MONTE VISTA IRRIGATION COMPANY
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MONTE VISTA IRRIGATION COMPANY
10575 Central Avenue, Montclair, California (909) 624-0035
Teleconference: (773) 231-9226 Meeting ID 238-267-3925 Password 007304
Video: https://meetings.ringcentral.com/my/boardmeeting Password 007304
NOTICE AND AGENDA OF REGULAR BOARD OF DIRECTORS MEETING
WEDNESDAY, JULY 14, 2021 6:00 P.M.
Consistent with the provisions set forth in the Governor’s Executive Order N-08-21, this meeting may
be conducted telephonically by the Board of Directors. Interested members of the public may
participate in the meeting to observe and/or provide public comment by using the access information
listed above.
1. Call to Order/Flag Salute
2. Public Comment/Open Forum
Members of the public may address the Board of Directors on any item that is within the jurisdiction of the Board;
however, no action may be taken on any item not appearing on the agenda unless the action is otherwise authorized by
Subdivision (b) of Section 54954.2 of the California Government Code. Comments are limited to three (3) minutes per
speaker.
3. Agenda Changes/Additions
In accordance with Section 54954.2 of the Government Code (the Brown Act), additions to the agenda require a two-thirds
vote of the legislative body, or if less than two-thirds of the members are present, a unanimous vote of those members
present. It shall be determined that there is a need to take immediate action and that the need for action came to the
attention of the local agency subsequent to the posting of the agenda.
4. Meeting Minutes
Meeting Date: January 27, 2021
Recommendation: Approve as presented.
5. Statement of Cash Transactions through June 30, 2021
Presenter: Leah Nazaroff, Accounting Supervisor
Recommendation: Approve as presented.
6. Budget Adoption for Fiscal Year Ending 2022
Presenter: Leah Nazaroff, Accounting Supervisor
Recommendation: Review and approve the proposed Fiscal Year Ending 2022 Budget for the
Monte Vista Irrigation Company.
7. Manager Comments
8. Board Comments
9. Adjournment
DECLARATION OF POSTING
In accordance with the requirement of California Government Code §54954.2, this agenda has been posted in the display case
at the gated entrance to our main office at 10575 Central Avenue, Montclair, California not less than seventy-two (72) hours
prior to the meeting date and time above.
Written materials relating to open session agenda items, including those distributed to the majority of the Board of Directors
after distribution of this agenda package, are available for public inspection during normal business hours at the District’s
main office, located at 10575 Central Avenue, Montclair, California.
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or
accommodation in order to participate in a meeting may request such modification or accommodation from the District
Secretary at (909) 267-2160 or by email at ggarcia@mvwd.org. Notification forty-eight (48) hours prior to the meeting will
enable District staff to make reasonable arrangements to assure accessibility to the meeting.BOARD OF DIRECTORS MEETING MINUTES
OF THE MONTE VISTA IRRIGATION COMPANY
JANUARY 27, 2021
DIRECTORS PRESENT
Sandra Rose, President
G. Michael Milhiser, Vice President
Manny Martinez, Board Auditor
Philip Erwin, Director
Tony Lopez, Director
DIRECTORS ABSENT
None.
STAFF PRESENT
Justin Scott-Coe, Manager/Secretary
Andrew Gagen, Legal Counsel
Stephanie Reimer, Treasurer
Betty Conti, Human Resources & Risk Administrator (Monte Vista Water District)
Kelley Donaldson, Community Affairs Manager (Monte Vista Water District)
Juan Ventura, Customer Service Supervisor (Monte Vista Water District)
Leah Nazaroff, Accounting Supervisor (Monte Vista Water District)
Gabby Garcia, Executive Assistant (Monte Vista Water District)
OTHERS IN ATTENDANCE
None.
ITEM 1: CALL TO ORDER/FLAG SALUTE
President Rose called the meeting to order at 6:00 p.m.
President Rose led those assembled in the Flag Salute.
ROLL CALL
Legal Counsel Andrew Gagen stated that the Board of Directors (Board) meeting of the Monte Vista
Irrigation Company (Company) will be conducted pursuant to Executive Order N-29-20 and sections of
the Brown Act unaffected by that Order. Each director confirmed their attendance and ability to hear the
proceedings. Other attendees confirmed they could hear each director. The directors and staff were
reminded that any votes taken during the teleconference portion of the meeting must be taken by roll call
vote. President Rose provided brief instructions on appropriate conduct during the meeting.
ITEM 2: PUBLIC COMMENT/OPEN FORUM
None.
ITEM 3: AGENDA CHANGES/ADDITIONS
None.
January 27, 2021 Minutes Page 1ITEM 4: MEETING MINUTES
Upon motion by Vice President Milhiser, seconded by President Rose, and unanimously carried:
M21-01-01
MOVED: Approval of Meeting Minutes of July 8, 2020 as by roll call vote:
President Rose aye
Vice President Milhiser aye
Board Auditor Martinez aye
Director Erwin aye
Director Lopez aye
ITEM 5: STATEMENT OF CASH TRANSACTIONS
Accounting Supervisor Leah Nazaroff presented the Statement of Cash Transactions through December
31, 2020.
Upon motion by Director Lopez, seconded by Vice President Milhiser, and unanimously carried:
M21-01-02
MOVED: Approved the Statement of Cash Transactions through December 31, 2020 as by roll call
vote:
President Rose aye
Vice President Milhiser aye
Board Auditor Martinez aye
Director Erwin aye
Director Lopez aye
ITEM 6: FISCAL YEAR ENDING 2020 AUDIT FOR THE MONTE VISTA IRRIGATION CO.
Accounting Supervisor Leah Nazaroff presented the Fiscal Year Ending 2020 Audit for the Monte Vista
Irrigation Company for review and approval. Discussion ensued.
Upon motion by Director Erwin, seconded by President Rose, and unanimously carried:
M21-01-03
MOVED: Received and approved the Financial Audit: Fiscal Year Ending 2020, as by roll call vote:
President Rose aye
Vice President Milhiser aye
Board Auditor Martinez aye
Director Erwin aye
Director Lopez aye
ITEM 7: MANAGER COMMENTS
Manager Justin Scott-Coe briefed the Board on issues from the last semi-annual Company meeting in
July 2020 and provided a brief discussion of upcoming activities for the next meeting scheduled in July
2021.
Mr. Scott-Coe informed the Board, with the leaving of Director of Engineering, Operations, &
Maintenance Van Jew, he will serve as the Company representative and Treasurer, Ms. Reimer, will
serve as the Company alternate on the Chino Basin Watermaster Appropriative Pool Committee and
Advisory Committee. He also informed the Board that the Company was re-elected by the Appropriative
Pool minor producers to represent them on the Advisory Committee.
January 27, 2021 Minutes Page 2ITEM 8: BOARD COMMENTS (Reports on Conferences/Meetings Attended at District Expense)
None.
ITEM 9: ADJOURNMENT
Upon motion by Director Erwin, seconded by Director Lopez, and unanimously carried:
M21-01-04
MOVED: Approved to adjourn the meeting, as by roll call vote:
President Rose aye
Vice President Milhiser aye
Board Auditor Martinez aye
Director Erwin aye
Director Lopez aye
There being no further business, President Rose adjourned the meeting at 6:18 p.m.
Respectfully submitted,
Justin M. Scott-Coe
Manager/Secretary
January 27, 2021 Minutes Page 3Monte Vista Irrigation Company
Statement of Cash Transactions
Balance as of: June 30, 2020 $96,445.68
Receipts
MVWD A/R Payment 0.00
Total Receipts 0.00
Subtotal $96,445.68
Disbursements
Watermaster Assessments 20,120.59
Stored Water Purchases 0.00
Administration Costs 0.00
Board of Directors Fees 2,500.00
Insurance 2,056.00
Accounting and Audit 3,764.00
Legal 0.00
Total Disbursements $28,440.59
Balance as of: June 30, 2021 $68,005.09apCkHist Check History Listing Page: 1
06/23/2021 8:33AM Monte Vista Water District
Bank code: mvicap
Check # Date Vendor Status Clear/Void Date Invoice Inv. Date Amount Paid Check Total
1388 07/16/2020 008985 PHILLIP ERWIN C 07/31/2020 07-2020 MVIC 07/31/2020 250.00 250.00
1389 07/16/2020 008986 ANTHONY LOPEZ C 07/31/2020 07-2020 MVIC 07/31/2020 250.00 250.00
1390 07/16/2020 008987 MANNY MARTINEZ C 07/31/2020 07-2020 MVIC 07/31/2020 250.00 250.00
1391 07/16/2020 008988 G. MICHAEL MILHISER C 07/31/2020 07-2020 MVIC 07/31/2020 250.00 250.00
1392 07/16/2020 008989 SANDRA ROSE C 07/31/2020 07-2020 MVIC 07/31/2020 250.00 250.00
1393 08/20/2020 000070 FEDAK & BROWN LLP C 08/31/2020 072720-F&B-MVIC 07/27/2020 270.00 270.00
1394 09/18/2020 000046 CHINO BASIN WATERMAS C 09/30/2020 2020-09-SPE 08/25/2020 1,040.25 1,040.25
1395 12/10/2020 000070 FEDAK & BROWN LLP C 12/31/2020 112520-F&B-MVIC 11/25/2020 1,625.00 1,625.00
1396 12/16/2020 000046 CHINO BASIN WATERMAS C 12/31/2020 AP21-10 11/19/2020 18,247.32 18,247.32
1397 01/07/2021 000070 FEDAK & BROWN LLP C 01/31/2021 122320-F&B-MVIC 12/23/2020 691.00 691.00
1398 02/12/2021 008985 PHILLIP ERWIN C 02/28/2021 01-2021 MVIC 01/27/2021 250.00 250.00
1399 02/12/2021 008986 ANTHONY LOPEZ C 02/28/2021 01-2021 MVIC 01/27/2021 250.00 250.00
1400 02/12/2021 008987 MANNY MARTINEZ C 02/28/2021 01-2021 MVIC 01/27/2021 250.00 250.00
1401 02/12/2021 008988 G. MICHAEL MILHISER C 02/28/2021 01-2021 MVIC 01/27/2021 250.00 250.00
1402 02/12/2021 008989 SANDRA ROSE C 02/28/2021 01-2021 MVIC 01/27/2021 250.00 250.00
1403 02/26/2021 000046 CHINO BASIN WATERMAS C 03/31/2021 2021-32-LEG 02/12/2021 833.02 833.02
1404 04/09/2021 000070 FEDAK & BROWN LLP 033121-F&B-MVIC 03/31/2021 134.00 134.00
1405 05/07/2021 000736 FRANCHISE TAX BOARD 95-1650695 05/07/2021 10.00 10.00
1406 05/12/2021 000070 FEDAK & BROWN LLP 043021-F&B-MVIC 04/30/2021 900.00 900.00
1407 06/16/2021 000070 FEDAK & BROWN LLP 053121-F&B-MVIC 05/28/2021 134.00 134.00
20210601 06/01/2021 008980 HUB INTERNATIONAL INS C 06/03/2021 060121HUB 06/01/2021 2,056.00 2,056.00
Page: 1apCkHist Check History Listing Page: 2
06/23/2021 8:33AM Monte Vista Water District
Bank code: mvicap
Check # Date Vendor Status Clear/Void Date Invoice Inv. Date Amount Paid Check Total
mvicap Total: 28,440.59
21 checks in this report Total Checks: 28,440.59
Page: 2Monte Vista Irrigation Company
Justin Scott-Coe
Manager
July 14, 2021
Honorable Board of Directors
Monte Vista Irrigation Company
SUBJECT: Fiscal Year Ending 2022 Budget
STAFF RECOMMENDATION:
It is recommended that the Board of Directors review and approve the proposed Fiscal Year Ending
2022 Budget for the Monte Vista Irrigation Company.
FINANCIAL IMPACT:
The proposed Fiscal Year Ending 2022 Budget is projected to decrease working capital reserves by
$68,800.
DISCUSSION
The proposed Fiscal Year Ending (FYE) 2022 Budget for the Monte Vista Irrigation Company
(Company) is presented as a preliminary financial outline for anticipated transactions in the coming
year. The proposed operating budget has been developed to be consistent with the Monte Vista Water
District’s (District) water supply approach for the coming FYE 2022. One of the key components of the
District’s adopted long-range supply plan is to annually “under-produce” a portion of its Chino Basin
production rights, resulting in an increase in water held in storage. For FYE 2022, the District should
again be able to meet this strategy without purchasing annual Company production rights. Aside from
foregoing the annual transfer and sale of leased water rights to the District, the Company is planning to
have minimal transactions in FYE 2022.
Revenue
The only source of revenue for FYE 2022 will be monies derived from interest income on funds held by
the District in the Local Agency Investment Fund (LAIF) on behalf of the Company. These funds are
anticipated to generate revenue of approximately $100 in FYE 2022.
10575 Central Avenue, Montclair, California 91763 ▪ (909) 624-0035 ▪ (909) 624-0037
Sandra Rose Tony Lopez Philip L. Erwin G. Michael Milhiser Manny Martinez
President Director Director Vice-President Director/AuditorExpenditures Anticipated FYE 2022 expenditures total approximately $68,900, with the majority of these costs reflected in the Company’s Chino Basin Watermaster assessments. The $25,000 in Chino Basin Watermaster assessments is for transactions associated with FYE 2021 activity representing the Company’s share of costs for recharge basin improvements and annual administrative assessments. Administrative expenditures of $18,700 are forecasted for FYE 2022 and represent the minimal staff time required to handle the general administration functions associated with accounting, disbursements, management, and overall record keeping for the Company. The Company’s plant maintenance expenditures are comprised of utility and office equipment maintenance costs and are budgeted at $17,100 for FYE 2022. Other expenses total $8,100 and reflect costs associated with an independent annual audit, tax return preparation and filing fees, Board of Directors (Board) fees, and liability insurance. As we move forward into FYE 2022, staff will keep the Board apprised of both activities and potential strategies that may be advantageous and merit Board discussion as it relates to the Company. Respectfully submitted, Leah I. Nazaroff Stephanie A. Reimer Accounting Supervisor Treasurer Justin M. Scott-Coe Manager Attachment
FYE 2022
Monte Vista Irrigation Company
Proposed Budget
Revenue Notes
Lease/Purchase of Production Rights $0 Based upon no transfer of production rights
Investment Income 100 Interest income on investments
Subtotal $100
Expenditures
Watermaster Assessments $25,000.00 Production Year Assessments
Administration Costs 18,700 Staff, time & material costs
Board of Directors Fees 2,500 Director expenditures
Insurance 2,100 General liability/PO liability/E&O
Accounting and Audit 3,500 Accounting, audit and filing expenditures
Legal - Legal expenditures
Plant Maintenance 17,100 Utility power & general plant costs
Subtotal $68,900
Total Operational Revenue (Deficit) ($68,800)
Other Sources (Uses) of Funds
Transfer to/from MVWD -
Total Other Sources (Uses) of Funds $0
Increase (Decrease) in
Working Capital Reserves ($68,800)You can also read
