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Notice
Recreational Authority Board of Directors
Regular Meeting
7:00 p.m.
Wednesday, July 7, 2021
Cathedral Barn, Historic Barns Park
1500 Red Drive
Traverse City, MI 49684
Posted: 7-2-21
The Authority does not discriminate on the basis of disability in the admission
or access to, or treatment or employment in, its programs or activities. Penny
Hill, Assistant City Manager, 400 Boardman Avenue, Traverse City, Michigan
49684, 922-4440, TDD: 922-4412, has been designated to coordinate
compliance with the non-discrimination requirements contained in Section
35.107 of the Department of Justice regulations. Information concerning the
provisions of the Americans with Disabilities Act, and the rights provided
thereunder, are available from the ADA Coordinator.
If you are planning to attend and you have a disability requiring any special
assistance at the meeting and/or if you have any concerns, please immediately
notify the ADA Coordinator.
Recreational Authority Board of Directors
Matthew Cowall, Executive Director
324 Munson Avenue
Traverse City, MI 49686
(231) 929-3696 TDD: (231) 922-4412
http://www.recauthority.org
mcowall@liaa.org
Agenda
Roll Call.
1. Consent Calendar
The purpose of the consent calendar is to expedite business by grouping
non-controversial items together to be dealt with in one Board motion
without discussion. Any member of the Board, staff or the public may ask
that any item on the consent calendar be removed and placed elsewhere
on the agenda for full discussion. Such requests will be automatically
respected. If an item is not removed from the consent calendar, the action
noted in parentheses on the agenda is approved by a single Board action
adopting the consent calendar.
a) Consideration of approving the minutes of the special meeting of June
2, 2021. (Approval recommended) (Matt Cowall)
b) Report regarding payment of expenditures. (Receive and file) (Matt
Cowall)
2. Any items removed from the Consent Calendar.
3. Updates on driveways and walkways at Historic Barns Park. (Matt
Cowall, Scott Jozwiak)
4. Consideration of an updated rate card for the Cathedral Barn at Historic
Barns Park. (Matt Cowall, Stephanie Wiitala)
5. Presentation from SEEDS AmeriCorps VISTA members. (Matt Cowall,
SEEDS VISTAs)
6. Hickory Meadows updates on dogs off leash and coordination with
Hickory Hills. (Matt Cowall)
7. Consideration of a progress invoice from SEEDS for facility action plans
under a grant from the Grand Traverse Band of Ottawa and Chippewa
Indians. (Matt Cowall, Sarna Salzman)
8. Reports. (Matt Cowall et al)
• Grand Traverse Conservation District
• Event Facility Management (if not already covered)
Recreational Authority Agenda 2 July 7, 2021
• June Quarterly Reports and other updates from the Management
Entities at Historic Barns Park (SEEDS, TC Community Garden,
Botanic Garden)
• Any reports from Board members
• Executive Director’s report and possible verbal updates
9. Public comment.
10. Adjournment.
k:\recreationalauthority\agenda20210707
Recreational Authority Agenda 3 July 7, 2021
Communication to the Recreational Authority
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: PROCESS STEPS FOR THE CONSENT CALENDAR
The following steps can be followed by the Chair to process the Consent Calendar
agenda item at meetings of the Board of Directors.
1. Chair introduces the Consent Calendar agenda item and asks the Executive
Director to read the calendar.
2. Chair asks if any member of the Board wants any items removed from the
Consent Calendar.
3. Chair asks if staff (the Executive Director) wants any items removed from
the Consent Calendar.
4. Chair asks if any member of the public wants any items removed from the
Consent Calendar.
5. Executive Director records any removed items and places them in the next
agenda item for discussion.
6. Items that remain on the Consent Calendar can be approved with the
following motions:
If no items are removed from the Consent Calendar:
That the Consent Calendar be approved.
If any items are removed from the Consent Calendar:
That the Consent Calendar be approved as amended.
7. Any items that are removed from the Consent Calendar are then discussed
and processed individually as part of the next agenda item.
K:\recreationalauthority\packetcommunications\20210707.docx
Communication to the Recreational Authority FOR THE MEETING OF JULY 7, 2021 DATE: FRIDAY, JULY 2, 2021 FROM: MATT COWALL, EXECUTIVE DIRECTOR SUBJECT: MINUTES Attached are the minutes of the special meeting of June 2, 2021. The following motion would be appropriate to approve the minutes: That the minutes of the special meeting of June 2, 2021, be approved. K:\recreationalauthority\packetcommunications\20210707.docx
Minutes
The City of Traverse City and Charter Township of Garfield
Recreational Authority Board of Directors
June 2, 2021
A special meeting of the Recreational Authority Board of Directors was
called to order at 6:00 p.m. as a remote meeting in compliance with efforts to
suppress the spread of COVID-19.
The following Directors were present, constituting a quorum: Michael
Groleau, Secretary, joining from Garfield Township, Grand Traverse County,
Michigan; Steve Duell, joining from Garfield Township, Grand Traverse County,
Michigan; Laura Ness, joining from Traverse City, Grand Traverse County,
Michigan; and Ashlea Walter, joining from Traverse City, Grand Traverse County,
Michigan.
The following Directors were absent (excused): Ross Biederman, Chair; Tim
Hughes, Treasurer; and Chris Sullivan.
Secretary Groleau presided at the meeting.
1.
The first item being “First public comment,” Secretary Groleau introduced
this matter. The following individuals addressed the Board:
Lynne Moon
John Nelson
2.
The next item being “Consideration of approving the minutes of the special
Minutes
2 June 2, 2021
meeting of May 5, 2021, and the closed session of May 5, 2021,” Secretary
Groleau introduced this matter. The following individual addressed the Board:
Matt Cowall, Executive Director
Moved by Walter, seconded by Duell, that the minutes of the special
meeting of May 5, 2021, and the closed session of May 5, 2021, be approved.
Yes: Walter, Duell, Groleau, Ness
No: None
CARRIED.
3.
The next item being “Updates on driveways and walkways at Historic Barns
Park,” Secretary Groleau introduced this matter. The following individual
addressed the Board:
Matt Cowall, Executive Director
No action was taken.
4.
The next item being “Discussion of dogs off leash in parklands,” Secretary
Groleau introduced this matter. The following individual addressed the Board:
Matt Cowall, Executive Director
No action was taken.
5.
The next item being “Discussion of coordination across Hickory parklands,”
Secretary Groleau introduced this matter. The following individual addressed the
Board:
Minutes
3 June 2, 2021
Matt Cowall, Executive Director
No action was taken.
6.
The next item being “Consideration of Hickory Meadows Advisory
Committee appointments,” Secretary Groleau introduced this matter. The
following individuals addressed the Board:
Matt Cowall, Executive Director
Tom Vitale, GTCD
Moved by Duell, seconded by Ness, that Amy Powell and Michael Foley
each be appointed to a two-year term on the Hickory Meadows Advisory
Committee expiring June 30, 2023; and that Bill Brundage, Pam Darling, Nicolle
Girard, Jody Madion and Jim Zeratsky each be appointed to a one-year term on the
Hickory Meadows Advisory Committee expiring June 30, 2022.
Yes: Duell, Ness, Walter, Groleau
No: None
CARRIED.
7.
The next item being “Consideration of a fireworks policy for Historic Barns
Park,” Secretary Groleau introduced this matter. The following individuals
addressed the Board:
Matt Cowall, Executive Director
Stephanie Wiitala, S2S Events
Moved by Duell, seconded by Ness, to not allow any fireworks other than
sparklers to be used at Recreational Authority properties.
Minutes
4 June 2, 2021
Yes: Duell, Ness, Walter, Groleau
No: None
CARRIED.
8.
The next item being “Consideration of financial management services with
the City of Traverse City,” Secretary Groleau introduced this matter. The following
individual addressed the Board:
Matt Cowall, Executive Director
Moved by Duell, seconded by Walter, that the Chair and Secretary be
authorized to execute a Financial Management Services Agreement with the City
of Traverse City in the amount of $6,000 annually effective July 1, 2021, subject to
approval as to its substance by the Executive Director and its form by General
Counsel.
Yes: Duell, Walter, Groleau, Ness
No: None
CARRIED.
9.
The next item being “Public hearing for Fiscal Year 2020-2021 budget
amendments,” Secretary Groleau introduced this matter. The following individual
addressed the Board:
Matt Cowall, Executive Director
Secretary Groleau opened the public hearing.
There being no one present desiring to speak, Secretary Groleau closed the
public hearing.
Minutes
5 June 2, 2021
No amendments were identified and no action was taken.
10.
The next item being “Public hearing for the Fiscal Year 2021-2022 budgets
for the Operating Fund and Debt Retirement Fund,” Secretary Groleau introduced
this matter. The following individual addressed the Board:
Matt Cowall, Executive Director
Secretary Groleau opened the public hearing.
There being no one present desiring to speak, Secretary Groleau closed the
public hearing.
Moved by Ness, seconded by Walter, that the Resolution Approving the
Millage Rates for the Bond Issue Debt Millage and Operating Millage and
Certifying Tax Levy for the Operational Millage for Fiscal Year July 1, 2021, to
June 30, 2022, be adopted.
Yes: Ness, Walter, Groleau, Duell
No: None
CARRIED.
Moved by Walter, seconded by Ness, that the Resolution Adopting the City
of Traverse City and Charter Township of Garfield Recreational Authority
Proposed Comprehensive Annual Budget for Fiscal Year July 1, 2021, to June 30,
2022, be adopted.
Yes: Walter, Ness, Duell, Groleau
No: None
CARRIED.
11.Minutes
6 June 2, 2021
The next item being “Reports,” Secretary Groleau introduced this matter.
The following individuals addressed the Board:
Matt Cowall, Executive Director
Tom Vitale, GTCD
Stephanie Wiitala, S2S Events
Karen Schmidt, BGHBP
Sarna Salzman, SEEDS
Zach Millican, TCCG
No action was taken.
12.
The next item being “Report regarding payment of expenditures,” Secretary
Groleau introduced this matter. The following individual addressed the Board:
Matt Cowall, Executive Director
Moved by Walter, seconded by Ness, that the report regarding payment of
expenditures be received and filed.
Yes: Walter, Ness, Duell, Groleau
No: None
CARRIED.
13.
The next item being “Second public comment,” Secretary Groleau
introduced this matter. The following individuals addressed the Board:
None.
14.
The next item being “Adjournment,” Secretary Groleau introduced thisMinutes
7 June 2, 2021
matter. The following individuals addressed the Board:
None.
Moved by Ness, seconded by Duell, to adjourn the meeting at 8:33 p.m.
Yes: Ness, Duell, Groleau, Walter
No: None
CARRIED.
_______________________________
Matt Cowall, Executive DirectorCommunication to the Recreational Authority
FOR THE MEETING OF JULY 7, 2021
DATE: FRIDAY, JULY 2, 2021
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: EXPENDITURES APPROVED BY EXECUTIVE DIRECTOR
General Operating Fund:
Security Sanitation, LLC Porta Potty rental May $ 170.00
City of Traverse City May water and sewer (auto pay) $ 108.00
Consumers Energy Electric service for May - June (auto pay) $ 660.61
DTE Gas service for May (auto pay) $ 34.99
Maintenance work on heat pump #2,
D & W Mechanical replaced filters and fuses $ 507.60
EPS Security monitoring July - Sept 2021 $ 231.75
EPS New LTE Communicator $ 199.00
Grand Traverse Conservation April tools/trash/vehicle/native
District seeds/seedlings/seasonal labor $ 1,429.70
LIAA May management services $ 6,800.00
LIAA May - postage, copies, Legal Notice $ 243.85
Security Sanitation, LLC Porta Potty rental June $ 170.00
SEEDS GT Band grant funds for services $ 5,000.00
Sondee, Racine & Doren, PLC May legal services $ 561.00
S2S Sunrise to Sunset Event management June $ 4,791.67
Uni-First May rug cleaning $ 26.89
Debbie March Security deposit net of furniture rental $ 196.00
Lisa Monson Security deposit refund $ 500.00
Vanessa Vance Security deposit refund $ 500.00
Nicole Vockel Security deposit refund $ 500.00
Mary Woods Security deposit refund $ 500.00
American Waste July trash and recycling services $ 30.00
Debt Service Fund:
None
K:\recreationalauthority\packetcommunications\20210707.docxCity of Traverse City and Charter Twp of Garfield Recreational Authority
Operating Fund
Statement of Activities
July 20 - June 21 Annual Budget Budget Variance
Revenues
500 · Tax Revenue - Operating $ 294,564.87 $ 185,000.00 $ 109,564.87
441 · PPT Reimbursement MCL 123.135 8,871.77 - 8,871.77
615.0 · Community Foundation (Roads) - 239,119.00
615.2 · GT Band Grant 25,000.00 20,000.00 5,000.00
615.10 · TCLP Hickory Meadows Grant - 1,000.00 (1,000.00)
615.7 · Donations 239,119.12 - 239,119.12
615.8 · Barns Park Rentals 57,496.25 90,000.00 (32,503.75)
615.81 · Furniture Rentals 1,088.00 - 1,088.00
615.9 · Misc Income 329.61 - 329.61
664 · Interest Income 222.79 1,000.00 (777.21)
Total Revenues 626,692.41 536,119.00 90,573.41
Expenditures
700 · Office Expense 1,171.40 2,000.00 (828.60)
805 · Professional Services
Accounting 5,933.00 5,933.00 -
GTCD 24,550.00 24,550.00 -
Legal 3,377.00 5,000.00 (1,623.00)
Management 70,547.50 80,000.00 (9,452.50)
Other - 30,064.00 (30,064.00)
SEEDS - Water/Sewer 20,000.00 20,000.00 -
SEEDS - Eco-Learning Center Planning 5,000.00 - 5,000.00
Audit 5,950.00 5,950.00 -
Roads project 600,400.33 617,503.00 (17,102.67)
Events Manager 57,500.04 57,500.00 0.04
Total 793,257.87 846,500.00 (53,242.13)
806 · Event Marketing & Supplies 4,982.15 10,000.00 (5,017.85)
862 · Transportation - 500.00 (500.00)
912 · Insurance & Bonds 3,420.00 4,000.00 (580.00)
920 · Utilities & Maintenance 29,371.49 35,060.00 (5,688.51)
920.3 - Hickory Meadows Work Plan 6,440.35 25,140.00 (18,699.65)
970 · Capital Projects - - -
Total Expenditures 838,643.26 923,200.00 (84,556.74)
Net Change in Fund Balance $ (211,950.85) $ (387,081.00) $ 175,130.15
Unaudited statementCity of Traverse City and Charter Twp of Garfield Recreational Authority
Debt Fund
Statement of Activities
July 20 - June 21 Annual Budget Budget Variance
Revenues
Current Property Taxes $ 669,420.75 $ 655,000.00 $ 14,420.75
Interest Income 639.58 900.00 (260.42)
Total Revenues 670,060.33 655,900.00 14,160.33
Expenditures
Debt Service - Fees 190.55 300.00 (109.45)
Debt Service - Interest 65,144.50 65,145.00 (0.50)
Debt Service - Principal 535,000.00 535,000.00 -
Total Expenditures 600,335.05 600,445.00 (109.95)
Net Change in Fund Balance $ 69,725.28 $ 55,455.00 $ 14,270.28
Unaudited statement Page 1 of 1Communication to the Recreational Authority
FOR THE MEETING OF JULY 7, 2021
DATE: FRIDAY, JULY 2, 2021
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: UPDATES ON DRIVEWAYS AND WALKWAYS AT HISTORIC
BARNS PARK
At the Board’s meeting on May 5, the Board and stakeholders discussed priority
areas for adding formal pedestrian connectivity at Historic Barns Park in relation to
the new system of driveways and parking areas. This agenda item is reserved to
consider cost estimates from the engineer for paved connectivity in the priority
areas and see what may be possible to tackle in 2021.
We estimate that about $15,000-$20,000 will remain from the dollars that were
budgeted for the road project at the park. The attached plan depicts roughly 22,000
square feet of concrete sidewalk additions (intentionally concrete, with the goal of
making as many of the pathways as universally accessible as possible). Remaining
dollars would likely only cover about 10 percent of those additions (about 2,200
square feet).
On Wednesday night, Scott Jozwiak will help us scope and compare costs on
different sections of pathways on the attached plan, and we’ll also think about
other less permanent (but less expensive) approaches that could be employed to
begin to define pedestrian walkways that may not be paved right away. We’ll also
talk through budget options.
K:\recreationalauthority\packetcommunications\20210707.docxThe City of Traverse City and Charter Township of Garfield
Recreational Authority
Proposed Comprehensive Annual Budget
Fiscal Year July 1, 2021 to June 30, 2022
Board of Directors
Ross Biederman, Chair
Michael Groleau, Secretary
Tim Hughes, Treasurer
Steve Duell, Director and Garfield Township Trustee
Ashlea Walter, Director and Traverse City City Commissioner
Chris Sullivan, Director
Laura Ness, Director
Executive Director
Matt CowallCity of Traverse City and Charter Township of Garfield
RECREATIONAL AUTHORITY
OPERATING FUND
For the Fiscal Year End June 30, 2022
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
Actual Actual Actual Budget Projected Recommended
REVENUES
Property Taxes $ 169,379 $ 174,929 183,248 $ 185,000 $ 294,243 $ 305,000
PPT Reimbursement 28,889 10,788 9,920 - 8,872 $ -
Interest Income 913 1,013 1,655 1,000 210 $ 200
Grants and Contributions 8,053 4,999 16,990 260,119 265,119 $ 512,700
Barns Park Rental Revenues 139,083 113,749 106,674 90,000 37,771 $ 60,000
Other Income - 14,303 - 330 $ -
TOTAL REVENUES 346,317 319,781 318,487 536,119 606,545 $ 877,900
EXPENDITURES
Office Expenses 1,135 1,727 1,739 2,000 1,386 $ 2,000
Professional Services 188,487 230,395 195,065 846,500 791,556 $ 274,900
Insurance & Bonds 3,360 3,399 3,420 4,000 3,420 $ 4,000
Facility/Property Expenses 64,211 77,026 49,391 70,200 58,665 $ 70,400
Transportation - 6 2 500 - $ 500
Capital Outlay (Land Purchase) - - - - - $ 668,200
- -
TOTAL EXPENDITURES 257,193 312,553 249,617 923,200 855,027 $ 1,020,000
Transfer (to) from Capital Projects Fund - - - - $ -
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 89,124 7,228 68,870 (387,081) (248,482) $ (142,100)
Beginning Fund Balance 392,976 482,100 489,328 558,198 $ 558,198 $ 309,716
Ending Fund Balance $ 482,100 $ 489,328 $ 558,198 $ 171,117 $ 309,716 $ 167,616
Millage Rate 0.1500Narratives to Budget Sheets
Operating Fund:
This fund is the core fund for the general operations of the Rec Authority. The
millage rate to be levied on the winter tax bills will be 0.15, an increase from last
year’s budget thanks to the new millage passed by voters in November 2020. The
primary goals of the Rec Authority supported by funding in the proposed budget
for the coming fiscal year are: (1) the public purchase and preservation of Hickory
Forest pending a grant from the Michigan Natural Resources Trust Fund; and (2)
ongoing operations, maintenance and improvement of all Rec Authority properties
as the economy and community adapt to and emerge from the conditions of the
coronavirus pandemic.
Breakdowns for various line items of the Operating Fund are as follows:
Professional Services
Executive Management Services $ 80,000.00
(Land Information Access Association)
Treasury/Financial Management Services $ 6,000.00
(City of Traverse City)
Hickory Meadows Management Services $ 24,550.00
(Grand Traverse Conservation District)
Event Facility Management Services $ 57,500.00
(Sunrise to Sunset Events)
Historic Barns Park Road Project $ 28,615.00
GT Band Grant $ 35,040.00
(SEEDS, for action plan)
Legal $ 5,000.00
Audit $ 6,150.00
Miscellaneous/Contingency $ 32,000.00
(Approximately 10% of overall budget, minus land purchase)
Total $ 274,855.00
Allocation Recommended $ 274,900.00(Operating Fund – Continued)
Office Expenses Total $ 2,000.00
Allocation Recommended $ 2,000.00
Insurance & Bonds Total $ 4,000.00
Allocation Recommended $ 4,000.00
Facility/Property Expenses
Event Expenses (cleaning, supplies, etc.) $ 10,000.00
Historic Barns Park Miscellaneous Maintenance, $ 20,000.00
Roads and Snowplowing
Facility Expenses (gas, water, electric and security) $ 15,000.00
Hickory Meadows Work Plan $ 25,340.00
Total $ 70,340.00
Allocation Recommended $ 70,400.00
Travel Total $ 500.00
Allocation Recommended $ 500.00
Land Purchase $ 668,200.00
Allocation Recommended $ 668,200.00
Operating Fund Total $1,020,000.00City of Traverse City and Charter Township of Garfield
RECREATIONAL AUTHORITY
LONG TERM GENERAL OBLIGATION DEBT RETIREMENT FUND
For the Fiscal Year End June 30, 2022
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
Actual Actual Actual Budget Projected Recommended
REVENUES
Property Taxes $ 584,731 $ 605,486 $ 637,354 655,000 $ 670,900 $ 700,000
Interest Income 789 1,209 1,199 900 600 650
Refunds & Reimbursements - - - 0 -
-
TOTAL REVENUES 585,520 606,695 638,553 655,900 671,500 700,650
EXPENDITURES
Fees 211 170 179 300 200 300
Principal 425,000 460,000 500,000 535,000 535,000 585,000
Interest 97,689 87,688 76,840 65,145 65,145 52,489
TOTAL EXPENDITURES 522,900 547,858 577,019 600,445 600,345 637,789
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 62,620 58,837 61,534 55,455 71,155 62,861
Beginning Fund Balance 521,687 584,307 643,144 704,678 704,678 775,833
Ending Fund Balance $ 584,307 $ 643,144 $ 704,678 $ 760,133 $ 775,833 $ 838,694
Millage Rate 0.3300Long-Term General Obligation Debt Retirement Fund: The sole focus of this fund is to make the required payments on the general obligation bonds that facilitated the acquisition of the Authority’s three current properties. The millage rate can adjust depending on the amount of debt service that has to be paid in each fiscal year, and the debt-service amount escalates each year through retirement of the debt. Based on last year’s receipts, 2021 taxable values, and a debt service this fiscal year of $637,489, the millage rate to be levied for this fiscal year will remain unchanged from last year (and the same since 2016) at 0.3300.
Communication to the Recreational Authority
FOR THE MEETING OF JULY 7, 2021
DATE: FRIDAY, JULY 2, 2021
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: CONSIDERATION OF AN UPDATED RATE CARD FOR THE
CATHEDRAL BARN AT HISTORIC BARNS PARK
As described at previous meetings, Venue Manager Stephanie Wiitala has been
working to update the rental fee structure for the Cathedral Barn at Historic Barns
Park. Her updates are based on market comparisons in our region as well as the
costs of running events on the site and what is included in those costs.
Recommended updates are attached for your review and discussion on Wednesday
night.
If it pleases the Board, a suggested motion to approve the rental rates follows:
That the revised rental pricing for the Cathedral Barn at Historic Barns Park
be approved, effective immediately.
K:\recreationalauthority\packetcommunications\20210707.docxRecreational Authority Board Report
Wednesday July 7th, 2021
Venue manager - Stephanie Lee Wiitala/Sunrise 2 Sunset Events
Current business and updates:
● New chairs finally arrived and upacked! Already put to work on the June 26th wedding too!
● Working this coming month on hiring a new cleaning company- until then Stephanie and staff will handle all
cleanings even after big events.
● We will have Wheelocks coming to spray for wasps and bees around the barn this coming week
● See rate card recommendation attached to be discussed
● Many many tours and starting to see winter bookings coming in for 2022
Scheduled Upcoming Events for 2021:
● Yen yoga classes continue on open weekdays and weekends- the students love the space and feel very grateful
for it.
● Weddings- July 3rd, 24th - plus many additional rentals for meetings, small events
● An unprecedented amount of requests coming in for rentals for 2021 and 2022 and have gotten even a few for
early 2023 recently2021/2022/2023 Rental Pricing Peak Rates: May 15th – October 15th Monday – Thursday Daily | $1750 (Raised from $1250.00) Sunday Daily | $3000 (raised from $2500.00) Friday | Saturday Daily | $5000 (raised from $4500.00) Low impact hourly rental (up to 4 hours)* Hour | $250 (raised from $150.00) Non-Peak Rates: October 16th – May 14th Monday – Thursday Daily | $1500 Friday and Sunday Daily | $2500 (Raised from $1500.00) Saturday Daily | $3500 (Raised from $2500.00) Low impact hourly rental (up to 4 hours)* Hour | $150 (no change) Rental Rates for Non-Profit Events: A 20% discount will be offered for non-profit events. Proof of determination will be required. 100% of the proceeds must benefit the non-profit renting the space.
Communication to the Recreational Authority
FOR THE MEETING OF JULY 7, 2021
DATE: FRIDAY, JULY 2, 2021
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: PRESENTATION FROM SEEDS AMERICORPS VISTA
MEMBERS
SEEDS requested this agenda item so that their AmeriCorps VISTA members can
give a presentation on the work they have done this year at Historic Barns Park,
specifically around making 3D models and virtual tours of the park. Enjoy!
K:\recreationalauthority\packetcommunications\20210707.docxCommunication to the Recreational Authority
FOR THE MEETING OF JULY 7, 2021
DATE: FRIDAY, JULY 2, 2021
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: HICKORY MEADOWS UPDATES ON DOGS OFF LEASH AND
COORDINATION WITH HICKORY HILLS
This item is reserved for updates on subjects spurred predominantly by Hickory
Meadows.
Coordination with the city/Hickory Hills: As discussed at prior meetings, we have
kicked off a conversation with city and township stakeholders to explore more
intentional coordination and collaboration between the connected Hickory
parkland properties owned separately by the city and the Authority. Logical early
needs for this type of coordination include ways that people access and move
through the two (and hopefully three) properties, such as trail connectivity and
signage.
We developed the attached map as a baseline for those discussions, including the
hoped-for acquisition of Hickory Forest. City Parks Superintendent Derek Melville
is leaving soon for a new position downstate, so we expect that we’ll pick up this
process in earnest when his replacement is found and has a chance to settle in. In
the meantime, we’ve shared the map with the city and township, and I really want
to wish Derek well in his new endeavor; he’s been outstanding to work with and
will be missed!
Dogs off leash: We’ll have additional updates on Wednesday night following our
first convening of fellow recreational property owners/managers earlier that day.
We hope the kickoff meeting will give us a chance to connect, exchange notes on
the issue, and provide a baseline for further thinking and perhaps some future
coordination and collaboration on the issue.
K:\recreationalauthority\packetcommunications\20210707.docxHickory Forest Boundary Hickory Hills Boundary Hickory Meadows Boundary
Proposed Trail Existing Trail Trails
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RdCommunication to the Recreational Authority
FOR THE MEETING OF JULY 7, 2021
DATE: FRIDAY, JULY 2, 2021
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: CONSIDERATION OF A PROGRESS INVOICE FROM SEEDS
FOR FACILITY ACTION PLANS UNDER A GRANT FROM THE
GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA
INDIANS
A bit of financial housekeeping. SEEDS secured a grant of $40,040 from the
Grand Traverse Band of Ottawa and Chippewa Indians 2% Grant Program to
develop action plans for a year-round training facility and an Eco-Learning Center
under its management allocation at Historic Barns Park. As the local governmental
unit, the Rec Authority is the fiduciary on the grant, so I’ll be bringing project
invoicing to the Board for processing. Sarna Salzman from SEEDS will update you
on progress.
The following sample motion would be appropriate to approve the expenditure:
That the progress billing from SEEDS in the amount of $5,000 be approved,
with funds available from the Grand Traverse Band of Ottawa and Chippewa
Indians 2% Grant.
K:\recreationalauthority\packetcommunications\20210707.docxPO Box 2454
Invoice
Traverse City, MI 49685
Date Invoice #
6/8/2021 900-1453
Bill To
Garfield Recreation Authority
324 Munson Avenue
Traverse City, MI 49686
Terms
Quantity Description Rate Amount
1 $5000 for the GTB2% funded project being 12.5% complete as of 5,000.00 5,000.00
June 30, 2021
Thank You!
Balance Due $5,000.00
PO Box 2454
Traverse City, MI 49685
Phone & fax 231.947.0312Communication to the Recreational Authority
FOR THE MEETING OF JULY 7, 2021
DATE: FRIDAY, JULY 2, 2021
FROM: MATT COWALL, EXECUTIVE DIRECTOR
SUBJECT: REPORTS
Expected reports include:
• Grand Traverse Conservation District
• Event Facility Management
• June Quarterly Reports and other updates from the Management Entities at
Historic Barns Park (SEEDS, TC Community Garden, Botanic Garden)
• Any reports from Board members
• Executive Director's report and possible verbal updates
K:\recreationalauthority\packetcommunications\20210707.docx2020/21 Fiscal Period
QUARTERLY REPORT SUMMARY
April 1 – June 30, 2021
The Conservation District completed the following activities as part of the Resource Management
Services Agreement with the Recreational Authority of Traverse City and Garfield Township.
ADMINISTRATION
• Attended monthly Rec Authority Board meetings remotely and provided updates.
• Coordinated Hickory Meadows Advisory Committee (HMAC) meetings. Drafted agendas and
follow-up minutes for HMAC review.
• Prepared a draft 2021/22 Hickory Meadows workplan and budget for HMAC review; approved
by the Rec Authority Board.
• Assessed preliminary routes, prepared maps (see below), and measured boardwalk stretches
necessary for conceptual trail connections on Hickory Meadows property. Flagged and GPS’ed
accordingly to update maps. Discussed conceptual plans with HMAC members and met on-site
to address questions. Sent along an open invite to schedule upcoming site walks.
• Identified and marked locations of Conopholis americana (Aka… bear corn or squaw-root), a
sensitive species with a high value of conservatism, to ensure the proposed trail does not
infringe on established populations.
• Met on-site with Steve Lagerquist, GT Regional Land Conservancy Land Steward Specialist, to
discuss trail connections between Hickory properties.
• Designed and ordered signs with poly-carbonate core backer to post at trailhead; re: ‘Multi-Use
Trail Pledge’, ‘recycling only’ and ‘no household trash’ (see below).
• Corresponded with Jon Brown from GT County Animal Control regarding unleashed dogs at
the Meadows.
• Contacted Wayne Street neighbor to cordially address no parking of vehicles in front of gated
maintenance/emergency access.
• Ordered and posted ‘No parking - Do not block gate’ signs at both Randolph and Wayne St.
maintenance/emergency access points.
• Posted trailhead notices to solicit HMAC membership for upcoming term.
• Ordered, purchased, and installed native seed and 300+ bare-root seedlings to accommodate
spring planting efforts.
• Coordinated stormwater drainage maintenance improvements with Derek Mellville, City Parks
and Rec Superintendent. A City tractor with an operator was provided for excavating needs.
• Contracted Wildlife and Wetland Solutions to conduct invasive species control efforts at the
Meadows and along the TCL&P utility corridor (see map below for track details). Priority was
given to follow-up on sites previously treated and restoration areas that were seeded.
• Coordinated and solicited a volunteer workbee event on May 8th at the Meadows via District
social media platforms, in partnership with NW MI Invasive Species Network. Planted native
seedlings and pulled invasive garlic mustard.
• Purchased, picked-up from Manton, and delivered custom constructed picnic tables to place in
vicinity of Randolph and M-72 Trailheads.
• Secured lumber materials to replace the aged existing footbridge at creek crossing in July.
• Analyzed trail counter data and created graphs depicting user trends since installation in
November of 2017 (see graphs below).2020/21 Fiscal Period
GRANTS
• Awarded $4,750 from the Traverse City Track Club to help fund boardwalk material for two
stream crossings over wetlands in the headwaters of ‘Hickory Creek’ that facilitate safe and
sustainable trail connections on the Meadows property and beyond.
• Awarded 584 milkweed plugs (14 flats) at a $1,600 value from Monarch Watch; solicited
volunteers to help plant at Hickory Meadows in early June.
PARK IMPROVEMENTS, MONITORING AND MAINTENANCE
• Performed trailhead checks on a weekly basis and refilled dog bag dispensers as necessary.
• Pruned and mowed along trails as necessary during peak growing season.
• Clearing of hazard trees in vicinity of trails by chainsaw.
• Changed seasonal posters at trailhead information stations to reflect summer topics.
• Downloaded monthly trail counter data at five trail access points.
• Provide reconnaissance of stormwater drainage and identified necessary maintenance needs.
• Removed winter trail grooming signage and posted appropriate seasonal signage along trails
and at junctions.
• Worked on drainage improvements within the main meadow to lower the swale adjacent to
trail and clear check dams of deposited sediment and debris; seeded sites of disturbance with a
native pollinator mix and annual oats; installed City-provided coconut fiber erosion control
blanket where necessary and/or straw.
• Planted over 300 native seedlings, primarily shrub species, at various locations through the
Meadows with help from volunteers.
• Sowed a native pollinator seed mix at several locations within the main meadow and at sites of
disturbance from drainage improvements mentioned above.
• Replaced laminated “restoration in progress” signs near planting sites in vicinity of ephemeral
creek on several occasions due to vandalism.
• Pruned and weeded native buffer planted in 2019 to encourage further growth of seedlings.
• Prepared planting sites for awarded milkweed plugs by controlling invasive spotted knapweed
in previously treated areas of main meadow.
• Distributed 2-3 yards of wood chips, free of charge, to a low section of trail in vicinity of
existing footbridge.
• Cleaned-up an abandoned homeless camp off trail in the northwest section of property.
Other
• Removed old sandbags on the W. Bay Waterfront property at the request of Matt C. in follow-
up to the Watershed Center’s Earth Day clean-up along the Bay. Discouraged an unsustainable
access site while there. May be worthwhile to further deter with signage indicating directional
arrows to preferred access sites.
• Met with Angie Bouma, GTRLC Senior Land Steward, for a site visit at the former Kroupa
property in hopes of the Rec Authority securing as Hickory Forest.
• Joined Rec Authority Board members and partners in an on-site review of conceptual trail
connections at Historic Barns Park. This took place at the typical time of the monthly Rec
Authority Board meeting cancelled for April.2020/21 Fiscal Period
ANNUAL WORKPLAN PROJECTS
Invasive Species Management
• Control of herbaceous species – Complete - June 2021
• Cut-stump control of woody species – Complete – Dec. 2020
• Control of invasive species along TCL&P utility corridor – Complete - June 2021
Native Planting Efforts
• Meadows habitat improvement – Planted over 300 native seedlings, 584 milkweed plugs, and
seeded ~2 acres with a native pollinator mix - Spring 2021
Trail Design, Development, and Maintenance
• Maintenance of existing trails – Ongoing
o Crushed gravel trail repairs - Ongoing
o Drainage improvements from Hickory Hills retention basins – Continued - May 2021
o Installation of new trash surround at Randolph Trailhead for recycling tote - Complete
• Design and development
o Connectivity to Hickory Hills
▪ Assess and map potential future connections – updated draft map - June 2020
▪ Provide trail hikes for review – HMAC review September 2020 and June 2021
▪ Confer with City of TC representatives and Hickory Hills Advisory Committee
▪ Seek funding opportunities – Received $4,750 from TCTC grant March 2021
▪ Implementation – To be determined
• Winter trail grooming
o Removal of invasive bk. locust trees and cutting of former stumps – Complete
o Mowing of delineated groomed trails – Complete November 2020
o Update groomed trail map and signage – Complete December 2020
o Grooming provided by City as snow falls – Winter 2020/21 – Complete
o Monitor use - Complete
• Signage
o Info station posters – draft displays for review – September 2020
o Trail navigational maps - in progress
o Winter seasonal signs – Complete – December 2020
• Infrared trail counters at trailheads
o Download data monthly and assess - Ongoing
Trail Counter Report
Summary
• Use has dipped over the last quarter to more typical numbers seen in April through June.
• 2020 marked the busiest year on record since trail counter installation in 2017. Total counts
recorded at all trailheads from January 1 through December 31 were 126,844. Assuming users
are counted twice upon entry and exit, data infers 63,422 users throughout 2020.
• In January 2021, Randolph Trailhead recorded its busiest month on record with over 10,000
counts. Combining both Randolph and the Hickory Hills access on the north side of the parking
area tallies over 12,000 counts, depicting 6,000+ users accessing from the Hills parking areas.
• Two additional trail counters were installed in January of 2020 - the north parking lot access to
Hickory Hills Lodge and the entry to the 2019 trail addition from the M-72 Trailhead.2020/21 Fiscal Period
Yearly Trends
Randolph Trailhead
12000
10000
8000
Number of Users
6000
4000
2000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2017 2,006 2,195 2,299
2018 2,809 2,997 2,804 3,484 3,913 3,636 3,611 3,298 3,598 2,553 2,834 4,755
2019 4,357 5,546 5,574 3,344 4,235 4,306 3,890 3,811 3,485 3,915 5,427 5,118
2020 7792 7651 5498 4642 5311 4166 3745 3821 4771 5066 5238 9124
2021 10245 8791 3879 3139 3730 2518
Hickory Hills Access
3000
2500
2000
Number of Users
1500
1000
500
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2020 1284 1547 1084 855 1086 771 777 666 1120 1745 1814 2237
2021 2454 2187 1102 808 837 916
Month Recorded2020/21 Fiscal Period
Wayne St Trailhead
3000
2500
Number of Users
2000
1500
1000
500
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2017 1,166 1,006 934
2018 925 925 839 861 1,124 1,328 1,189 1,044 1,255 1,343 1,041 1,077
2019 1,016 919 844 885 1,317 1,412 1,265 1,216 1,295 1,034 763 824
2020 813 1189 1836 2645 2718 2182 1808 2039 2189 2302 2429 2187
2021 1977 1593 1289 1703 1533 1126
M-72 Trailhead
3000
2500
Number of Users
2000
1500
1000
500
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2017 882 960 750
2018 546 620 771 545 1,066 875 752 791 1,077 899 635 886
2019 590 655 662 801 1,185 941 774 822 705 746 595 566
2020 877 913 1624 2269 2505 1637 1352 1375 1982 1888 2282 2077
2021 1835 1334 1325 1665 1579 1163
*Since January 2020, trail counts were added from both entries at M-72 Trailhead there-by
incorporating use of the new trail addition in 2019.2020/21 Fiscal Period
2020/21 Fiscal Period Trail Pledge Sign at Entries
2020/21 Fiscal Period Signage for trash totes
2020/21 Fiscal Period
Contracted invasive speceis control – June foliar treatments
Sensitive species identified at the Meadows this spring
Wood betony (Pedicularis canadensis) Bear corn or squaw-root (Conopholis americana)2020/21 Fiscal Period
Picnic tables placed @ M-72 and Randolph St. Trailheads
Wood chip seasonally wet section of trail
Clean-up of abandoned homeless camp W. Pine seedlings planted as buffer by Randolph St.2020/21 Fiscal Period Drainage maintenance and improvements – native seeding
2020/21 Fiscal Period May 8 – Volunteer Workbee Event
2020/21 Fiscal Period June 3 - Milkweed Planting – Monarch Watch Grant
2020/21 Fiscal Period
Thank you!
The Grand Traverse Conservation DistrictSEEDS Center at Historic Barns Park
Q2:2021 Report on Goals
Food Systems and Carbon Rich Soils Father Fred sign made by
SEEDS VISTAs in NMC’s Maker Space.
1. Farmland
a. Father Fred has doubled their production capacity, building four additional raised beds.
These very tall beds are more accessible as well as eye catching.
b. A Brief Story: Thank You Oryana and Oryana customers! Lake St. Oryana hosts a
community food scrap drop off location where customers & neighbors are welcome to
donate their clean food scraps. Oryana hired SEEDS EcoCorps Crews to manage the
compost piles, and to empty them when full. This pre-processed material is brought to
Historic Barns Park to finish composting. The finished material was used to fill the new
raised beds that Father Fred Volunteers will share with their guests. Circular Economy!
c. HumanNature School, as part of their summer camp activities in collaboration with us
this season, has started a small garden with their campers who are learning the
Knowledge of the Naturalist, the Skills of the Survivalist, and the Attitude of Caretakers.
d. In 2014, a small organization called Edible Trails was formed by two enterprising young
men. They spent several years cultivating a wide variety of edible perennial plants,
collaborating with SEEDS to use HBP as a nursery, and installing plantings along common
trails. While the organization has since lapsed, its legacy lives on as the genesis of our
perennial farm plot, with 34 edible perennial species, mapped below at scale.
Perennial Farm Plot2. Providing Education about Food and Soil Health
a. Through a partnership with Michigan Works! SEEDS has been certified to offer a Land
Management Apprenticeship program. We are recruiting individuals to spend a year to
become Journeyman Land Managers. We are proud to support the pipeline of much
needed talent development for parkland managers, conservation organizations, and
other career positions. This program will be run through the SEEDS EcoCorps and
Apprentices will frequently work alongside seasonal crew members.
b. On April 26th, we hosted a Fruit Tree Grafting workshop with retired MSU-e Agent and
private arborist, Steven Fouch. Participants learned to graft
fruiting Bartlett pear varieties onto ornamental root stock.
3. Feeding Soil, Sequestering Carbon
a. Planning, plant procurement, and installation continues in
TCCG’s drainage pond, which will transform into a wetland
garden. We can’t wait for the ducklings who have been
swimming there to have more hideouts, more food, and
cleaner water!
b. On May 27th we hosted a workshop in partnership with the
City of Traverse City and the Urban Wood Network
demonstrating the value opportunities inherent in ‘trash’ Steve Fouch,
trees. The best tree, of course, is a living tree. Too Kevin Summers,
and a Pear
frequently, when a street tree is cut down or when land is
cleared, the wood will be burned, chipped or, worst of all, left to rot in outsized piles
causing a very potent greenhouse gas, methane, to be released into the atmosphere.
The Urban Wood Network formed to help us all capture the highest-and-best-use of any
tree that comes down – especially those not already intended for use as lumber. In
addition to beautiful and functional value-added objects that can be created, utilizing
their lumber retains the atmospheric carbon that was drawn down by the living tree,
actively reversing global warming. Street trees are among our oldest, largest trees we
have left, and can appreciate in more value even at the end of their lifecycle.
a. While we promised that on this date we would start processing two large trees
staged just below Workshop 223 which were felled during the Road
Construction, our guest presenter had supply chain difficulties procuring a
necessary part for his portable mill. Thank you for your patience as we work to
reschedule processing. It will be worth the wait! You can see products produced
from trees from the Commons Arboretum in the Mercato level of Building 50.
Showcasing Conservation, Efficiency, and Renewable Energy Technologies
1. Enhancing the Built Environment
a. The Bathroom installation continues and we are grateful for all the trades contractors
who are willing to work with us and this small project this season! The floors are
polished and sealed, the walls have been insulated to R14 and the ceiling to R30, and
the electric for hot water, room heating, cooling, and air purification is operational.b. EcoPhi’s Jess Glowacki, has continued to mentor SEEDS VISTA members and they have
come up with a detailed conceptual design and 3D model of a beautiful, multi-functional
shade structure and seasonal
classroom. As many of you
know, an outdoor multi-purpose
classroom space has been on the
SEEDS Vision Board for Historic
Barns Park for several years!
Two outgoing VISTA members
are very excited to share their
work with you in virtual 3D at
your next meeting, so we won’t
share many spoilers here!
2. Enhancing Environmental Education
and Eco-Tourism
a. NMC Extended Education
courses included as part of their adult Northern Naturalist certification include the
following courses being offered by SEEDS staff. See page 29 of their catalog for details:
i. @HBP “Zero Waste – Is that Even Possible?” 7/22/21
ii. @HBP “Multi-Layered Benefits of Perennial Food Forests” 8/3/21
iii. @HBP “Water and Our Ecosystems: Green Infrastructure for Resilience” 8/5
iv. Virtual “100% Clean Energy – What Does That Even Mean?” 8/12/21
v. @HBP “Eating to Reverse Global Warming” 8/19/21
3. Generating Useful Energy
a. The 2.5kW solar array powering the Catheral Barn has now been reinstalled.
SEEDS Americorps VISTA member, My-Nhi, center below, learning about
clean energy and also helping rescue snakes during the installation.Ecological Learning & Youth Engagement
1. Cultivating Healthy Collaborations & Partnerships @HBP
a. In addition to HBP partners mentioned in the Q1 report, we have added Michigan
Works, Oryana, the DNR, the City of TC, and the Urban Wood Network to the 2021 list.
2. Creating Safe, Inviting Spaces for Learning
a. SEEDS teaching staff came from as far as Cadillac to HBP for an all-day retreat to
reacquaint themselves to the Park and its amenities. Several sites are tentatively
planning summer field trips here as part of school summer camp offerings. This
professional development retreat was *hopefully* the last week of our most restrictive
COVID-19 protocols. We continue to monitor the pandemic and practice high safety
standards based on CDC and MIOSHA findings and recommendations.
Photo by HumanNature School
Official SEEDS Partners at Historic Barns Park 2021 YTDTC COMMUNITY GARDEN
Quarterly Report
June 1st, 2021
March 1st, 2021
We are off to a great start this year at the garden. The two
additions to our board have really strengthened us a group.
We have all seen a great increase in volunteer hours from
hour membership. We are confident this will be a great year
at the garden
Membership
1) Have at least a 90% utilization rate of available plots
appropriate for cultivation at Historic Barns Park. (81 plots)
TCCG has five remaining plots at the time of this report. I have two meetings later this week to
assign two more plots. This will put us at 99% percent filled for the season!!
2) Continue to autonomously maintain the TCCG management area in a manner that supports
other ongoing activities at Historic Barns Park, particularly as related to use of Cathedral Barn,
and provides a user-friendly and successful gardening experience at Historic Barns Park for the
members and gardeners.
Ongoing. We have partnered with seeds to assist with maintaining the garden and its
membership this year.
3) Continue to improve fencing in the TCCG management area, particularly as it relates to deer
damage control to enhance membership experience. Install new gate at western end to match
current gates.
Ongoing. We have received
two bids for the fence and are
waiting on a third to be
completed by the second week
of March.
We have received all bids for
the fence but due to the rising
cost of lumber the fence project will be put on hold this year. We are hoping maybe costs drop,
but are prepared to increase our fundraising budget for a future build.We have replaced all the hose hangers at the garden this year with more functional, and natural looking locust bean posts. We have also purchased a new riding mower, and other equipment to keep the garden looking great for our members, and any other patrons visiting the park. 4) Continue with the master-site planning process to utilize western end of the management area to its highest and best use for community impact as previously considered uses would potentially negatively impact the geothermal field. The west end will continue to be tilled and cover cropped throughout 2021. We will also be making improvements to the herb garden in the west end, along with planting more berry bushes in this area. Due to the soil quality we do not foresee expanding our rental plots by using this space. UPDATE: We have made additions to the herb garden, and planted a few fruit trees in the west field. We have also planted a few hazelnut trees. We are developing a plan to possibly turn the back field into an edible forest. This will be a planning project for the board to work on the rest of the year. We feel this is the best interest of our membership, community, and the geothermal field. Sustainable Gardening Education 5) Continue to host the series of ‘Farm-to-Table’ Dinners as fundraising, education, and outreach tool to promote TCCG and Historic Barns Park. The board is picking the best time for our garden to table dinner this year. We are planning on having one large event this year. 6) Continue to host and or participate in at least two free children’s events as an education and outreach tool to promote TCCG and Historic Barns Park. Our childrens events will be hosted later in the summer as the season starts to wind down, and more families are able to participate. 7) Continue to host at least two free or low-cost adult education classes as an outreach tool to promote TCCG and Historic Barns Park The first class will be held on June 13th, and the second class will take place in the fall. Donation
8) Continue Donation Garden Program to address food insecurity in the region. The donation garden will again be tended by the Friendly Garden Club this year. They will help educate youth in small groups, and donate food grown from the plot. We hope to expand our relationship with them in the coming years. We will also be setting up a donating table for members to share with others in the garden and in the community. The Friendly garden club has donated over 200 hundred pounds of food to Father Fred this year from their garden plot. 9) Continue to offer reduced membership and/or gardening fees, with or without volunteer-trade, as reasonably requested to provide an inclusive gardening opportunity. TCCG granted approximately $1500 in reduced membership and gardening fees for 2021, strengthening its commitment to be an inclusive non-profit group for the community at-large. We removed the 75 dollar active gardner fee for the year of 2021 to make gardening more accessible to members of the community. 10) Fulfill reasonable requests to donate food to support other charitable purposes in the community at-large. TCCG continues to welcome requests from and encourages referrals to other charitable endeavors to donate its excess produce on a case-by-case basis. Community 11) Support grant-writing and/or other fundraising efforts led by the Recreational Authority and/or other park partners as appropriately determined by the TCCG Board of Directors. Ongoing. The garden will be working with our park partners to see where we can work together to help fund our projects. We have been working with Seeds to come up with a fundraising strategy to raise funds for needs at the park. 12) Continue to increase social media outreach on Facebook (increase to 600 followers) and Instagram (increase to 750 followers), and continue earned-media strategy (no less than two articles, TV appearances, etc.) TCCG now has 895 Facebook followers in Q2, and 1,125 Instagram followers, up from 1113 Q1. 15) Continue to forge strong outside partnerships to help bring more users to Historic Barns Park, particularly with the Child and Family Services YouthWork Corps, Grand Traverse Area Beekeepers, Oryana Community Co-op, and Materne NA, and other groups as opportunity becomes available.
QUARTERLY REPORT June 1, 2021 The Secret Garden is in full bloom! Photo by Steve Tavener
Mission: Public gardens have a powerful and positive impact on the health, environment and economy
of a region. They make it a better place to live. The mission of BGHBP is to design build and manage a
year-round botanic garden in Northwest Michigan for the purposes of botanical and environmental
preservation, education and research, and the enjoyment and renewal of citizens and visitors
Quarterly Report
June 1, 2021
1. CAPITAL CAMPAIGN –The BG board spent this quarter working with consultant Beth
Karczewski on pre-campaign tasks. They included:
• Reviewing candidates for the Capital Campaign Committee
• Updating the Case for Support for the capital campaign (attached).
• Finalizing financial processes for depositing, recording, acknowledging, and dispensing
donations. A special bank account has been opened specifically for campaign donations.
New applications for Donor-Perfect software and an update of QuickBooks have been
initiated to manage and coordinate campaign funds.
• Writing and submitting grants to the Oleson Foundation and the Hattie Hannah Keeney
Trust for the campaign goals. The Oleson Foundation is giving $50,000 to the campaign.
• Designing and printing campaign materials (pledge cards, stationery, note cards, etc.).
• Facilitating pledges from all of the Botanic Garden Board members for both donations
and in-kind work. (NOTE: 100% of Botanic Garden board members have made generous
personal 3-year pledges, amounting to a total of $640,000!!!!! They have also made
commitments to support the campaign in a wide range of ways (hosting donor events,
creating photographic slide shows, designing marketing materials, etc.). Theoutstanding support from the Botanic Garden board is an indicator of the commitment
and passion they bring to this project.
2. CHILDREN’S SENSORY GARDEN – This quarter BG and the Friendly Garden Club worked with
Matt Cowall and Scott Jozwiak to address the sight-line issue between the paved trail and the
retaining wall on the east end of the garden. BG and FGC also worked with landscape designer
Mark Polinko on the final design of the Children’s Sensory Garden. BG and FGC will continue to
meet twice a month with project manager Jim Clark to monitor progress and maintain good
communication.
3. JUDITH GROLEAU HEALING GARDEN – Work continued this quarter on several facets of the
Healing Garden. Drafts of designs for the Native American Medicine Wheel, as well as three
medicinal plant gardens within the Healing Garden (European, Native American and Asian),
have been developed with BG’s Landscape Committee, and shared with the Grand Traverse
Ottawa and Chippewa Tribal Council for feedback. Work on CAD elevation specs are
completed, and excavation of the Medicine Wheel and Asian Medicinal Garden has been
scheduled with Svec Construction. Six new sugar maple trees were added to the Sugar Maple
Allée to fill in spaces where road had been, and we contracted with TruNorth to connect the
two sidewalks.
The CAD drawing below shows the alignment of the Medicine Wheel with the Sugar Maple
Allée and the Labyrinth. It also shows where the connecting walkways will be from the Allée to
the Red Drive parking pods and to the entrance of the Medicine Wheel. Finalizing the area for
the Medicine Wheel has been a challenge because of the power poles and guide wires.You can also read
