum a 3-ply face covering.
   All Camp Staff will be wearing a medical mask and face shield.

Personal Hygiene
   Camp staff will encourage frequent, proper hand hygiene, including
   incorporating additional hand hygiene opportunities into the daily
   schedule.

Physical Distancing Guidelines
   Program participants will be divided into cohorts of no more than 10
   individuals who will remain together for the duration of the program.
   Camp staff will be assigned to the same cohort each day.

   Camp activities will be set-up in a way to encourage physical distancing of
   at least 2m between camp participants and staff.

Equipment and Materials
   All toys and equipment used during camp will be made of materials that
   can be cleaned and sanitized. Whenever possible, equipment will not be
   shared between cohorts.

   Any shared equipment will be sanitized between uses.

   Single-use materials will be allocated on an individual basis and disposed
   of at the end of each day.

   Frequently touched surfaces will be cleaning and sanitized at least twice a
   day.

                                    4.

What to wear to camp:

Participants are to wear comfortable clothing suitable for being active. Suitable
outdoor clothing is to be worn for outdoor activities or travelling to activity
destinations. Depending on the weather please dress
participants accordingly. Running shoes are required for indoor play.

What to bring to camp:
 Lunch and Snacks
     Participants are to bring their own lunch each day.
     Participants are encouraged to bring healthy snacks for our two nutrition
     breaks thorough out the day.
 Water Bottle
     It is important to bring a refillable water bottle daily as participants will be
     doing many active activities throughout the day.
 Running shoes
     Running shoes are required for indoor activities.
     Participants may leave running shoes at their spot for the duration of the
     week.

What not to bring to camp:

   Food containing nuts
   Toys
   Electronics
   Money
                                       5.

R Zone Policy
 What is RZone?
 The RZone is a zero tolerance policy that applies to all Township of
 Perth East facilities and programs.

 The RZone enforces zero tolerance of violence, vandalism, and
 inappropriate behavior.

 Zero Tolerance
 There will be no hitting, kicking, shoving, spitting, stealing or damage
 of another person or their property while at camp. If this occurs,
 parents will be contacts and participants will not be welcomed back
 at camp.

 General Rules of Camp
1. Hands and feet must be kept to yourself at all times. No body contact
  will be tolerated.
2. Speak to others the way you would want them to speak to you.
3. Be respectful to leaders and other participants. Inappropriate
  comments or behavior will not be tolerated.
4. Stay in activity areas at all times, leaders must be notified if you are
  leaving for any reason. A buddy system is in place for leaving program
  area.

                                     6.

R Zone Policy
Participant Expectations
The Township of Perth East holds a high value of participation among our
programs to ensure we provide a safe, secure and healthy environment for all
participants. We require all participants to participate fully in our programs,
follow our Behaviour Management Guidelines and bring all necessary items
required to participate in our planned programs.

The Township of Perth East follows a 3-Step Action Plan for all Perth East
Programs offered. Staff will keep detailed incident reports, participation forms,
and/or logs of incidents as they occur and communicate with
Parents/Guardians. Staff will inform parents/guardians of the participant's
behaviour if it disrupts the program (fighting, bullying, swearing, stealing, hitting
and general misbehaviour.) Staff will work with the participant and
Parent/Guardian for positive behaviour outcomes during the communication
stage.

When a participant does not follow the behavior guidelines as communicated, we
will take the following action steps.
Step 1: Verbal Acknowledgement
Step 2: Written Acknowledgment
Step 3: Dismissal/Termination of Program

***All participant situations will be assessed on an individual basis and may
warrant immediate dismissal of program at the discretion of the Program
Supervisor. There will be no refund of fees for this day.***

                                        7.

Registration &
        Payment
Registration is available in
        two ways:
1) Registering Online
   Registering online is easy! Create an account and add all your family
   members.
   Select the program you would like and complete all the required fields.
   Payment online requires credit card payment.
   For assistance with registration check out
   pertheast.ca/programregistration or contact the Recreation Coordinator
   at 519-595-8375 ext. 325.

2) Register in Person at the Perth East Recreation Complex during the
hours of 8:30am-4:30pm.
   Please call before coming to ensure a staff is available to assist with
   registration.
   Payment can be in form of cash, cheque, debit, or credit.

Refund Policy
   Refunds will not be issued to the withdrawal of the Summer Camp.
   Registered days are considered paid days and cannot be switched
   for alternate days after registration.
   Withdrawal requests from the program must be made directly to
   the Recreation Manager and will only be determined based on
   medical and/or family emergencies.
   If the program is cancelled by the Recreation Department, a full
   refund will be issued.
                                   8.

Forms & Releases
Photo Release
Photos may be taken of your camper or of the general camp scene. It is
important to read the photo release section online when you register. Photos
are used for many purposes such as on our online website and for
promotion. If you do not want photos taken of your participant please state
this at the time of registering.

Off Site Activities
The Summer Camp may leave the Perth East Recreation Complex to
walk to a variety of destinations. These destinations will be sent out to
parents before the camp starts and will be scheduled throughout the
week.

Drop off/Pick Up Guardians
For the safety of our campers, parents/guardians are required to sign in their
participants when they arrive in the morning and when they pick them up
after the program. If parents would like the participants to sign themselves in
and out the Safe Arrival Form must be filled out and on file for staff. Please
contact the Recreation Coordinator for this form. Guardians dropping or
picking up participants must be listed during registration. Only those listed
will be able to sign participants in and out.

Allergies & Medication
For the safety of your participant please ensure staff are well aware of any
allergies or medication your participant may have. This information can be
listed on your online registration account.

                                     9.