Minutes of the Ordinary Meeting of Council - Wednesday 28 March 2018 4.00pm Council Chambers 209 Comur Street, Yass
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Minutes of the
Ordinary Meeting of Council
Wednesday 28 March 2018
4.00pm
Council Chambers
209 Comur Street, YassMinutes of the Ordinary Meeting of Council held on 28 March 2018
Contents
Table of Contents
1. Prayer ................................................................................................................................ 3
2. Apologies ........................................................................................................................... 3
3. Declaration of Interest/Disclosures ..................................................................................... 3
4. Confirmation of Minutes ..................................................................................................... 4
5. Mayoral Minute .................................................................................................................. 4
6. Director of Planning Reports ............................................................................................... 4
6.1 Development Consent No. 4.1997.19.2 - Rural Subdivision - Greenwood Road,
Yass River .......................................................................................................................................4
6.2 Request to Vary Covenant - Colorbond Fence, 36 Camp Street, Murrumbateman ......................5
6.3 Development Application No. 5.2017.244.1 - Rural Subdivsion - Kiaora Lane,
Sutton .............................................................................................................................................5
6.4 Development Application 5.2017.317.1 - Residential Subdivision, 19 Colls Close,
Yass.................................................................................................................................................6
7. Director of Engineering Reports........................................................................................... 7
7.1 Murrumbateman Recreation Grounds Strategic Plan ...................................................................7
7.2 Options for Basketball within Yass .................................................................................................8
7.3 Tender for the Supply & Installation of Safety Barriers .................................................................8
7.4 Stronger Country Communities Fund Round 2 ..............................................................................9
7.5 Murrumbateman Recreation Grounds Hall Conceptual Plans.......................................................9
8. Director of Finance & Corporate Reports ........................................................................... 10
8.1 Live Streaming Council Meetings .................................................................................................10
8.2 Investment and Borrowings Report .............................................................................................10
9. General Manager Reports ................................................................................................. 11
9.1 CBRJO Board & Country Mayors Association Meeting Minutes ..................................................11
9.2 Governance and Finance Committee...........................................................................................11
10. Notice of Motion .............................................................................................................. 12
At 05:51 PM Councillor Jones left the Chambers. ......................................................................... 12
10.1 Notice of Rescission - Major Event Marketing Program ..............................................................12
10.2 Notice of Motion - Yass Netball Complex ....................................................................................12
11. Questions with Notice....................................................................................................... 13
12. Minutes and Recommendations of Council Committees..................................................... 13
12.1 Minutes of Governance and Finance Committee Meetings ........................................................13
12.2 Minutes of the Local Emergency Management Committee and Rescue Committee
meetings.......................................................................................................................................13
This is page 1 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
12.3 Minutes of the Murrumbateman Recreation Reserve Grounds Committee Meeting
Held 15 March 2018. ....................................................................................................................14
13. Confidential Matters ......................................................................................................... 14
13.1 Tender for Supply & Installation of Safety Barriers ........................ Error! Bookmark not defined.
This is page 2 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
Open Forum
Presentations to Council – Items not on the Meeting Agenda
Citizenship
Mr Bryan Potter
Mrs Rebecca Rae
Staff Recognition of Years of Service
Kate McGrath – 10 years
Staff Recognition
Georgia Patmore – TAFE NSW Yass – Trainee of the Year 2017 for Excellence
Presentations to Council – Items on the Meeting Agenda
Item 6.3 – Development Application No 5.2017.244.1 – Rural Subdivision – Kiaora Lane, Sutton
Jamie Bush, DPS
Item 10.1 – Notice of Rescission – Major Event Marketing Program
Evol McLeod
Jan Scanes
Item 10.2 – Notice of Motion – Yass Netball Complex
Sue Jeffcoat – President Yass Netball Association
Council Meeting - The Mayor declared the meeting open at 4.34 pm.
Present
Councillors Rowena Abbey, Mayor, in the chair, Cecil Burgess, Geoff Frost, Nathan Furry, Allison
Harker, Jasmin Jones, Michael McManus, Mike Reid and Kim Turner.
Also present were the General Manager – David Rowe, Director of Planning – Chris Berry, Director of
Engineering – Robert Fish, Director of Finance & Corporate – Sharon Hutch and Corporate Planning &
Executive Support Officer – Shirree Garland.
1. Prayer
2. Apologies
Nil
3. Declaration of Interest/Disclosures
Councillor Jones declared a non-significant, non-pecuniary conflict of interest in the Notice of
Rescission – Major Event Marketing Program and stated that she did believed her interest
would preclude her from voting.
Reason: Councillor Jones declared an interest as the Secretary (voluntary position) of an applicant
organisation is in her casual employ for childcare.
This is page 3 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
Councillor Harker declared a non-significant, non-pecuniary conflict of interest in the Notice of
Rescission – Major Event Marketing Program and stated that she did not believe her interest would
preclude her from voting.
Reason: Councillor Harker declared an interest as one of the members of the event committee for
Sculptures in the Paddock is a member of the same pony club.
Councillor Abbey declared a non-significant, non-pecuniary conflict of interest in the Notice of
Rescission- Major Event Marketing Program and stated that she did not believe her interest would
preclude her from voting.
Reason: Councillor Abbey declared an interest as one of the members of the event committee for
Sculptures in the Paddock was a member of her group for the 2016 Local Government Elections.
Confirmati on of Minutes
4. Confirmation of Minutes
RESOLVED that the minutes of the Ordinary Council Meeting held on 28 February 2018 covered by
page numbers 3-18 inclusive and resolution numbers 1-33 inclusive, copies of which had been
circulated to all Councillors, be taken as read and confirmed with the following amendments:
Councillor Jones’ Declaration of Interest in the Indoor Stadium and Drill Hall at Yass
Showground report
Reason: Councillor Jones declared an interest as her children attend local schools from which
the speakers represented.
Item 11.1 Questions on Notice – Cr J Jones
The inclusion of the following summary:
Responses provided by Director of Engineering to questions on notice from Cr Jones in relation
to water options for watering playing fields and fish kill below the dam.
(Jones/Furry) 34
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
5. Mayoral Minute
6.1. D evelopment Cons ent N o. 4.1997.19.2 - Rur al Subdi visi on - Gr eenwood R oad, Yass Ri ver
6. Director of Planning Reports
6.1 DEVELOPMENT CONSENT NO. 4.1997.19.2 - RURAL SUBDIVISION - GREENWOOD
ROAD, YASS RIVER
SUMMARY
Presenting an assessment of the application to modify Development Consent No 4.1997.19.2 for a
rural subdivision on Greenwood Road, Yass River. The application is reported to Council as it has
attracted five submissions.
RESOLVED that the application to modify Development Consent 4.1997.19.2 be approved, with the
exception of the request to transfer the Birradilli Lane right of way to Council as a public road,
This is page 4 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
which is rejected.
(Burgess/McManus) 35
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST:
6.2. R equest to Var y C ovenant - C ol orbond F ence, 36 Camp Street, M urrumbateman
Nil
6.2 REQUEST TO VARY COVENANT - COLORBOND FENCE, 36 CAMP STREET,
MURRUMBATEMAN
SUMMARY
Presenting a request to vary a covenant for the erection of a Colorbond fence at 36 Camp Street,
Murrumbateman. The proposal is presented to Council as it involves variation to a title restriction
placed on the land.
RESOLVED that the Applicant and submitters be advised:
1. While the proposed fencing is classified as Exempt Development under the SEPP State
Environmental Planning Policy (Exempt and Complying Development Codes) 2008, this
planning instrument does not set aside the covenant relating to fencing.
2. Council is not the determining authority or enforcement agency for the covenant affecting
the property at 36 Camp Street, Murrumbateman.
3. The process for the proposed fencing is to seek a variation to the covenant and they should
seek their own legal advice in relation to varying the covenant.
(McManus/Furry) 36
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST:
6.3. D evelopment Applic ati on No. 5.2017.244.1 - R ural Subdi vsion - Ki aor a Lane, Sutton
Nil
6.3 DEVELOPMENT APPLICATION NO. 5.2017.244.1 - RURAL SUBDIVSION - KIAORA LANE,
SUTTON
SUMMARY
Presenting the assessment of Development Application No. 5.2017.244.1 for the three lot rural
subdivision of 76 Kiaora Lane, Sutton. The proposal is referred to Council as it involves contention
over the provision of legal and physical access.
RESOLVED that :
1. A Deferred Commencement Development Consent be issued for Development Application
No. 5.2017.244.1 at 76 Kiaora Lane, Sutton
2. The commencement of the Development Consent be deferred until such time as the Applicant
demonstrates how corresponding legal and physical access will be achieved
3. The following options be considered acceptable to achieve corresponding legal and physical
This is page 5 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
access:
(a) The creation of a road reserve over the existing track through Lot 7001 DP 96227 (the
Crown reserve), or
(b) The construction and dedication of a new public road between the Crown Road and
Tallagandra Lane across land known as Lot 126 DP 754908 or Lot 202 DP 754908
(Jones/Reid) 37
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST:
6.4. D evelopment Applic ati on 5.2017.317.1 - Residential Subdi vision, 19 C olls Cl ose, Yass
Nil
6.4 DEVELOPMENT APPLICATION 5.2017.317.1 - RESIDENTIAL SUBDIVISION, 19 COLLS
CLOSE, YASS
SUMMARY
Presenting the assessment of Development Application No. 5.2017.317.1 for a two lot subdivision of
19 Colls Close, Yass. The application is referred to Council as it involves a variation to the minimum
lot size and there was one submission received.
MOTION
That:
1. Conditional approval to vary the minimum lot size development standard be supported for
Development Application No. 5.2017.317.1 for the two lot subdivision of 19 Colls Close, Yass.
2. The issues associated with construction of the dwelling houses, including stormwater and floor
level height, are dealt with through Development Consent 5.2015.246.1 prior to the issue of an
Occupancy Certificate.
3. The concurrence of the Department of Planning & Environment be sought for the proposal.
4. Council seek legal advice on the issue of minimum lot sizes being modified.
5. Council write to the Minister for Planning expressing our concern that planning outcomes
based on minimum lot sizes are being routinely undermined using dual occupancy provisions
and seeking advice as to how Council might be able to enforce minimum lot sizes in new
developments.
(Frost/Jones)
AMENDMENT
That
1. Conditional approval to vary the minimum lot size development standard be supported for
Development Application No. 5.2017.317.1 for the two lot subdivision of 19 Colls Close, Yass.
2. The issues associated with construction of the dwelling houses, including stormwater and floor
level height, are dealt with through Development Consent 5.2015.246.1 prior to the issue of an
Occupancy Certificate.
This is page 6 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
3. The concurrence of the Department of Planning & Environment be sought for the proposal.
(McManus/Furry)
FOR: Councillors R Abbey, C Burgess, N Furry, A Harker, J Jones, M McManus and M Reid
AGAINST: Councillors G Frost and K Turner
AMENDMENT CARRIED
RESOLVED that
1. Conditional approval to vary the minimum lot size development standard be supported for
Development Application No. 5.2017.317.1 for the two lot subdivision of 19 Colls Close, Yass.
2. The issues associated with construction of the dwelling houses, including stormwater and
floor level height, are dealt with through Development Consent 5.2015.246.1 prior to the
issue of an Occupancy Certificate.
3. The concurrence of the Department of Planning & Environment be sought for the proposal.
(McManus/Furry) 38
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
7.1. M urrumbateman Recr eation Grounds Str ategic Pl an
7. Director of Engineering Reports
7.1 MURRUMBATEMAN RECREATION GROUNDS STRATEGIC PLAN
SUMMARY
Strategic plans are being created for all sporting facilities within the Local Government Area to guide
how the facilities are developed and improved over time. Murrumbateman Recreation Grounds
Strategic Plan has been developed as a priority due to current funding opportunities available
through the NSW Government. This report recommends the Murrumbateman Recreation Grounds
Strategic Plan be placed on public exhibition.
RESOLVED that Council:
1. Place the draft Murrumbateman Recreation Grounds Strategic Plan on public exhibition and
if no significant objections are received the strategic plan be adopted.
2. Consult the community on alternative locations for a BMX track in Murrumbateman, and
3. A further report on the BMX track be provided to the May Council meeting.
(Harker/Furry) 39
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST:
7.2. Options for Bas ketball within Yass
Nil
This is page 7 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
7.2 OPTIONS FOR BASKETBALL WITHIN YASS
SUMMARY
Arising from the decision to offer Yass Gymnastics a 12 month lease of the Indoor Sports Stadium at
the Yass Showground, the sport of basketball does not have a venue suitable for use during winter
months. This report provides advice on options that may be available to provide a suitable venue.
RESOLVED that Council:
1. Apply for funding to resurface the level 2 courts at Joe O’Connor Park under the Stronger
Country Communities Fund and if successful continue discussions with the Yass Basketball
Association regarding potential use of the facility for a basketball competition.
2. Continue discussions with the Department of Education regarding a short term shared use
arrangement of the basketball court at the Yass High School to enable a year round
basketball competition to be feasible.
3. Investigate including indoor court space in long term planning concepts for a new or
refurbished pool complex located at Victoria Park, and commence discussions with the
Department of Education regarding a shared use model of such a facility.
(McManus/Jones) 40
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST:
7.3. T ender for the Suppl y & Installati on of Safety Barriers
Nil
7.3 TENDER FOR THE SUPPLY & INSTALLATION OF SAFETY BARRIERS
SUMMARY
This report provides advice on the submission of tenders for Contract No. YVC/WK/01.2017, Supply
and Installation of Safety Barriers – Panel Contract.
RESOLVED that this item of the Director of Engineering Report be classified as Confidential in
accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, which permits the meeting
to be closed to the public relating to commercial information of a confidential nature that would, if
disclosed, prejudice the position of the person who supplied it.
(Burgess/Reid) 41
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
This is page 8 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
7.4. Str onger Countr y C ommunities F und R ound 2
7.4 STRONGER COUNTRY COMMUNITIES FUND ROUND 2
SUMMARY
To seek Council’s endorsement to apply for funding under Round 2 of the NSW Government’s
Stronger Country Communities Fund for the following projects:
Walker Park Lighting Upgrade
Joe O’Connor Park Netball Courts Level 2 Resurfacing
Murrumbateman Recreation Grounds Lighting
Victoria Park Lighting & Amenities Upgrade
Murrumbateman Recreation Grounds Irrigation.
RESOLVED that Council endorse the funding application under Round 2 of the NSW Government’s
Stronger Country Communities Fund for the following projects:
Walker Park Lighting Upgrade
Joe O’Connor Park Netball Courts Level 2 Resurfacing
Murrumbateman Recreation Grounds Lighting
Victoria Park Lighting & Amenities Upgrade
Murrumbateman Recreation Grounds Irrigation
(Frost/Harker) 42
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST:
7.5. M urrumbateman Recr eation Grounds Hall C onceptual Pl ans
Nil
7.5 MURRUMBATEMAN RECREATION GROUNDS HALL CONCEPTUAL PLANS
SUMMARY
Providing Council with a report following a public consultation period on conceptual plans for a new
community hall to be located at the Murrumbateman Recreation Grounds.
RESOLVED that Council:
1. Adopt the concept plans for a new community hall at Murrumbateman Recreation Grounds.
2. Proceed with the final design and constructions drawings, noting this will allow Council to
apply for grant funding as and when funding becomes available in the future.
3. Allocate funding of $100,000 in the draft 2018/19 Operational Plan to complete a detailed
design and construction drawings.
(Reid/Turner) 43
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
This is page 9 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
AGAINST: Nil
8.1. Li ve Streaming C ouncil M eetings
8. Director of Finance & Corporate Reports
8.1 LIVE STREAMING COUNCIL MEETINGS
SUMMARY
Providing quotes for installation and configuration of audio and video equipment for the Council
Chambers.
RESOLVED that .
1. In the first instance, Council implements the low-cost option for livestreaming with no
transcript option and monitor usage for a period of up to 12 months. If after this period
usage is considered high enough, review the decision and consider a fully hosted and
transcribed system.
2. That Council draft a policy on livestreaming council meetings.
(Furry/Frost) 44
FOR: Councillors R Abbey, G Frost, N Furry, J Jones, M Reid and K Turner
AGAINST: Councillors C Burgess, A Harker and M McManus
8.2. Investment and Borrowings Repor t
8.2 INVESTMENT AND BORROWINGS REPORT
SUMMARY
In accordance with Clause 212 Local Government (General) Regulation 2005, this report provides a
summary of Council’s investments as at 28 February 2018. In accordance with Clause 212(1)(b), it can
be certified that the investments listed have been made in accordance with the Act, the appropriate
Regulation and Council’s Investment Policy.
RESOLVED that Investment Report as at 28 February 2018 be received and it be noted that the
summary has been prepared in accordance with the Act, the Regulation and Council’s Investment
Policy.
(Frost/Reid) 45
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
This is page 10 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
9.1. C BRJO Board & C ountr y Mayors Ass oci ation M eeting Mi nutes
9. General Manager Reports
9.1 CBRJO BOARD & COUNTRY MAYORS ASSOCIATION MEETING MINUTES
RESOLVED that the:
1. Draft Minutes of the Canberra Region Joint Organisation (CBRJO) Board meeting held on
23 February 2018 be noted.
2. Draft Minutes of the Country Mayors Association General Meeting held 2 March 2018 be
noted.
(McManus/Reid) 46
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
9.2. Gover nanc e and Fi nanc e C ommittee
9.2 GOVERNANCE AND FINANCE COMMITTEE
SUMMARY
The Committee has reviewed and suggested improvements to Council’s financial reporting systems
since it began in 2017. The Committee recognised the expanded role of the Audit Risk and
Improvement Committee by way of legislative requirements and the need to change the focus of this
Committee. On review of the activities of the Committee and the intended directions it is
recommended that Council abolish the Committee.
MOTION
That members of the Governance and Finance Committee who do not wish to be involved be excused
from the Committee.
(Frost/Turner)
FOR: Councillors G Frost, M McManus and K Turner
AGAINST: Councillors R Abbey, C Burgess, N Furry, A Harker, J Jones and M Reid
MOTION LOST
FORESHADOWED MOTION
RESOLVED that a workshop of Councillors be held to review the objectives that Council would like
the Governance and Finance Committee to focus on.
(Jones/Furry) 47
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
This is page 11 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
10. Notice of Motion
10.1. N otice of R escissi on - Maj or Event Mar keting Program
At 05:51 PM Councillor Jones left the Chambers.
10.1 NOTICE OF RESCISSION - MAJOR EVENT MARKETING PROGRAM
RESCISSION MOTION
Submitted by Councillors Frost, Turner and Reid.
RESOLVED that Resolution 9/18, as shown below, be rescinded:
1. Council grant funding of $2,000 to Sculpture in the Paddock and ask Turning Wave to submit a
proposal with detail for the March meeting to be eligible to receive $2,000.
2. No further funding be allocated this financial year.
3. The Yass Valley Council Economic & Tourism Committee review VS-POL-1 Major Event
Marketing Program Policy for Council to consider prior to June 2018.
(Frost/Turner) 48
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
RESOLVED that Council:
1. Seek and assess applications from ‘Sculptures in the Paddock Inc’ and ‘The Irish and Celtic
Music Festival Inc’ using the current policy for the Major Event Marketing Program, subject to:
a. Funding amounts of less than $5,000 may also be considered in the assessment and
recommendation to Council
b. No further advertising be undertaken for this round
2. Any applications from other groups received this year be held over for consideration as part of
2018/19 funding.
(Frost/Turner) 49
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, M McManus, M Reid and K
Turner
AGAINST: Nil
At 06:05 PM Councillor Jones returned to the Chambers.
10.2. N otice of M otion - Yass N etball Complex
10.2 NOTICE OF MOTION - YASS NETBALL COMPLEX
Councillor Geoff Frost gave notice that he would move the following motion:
MOTION
That Council develop a new project for revitalising the Yass Netball Complex for consideration for
inclusion in the 2018/19 Operational Plan and seeks funding for the project from State and Federal
This is page 12 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
Governments. The project scope to include:
a) Court surfacing for the four lower courts;
b) Additional lighting as needed for these courts;
c) Renewal of the perimeter fence;
d) Levelling and surfacing of the areas in front of the Kiosk area and upgrade of seating around
the complex.
MOTION WITHDRAWN
11. Questions with Notice
Nil
12.1. Minutes of Governanc e and Finance Committee M eetings
12. Minutes and Recommendations of Council Committees
12.1 MINUTES OF GOVERNANCE AND FINANCE COMMITTEE MEETINGS
RESOLVED that the minutes of the Governance and Finance Committee meetings held on 12
September 2017, 14 November 2017 and 20 February 2018 be noted.
(Frost/Turner) 50
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
12.2. Minutes of the Loc al Emergenc y M anagement C ommittee and R esc ue Committee meetings
12.2 MINUTES OF THE LOCAL EMERGENCY MANAGEMENT COMMITTEE AND RESCUE
COMMITTEE MEETINGS
RESOLVED that the minutes of the Local Emergency Management Committee and Rescue
Committee meetings held on 6 November 2017 and 1 February 2018 be noted.
(Turner/Reid) 51
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST:
12.3. Minutes of the Murrumbateman R ecreati on Res er ve Gr ounds C ommittee Meeti ng Hel d 15 Marc h 2018.
Nil
This is page 13 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
12.3 MINUTES OF THE MURRUMBATEMAN RECREATION RESERVE GROUNDS COMMITTEE
MEETING HELD 15 MARCH 2018.
RESOLVED that the Minutes of the Murrumbateman Recreation Reserve Grounds Committee
meeting held on 15 March 2018 be noted, incorporating the following recommendations of the
Committee:
Item 6.1
That the Committee request Council to endorse the 2017 Murrumbateman Recreation Grounds
Draft Strategic Plan and that the plan be placed on public exhibition for comment.
Item 6.2
The Committee was in agreeance to place an off leash dog area at the southern entrance to the
recreation grounds off Murrumbateman Road and this be included in the draft Strategic Plan.
Item 6.3
That the Committee accept the public comments and the architect be asked to consider design
modifications where deemed applicable by the Committee and Council.
That the Committee request Council provide funds in 2018/19 budget for completion of the final
design and construction drawings to enable future applications for grant funding.
Item 6.4
That the Committee support Council applying for a grant under the Stronger Country Communities
Fund for the installation of LED lighting around the Murrumbateman oval and solar lighting for the
Village Green.
(Reid/Harker) 52
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
13.1. T ender for Suppl y & Ins tall ation of Safety Barriers
13. Confidential Matters
RESOLVED that pursuant to Section 10A of the Local Government Act, 1993 the following items on
the agenda be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in
accordance with Section 10A(2) of the Local Government Act for the reasons as specified:
13.1 Tender for Supply & Installation of Safety Barriers
Item 13.1 is confidential in accordance with section s10(A)(2)(di) of the Local
Government Act because it contains commercial information of a confidential nature
that would, if disclosed prejudice the commercial position of the person who supplied
it and discussion of the matter in an open meeting would be, on balance, contrary to
the public interest.
(Harker/Furry) 53
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
Closed Council commenced at 6.07 pm.
This is page 14 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateMinutes of the Ordinary Meeting of Council held on 28 March 2018
SUMMARY
This report provides advice on the submission and assessment of tenders for Contract No.
YVC/WK/01.2017, Supply and Installation of Safety Barriers – Panel Contract.
RESOLVED that Council:
1. Award the contract YVC/WKS/03.2017 for the Supply & Installation of Safety Barriers as a
panel contract in accordance with the tender documentation and the tenderers submissions for
the period 1 April 2018 to 31 March 2020, with the following companies to be on the panel in
order of priority for engagement to perform works under the contract:
a. Euro Civil Pty Ltd
b. RBK Pty Ltd (trading as Topnotch Fencing)
c.. Amrod Pty Ltd (trading as Summit Road Solutions)
2. Allow provision for a 12 month extension to 31 March 2021 based on satisfactory performance.
(Frost/Burgess) 54
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
RESOLVED that the meeting resumes in Open Council
(Furry/Reid) 55
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
Open Council resumed at 6.09 pm.
RESOLVED that the resolutions in Closed Council be adopted.
(Turner/Furry) 56
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
RESOLVED that a motion of thanks be given to Robert Fish, Director of Engineering for the job he
has undertaken during his time at Yass Valley Council.
(Frost/Reid) 57
FOR: Councillors R Abbey, C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid
and K Turner
AGAINST: Nil
The meeting closed at 6.13 pm.
…………………………………………..
Mayor
This is page 15 of 16 of the minutes of a meeting of
Yass Valley Council held on the above dateYou can also read
