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FAITH • LEADERSHIP • SCHOLARSHIP • HONOR • SERVICE
“Re-Opening Smart and Safe”
2020 - 2021 Calendar & Parent/Student Handbook
Saint John’s Catholic Preparatory School
3989 Buckeystown Pike, P. O. Box 909
Buckeystown, MD 21717
301-662-4210 | FAX: 301-892-6877
www.saintjohnsprep.orgDear Saint John’s Community, Welcome to the 2020-2021 school year! As we embark on what is to be an unprecedented and atypical school year, Saint John’s remains committed to it’s mission to prepare students to be leaders with good hearts and discerning spirits as they pursue truth, academic excellence and service to humanity. Please review this entire parent/student handbook. While the general academic and student life policies and expectations are no different than any other school year, there have been some adjustments and modifications made to ensure a smart and safe re-opening in this time of the Covid-19 pandemic. These specifics are outlined in the school’s re-opening plan that was distributed in July, and can be accessed on the school website at https://www.saintjohnsprep.org/about-sjcp/reopening-plan. Within this handbook, any section/topic that is marked with an asterisk (*) indicates that there have been temporary modifications in order for the school to re-open as safe as possible this fall. Clarification can be found in the re-opening plan, summer communication from the school, or by reaching out directly to the front office at any point throughout the year. Agreement to the contents of this handbook includes the understanding that the school re-opening plan for this school year has been read and will be adhered to until otherwise stated by the school administration. Wishing you a happy and safe school year. God Bless, Will Knotek Principal
ADMINISTRATION AND STAFF
Dr. Thomas Powell – President Ms. Sue Swensen – Website / Database Administrator
Ms. Kathy Crosby – Executive Assistant to the President Mr. Joe Jancuk – Director of Technology
Mr. Will Knotek – Principal Mrs. Paulette Anders – School Counselor / College Counselor
Mrs. Jill Seaman – Assistant Principal for Academic Affairs Mrs. Julie Hoehn – School Counselor
Mr. Peter Strickland – Director of Athletics Mrs. Diana Seymour – School Counseling Administrative Assistant
Mrs. Laurie Orlowski – Chief Financial Officer / Human Resources Mrs. Barbara Miller – Receptionist / Attendance
Mrs. Lisa White – Bookkeeper Mrs. Linda Petrie – Registrar and Administrative Assistant
Mrs. Kelly Weeks –Director of Enrollment Management Mrs. Amy Foss – Director of Facilities
Mrs. Nancy Fay – Director of Advancement Mrs. Janet Ryczko – Director of Seton Program
Ms. Kara Phoubandith – Enrollment / Advancement Specialist Mrs. Emily Whittington – Athletics Assistant
FACULTY
Mrs. Judy Ballenger – Publications Dr. Bernard Mambo – French
Mrs. Susan Belmar – Math Ms. Maddie McConnell – Social Studies
Mrs. Sarah Blackburn-English Mr. Phill Mees – Social Studies
Mrs. Ann Coughlin - Math Mrs. Bernadette Miller- Art
Mrs. Christine Bruce – Theology Ms. Dawn Miller – Theology / Campus Ministry
Mr. Fred Bubbers – English Mr. Brian Nogay - Science
Mrs. Marsha Flowers - ASL Mr. Greg Ross – Social Studies / Music
Mr. Michael Giangrasso – Music Mr. Wayne Rousculp – Math
Ms. Megan Graff – Math Mrs. Lourdes Rubino – Spanish
Mr. Chris Gunther – AOPA STEM Program Dr. Erin Smith - Science
Mrs. Amy Katz – Science Mrs. Meg Thomas – Mandarin / Social Studies / Technology
Mr. Robert Krajewski – Theology
Dates and times are subject to change, please check website.August 2020
Sun Mon Tue Wed Thu Fri Sat
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
Substitute Orientation
New Teacher Orientation
New Teacher Orientation
23 24 25 26 27 28 29
All School Faculty Training Faculty Training Faculty Training Faculty Training
Meeting and PD and PD and PD and PD
30 31
Freshman Orientation
Dates and times are subject to change, please check website.September 2020
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
Freshman Orientation Freshman Orientation Freshman Retreat Senior Orientation
6 7 8 9 10 11 12
SCHOOL CLOSED Sophomore & Junior First Day of
Labor Day Orientation
School
13 14 15 16 17 18 19
Back to School
Night (Virtual)
20 21 22 23 24 25 26
SAT School Day
27 28 29 30
Dates and times are subject to change, please check website.October 2020
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
Interims
11 12 13 14 15 16 17
Noon Dismissal
PSAT Testing
(10th & 11th)
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Halloween
Dates and times are subject to change, please check website.November 2020
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
Open House Winter Uniform Quarter 1 Ends
(Virtual) Begins
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
Thanksgiving
SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED
29 30
Dates and times are subject to change, please check website.December 2020
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
Giving Tuesday
6 7 8 9 10 11 12
Interims
13 14 15 16 17 18 19
20 21 22 23 24 25 26
Christmas
SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED
27 28 29 30 31
SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED
Dates and times are subject to change, please check website.January 2021
Sun Mon Tue Wed Thu Fri Sat
1 2
New Year’s Day
SCHOOL CLOSED
3 4 5 6 7 8 9
School Resumes
10 11 12 13 14 15 16
Quarter 2 Ends
17 18 19 20 21 22 23
Martin Luther King Second Semester
Day Begins
SCHOOL CLOSED
24 25 26 27 28 29 30
March for Life
31
CATHOLIC
SCHOOLS WEEK
Dates and times are subject to change, please check website.February 2021
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
ACT
CATHOLIC CATHOLIC CATHOLIC CATHOLIC CATHOLIC CATHOLIC
SCHOOLS WEEK SCHOOLS WEEK SCHOOLS WEEK SCHOOLS WEEK SCHOOLS WEEK SCHOOLS WEEK
7 8 9 10 11 12 13
Interims
14 15 16 17 18 19 20
Presidents’ Day Ash Wednesday
SCHOOL CLOSED MASS
21 22 23 24 25 26 27
28
Dates and times are subject to change, please check website.March 2021
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
SAT
14 15 16 17 18 19 20
St. Patrick’s Day Quarter 3 Ends
SOIREE
21 22 23 24 25 26 27
28 29 30 31
Dates and times are subject to change, please check website.April 2021
Sun Mon Tue Wed Thu Fri Sat
1 2 3
Holy Thursday Good Friday
SCHOOL CLOSED SCHOOL CLOSED
4 5 6 7 8 9 10
Easter
SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED SCHOOL CLOSED
11 12 13 14 15 16 17
Spring ACT
Uniform Begins
18 19 20 21 22 23 24
Noon Dismissal
Prom
25 26 27 28 29 30
Interims
Dates and times are subject to change, please check website.May 2021
Sun Mon Tue Wed Thu Fri Sat
1
2 3 4 5 6 7 8
SAT
AP Exams AP Exams AP Exams AP Exams AP Exams
9 10 11 12 13 14 15
AP Exams AP Exams AP Exams AP Exams AP Exams
16 17 18 19 20 21 22
Senior Exams Senior Exams Senior Exams Senior Grades Due
23 24 25 26 27 28 29
Graduation Practice Noon Dismissal Commencement
Baccalaureate Mass
Class Picture Senior Dinner SCHOOL CLOSED SCHOOL CLOSED
30 31
Memorial Day
SCHOOL CLOSED
Dates and times are subject to change, please check website.June 2021
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
SAT
6 7 8 9 10 11 12
Quarter 4 Ends Noon Dismissal Noon Dismissal Noon Dismissal ACT
EXAMS EXAMS EXAMS
13 14 15 16 17 18 19
Noon Dismissal
EXAMS Final Grades Due
Quarter 4 Ends All School Meeting
20 21 22 23 24 25 26
27 28 29 30
Dates and times are subject to change, please check website.July 2021
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Dates and times are subject to change, please check website.Table of Contents
Discipline Policy ...........................................................................10 Student Services........................................................................... 17
Mission, Vision, and Saint John’s History Conduct ...................................................................................10 School Counseling Offices .............................................. 17
Archdiocesan Mission Statement ............................................ 2 Honor Code ...........................................................................11 Child Abuse Laws............................................................... 17
Philosophy and Objectives ..................................................... 2-3 Disciplinary Consequences.............................................11 First Aid and Medication Assistance.......................... 17
Parent Information Off-Campus Conduct .........................................................12 Liturgy/Prayer Expectations ........................................ 17
Parent’s Role in Education ............................................... 3 Expulsion Policy ..................................................................12 Computer Guidelines........................................................ 17
Parents as Partners ............................................................. 3 Disciplinary Probation/Semester Rev .......................12 Uniforms and Dress Code.................................................... 17-19
Academic Policies .......................................................................... 4 Discipline Review Board .................................................12 Uniform Guidelines ........................................................... 17
Academic Requirements ................................................... 4 Disciplinary Appeals .........................................................12 Winter/Fall Uniform ........................................................ 18
College Preparatory Diploma .......................................... 4 Zero Tolerance Policy ........................................................12 Fall/Spring Uniform ......................................................... 18
Diploma with Honors/High Honors ............................. 4 Searches and Testing............................................................... 13 Physical Education Uniform .......................................... 19
Original Credit ....................................................................... 4 Harassment ...........................................................................13 Field Trip Dress Code ....................................................... 19
Graduation Requirements ................................................ 5 Interscholastic Athletics ............................................................13 Out of Uniform Code......................................................... 19
Marking System .................................................................... 5 Extracurricular Participation ........................................13 Senior Privilege Uniform Code..................................... 19
Honor Roll ............................................................................... 5 Gymnasium and Locker Rooms ....................................13 Principal’s Right to Amend...................................................... 19
AP Courses / Dual Credit Courses ............................. 5-6 Student Activities AUP Agreement
Academic Probation, Ineligibility Importance of Involvement/ Authorized Use Policy for Technology ............................... 19
And Failure Policy ...................................................... 6 Student Leadership ..................................................13 Definitions ............................................................................ 19
Add – Drop Policy ................................................................ 6 Activities and Clubs ...........................................................13 Rights ...................................................................................... 19
Common Classroom Expectations ................................. 6 Assemblies .............................................................................14 Inappropriate Usage ......................................................... 19
Community Service Requirements ............................... 7 Student Government .........................................................14 Privacy .................................................................................... 20
Exams ........................................................................................ 7 National Honor Society ....................................................14 Internet Information Content ....................................... 20
Field Trips .........................................................................................7 Campus Ministry .................................................................14 Online Harassment............................................................ 20
Homework ............................................................................... 7 School Dance Policy and Regulations.........................14 Vandalism Policy ................................................................ 20
Non-Discriminatory Policy ............................................... 7 Transportation.....................................................................15 Software Installation ........................................................ 20
Registration and Placement ............................................. 7 Bus Transportation ..................................................15 Computer Usage Policy Enforcement Guidelines .. 20
Report Cards........................................................................... 7 Car Transportation...................................................15 Ownership ............................................................................ 20
School Hours .......................................................................... 8 Transportation Procedures ..................................15 License Agreements.......................................................... 20
School Records and Right to Privacy ........................... 8 Visitors to the School ........................................................15 Acceptable Use .................................................................... 20
Title IX ....................................................................................... 8 Student Life Liability .................................................................................. 21
Transfer of Students ............................................................ 8 Advertising in School ........................................................15 Damaged Laptops .............................................................. 21
Admissions Information.............................................................. 8 Cell Phones and Electronic Devices ............................15 Lost or Stolen Laptop ....................................................... 21
Nondiscriminatory Policy ................................................. 8 Change of Address..............................................................15 No Guaranteed Content Privacy .................................. 21
Procedure for Admission .................................................. 8 Daily Announcements.......................................................15 Disciplinary Measures ..................................................... 21
Financial Aid ........................................................................... 9 Faculty Room........................................................................15 Assumption of Risk ..................................................................... 22
Ways to Visit ........................................................................... 9 Emergency Drills ................................................................15
Scholarships............................................................................ 9 Food Services .......................................................................16
Tuition Refund Policy ......................................................... 9 Fund-Raising Guidelines..................................................16
Attendance ........................................................................................ 9 Home-School Communication.......................................16
Absence during the School Day ...................................... 9 Lockers ....................................................................................16
Tardiness .........................................................................................10 Lost and Found ....................................................................16
Closing of School/Early Dismissal ............................... 10 Office Records ......................................................................16
Closed Campus .................................................................... 10 School Property ...................................................................16
Telephone ....................................................................................... 16
1MISSION STATEMENT PHILOSOPHY
Educating in a joyful Catholic community of faith, hope and love, Saint John’s Catholic Saint John’s Catholic Prep enjoys a long tradition of service to its students, its
Preparatory school prepares students to be leaders with good hearts and discerning spirits as community, and to the kingdom of God. That tradition is rooted in the values established
they pursue truth, academic excellence and service to humanity. by its Jesuit founder, Father John McElroy, which in turn reflects both the message of Jesus
and the way he taught through wisdom, reason, story and personal example.
VISION STATEMENT We believe that our responsibility is to bring knowledge of the past to our students,
to engage them in the present, and to prepare them for the future. The purpose of our
As a prestigious, independent Catholic, college preparatory school, Saint John’s is effort is to create good citizens, sensitive to the needs of others, morally and intellectually
dedicated to the development and education of the total student and sensitive to the needs responsible for our world and ready to account to God for their lives. To those ends
of each student and a diverse society. Saint John’s fosters a commitment to academic we strive to offer a strong academic program intended to endow our students with the
excellence, service, and leadership while inspiring lifelong learners. intellectual, spiritual, athletic, and aesthetic qualities needed to maintain the world as God
intended at its creation.
Saint John’s Catholic Prep’s Vision is shaped by our five pillars:
Faith, Leadership, Scholarship, Honor, and Service.
OBJECTIVES
HISTORY • To recognize the Magisterium of the Church in matters of faith and morals;
• To provide opportunities for prayer, reflection, and service to others as an expression
Saint John’s has a remarkably long and distinguished history of academic excellence. of one’s faith;
• To maintain a code of conduct that creates an atmosphere of self-discipline and self-
May 1782 - John McElroy, SJ, founder of St. John’s Literary Institution, is born in
direction;
Enniskillen, Ireland. He immigrated to America at the age of twenty-one, settling first in
• To develop within the individual a respect for self and for others in a family
Baltimore, Maryland, then in Washington, D.C., where he entered the Society of Jesus
environment;
(Jesuits) at Georgetown.
• To encourage the student to assume a responsible role in the planning of their
Circa 1787-1803 - Large, elegant mansion, later known as Prospect Hall and future site academic program;
of St. John’s Literary Institution was constructed on Red Hill. • To guide students as they progress academically to appreciate the relevance of the past
1829 - Father McElroy founds Saint John’s in Frederick with the Society of Jesus (who as it applies to their present and future;
also founded the first free school for black children in Washington D.C., and founded • Tomotivate students to strive not only for academic excellence, but also for personal
Boston College in 1865). Charter of St. John’s Literary Institution is obtained from satisfaction and social fulfillment;
Maryland State Legislature. • To support qualified instructors who, through a variety of techniques and experiences,
assist students to reach their maximum potentials;
1915 - St. John’s Literary Institution becomes coeducational, and the School Sisters of • To provide for each student a core curriculum which is regularly evaluated based on
Notre Dame help staff the parish school. that student’s individual needs;
1958 - St. John’s Literary Institution moves from downtown Frederick to the Prospect • To provide resources for students which develop their skills and motivation to pursue a
Hall property. lifetime of learning; and,
• To enhance the academic program by providing extracurricular experiences which
1972 - The School Sisters of Notre Dame were no longer able to staff the school, so a foster spiritual, intellectual, physical, and social development.
group of dedicated parents and parishioners pool their energies and resources to keep the
school open. St. John’s opens as the first independent Catholic School in Maryland.
1979 - Prospect Hall Mansion is placed on the National Register of Historic Places. A
ACCREDITATION
Sesquicentennial Celebration Ball is held for St. John’s Literary Institution. Saint John’s Catholic Prep is accredited through AdvancED with the Archdiocese of
2013 –Saint John’s moves to a new campus in Buckeystown, Maryland, January 2013, Baltimore.
and continues growing its academic programs and enrollment
2PARENT’S ROLE IN EDUCATION As partners, we also ask parents:
• To see that the student pays for any damage to school books or property due to
We, at Saint John’s Catholic Prep, consider it a privilege to work with parents in carelessness or neglect on the part of the student;
the education of children because we believe parents are the primary educators of their • To notify the school with a written note (found on website) when the student is
children. Therefore, it is your right and your duty to become the primary role models for absent or tardy;
the development of your child’s life---physically, mentally, spiritually, emotionally, and • To notify the school office of any changes of address or important contact information;
psychologically. Your choice of Saint John’s Catholic Prep involves a commitment and • To meet all financial obligations to the school;
exhibits a concern for helping your child to recognize God as the greatest good in his/her • To inform the school of any special situation regarding the student’s well-being, safety,
life. and health;
A good example is the strongest teacher. Your personal relationship with God, with • To complete and return to school any requested information promptly;
each other, and with the Church community will affect the way your child relates to • To read school notes and newsletters and to show interest in the student’s total
God and others. Ideals taught in school are not well rooted in the child unless these are education;
nurtured by the example of morality and by an honest personal relationship with God in • To support the religious and educational goals of the school;
your family life. • To support and cooperate with the discipline policy of the school;
• To treat teachers with respect and courtesy in discussing student problems.
Once you have chosen to enter into a partnership with us at Saint John’s we trust you
“As a parent or guardian, I agree to abide by the rules and regulations of the school as set forth
will be loyal to this commitment. During these years your son or daughter needs constant
in the parents handbook. I understand that the school believes that a positive and constructive
support from both parents and faculty in order to develop his/her moral, intellectual,
working relationship between the school and the parent or guardian is essential to the fulfillment
social, cultural, and physical endowment. Neither parents nor teachers can afford to doubt
of the school’s mission. I understand and agree that the school reserves the right to terminate
the sincerity of the efforts of their educational partner in the quest of challenging and
enrollment of my child if the school concludes in its sole discretion that the actions of a parent or
nourishing the student to reach his/her potential. It is vital that both parents and teachers
guardian seriously interfere with the school’s accomplishment of its educational purpose.”
remember that allowing oneself to be caught between the student and the other partner
will never have positive results. To divide authority between school and home or within
the home will only teach disrespect of all authority. Evidence of mutual respect between
parents and teachers will model good mature behavior and relationships.
Students are naturally eager to grow and learn. However, sometimes in the process of
maturation, new interests may cause them to lose focus. As this natural process occurs,
the student needs both understanding and discipline. At times, your child may perceive
discipline as restrictive. Keep in mind that it is boundaries and limits which provide a
young person with both guidance and security. It is essential that a child take responsibility
for grades he/she has earned and be accountable for homework, long-term assignments,
major tests, service projects, and all other assignments. This responsibility also extends to
times of absence.
Together, let us begin this year with a commitment to partnership as we support one
another in helping your child to become the best person he/she is capable of becoming.
PARENTS AS PARTNERS
As partners in the educational process at SJCP, we ask parents to set rules, times, and
limits so that your child:
• Arrives at school on time;
• Is dressed according to the school dress code;
• Completes assignments on time;
• Shows mutual respect to peers, faculty and staff.
3ACADEMIC POLICIES Diploma with High Honors
To be awarded a “Diploma with High Honors” a student must have a weighted GPA of
Academic Requirements 4.0+ .
In order to graduate and receive a Saint John’s Catholic Prep diploma, a student For those students who qualify for the Honors Diploma or High Honors Diploma, a
must pass (65% or better) all required courses and fulfill all academic requirements for student may choose a concentration (although not required).
graduation. These academic standards shall be consistent with state requirements for
the granting of a high school diploma. The school reserves the right to impose academic College Preparatory Diploma with Honors
requirements above and beyond those set by the Maryland State Department of Education.
The school offers three diplomas: a College Preparatory diploma, a Diploma with Honors All requirements for College Preparatory Diploma apply with these additions:
and a Diploma with High Honors. The credit requirements for these diplomas are as Math/Science Concentration
follows:
Science (1 credit each of Biology, Chemistry, and Physics) .................................... 4 credits
Standard Diploma Electives in Math/Science................................................................................................... 2 credits
Total Credits Earned ....................................................................................................... 28.5 credits
Theology.....................................................................................................................................4 credits
All requirements for College Preparatory Diploma apply with these additions:
(1 credit for each year of enrollment at Saint John’s)
Humanities Concentration
English ........................................................................................................................................4 credits
Social Studies (1 credit each of Government, U.S., and World) ........................... 4 credits
Mathematics .............................................................................................................................4 credits
World Language (must be continuous unless approved by administration) ........ 4 credits
(including 1 credit each of Algebra, Geometry, & Algebra II)
Electives in English, Theology, or Social Studies ........................................................ 2 credits
Science ........................................................................................................................................3 credits
Total Credits Earned ....................................................................................................... 28.5 credits
(including 1 credit Biology & 1 credit Chemistry)
Individual college and university entrance requirements differ, and these requirements
Social Studies ...........................................................................................................................3 credits
are constantly changing. It is important that the student keep in touch with the entrance
(including 1 credit each of Government, US & World History) requirements of the college or university he/she plans to attend upon graduation. For
World Language ......................................................................................................................3 credits instance, some colleges recommend four years of a world language. This information may
be obtained through the college counselor or by contacting the admissions office at a
(must be continuous unless approved by administration) specific university.
Fine Arts ...................................................................................................................................... 1 credit
Technology ................................................................................................................................. 1 credit Original Credit
Personal Finance ..................................................................................................................... ½ credit Original credit may not be taken outside the school during the school year if the
Physical Education ................................................................................................................. ½ credit course is offered as part of our academic program. Original credit may be taken only
with the permission of the administration if the course is not offered at SJCP or there
Health .......................................................................................................................................... ½ credit are extenuating circumstances. Any exception to the policies on academic probation,
Electives ................................................................................................................................. 1.5 credits ineligibility, or failure policy must be the result of administrative action.
Total.......................................................................................................................................................... 26 credits
Diploma with Honors
To be awarded a “Diploma with Honors” a student must have a weighted GPA of 3.5 -
3.99.
4Graduation Requirements For the purpose of determining quarter, semester, and year averages, the traditional
system of 0-100% is used. Student’s grades are averaged in the following manner.
1. Students will meet all State of Maryland course and attendance requirements 1st Quarter 20% 3rd Quarter 20%
necessary for graduation.
2. Students will meet all requirements for graduation set forth by the Archdiocese of 2nd Quarter 20% 4th Quarter 20%
Baltimore. Midterm Exam 10% Final Exam 10%
3. Students will meet all course and attendance requirements necessary for graduation as
Each semester has a value of 50% of the total mark for the year. Both semesters are
set forth by SJCP.
averaged for the final mark. If a student fails a final examination, it is up to the discretion
4. Students will not be permitted to take examinations or participate in any graduation
of the department, together with the administration, to determine whether academic
activities unless their financial obligations to the school have been met (tuition, fines,
achievement for the year merits a passing or failing mark for the course.
uniforms, etc.).
5. Seniors must participate in an over-night class retreat.
6. In order to be considered for class Valedictorian or Salutatorian, a student must be Honor Roll
enrolled at SJCP for at least two full years.
7. Participation in graduation activities is a privilege which may be denied to students At the end of each semester, the Honor Roll is posted in the front office and students
due to unseemly behavior, discipline record, failure to attend graduation practice, etc. should check these lists to ensure that they are recognized at fall and spring assemblies, if
8. Students must complete 80 hours of approved community service as outlined in this they have earned Honors.
handbook. • The President’s List or Honors with Distinction is awarded to students who have
achieved all A’s or a weighted GPA of 4.0 for the semester.
Marking System • Honors are awarded to students who earn a weighted GPA of 3.5 and achieve no grade
lower than a B in any subject for the semester.
A student is evaluated through a variety of measures (i.e., quizzes, tests, speeches, oral
reports, essays, lab work, projects, research papers, preparation, participation, homework), AP Courses
the weighting of each being left to the discretion of the individual teacher. Students will
be informed of the teachers’ evaluation procedures and systems at the beginning of each Students at SJCP have the opportunity to request admission into a variety of AP courses.
marking period. Because of the nature of AP courses, with extensive reading and a heavier-than-usual
Students are marked on a scale of A, B, C, D, and F. A mark of I (incomplete) must be work load, a student must possess strong skills and aptitude in a given subject in order
made up within two weeks or it becomes an F. Marks are defined by the following grading/ to be admitted into an AP course. Admission into these courses are based on teacher
points system: recommendation and the student’s academic performance in classes with a similar subject/
or difficulty level.
GRADE % NON-WEIGHTED HONORS A.P.
Any student enrolled in an AP class is expected to sit for the College Board exam in
QUALITY POINTS Q.P. Q.P. May. Exams cost $94 each and payment goes directly to the College Board. In some
A 90-100 4.0 4.5 5.0 instances, at the end of the third quarter, the AP teacher may recommend that struggling
students forgo the standardized, College Board test altogether and instead opt for an in-
B 80-89.9 3.0 3.5 4.0
class, AP final exam given during senior exam week. Any student who fails to show up for
C 70-79.9 2.0 2.5 3.0 the College Board exam will be required to take an in-class AP final exam in lieu of the
D 65-69.9 1.0 1.5 2.0 actual exam. This exam is graded and counts for a final grade exam.
F 0-64.9 0 0 0 Students with a demonstrated need who are taking multiple AP exams may request
financial assistance from SJCP. Fees for AP tests go directly to the College Board but in
Colleges and universities require GPA to be calculated and reported using the some cases, SJCP may be able to pay 50% of each exam after the first exam is covered by
UNWEIGHTED GPA scale. College transcripts will reflect the unweighted GPA. the family. The application process should be started at the very beginning of the school
year, once AP courses have begun.
5Dual Credit Courses Through Mount St. Mary’s University *** Should a student be placed on Academic Probation at the end of the school year
(4th quarter marking period), the student remains on Academic Probation at the beginning
Students have the opportunity to take dual credit courses through Mount St. Mary’s of the next school year until the first interim grades or shows significant improvement (i.e.
University which allow them to earn high school credits towards their diploma as well as summer school) during the summer at the discretion of the Principal.
college credits. These courses are taken at Mount St. Mary’s Frederick Satellite Campus.
Similar to AP courses, admission into these courses require teacher recommendation and *Add - Drop Policy*
previous success in a course in the given subject.
In order to add or drop a course the student must secure permission from their parent
Academic Probation, Ineligibility and Failure Policy or guardian, then from the teacher and department chairperson, and finally from the
Principal. The drop/add date for any year-long course or semester course is two weeks after
At SCJP, Academic Warning and Academic Probation serve as cautionary measures to the first class meeting. Courses dropped or changed after that date (unless initiated by the
impress upon the student the seriousness of their academic status,to help identify strategies administration) will be designated on the transcript as a WF (Withdraw/Fail).
for improvement, and to provide support for such improvement.
A student who falls below a 2.0 GPA or receives two or more F’s in one particular *Common Classroom Expectations*
interim period will be notified by letter and an email, along with his/her parents/guardians,
that he/she is in danger of being placed on Academic Probation. Any student already on All classes and subjects will share the following common academic expectations:
Academic Warning who continues to have a GPA below a 2.0 or has two or more F’s by the 1. All assignments must be completed in blue or black ink, except in math oriented
end of a marking period will be placed on Academic Probation (see below). classes where pencil is specifically permitted. Research papers and major reports must
Process of Academic Warning: be typed.
2. Assignments presented for a grade must be clean and neat. Papers torn from spiral
A letter and an email is sent home with the student’s grade report informing parents of notebooks are not acceptable. Excessive erasures and misspellings are also not
the Academic Warning status earned by their student and the Academic Warning Process. acceptable.
This process includes: 3. Credit will not be given for work submitted late unless there is a legitimate excuse, i.e.
absence due to illness. Each department has its own late-work policy, which will be
• Student is encouraged to attend tutoring or the Academic Prep Center after school. followed.
• Student will be required to meet with the School Counselor at least one time during 4. Students are required to keep all work for their classes in a notebook or portfolio
the academic warning process. approved by their teachers.
• Student will complete any additional support that may be required at the discretion of 5. Students are expected to demonstrate appropriate posture and attentiveness in the
the Assistant Principal for Academic Affairs. classroom. All materials not pertaining to the class in session must be removed from
Process of Academic Probation: desks.
An email is sent home after the marking period ends with the student’s grade report 6. Students are expected to raise their hands, not call out, and generally not participate
informing parents of the Academic Probation status earned by the student and the in distracting or disrespectful behavior.
Academic Probation process. 7. No eating and/or drinking (other than water) in classrooms unless a student has the
teacher’s permission or a doctor’s note.
This process includes: 8. No cellphones out or in use during class time. Student laptops are to be charged and
• Student is encouraged to attend tutoring or the Academic Prep Center after school. used per teacher instruction.
• Student and Parent will be notified by the Assistant Principal for Academic Affairs. 9. Students are expected to be respectful and not record any portion of the class, whether
• Student will complete any additional support that may be required at the discretion of video or audio, without permission of the teacher.
the Assistant Principal for Academic Affairs. 10. The teacher will instruct students as to when class is over; not the bell.
• Student will be ineligible to compete or practice in school sanctioned extra-curricular
athletic events or activities until the next interim period at which time the student
will either continue on Academic Probation or return to full eligibility. This may also
include field trips.
6*Community Service Requirements* 8. All monies collected for the field trip are non-refundable.
9. Students who are participating in the field trip must ride the bus to and from the field
Community Service is an important portion of the educational process which addresses trip with their class.
the moral and spiritual development of our students. Saint John’s, as a private Catholic
school, has set a quota of no less than 80 hours (20 hours minimum each year). Only 40 Homework
hours may be earned in-house, on the SJCP campus. On-campus hours in excess of 40
hours will not count towards the grand total number of hours. Students are expected to spend an average of 90 to 120 minutes on homework every
school night. The emphasis should be on careful reading, studying, writing, computation
No service hours transfer from elementary/middle school. There is the possibility of and completion of written assignments.
completing a portion of community service hours at the school, however any service
project completed at the school must have prior approval by the Community Service
Director or the hours may be denied. Community Service forms must be completely filled Non-Discriminatory Policy
out online. All hours and projects completed for service will be kept in a student file in the
SJCP Prep does not discriminate on the basis of religion, race, color, creed, gender,
Office of the Community Service Director. These files are private and confidential and are
national or ethnic origin in the administration of its educational policies, admissions
not open to outside review. Letters of praise or recommendation for students doing service
policies and scholarships and student aid programs.
can be obtained for college applications by petitioning the Community Service Director.
*Exams* Registration and Placement of Students
Registration will be held in the spring in order for students to select classes for the
Semester and final examinations count as one-fifth of the grade. Students are expected
next academic year. At that time students will select classes needed or electives desired.
to take their examinations on the day and period scheduled. Make-up exams will only
If the first choice requested cannot be granted, the student will be placed in their next
be given with a doctor’s certificate or special permission from the Principal. Seniors who
chosen class. Upperclassmen take priority for placing into electives or upper level courses.
achieve a grade of 90 or better in a year course may be exempt from the final examination
Students who do not submit their registration forms by the required deadline will not be
subject to teacher approval.
assured placement in their requested courses. Students who do not have contracts for the
next school year will not be scheduled and will be removed from the active scheduling file.
*Field Trips* Incoming and transfer students are placed by the administration and guidance personnel
Field Trips are for educational purposes. Field Trips are privileges afforded to the student; based upon their academic records, standardized test scores, and teacher recommendations
no student has an absolute right to a field trip. Students can be denied participation if they
fail to meet academic or behavioral requirements. There is a generic “blanket” field trip Report Cards
permission slip that parents will sign at the beginning of the school year for all field trips.
Report cards are issued four times a year at the end of each marking period. Progress
No student will be permitted to leave school for a field trip without parental/legal
reports at mid-quarter, “interims,” will be issued for all. Parents desiring a conference with
guardian approval.
any teacher are asked to make this request in writing so that records can be reviewed and
1. Field trips are designed to correlate with teaching units and to achieve curricular goals available at the time of the meeting. The school requests parents to call the office prior to
and must be approved in writing by the Principal. coming to the school without a scheduled appointment.
2. Field trips are permissible for all grades when advanced planning, location, and the
experience insure a successful learning opportunity.
3. Individual teachers, in consultation with the Administration, reserve the right to
restrict or deny student participation on any field trip due to, but not limited to, poor
academic performance, poor conduct, and/or attendance.
4. The general permission slip, signed by the parent at the beginning of the school
year, is required before a child will be permitted to attend a field trip activity. Verbal
permission cannot be accepted.
5. A fax does not take the place of an original signature.
6. A telephone call will not be accepted in lieu of the proper field trip permission slip.
7. Parents may refuse to permit their child from participating in a field trip.
7*School Hours* ADMISSION INFORMATION
Classes begin promptly at 9:00 AM on Mondays - Thursday. School will conclude at
2:50 PM on all days. Students not in their classroom at 9:00 AM are considered tardy. Nondiscriminatory Policy
The school doors are opened for students at 8:15 AM every morning.
Saint John’s Catholic Prep admits students of any race, color, and national or ethnic
Unless participating in after school tutoring, a sport or a club while under the origin to all the rights, privileges, programs, and activities generally accorded or made
supervision of a teacher, coach, or moderator, students should not be unattended on available to students of the school. It does not discriminate on the basis of race, color,
campus at any time. If there is a sporting event is occurring in the gym or fields, a student national or ethnic origin in the administration of its educational policies, admissions
may attend as a spectator but must vacate the premises at the conclusion of the event. policies, or athletic and other school-administered programs.
In cases such as these, there is always a presiding administrator or coach, such as the
Athletic Director, who will be responsible for indirect supervision and is also responsible SJCP seeks to enroll college-bound students who are motivated to succeed in a rigorous
for vacating the building and securing all doors at the end of the practice, game or event. academic environment. The Admissions Committee will only review complete application
Spectators or players at extracurricular events should leave campus immediately following packages.
the conclusion.
Any student on campus after the building has been locked up and vacated will be Procedures for Admission
considered trespassing.
For the Saint John’s Application for Admission, please attach a recent photograph of
the applicant to the application.
School Records and Right to Privacy Policy
A $65.00 application fee and a $40.00 testing fee (checks made payable to SJCP). If the
Saint John’s Catholic Prep adheres to the Family Education Rights and Privacy Act student will be testing at another location, only the application fee is required.
(FERPA) regarding access to student records. This act provides for parental access to A signed Transcript Release Form: Please return this form to the Admissions Office with
student records and the confidentiality of those records. Records of students transferring the completed application.
to other schools will only be sent through the US Mail. No official records will be given to
parents to transport to the new school. An Admissions/Placement Test: The test takes approximately 3 hours and is given to
incoming ninth-graders. It will be held on a Saturday in early December. Registration
Students requesting records/transcripts/recommendations must make a five school-day begins at 8:30 AM and testing begins promptly at 9:00 AM. Please call the Admissions
request to the School Office. All forms should be submitted to the Saint John’s Office for Office to make arrangements prior to testing. Transfer students are required to take a
distribution. Completed forms will be sent via the U.S. Mail. Special handling will require placement test after they have submitted a complete application package.
that all postal fees be paid by the parents.
A Recommendation Form: This form must be completed by the student’s teacher,
No records will be sent to transferring schools of students whose financial commitment is guidance counselor, or school principal/director. A student enrolled in an Archdiocese
in arrears. of Baltimore middle school must submit the Archdiocese of Baltimore High School
Information Form distributed by the student’s middle school. Parents must sign and return
Title IX this form to their child’s middle school. Therefore, students enrolled in an Archdiocese of
Baltimore middle school are exempt from the Saint John’s Teacher Recommendation Form.
Saint John’s Catholic Prep adheres to the tenets of Title IX: “No person in the United Students enrolled in an Archdiocese of Washington middle school may submit their school
States shall, on the basis of sex, be excluded from participating in, be denied the benefits of, issued recommendation form in lieu of the Saint John’s Teacher Recommendation Form.
or be subjected to discrimination under any education program or activity receiving federal Additional letters of recommendation can be submitted.
financial assistance.”
A Personal Interview: Students will have a scheduled interview prior to the acceptance
decision. Interviews are scheduled for mid January.
Transfer of Students ***International students are also required to provide an official bank statement
Notice of withdrawal of a student should be made by the parent in writing to the School demonstrating proof of finances for tuition and living expenses, as well as demonstrate
Office in advance of the withdrawal date. This enables the school to prepare necessary proficiency in English.
information and settle accounts. Students looking to transfer into Saint John’s during their
senior year will only be considered admission under extenuating circumstances. No student
records will be forwarded to another school until Business Office accounts have been settled.
8Financial Aid *ATTENDANCE*
Financial aid is available for students in grades 9-12 and is based on documented need. A student’s absence from school interferes with his/her academic progress. When a
A family’s need for financial aid is determined each year by the Saint John’s Catholic Prep student is absent from school, a parent should call the office by 10:00 AM each day of the
Financial Assistance Committee, which uses information supplied by FACTS Grant & Aid absence. If the office does not receive a call, a parent will be contacted. This policy is for
Assessment. the protection of the Saint John’s students.
The following paperwork is required in order to complete the financial aid process at A written statement giving reasons for the absence or tardiness must be brought to the
Saint John’s Catholic Prep: main office upon the student’s return. Saint John’s has an on-line form that should be sent
• Saint John’s Catholic Prep Financial Aid Institutional Application in with the student. This form can be printed from the school web site. It can be found
under parent information forms and policies. Should absence for any reason other than
• FACTS Grant & Aid Assessment – this form must be completed online illness seem imperative, parents are requested to consult with the school receptionist and
• Copies of W2’s – uploaded online through FACTS Grant & Aid Assessment present a written reason for the absence.
FACTS: (866) 315-9262 or info@factstuitionaid.com The school calendar provides for extended weekends and other closures throughout the
Financial assistance is awarded annually, based on need and availability of funds. A school year. Parents are encouraged to schedule trips or family outings during these times
family must reapply every year to be considered for the renewal of financial assistance. If so as to eliminate the need to interrupt a child’s learning process. Missed assignments are
circumstances do not show a considerable change for a family, the school will make every the student’s responsibility.
effort to continue assistance. For best consideration and availability of funds, families Students who are absent due to illness have one day for each day of absence to make up
should submit all application materials by the posted deadline. the missed assignments, quizzes or tests. For example, a student who was absent three days
would be given three school days to complete the missed work. Absences of more than five
*Ways to Visit* (5) consecutive days require a doctor’s note.
Shadow Program – Prospective students are invited to attend classes with a current Any student with more than 10 accumulated absences in a class per semester may be
Saint John’s student. This is a great opportunity to visit the school, attend classes, meet given credit for a semester class. A student with twenty (20) accumulated absences during
current students and teachers and have lunch on us! Visits are usually limited to Tuesdays, a year-long class will not be allowed credit for that course for the year. Missing half the
Wednesdays and Thursdays. day or more will count as an absence. Absences and tardiness are recorded on the student’s
permanent record. The President or Principal reserve the right to grant waivers for
Scholarships extenuating circumstances or medical emergencies.
All scholarships and financial aid will be awarded in the spring semester to be applied For short absences, students should make arrangement with classmates regarding
toward the upcoming school year. Because a limited amount of aid is available, it is assignments. Students may also receive missed assignments from their teacher when they
important that families carefully follow the application instructions and deadlines. return to school. Students are strongly encouraged to check Google Classroom on days
they are absent.
Tuition Refund Policy Arrangements for regular classroom tests missed because of an absence are to be made
The enrollment contract signed by the parent stipulates that the school does not refund with the individual teachers. These tests must be completed upon return.
any tuition payments upon a voluntary withdrawal of the student. However, due to If a student drives to school, they are permitted to leave (with parent permission).
extenuating circumstances, the school may consider a partial tuition refund for a voluntary
withdrawal if requested.
Absence during the School Day
• Families must notify the school in writing if a student is to withdraw from the school
and state reason for withdrawal. Students needing medical appointments during school hours require a written note
• Registered students who withdraw before the first full day of school are eligible to (found on the website) by the parent. Parents are required to sign out their child. If the
receive a 100% refund less the $750 deposit fee. child returns to school during the same school day, he/she must be signed back into school
• Registered students who withdraw between the first day of school and December 15th in the office.
are eligible for up to a 50% refund if circumstances warrant.
• Registered students who withdraw after December 15th are not eligible for a refund.
• The school will not forward records for students who withdraw with an outstanding
balance.
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