OPEN MINUTES Hibiscus and Bays Local Board
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Hibiscus and Bays Local Board
OPEN MINUTES
Minutes of a meeting of the Hibiscus and Bays Local Board held via Skype for Business on Thursday
16 September 2021 at 2.00pm.
PRESENT
Chairperson Gary Brown
Deputy Chairperson Victoria Short
Members Andy Dunn
Janet Fitzgerald, JP
Gary Holmes
Julia Parfitt, JP
Alexis Poppelbaum
Leanne Willis
ALSO PRESENT
Councillor John Watson
Councillor Wayne WalkerHibiscus and Bays Local Board
16 September 2021
1 Welcome
The chairperson opened the meeting and welcomed those in attendance.
2 Apologies
There were no apologies.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number HB/2021/101
MOVED by Member J Fitzgerald, seconded by Member J Parfitt:
That the Hibiscus and Bays Local Board:
a) confirm the ordinary minutes of its meeting held on Thursday 19 August 2021,
including the confidential section, as a true and correct record.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 Deputation: Road naming at The Botanic, Silverdale
A copy of the presentation has been placed on the official minutes and will be
available on the Auckland Council website as a minutes attachment
Resolution number HB/2021/102
MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) thank representatives from Matvin Group for their presentation.
CARRIED
Attachments
A 16 September 2021, Hibiscus and Bays Local Board: Item 8.1 - Deputation -
Road Naming at The Botanic, Silverdale - The Matvin Group
Minutes Page 3Hibiscus and Bays Local Board
16 September 2021
9 Public Forum
9.1 Public Forum: Christine Moore - Set netting at Matakatia Bay, Whangaparaoa
A copy of the statement by Lance Wickman read by Christine Moore has been
placed on the official minutes and will be available on the Auckland Council website
as a minutes attachment
Resolution number HB/2021/103
MOVED by Member L Willis, seconded by Member A Dunn:
That the Hibiscus and Bays Local Board:
a) thank Christine Moore for their attendance
CARRIED
Attachments
A 16 September 2021, Hibiscus and Bays Local Board: Item 9.1 - Public Forum -
Set Netting at Matakatia Bay, Whangaparaoa - Christine Moore
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from
Member L Willis for consideration under item 12.
12 Notice of Motion - Member L Willis - Summer set net control
Resolution number HB/2021/104
MOVED by Member L Willis, seconded by Member A Dunn:
That the Hibiscus and Bays Local Board:
a) propose the Regulatory Committee of the Auckland Council investigate the
implementation of a seasonal set net control at Matakatia Bay as currently in
force at other beaches on the Whangaparāoa Peninsula.
A division was called for, voting on which was as follows:
For Against Abstained
Chairperson G Brown
Member A Dunn
Member J Fitzgerald
Member G Holmes
Member J Parfitt
Member A Poppelbaum
Deputy Chairperson V Short
Member L Willis
The motion was declared CARRIED by 8 votes to 0.
CARRIED
Minutes Page 4Hibiscus and Bays Local Board
16 September 2021
13 Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki
Pakihi
Resolution number HB/2021/105
MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:
That the Hibiscus and Bays Local Board:
a) support the adoption of Business Improvement District Policy (2021)
b) approve moves by staff to adopt a more proactive stance towards assisting
Business Improvement Districts that are struggling to perform their role
c) approve the proposal in the policy to recommend that Business Improvement
Districts meet annually with local boards but add that flexibility to meet more
frequently by mutual agreement is recommended
A division was called for, voting on which was as follows:
For Against Abstained
Chairperson G Brown
Member A Dunn
Member J Fitzgerald
Member G Holmes
Member J Parfitt
Member A Poppelbaum
Deputy Chairperson V Short
Member L Willis
The motion was declared CARRIED by 8 votes to 0.
CARRIED
14 Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan
Resolution number HB/2021/106
MOVED by Member J Fitzgerald, seconded by Member L Willis:
That the Hibiscus and Bays Local Board:
a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action
Plan.
b) endorse an extension of the submission period for the draft Tāmaki Tauawhi
Kaumātua – Age-friendly Auckland Action Plan to enable wider consultation
especially considering the submission period falls within COVID-19 Alert
Level 4
c) request that this action plan be strengthened by the addition of a
coordinated programme of advocacy with other key agencies working in the
Age-friendly field
d) recommend that a shared arrangement between local government (including
Auckland Council) and central government be sought to assist with funding
for many of the actions in the plan, given the shared responsibility of these
outcomes
e) seek a report to provide evidence for the reasons that led to the proposed
inclusion in the framework of the two additional domains in the Age-friendly
Tāmaki Makaurau framework, and make this evidence available to elected
members
CARRIED
Note This motion was carried without dissent
Minutes Page 5Hibiscus and Bays Local Board
16 September 2021
15 Changes to opening and closing hours of East Coast Bays, Ōrewa and
Whangaparāoa Libraries
Resolution number HB/2021/107
MOVED by Member G Holmes, seconded by Member J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) approve the proposed hours as shown in Appendix 1, to take effect from
Monday 18 October 2021 in the East Coast Bays, Ōrewa and Whangaparāoa
Libraries.
CARRIED
16 Public feedback on proposal to make a new Public Trading Events, and Filming
Bylaw 2022
Resolution number HB/2021/108
MOVED by Member G Holmes, seconded by Member J Parfitt:
That the Hibiscus and Bays Local Board:
a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki
Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata
Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw
2022 in this agenda report
b) note the low response from the public in the local board area
c) acknowledge that majority of responses supported all proposals except
Proposal Two “Clarify the need for rental mircomobility devices to be approved
under their own licence instead of a mobile shop licence as they currently
have” which had limited response
d) recommend that the considerably significant health and safety issues related to
the micromobility devices, such as road use, parking, and littering issues be
addressed
e) recommend the need for more careful attention, monitoring and review of
micromobility devices to support the wellbeing of communities, particularly
those living with disabilities, sensory impaired, and elders
f) request that consideration be given by council of options to relax aspects of
street trading bylaws, and associated fees and charges, in order to support
hospitality businesses facing disruptions, such as COVID-19 Alert Levels or
major town centre or infrastructure upgrades
g) appoint Member J Parfitt to present the views of the local board to the Bylaw
Panel on 19 October 2021
h) delegate authority to the local board chairperson to appoint replacement(s) to
appoint replacement to the person in (g) above, should the appointed member
be unable to present to the Bylaw Panel on 19 October 2021.
CARRIED
Minutes Page 6Hibiscus and Bays Local Board
16 September 2021
17 Public feedback on proposal to amend the Animal Management Bylaw 2015
Resolution number HB/2021/109
MOVED by Deputy Chairperson V Short, seconded by Member L Willis:
That the Hibiscus and Bays Local Board:
a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki
Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal
Management Bylaw 2015 and associated controls in this agenda report
b) endorse the proposal to improve the current Bylaw and controls to better
minimise animal-related risks to public health and safety, nuisance, offensive
behaviour, and misuse of council-controlled public places including updating
the definitions, structure, format and wording of the Bylaw and controls, and
incorporating rules from another bylaw about the feeding of animals on private
property
c) do not endorse the proposal to keep more than two standard beehives on urban
premises with a land area of less than 2000 square metres (no approval
currently required)
d) recommend a new proposal to approve only one standard beehive on urban
premises with a land area of less than 2000 square metres (no approval
currently required) with a suitable minimum distance to the property boundary
to avoid adverse effects on neighbouring properties and people including those
using council reserves and walkways
i. note that the clauses b, c and d above only apply to changes with the
way that beehives are controlled.
CARRIED
18 Public feedback on proposal to amend the Water Supply and Wastewater Network
Bylaw 2015
Resolution number HB/2021/110
MOVED by Member J Fitzgerald, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki
Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland
Council Water Supply and Wastewater Network Bylaw 2015 in this agenda
report
b) note the high level of public interest on water issues in the local board area,
despite the low level of response this bylaw proposal
c) request further consideration of the monitoring, and resourcing for compliance,
during any implementation of this bylaw, in order to ensure effective
stormwater and wastewater system management.
CARRIED
Minutes Page 7Hibiscus and Bays Local Board
16 September 2021
19 Local board feedback on the kerbside refuse charging mechanism policy review
Resolution number HB/2021/111
MOVED by Member J Fitzgerald, seconded by Member J Parfitt:
That the Hibiscus and Bays Local Board:
a) endorse all four key priorities of the kerbside refuse charging model policy
review
b) recommend that Auckland Council continue to allow for choice in the market
for Aucklanders
c) recommend that any review connected to waste minimisation should focus on
ensuring the strategic objectives of the Waste Management and Minimisation
Plan 2018 be followed, and that the generator of waste should be responsible
for paying the true cost of managing that waste
d) endorse the adoption of pay-as-you-throw across Auckland as the most direct
method of ensuring households actively minimise the generation of waste
e) recommend that cost recovery or free waste options that serve to divert waste
from landfill are investigated or implemented with urgency across all of
Auckland, but especially for those communities where there is evidence of
difficulties of paying waste removal charges
f) recommend that while pay-as-you-throw is not the most equitable option, nor
has always resulted in the largest reduction of waste, it is the best option to
ensure that those generating waste understand the true cost of their
behaviour
g) endorse investigations of a Resource Recovery Centre in a central location in
the North Shore and add an extension to the lease and area of the
Whangaparāoa recycling centre
h) recommend that the pay-as-you-throw service is extended to include the
Hibiscus Coast subdivision of the local board area
i) recommend that a food scraps service be extended to all areas of the local
board area, including Ōrewa and Whangaparāoa
j) endorse the investigation of any innovation, including radio-frequency
identification tags, that would improve the customer experience of the use of
refuse bins and also act to minimise waste
k) request a pilot study of localised food scrap collecting, utilising such
organisation as the Zero Waste Table to Farm programme, and that Auckland
Council becomes more receptive to such localised pilot studies
l) request that Auckland Council work with other councils in New Zealand to
develop consistency in waste and recycling practices.
CARRIED
Minutes Page 8Hibiscus and Bays Local Board
16 September 2021
20 Local board feedback on Auckland Transport's Parking Strategy review
Resolution number HB/2021/112
MOVED by Member J Fitzgerald, seconded by Member J Parfitt:
That the Hibiscus and Bays Local Board:
a) approve of the intention, signaled in the review of Auckland Transport’s
Parking Strategy Review report, to undertake incremental change to allow
Aucklanders to adapt to the changes arising from the Auckland Transport
Parking Strategy
b) decline to support in the review of Auckland Transport’s Parking Strategy
Review Report of any rapid introduction of interventions to change behaviour,
unless that intervention is absolutely necessary and other options are no longer
available
Commerce
c) request adequate provision for parking to support retail and commercial activity
be considered, and this be more explicitly considered as a separate part of the
Auckland Transport Parking Strategy review
d) recommend that provision for loading zones for commercial deliveries outside
medium and high-density building developments be considered as part of any
new developments
Town Centres
e) request that information on the policy behind the thresholds needed to change
free parking to restricted or charged parking be made much clearer to Business
Improvement Districts, and the public as part of the proposed introduction of
Comprehensive Parking Management Plans, as these are not widely known
f) request information from Auckland Transport on how the public may seek an
existing restricted or paid parking area to be decommissioned, if they are no
longer in demand
g) request information on what evidence was used to develop the 85 per cent
threshold policy applied to change free parking to restricted parking, especially
whether this is universally applicable to commercial as well as residential areas
Public Transport
h) recommend that any implementation of restricted or paid parking in an area
automatically triggers an investigation of the adequacy of public transport links
for that area
CARRIED
Minutes Page 9Hibiscus and Bays Local Board
16 September 2021
21 Two new public road names and two new private road names at 289 West Hoe
Heights, Ōrewa
Resolution number HB/2021/113
MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) approve names as follows for the two public roads and two private roads for the
new subdivision being undertaken by Ōrewa Developments Ltd at 289 West Hoe
Heights, Ōrewa, in accordance with section 319(1)(j) of the Local Government
Act.
i) Faroe Street (Road 1)
ii) Beardmore Rise (Road 2)
iii) Crux Lane (Commonly Owned Access Lot 1)
iv) Ursa Lane (Commonly Owned Access Lot 2)
CARRIED
22 Approval for extension of an existing road name at 17 Old Pine Valley Road, Pine
Valley
Resolution number HB/2021/114
MOVED by Member G Holmes, seconded by Member A Dunn:
That the Hibiscus and Bays Local Board:
a) approve the name John Fair Drive for the extension of the public road over the
new bridge across the Northern Motorway, in the subdivision at 17 Old Pine
Valley Road, Silverdale, in accordance with section 319(1)(j) of the Local
Government Act 1974.
CARRIED
23 Approval for seven new road names at 17 Small Road Silverdale
Resolution number HB/2021/115
MOVED by Member J Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) approve the following names for the new private roads in the subdivision
at 17 Small Road, Silverdale, in accordance with section 319(1)(j) of the
Local Government Act 1974:
i. Evergreen Drive
ii. Camellia Crescent
iii. Pukanui Place
iv. Perennial Place
v. Lily Place
vi. Sage Close
b) approve the name Hydrangea Crescent for the public road, in the
subdivision at 17 Small Road, Silverdale, in accordance with section
319(1)(j) of the Local Government Act 1974.
CARRIED
Minutes Page 10Hibiscus and Bays Local Board
16 September 2021
24 Addition to the 2019-2022 Hibiscus and Bays Local Board meeting schedule
Resolution number HB/2021/116
MOVED by Member J Fitzgerald, seconded by Member L Willis:
That the Hibiscus and Bays Local Board:
a) approve the addition of two meeting dates to the 2019-2022 Hibiscus and Bays
Local Board meeting schedule to accommodate the Annual Budget 2022/2023
timeframes as follows:
• Thursday 12 May 2022, 2:30pm
• Thursday 23 June 2022, 2:30pm
b) bring the local board business meeting currently scheduled for 9 December
2021 forward to 2 December 2021
c) note a local board workshop may replace the original 9 December 2021 meeting.
CARRIED
25 Members' Reports
Resolution number HB/2021/117
MOVED by Member J Parfitt, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) receive the reports from Local Board Members G Brown and V Short.
CARRIED
26 Governance forward work calendar
Resolution number HB/2021/118
MOVED by Member L Willis, seconded by Member A Dunn:
That the Hibiscus and Bays Local Board:
a) note the governance forward work calendar.
CARRIED
27 Deputations update
Resolution number HB/2021/119
MOVED by Chairperson G Brown, seconded by Member L Willis:
That the Hibiscus and Bays Local Board:
a) note the deputation update for September 2021.
CARRIED
Minutes Page 11Hibiscus and Bays Local Board
16 September 2021
28 Hibiscus and Bays Local Board - workshop records
Resolution number HB/2021/120
MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) note the workshop records for 26 August and 9 September 2021.
CARRIED
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
3.32 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE HIBISCUS AND BAYS
LOCAL BOARD HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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