LRPS- 9153456- Social and Behavior Change Communication Summit Local Coordination - SBCC Summit 2020- TERMS OF REFERENCE (TORs) - the UNGM
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TERMS OF REFERENCE (TORs)
LRPS- 9153456-
Social and Behavior Change Communication
Summit Local Coordination
- SBCC Summit 2020-TERMS OF REFERENCE
1. Background & Rationale
UNICEF is co-convening the third International SBCC Summit in Marrakech, on March 31-04 April
2020. The third International Social and Behavior Change Communication (SBCC) Summit is a major
knowledge sharing, learning and networking event for the Communication for Development (C4D)
field and global community of practice. More information about the Summit can be found here:
https://sbccsummit.org/ .
Approximately 1500 people from over 60 countries are expected to attend the Summit and more
than 300 abstracts will be accepted for presentation. Participants will include technical experts and
policy makers in SBCC and representatives from donors, government ministries, academia, NGOs,
civil society, UN and other global agencies and private sector.
There is expected to be a large delegation of UNICEF staff at the Summit.
UNICEF NYHQ is co-hosting the Summit along with six other leading institutions in the field: Johns
Hopkins University’s Center for Communication Programs; American University of Beirut (AUB)
Soul City Institute for social Justice; Social change Factory, , Puntos de Encuentro; and Digital
Green)
A Steering Committee consisting of nearly 30 leading NGOs, donors and policy makers in SBCC is
also supporting the Summit planning (the Steering Committee members A number of
subcommittees have been formed to direct specific aspects of Summit planning (e.g., there are
subcommittees established for program; speakers; logistics; communication, etc).
A Moroccan National Subcommittee will be established to support the engagement of national
stakeholders in the Summit planning process. This subcommittee is jointly convened by UNICEF’s
Morocco Country Office and the USAID office in Morocco.
2. Purpose & Scope of work
UNICEF seeks a consultant to support coordination of the Moroccan National Subcommittee and to
assist with coordination of UNICEF’s engagement at the Summit. The consultant will serve as the
Secretary for the National Subcommittee to ensure smooth coordination and organization of
meetings and tasks across all parties involved in the subcommittee (inclusive of UNICEF MCO, USAID,
the SBCC Summit Global Secretariat body, and all members of the National Subcommittee). The
consultant will also support UNICEF MCO and the UNICEF C4D Section in New York Headquarters
with organization and coordination of UNICEF staff participation in the conference. The consultant
will also work with UNICEF C4D Section in Headquarters to support coordination of UNICEF led
activities including, for example, side meetings, special panel or plenary sessions, preparatory
communication with speakers, and coordination of development of knowledge products arising
from the conference. The consultant should be based in Morocco, in Rabat and will report to the
C4D Section in New York Headquarters and regularly liaise with UNICEF MCO staff. The consultant
will also communicate regularly with USAID Morocco representing /JHUCCP and with the Summit
Global Secretariat group and the International Steering Committee.
Page 2 of 7TERMS OF REFERENCE
3. TASKS
- Liaise with UNICEF MCO to support the office in activities related to engagement of national
stakeholders and ensure clear communication and coordination between UNICEF C4D
Section (HQ), UNICEF MCO, USAID Morocco, and the Summit Global Secretariat /
International Steering Committee.
- In coordination with UNICEF MCO, lead the coordination and convening of the national
subcommittee, including planning and chairing meetings, documenting meetings and
tracking follow up actions, convening participants and serving as a primary channel of
communication between the National Subcommittee, CCP, UNICEF MCO, UNICEF HQ, and
the Summit’s global Secretariat group.
- Assist with identification and engagement with national stakeholders including potential
Summit speakers and performers, moderators as well as Moroccan media, government,
private sector, youth groups, local NGOs etc.
- Ensure clear flow of information and communication between key contact persons in USAID
Morocco, CCP, UNICEF MCO, UNICEF C4D Section (HQ) and the Summit Secretariat group.
- Assist UNICEF C4D Section (HQ) with its responsibilities as a member of the Summit
Secretariat, including preparation of conference activities such as special thematic side-
meetings, plenary panels, etc, including identification of local speakers for these sessions
(e.g., youth representatives, etc) and preparatory communication with Summit speakers.
- Assist in planning of side meetings and events planned for UNICEF delegates and
coordination of UNICEF delegations (including advanced communication with the delegates
attending, tracking of presentations, roles and responsibilities, etc)
- Plan a welcome event and closing meeting for UNICEF delegation attending the Summit
- Following HQ guidance and in line with specifications from the Department of
Communication, coordinate booth exhibit space, including preparation of banners following
UNICEF visual identity guidelines, posters and AV material, coordination of printing, shipping
and set up, and in liaison with participating UNICEF COs, coordinating a system to ensure
interesting material for the booth and that the booth is fully staffed throughout the Summit.
- Support
- The consultant will be expected to be present on site for the duration of the conference to
support execution of the above tasks at the conference, including arriving at least 5 days in
advance and staying up to 2 days after as needed.
- Assist UNICEF C4D Section (HQ) and MCO with post-Summit responsibilities, including follow
up communication with key stakeholders, coordination of stakeholders involved in the
production of Summit outputs and knowledge products, and other post Summit
coordination that may arise.
- Support the Summit Secretariat and Summit Communication subcommittee with local
awareness raising and outreach about the Summit, including leveraging contacts with
Moroccan media, as needed.
- Assist the Secretariat as needed with coordination and hosting arrangements for VIP
speakers, panelists/key participants and government representatives from Morocco and/or
MENA region engaged in the Summit including preparation of access authorizations and
registration.
Page 3 of 7TERMS OF REFERENCE
4. Expected results: (measurable results)
- Regular convening of the Moroccan National Subcommittee with completion of follow up
actions and regular/clear reporting to conference Secretariat
- A national engagement plan identifying key national stakeholders, their potential role in the
Summit, and how they will be engaged
- Booth successfully established and fully staffed throughout the Summit
- UNICEF delegation at Summit well informed and coordinated and meetings for delegation
well organized
- Smooth communication across CCP, UNICEF MCO, USAID Morocco, UNICEF C4D Section (HQ),
and Summit Secretariat
- Summit follow up actions well-coordinated in conjunction with C4D Section (HQ)
5. Duty Station
MOROCCO - BASED IN RABAT WITH TRAVEL TO MARRAKECH (3TRIPS, SEE DURATION DETAILS IN DELIVERABLES)
6. Deliverables and Timeframe
Estimated Start Date: 1st November 2019
Estimated end Date: 31 May 2020
DELIVERABLES DURATION
(ESTIMATED # OF
DESCRIPTION Timeframe
DAYS TO BE DONE IN
PARALLEL)
Deliverable 1 a. leading and convening of
Moroccan National Subcommittee
and successful coordination of
planning activities including: 56 days (Nov
• operational action plan 2019 – March
• PPT presentations for 2020)
the local steering November
committee 2019-March
• Monitoring tools 2020
b. Two (02) pre-Summit planning
trips to conference centre in
Marrakech (travel) (one trip to 7 days (Jan 2020
accompany mission from UNICEF – March 2020)
HQ, one trip to arrange pre-
conference logistics)
Deliverable 2 a. Onsite support in Marrakech
during Summit (including 5 days
12 days (March
prep, 5 days conference, and 2 24 March-7
2020-April 2020)
day follow up meetings) (travel) + April 2020
Mission report
Page 4 of 7TERMS OF REFERENCE
b. Leading, Planning and conducting
of 2 meetings for UNICEF
delegation at the Summit and
support to other UNICEF
sponsored events
Deliverable 3 2 Coordination of post-Summit follow 8 April-31 May
25 days
up activities + final report 2020
TOTAL 100
7. Key competences, technical background, and experience
7.1. Education
Advanced university degree in international development, management, communications,
communication for Development, social sciences and/or related fields.
7.2. Work experience and technical knowledge
• 7+ years of professional experience in media relations, event management, external
communication or 5+ year-experience working in the MENA region.
• Prior experience in Morocco and having existing networks among national and international
media in Morocco, government representatives, service providers such as printers and
shipping companies, and C4D/communications Specialists a plus.
• related field.
• Prior experience working in or with C4D and SBCC projects and teams highly desirable
• Demonstrated prior experience in planning or coordinating aspects of large-scale meetings.
7.3. Language
Excellent English and French skills (spoken and written). Arabic language skills a plus.
UNICEF is committed to achieving workforce diversity in terms of gender, nationality and culture.
Individuals from minority groups, indigenous groups and persons with disabilities are equally
encouraged to apply. All applications will be treated with the strictest confidence.
8. Payment Schedule:
DELIVERABLES DESCRIPTION Calendar % of Payment
Deliverable 1 A- Monthly reports on leading Monthly 10%
and convening of Moroccan (Total 50 %)
56 days (Nov
National Subcommittee and
2019 – March
successful coordination of
2020)
planning activities including:
• operational action plan
Page 5 of 7TERMS OF REFERENCE
• PPT presentations for
the local steering
committee
• Monitoring tools
B- Two (02) pre-Summit planning 10%
trips to conference centre in
Marrakech (travel) (one trip to
7 days (Jan 2020
accompany mission from
– March 2020)
UNICEF HQ, one trip to
arrange pre-conference
logistics)
Deliverable 2 a. Onsite support in Marrakech 20%
during Summit (including 5 days
prep, 5 days conference, and 2
day follow up meetings) (travel) +
Mission report
12 days (March
b. Leading, Planning and conducting
2020-April 2020)
of 2 meetings for UNICEF
delegation at the Summit and
support to other UNICEF
sponsored events
Deliverable 3 3 Coordination of post-Summit follow 20%
25 days
up activities + final report
TOTAL 100 days 100%
9. EVALUATION PROCESS:
Qualified candidates are requested to submit:
1. Cover letter/application.
2. Financial quote as lump sum for professional fees , and lump sum for
travel/administrative/subsistence, if applicable.
3. CV.
4. Examples of previous, relevant work as applicable
5. Proposed methodology/approach to managing the project.
6. At least 2 Referees
7. P 11 form (which can be downloaded from our website at
http://www.unicef.org/about/employ/index_53129.html ).
Successful applicants may be invited for further technical assessment and offers will be evaluated
by the following criteria:
Applicant
Page 6 of 7TERMS OF REFERENCE
TECHNICAL QUALIFICATION (max. 80 points)
Overall Response (20 points)
Understanding of tasks, objectives, completeness and coherence of response 10
Overall match between the TOR requirements and proposal 10
Proposed Methodology and Approach (20 points)
Quality of proposed approach/methodology 15
Quality of proposed work plan 5
Technical Capacity (40 points)
Relevance of consultant’s experience with similar projects and as per
20
required qualifications
Quality of previous work 10
References 10
TECHNICAL QUALIFICATION - Total Points
FINANCIAL PROPOSAL (max. 20 points)
Total estimated cost of contract (including all costs in Financial quote for
20
professional fees / Travel / administrative / subsistence, if applicable)
FINANCIAL PROPOSAL - Weight Combined Score
TOTAL SCORE (max. 100 points) 100
10. Applying for the tender
Please submit you application to the tender using Email : rabatbids@unicef.org, October 31st 2019
at 12h00 (GMT+1) is the deadline to receive the offer in two separate files, one named financial
proposal and the second is technical proposal, mentioning the subject of the tender while
answering by email : “ feedback RFQ - SBCC Summit 2020”
Toutes les propositions soumises par courrier électronique doivent être soumises sous forme de
fichier PDF (Portable Document Format).
In case you have any question or clarification to asked, please refer to both emails and phone
numbers listed below:
Fonds des Nations Unies pour l’Enfance, Bureau du Maroc
13 bis, Rue Jaafar Essadik, Agdal, Rabat-Maroc
Tele 212 537 67 56 96
Fax 212 537 67 56 97
bmoh@unicef.org in Cc (jelmadi@unicef.org)
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