Parent Handbook 2020 abermain.catholic.edu.au - Holy Spirit Infants School
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Parent Handbook 2020
abermain.catholic.edu.au
2 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and Justice
Contents
Message From The Principal 4 GELS 23
Message From Fr James 7 Parents And Friends
Our Parish 10 Association Holy Spirit Schools 23
Our History 10 Student Wellbeing 23
General Information 11 Positive Behaviour For Learning 24
Early Learning 12 Professional Learning Community 25
Child Protection 16 School Fees 26
Communication 18 Settling Into School 26
Crunch And Sip 19 Special Events/Incursions 27
Curriculum 19 Library 28
Curiosity 19 Lost Property 28
Documents Required 20 Student Leadership 29
Getting Ready For School 20 Technology As A Tool For Learning 29
Grooming 21 Visitors 31
Jewellery 21 Valuables 31
Medication 21 Working With Children Check 31
Lunchbox Ideas For School 21 Website 31
Illness 22 Workplace Health & Safety (Whs) 31
Infectious Diseases 22 Parent/Teacher
Information &
Money Sent To School 23 Communication 32
Oosh Before And After School Care 23
PARENT HANDBOOK 2020 3
Message from the Principal
We warmly welcome your family to Holy Spirit
Infants School Abermain. Holy Spirit Infants is
a thriving learning community and our school
is unique being the only K-2 school in the
Maitland Newcastle Diocese. We strive to use
the lens of the Early Years Learning Framework
(DEEWR, 2009) across our Early Learners as
it advocates for the importance of positive
relationships for learning in the early years,
within an environment that fosters “belonging,
being and becoming” for the child. Our focus is
on the Early Learner K-2 as we strive through
our teaching to spark curiosity and wonder for
learning; sociability skills; perseverance and
resilience when things are tough and a strong Our Diocesan motto “At the heart of everything,
sense of belonging to our Catholic School. As there is always Jesus Christ” permeates all we
such we have the wellbeing and development do in our school. On entering Holy Spirit Infants,
of the “whole child” as the focus of all we do. you will feel and see that we are committed
We are advocates for play as a pedagogy and to inviting early learning and to fostering the
self directed play for our students. Enrolling positive relationships necessary for every child’s
your child with us is an opportunity to create development and wellbeing within a Catholic
new connections as a family and engage in the context. Our school motto “Peace and Justice”
community life of our school and Parish. is lived through our focus on the gifts and fruits
of the Holy Spirit. We aspire to excellence
With a rich history of proudly providing Catholic in education through exciting and innovative
Education on this site since 1908, we have teaching and learning in contemporary spaces
a close link to the Sisters of St Joseph who and through programs designed to meet the
established the original school. The foundation needs of each learner. We are future focused
of Holy Spirit School was one of service and forward thinking.
to education and care for all, through the
example and life’s work of St Mary of the Cross We thank you for choosing our school for your
MacKillop and Fr Julian Tenneson Woods. child’s educational journey and welcome you
Our staff, inspired by their example, and those into our community.
of the Sisters of St Joseph, are dedicated to
providing a welcoming and friendly place where Diane Murphy
faith and learning meet in our contemporary
context. Principal
4 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and Justice
Vision
Holy Spirit Schools are called to draw inspiration and strength
from the Gospel as we seek to actively witness the living
presence of Jesus Christ throughout the community.
Mission
Holy Spirit Schools are communities that strive for excellence
in education. We provide an environment in which students
are encouraged to live out Gospel values, especially those of
acceptance, respect, compassion and honesty.
Our goal
Holy Spirit Infants School Abermain seeks to provide a holistic
education for every child, through academic, spiritual, physical
and emotional endeavours.
PARENT HANDBOOK 2020 5
6 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and Justice
Message from Fr James
Dear Parents and Families,
It is my pleasure to welcome you, on behalf
of the Parish, to Holy Spirit Infants School,
Abermain. I was delighted that Mrs Murphy
asked me to write these few words of welcome.
Holy Spirit Infants School is an important part
of the Parish community. The care, safety and
nurturing of children (and their families) is an
Holy Spirit infants school is a Catholic primary
important part of the life of any community.
school which seeks to witness to Jesus’
I am especially grateful to the Teachers, Staff teaching about the Kingdom of God. This
and Executive of Holy Spirit Infants for the year (during our Sunday Gospel readings at
important and valuable work that they do in Church) we will particularly listen to the Gospel
educating your children. This education is according to Matthew. Matthew’s Gospel will
not just intellectual, but will also encompass help you to understand what we mean by the
sporting activities, values education and “Kingdom of God”. If you don’t have a copy
emotional and spiritual growth. Your classroom of the Gospels (they are a part of the Bible),
teachers are the people who have day to day this would be a very valuable addition to your
contact with your children and their work is of home. If you wanted to read Matthew Chapters
great importance. The connection of the Parish five, six and seven you would have a wonderful
Priest is not an immediate day to day presence, introduction to the values that Jesus taught.
but most often through Liturgies that might
Holy Spirit Infants School is “different” to your
occur several times during a term. Also, the
local state school and one of the reasons for
parish priest on occasions deals with remote
this is that we have an expectation that our
administrative and policy matters.
families will support the faith life of the school.
This means that you will allow your children
to receive the faith education that this school
provides. As well we ask you to support the
faith life of your children (according to the faith
Your classroom teachers tradition that you observe). Also, the Parish
are the people who asks parents to support the school in its care
for your children. Our continuing partnership
have day to day contact with your family is only possible with that gift of
mutual respect and support.
with your children and
May 2020 be a time of blessing for your
their work is of great children and for your family.
importance. Blessings and Peace,
Fr James Lunn
PARENT HANDBOOK 2020 7
At Holy Spirit we value: • Value the contribution of parents.
• A Catholic Faith Education • Ensure that parents and grandparents feel
welcome.
• The Family’s Role in the Education Process
• Invite parents and the extended community
• Excellent Teaching and Learning fir the early to workshops and seminars on a variety of
learner topics.
• An Inclusive Environment • Invite parents and carers to join in our faith
celebrations.
• Openness to Change and Responsibility for
the Future
Excellence in Learning and Teaching for
A Catholic Faith Education the Early Learner
As a Catholic school we aspire to:
As a Catholic school we:
• Nurture and develop the student’s personal
relationship with God. • Teach to the NSW Education Standards
Authority (NESA) syllabus and mandatory
• Provide opportunities to pray, reflect and outcomes.
celebrate our faith through Liturgies and
Masses. • Provide authentic learning experiences that
are targeted to the learners needs.
• Teach the traditions and the beliefs of the
Catholic Church. • Cater for individual differences through
curriculum differentiation.
• Implement a Religious Education program
based on the Maitland/Newcastle Diocese • Provide ongoing professional development
K-6 Syllabus. opportunities for staff.
• Integrate Faith and Culture across school life. • Provide quality teaching programs in all Key
Learning Areas.
• Be involved and connected with our Parish
of St Francis Xavier Abermain. • Enhance learning through various incursion
and excursion opportunities.
• Offer pastoral care to families in need.
• Gather and analyse data to inform our
• Offer the ‘Seasons for Growth’ program to teaching.
children suffering from grief and loss.
The Whole Child
The Family’s Role in the Education Process As a Catholic school we:
As a Catholic school we:
• Provide programs and opportunities for
• Acknowledge parents as the prime children to reach their individual potential.
educators of their children.
• Foster positive self-esteem for all students
• Work in respectful partnership with families. using a variety of personal development
programs – including ‘Positive Behaviour for
• Encourage the involvement of parents in the
Learning’ and ‘Bounce Back’.
life of our school.
• Encourage respect and acceptance of self,
• Involve families in the education of the child.
peers and community.
8 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and Justice
At Holy Spirit, we
grow and nurture
each child.
• Encourage a “Growth Mindset” based on the teachers, students and the wider community.
research of Carol Dweck that values hard
work, independent working skills and self • Utilise specialised skills and talents of the
discipline. community.
• Foster the development of contemporary • Celebrate success and acknowledge
learning skills that encourage collaboration, persistence.
effective interpersonal and communication
skills.
Openness to Change and Responsibility
for the Future
An Inclusive Environment As a Catholic school we:
As a Catholic school we:
• Nurture an appreciation of the natural
• Provide a safe, secure and happy environment and encourage children to
environment. take responsibility for their role in using and
maintaining the environment.
• Encourage peer support through school
programs, such as the ‘Buddy System’. • Develop the necessary skills to enable
the children to be open and responsive to
• Foster respect for all in the school and wider change and evaluate the effectiveness of
community, through Mini Vinnies. change.
• Cater for the special needs of all students in • Provide our children with skills for life,
our care. such as developing courage, resilience,
persistence and a positive attitude.
• Build positive relationships among parents,
PARENT HANDBOOK 2020 9
Our Parish Our History
Holy Spirit Infants School has a long history in In 1903 the small township of Abermain began
the local Vineyards Pastoral Region, comprised and in 1908 Fr McAuliff set up Catholic Schools
of four parishes, Branxton, Cessnock, Kurri at Abermain and Kurri. Sr Marcellius Treacey
Kurri and Singleton. Our school is located and Sr Rita Gallagher were the first staff. These
beside St Francis Xavier Church in Church St two sisters travelled by horse drawn bus from
Abermain. Our Parish Priest is Fr James Lunn. Cessnock each day with an enrolment of 85.
In 1940 the school name was recorded as St
Parish Contact Details Francis Xavier Church School. 1966 saw a
Parish Priest: Fr James Lunn name change and the schools were to become
Parish Office: 02 4937 1185 known as St Joseph’s Primary Kurri and St
Joseph’s Infants Abermain.
Mass Times:
Saturday Vigil 6pm St Joseph’s Cessnock In 1991 the schools changed names to Holy
Sunday 8am St Joseph’s Cessnock Spirit to be in line with the Parish.
Sunday 9.30am Holy Spirit, Kurri Kurri
Sunday 4.30pm Winter; 6pm Summer. Much work has been completed on the schools
St Francis Xavier, Abermain. since then, with four beautiful classrooms,
canteen, COLA, fencing and library being
constructed between 2007-2010 being
financed by the IOSP grant and the BER grant.
Holy Spirit Abermain has been well supported
by the community and has had a consistent
enrolment for many years. The expected
enrolment for 2020 is 150 students –
comprising of six classes.
10 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and JusticeSchool Prayer
Holy Spirit
Help us to live to your name.
Help us to be a loving, caring community,
Where we make friends and enjoy our work and play.
Help make our school a place where all feel welcome,
And where we grow closer to God each day.
Amen
St Joseph. Pray for us.
St Mary of the Cross Mackillop. Pray for us.
General Information The School Day - Bell times
Principal Ms Diane Murphy Playground supervision commences
Address Holy Spirit Infants School 8.30am
12 Church Street Abermain Morning Assembly
02 4930 4361 8.55am
admin@abermain.mn.catholic.edu.au Crunch and Sip
www.abermain.mn.catholic.edu.au 10am (approx.)
Parish Priest Father James Lunn
Lunch
11.10 - 11.50am
School Year 2020 Recess
1.25 - 2pm
Term 1
Afternoon Dismissal /Assembly
Resumes
2.55pm
Tuesday 28 January (All Staff)
Tuesday 29 January (Yrs 1 - 6) Office hours
Friday 31 January (Kindergarten) 8.30am - 3.30pm Monday to Friday
Closes Friday 9 April
Term 2
Monday 27 April - Friday, 3 July
Term 3
Monday 20 July - Friday, 25 September
Term 4
Monday 12 October - Friday, 18 December
School Leadership Team 2020
Principal – Ms Diane Murphy
Assistant Principal – Mrs Rebecca Kearns
Religious Education Coordinator –
Mrs Courtney Porter
PARENT HANDBOOK 2020 11Early Learning
The Early Learner is the child in the age span We have a strong focus on early learning at
from birth to eight years old, however for
Catholic schools in the Diocese of Maitland- our school with an emphasis on creativity,
Newcastle the focus of Early Learning is the curiosity, positive relationships and play.
child transitioning into Kindergarten and the
child in the school years of Kindergarten, Year
1 and Year 2. initiative called Successful Foundations. An
initiative based on play, engagement, curiosity
The spiritual, emotional, social, academic and and fun! Shops, vets, hairdressers and other
physical development of young children has a examples of provocations are intentionally and
direct effect on their overall development and purposefully set up to encourage play. These
on the adult they will become. That is why opportunities will help your child develop
understanding the need to invest in very young intellectually, physically, socially and emotionally.
children is so important, so as to maximise their
future wellbeing. Children are naturally motivated to play. We use
a play-based curriculum built on this motivation
The quality of a child’s earliest environments and use play as a context for learning. In this
and the availability of appropriate experiences context, children can explore experiment,
at the right stages of development are crucial discover and solve problems in imaginative and
determinants of the way each child’s brain playful ways.
architecture develops.
This play-based approach involves both child-
The research is conclusive that the Early initiated and teacher-supported learning. The
Learning years of Early Childhood is a time of teacher encourages children’s learning and
remarkable growth with brain development at inquiry through interactions that aim to stretch
its peak. During this stage, children are highly their thinking to higher levels. The teacher
influenced by the environment and the people can also bring the child’s awareness towards
that surround them. Early Childhood is more mathematics, science and literacy concepts,
than just a preparatory stage assisting the allowing them to engage with such concepts
child’s transition to formal schooling. It is a through hands-on learning.
time of holistic development of a child’s social,
emotional, cognitive and physical needs in
order to build a solid and broad foundation
of lifelong learning and wellbeing. (UNESCO, Assessment and Reporting
2016).
Assessment at Holy Spirit includes diagnostic,
We have a strong focus on early learning at our summative and formative tools and strategies,
school. An emphasis on creativity, curiosity, which are transparent and provide valuable
positive relationships and play as pedagogy feedback about student progress and the
help build a curriculum shaped by the views of quality of teaching and learning. Assessment
children, the roles of teachers and families and and Reporting values teacher judgement
the interpersonal relationship between them. A as it is based on teachers’ professional
positive transition to school helps to establish understandings of syllabus documents and
collaborative relationships between children, standards of achievement.
families, teachers and the community and build
a successful foundation. Student work samples are an integral
component of the process. The work samples
In 2020, our new Kindergarten children will are a representation of the development
transition to school by taking part in a diocesan assessment carried out by teachers throughout
each semester. Parents receive formal reports
12 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and Justicetwice a year and have the opportunity to have Semester 1
formal interviews as well. Parents are also
encouraged to communicate with teachers as Term 1
the need arises. Parent / teacher information evening.
Parent interviews if required by week 6.
The following timetable outlines the Reporting
procedures planned for the year. Reports are Term 2
based on cumulative evidence of children’s Semester One Student Report available via
progress, both formal and informal. The Parent Compass App toward the end of term 2.
reporting procedures provide a close link
between the student, teachers and parents. Parent interviews by the end of term 2.
Assessment and Reporting at Holy Spirit is Semester 2
considered critical in the educational process,
as it provides relevant and useful data and Term 3
information for teachers, students and parents Parent / teacher interviews – if required by
about the teaching and learning that occurs parents or teacher.
over time. This belief is supported by the fact
Term 4
that assessment and reporting is a dynamic
Semester Two Student Report available via the
process that fosters the ongoing development
parent Compass app.
of the whole child.
Parent / teacher interview opportunity.
PARENT HANDBOOK 2020 13Absences Award Assemblies and Class Sharing
Reporting of all absences whether partial or There is a small awards assembly held on
whole day is mandatory. alternate Friday afternoon commencing at
2.30pm. Awards are given at this time. Parents
If a child has been absent from school, parents are always most welcome and are encouraged
are required to provide the school with an to attend. In addition, each class presents
appropriate reason for the absence. Parents are two assemblies each year, one per semester
required to either phone the school or complete where the students present their work to the
the absence on the Compass App. school. The dates for the class assemblies are
advertised in the school newsletter and via the
If you are arriving to school late or being Compass App.
collected early from school then parents are
required to sign in/out through the Kiosk in the Book Club
front office.
The Scholastic Book Club operates within our
The permission of the Principal must be sought school. Order forms are sent home at regular
for absences more than 10 days from school intervals. This club provides an opportunity
during term time. ‘Request for Leave’ forms are to buy books that are reasonably priced and
available from the office or from the school’s suitable to the age and interest of the children
website. Parents are encouraged to avoid in each class. Our School receives vouchers
holidays during school term as the children may which we can utilise to grow our school library.
miss important instruction.
Books and Belongings
Animals at School
It is the school’s hope that each child will
Unless arrangements have been made develop pride in their books and the learning
according to the “Animals in School” CSO that is reflected in them. School bags, books
policy, all animals, including pets, are not to be and all belongings should be marked clearly
brought onto school property. Thank you. with your child’s name please.
Appointments with Teachers Bus Transport
If at any time you wish to speak to your child’s A bus service between Holy Spirit Primary
class teacher, he/she is usually available before School Kurri Kurri and Abermain operates each
and after school, but it is often easier, for school day which stops at all the stops along
all concerned, if you arrange a suitable time the way. Children are to be courteous and
either by sending a note or by phoning for an behave responsibly while travelling on the bus.
appointment. Teachers are not free to talk to
parents during lesson time. We need your constant support to assist our
endeavours to maintain consistent, acceptable
and above all, safe travel. If at any time you
have concerns about bus travel or behaviour,
Appointments with the Principal please contact the school and we will help in
any way we can. Any unsafe behaviour on the
If you have any concerns regarding your child’s bus or at bus stops results in the confiscation
education, or if you need to discuss any matter of bus passes (Opal Card) until the behaviour
with the Principal, please do not hesitate to is corrected. Children are seated on the bus
phone the school office for an appointment. by the supervising teacher each afternoon and
they must wear a seatbelt.
14 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and JusticeCode of Conduct Canteen
To ensure their safety and the comfort of other Our canteen is open Monday, Wednesday and
passengers, students will: Friday and lunch orders are made by parent
volunteers. From 2020, lunch orders are to be
• Always behave safely. made using a reusable bag as we are working
to reduce the waste in our school. The reusable
• Respect the needs and comfort of other bag has the child’s name, class and order on
passengers. a label. Currently correct money is enclosed
however we are looking to move to ordering
• Always behave appropriately (no offensive online.
language, fighting, spitting, placing feet on
seats or throwing things). Volunteers are needed and greatly appreciated.
It is a rewarding experience and one that
• Protect bus property and report vandalism. enables our students to learn to make choices,
take responsibility for decision making, use
• Show their OPAL travel passes to the driver
money and enjoy their purchase. Canteen
on boarding or when requested.
is open for lunch and volunteers are needed
to set up and prepare for lunch which is
• Only use the travel pass for its intended
at 11.10am. Our canteen is overseen by a
purpose.
committee of volunteers.
• Always maintain possession of the travel
pass.
Catholic School’s Office – Newcastle
• Follow the driver’s instructions about safety
on the bus.
Address:
841 Hunter Street, Newcastle West NSW 2302
• Only eat or drink (other than water) on the
PO BOX 714, Newcastle NSW 2300
bus with the written permission of the bus
Phone: 4979 1200
operator.
Fax: 4979 1209
• Keep arms, legs and other parts of their Bishop: Rev. William Wright
bodies inside the bus. Director: Gerard Mowbray (Acting)
Assistant Director: Chris Quinn
• Only attract the attention of the driver in the Parent Liaison: Cath Garret Jones
case of an emergency.
All children at our school and children who live
outside the 1.6 km radial distance or 2.3 km Change of Details
or more by the most direct practicable walking
Any change of address, phone number or other
route are eligible for free transport. Parents who
information parents feel the school should
have to transport their children more than 1.6
know must be forwarded as soon as possible
km to the nearest bus stop are also eligible to
to enable changes on school records. You can
claim a conveyance subsidy. Please contact
send an email to admin@abermain.edu.au
the office to collect the form to apply for this
informing of the changes. Updates can also be
subsidy.
made via the Compass App.
From Term 1 2016, Transport NSW will be
issuing School Opal cards to students eligible
for travel. You will need to apply online at
transportnsw.info/school-students.
PARENT HANDBOOK 2020 15Child Protection This legislation includes:
Catholic schools in the Diocese of Maitland- • The Ombudsman Amended (Child Protection
Newcastle are committed to providing safe and Community Services) Act 1998
environments for students. Whilst we have • The Children and Young Persons (Care and
a legal obligation to protect children, this Protection) Act 1998
commitment is central to our Catholic beliefs.
At Holy Spirit Infants School, we believe that • Commission for Children and Young People
all children have a right to a safe environment Act, 1998
which is free from any form of abuse or harm.
Catholic Schools Office documents include:
At Holy Spirit Infants School relationships
between adults and children are governed • Child Protection – Identifying and Notifying
by trust and Gospel values. No corporal Abuse
punishment is administered. 1, 2, 3 Magic is
our preferred discipline model and Positive • Guidelines for the Implementation of the
Behaviour for Learning (PBL). • Ombudsman Amendment Act
At Holy Spirit Infants School, we are committed • Child Protection – Procedures for Schools
to ensuring we provide a safe environment for
students. To assist us with this task we are Diocesan Child Protection Reporting Policy
required to meet the statutory obligations of the (2015) outlines the reporting responsibilities of
legislation relating to child protection and the all Diocesan employees in relation to ROSH–
policies and guidelines set out by the Catholic Risk of Significant Harm. Being a volunteer in a
Schools Office. school is an important task. Holy Spirit Infants
School would not be able to function as well
as we do without the contribution made by the
myriad of volunteers who so generously give of
their time and expertise. Unfortunately, history
16 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and Justicehas shown us that some adults put themselves with a teacher, Assistant Principal or Principal.
in situations where they can use their positions We can report our concerns to the FaCS Child
of trust and power to harm children. This Protection Helpline (Ph 133 627, 24 hrs/7 days)
history has resulted in legislation in NSW, which if we have reasonable grounds to suspect that
aims to protect children from abuse. a child or young person is at risk of significant
harm and our concerns are current. Risk of
The legislation that applies specifically to significant harm may occur from a single act or
volunteers includes: omission or to a series of acts or omissions.
• Commission for Children and Young People It is better to be safe than sorry, so if we’re
Act 1998 uncertain, talk to a staff member at the school.
• NSW Ombudsman Act 1974 Part 3A of the Ombudsman Act 1974
Part 3A Ombudsman Act 1974, defines
Diocesan schools as a ‘designated non-
Children and Young Persons (Care and government agency’ and as such we must
Protection) Act have systems for preventing, reporting (to the
Ombudsman) and investigating reportable
This legislation establishes a shared conduct.
responsibility for the protection of children.
Teachers have a legal responsibility to report a All staff and volunteers in Diocesan schools
child or young person who is at risk of harm. fall within the scope of Part 3A and may be
This means that staff at Holy Spirit Infants investigated for alleged ‘reportable conduct’
School is required by law to make a report to which includes sexual offenses, misconduct,
the Department of Community Services when assault, ill-treatment, neglect and behaviour
they have reasonable grounds to suspect that causes psychological harm to children.
that a child or young person is at risk of harm
from abuse or neglect. This includes physical, Zimmerman Services is the Diocese’s specialist
sexual and psychological abuse, exposure to child protection service who works with the
domestic/family violence, homelessness or the Ombudsman to ensure the Diocese meets its
inability of the parents to provide appropriate obligations under Part 3A.
medical care for the child or young person.
The Catholic Diocese of Maitland-Newcastle
has an absolute and abiding commitment to The Child Protection (Working with
promote the safety, welfare and wellbeing of Children) Act 2012
children. As a parent sending your child or
children to a Diocesan school, you should Under this legislation people who work in a
be aware of your rights and obligations in paid or volunteer capacity in the Diocese of
protecting your child and all children in our Maitland-Newcastle are required by law to have
schools. a Working with Children Check Clearance. This
‘Clearance’ can be obtained from applying
online at check@kidsguardian.nsw.gov.au.
The Children and Young Person’s (Care As a parent, if we learn about a staff member
and Protection) Act 1998 or a volunteer working in the school without a
Clearance, we should talk with the Principal or
In NSW we can report certain information to Assistant Principal as soon as possible. If we
Family and Community Services (FaCs). If we believe that nothing is being done about our
are concerned for one of more of the children concerns, we can contact Zimmerman Services
in the school, we can discuss our concerns directly (Ph 02 4979 1390 Mon-Fri 08:30 to 5pm).
PARENT HANDBOOK 2020 17Diocese of Maitland-Newcastle Reporting commitments to their class. Email may be used
Policy as agreed upon by the classroom teacher.
As a parent we can report any concerns we A General Information Meeting for all parents
have for a student, or group of students, to our will be arranged in Term One. Parent/Teacher
principal, assistant principal or directly to the interviews can be arranged in Term 2 and 4.
Office of Safeguarding (Ph 02 4979 1390 Mon-
Fri 8:30 to 5pm). The Diocese’s reporting policy Compass is a comprehensive system that will
and procedures are available to everyone on enable the school to effectively manage all
the Diocesan website: information relating to your child/children and
their school journey. The system forms part
www.mn.catholic.org.au/church-mission/ of a broader implementation for the Diocese
diocesan-protection-and-safety-council of Maitland - Newcastle. This solution will offer
a secure, yet easy connection to essential
Diocese of Maitland-Newcastle Reporting information you need for your child.
Child Protection Concerns
A parent login will be issued to allow you
As parents we are entitled to contact Office of easy secure access to Compass once the
Safeguarding directly about any concerns we child is enrolled. This will become our primary
have about the safety, welfare or wellbeing of source of information distribution. The types of
a child or if we are concerned that the school information you will find from this service are:
isn’t addressing allegations of reportable
conduct or abuse. • Monitor your child’s attendance, and enter in
(Ph 02 4979 1390 Mon-Fri, 8:30 to 5pm). explanations for late arrivals or absences.
www.officeofsafeguareding.org.au • View ‘My News’, a news feed of school
announcements, alerts and updates.
• Communicate with their child’s teachers and
update their family details.
Communication
• Download and view their child’s progress and
Parents become more aware of and involved
semester reports.
in the school by way of various methods of
communication eg Compass App, School • View their student’s timetable and the school
Newsletters, Holy Spirit website, Parents calendar.
and Friends’ Association Meetings and
special purpose notes. • Book parent-teacher meetings.
School newsletters will be distributed via
Compass App and email every second
Thursday. Permission notes will also be added Complaints and Grievances
to the Compass App and if necessary, a paper
copy will be sent home via the student note There is an agreed process for positively
bag for your attention. resolving concerns in our school community.
Brochures are available in the school foyer
An ‘open door’ policy exists in the school outlining the process.
whereby parents are welcome to talk with the
principal or class teachers about matters of
concern or clarification. The only request is
that parents make an appointment as all staff
members are classroom teachers and have
18 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and JusticeCrunch and Sip There are seven Key Learning Areas taught in
K-2:
Children are required to bring to school a water
bottle and cut up fruit or raw vegetables to • Religious Education
have during Crunch and Sip morning session • English
daily. This is important as we encourage • Mathematics
healthy eating habits at our school. This is also
the time of the morning when the students will • Creative and Practical Arts
take a short outdoor break to exercise. • Science and Technology
• History/Geography
• Personal Development, Health and Physical
Curriculum Education
At Holy Spirit Infants School, the curriculum
encompasses Religious Education and the
Key Learning Areas as mandated by the NSW
Curiosity
Board of Studies. Further information about the Curiosity is crucial to learning. At our school,
mandated syllabus materials can be found on curiosity in learning is promoted in many ways.
the NESA website.
Inquiry-based learning is embedded into the
Information about the RE Syllabus materials curriculum and curiosity is rewarded and
may be found at: encouraged. We give students choice, voice,
and the opportunities to explore and play.
www.mn.catholic.edu.au/teachers/religious- We teach students to ask questions and to
education/teaching-of-re recognise their learning as a journey.
PARENT HANDBOOK 2020 19Documents Required Getting Ready for School
Birth Certificate or Identity Documents It is a very big change for a five-year-old to pass
from the intimacy of the family circle to school.
Except in specifically defined circumstances, Here are some practical ways in which you can
it is mandated that a student must be enrolled help this transition:
using the name that appears on his or her birth
certificate. 1) Buy clothing that is easy to fasten.
2) See that all articles brought to school
(shoes, hats, jackets, jumpers, bags, books,
Baptism Certificate lunch boxes, etc.) are marked clearly in a
prominent place with the child’s name.
These are required for Catholic students to
assist us with our records of sacramental and 3) Teach your child –
parish details.
• To tie shoelaces, do up buttons, put on
and take off outer clothing.
Immunisation • To know his/her full name and address.
• To recognise his/her name among other
All children must obtain an immunisation
names.
certificate for school entry. Please ensure
your child’s immunisation certificate has been • To use his/her handkerchief/tissue and to
forwarded to school before commencement. put it away when not in use.
• Extra-curricular activities • To put away toys, books, etc after use.
• Choir • To wash his/her hands and flush the toilet
unassisted.
• Reading groups / Intervention Groups
4) Some weeks in advance rehearse with
• Excursions / incursions your child (in a spirit of play) the different
• Sport in schools’ program situations to be met within school life:
• Season for growth • Opening and closing of their backpack.
• Social training groups • Unpacking and eating the school lunch.
Identifying recess and lunch.
• Mini Vinnies
• Dressing for school and making the
• Coding and robotics journey to and from school.
As a member of the All Saints Cluster of • Being away from home and parents for
schools, Holy Spirit Infants children may be short periods.
involved in:
• Give your child many opportunities to use
• Cultural activities pencils, crayons, scissors, etc.
• Public speaking • Encourage your child to enjoy books
by providing those which are bright,
• Enrichment activities attractive and have only a little reading
content. Read stories daily.
• Spelling Bee
• Listen to stories, look at pictures and talk
• Art Competitions
about them.
20 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and Justice• Encourage your child to talk; answer • Hair accessories are to be in school
questions and encourage interest in their colours only (blue or white).
daily environment and activities.
• Make-up, body glitter or any other
• The best preparation for reading and cosmetic accessories are not to be worn.
writing is good language development. If
your child writes his/her name, please do • Coloured nail polish is not to be worn
not use capital letters, eg. It should be Our school has a smart uniform which we
John not JOHN. encourage all children to wear with pride.
• Greeting friends by name.
• Encourage correct letter formation using
Foundation Handwriting using the correct Jewellery
pencil grip.
For safety purposes no jewellery should be
worn. Studs or sleepers only can be worn
in pierced ears and a watch. Please keep
Grooming bangles, rings and necklaces for wear at home.
• Hair should always be tidy. Hair to be
kept in natural colours only.
• Haircuts are to be conservative in nature. Medication
• Extreme haircuts and hair dye are not If your child needs to be on long term
acceptable. Designs cut into short hair medication then it is your responsibility to
are not appropriate for school. complete the appropriate forms, please see the
secretary or principal for details. This type of
• Long hair should be worn securely tied medication will be administered only if specific
back to avoid falling into eyes. written instructions are supplied.
Lunchbox ideas for school
Lunchboxes should include an esky brick
We are a NUT FREE zone!
Day One Day Two Day Three
Crunch and Sip break Strawberries or Fresh fruit chopped Cherry tomatoes,
grapes, water apple, water Carrot sticks, water
Recess Crackers, vegetable Fruit scone or raisin Pikelets, yoghurt tub,
sticks and cheese bread, water water
cubes, water
Lunch Egg and lettuce roll, Chicken and salad Ham and salad wrap,
water sandwich, popper fresh fruit, water
juice
‘Sometimes foods’- chips, chocolates and other treats are allowed occasionally. We encourage a
healthy lunch box each day.
PARENT HANDBOOK 2020 21If your child is on short term medication such as
antibiotics, parents are requested to complete a
Illness
note outlining the dosage and time to be given. It sometimes happens that children are sent to
school sick. Unfortunately, school facilities are
Medication such as aspirin, panadol etc will unable to cope with the supervision of these
not be administered to any child. Parents children. If your child is ill at home, they should
are requested not to give such medication to not be sent to school. If a child becomes ill at
the children to bring to school as it can be school, contact will be made with the parents
misused. or the emergency contact person named on
the child’s enrolment form, and arrangements
Students who suffer from asthma require an made for the child to be collected. If your child
Asthma Action Plan to be completed by the has been vomiting, they must stay home for 24
GP for school. This plan needs to be updated hours after they stop.
annually. Each child with Asthma MUST have
an action plan in place. The school has an
asthma Ventolin puffer and spacer at school
for emergencies. For any serious illnesses a
medical action plan is required. Infectious Diseases
Due to the risk of anaphylactic reactions in If your child is suffering from an infectious
students, parents are required to ensure that no disease, the following table should help you
foods containing traces of peanuts or raw egg in knowing how long your child should be
be sent to school. excluded from school:-
The ‘Administering of Medicines’ Policy Chicken Pox Exclude till fully recovered or at
is available for parents’ attention. At the least 5 days after first spots appear.
beginning of every school year, all students will
need to have a medical form completed for German Measles Exclude till fully recovered or
them. at least 4 days after the onset of rash.
All medications must be sent to the office for Infectious Hepatitis Re-admit on receipt of a
administering. medical certificate of recovery.
22 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and JusticeMeasles Exclude for at least 4 days from the
appearance of rash.
Parents and Friends
Mumps Exclude for at least 9 days after onset Association Holy Spirit
of symptoms.
Schools
Conjunctivitis Exclude until discharge from eyes The Holy Spirit Schools P & F Association
has ceased. provides an avenue for members of the school
community to become involved in friend raising
Impetigo Exclude until appropriate treatment
and fundraising activities on a volunteer basis.
has commenced and sores on exposed
The meetings are held once a term at either the
surfaces are covered with a dressing.
Abermain or the Kurri Kurri Campus. Parents
are encouraged to attend.
Head Lice Exclude until hair is completely
cleaned, neither nits or lice being present.
The Association has the following objectives:
• To promote the interests of Holy Spirit
Schools.
Money Sent to School • To foster closer association and good
At various times children will need to bring fellowship between parents, parish, staff and
money to school for certain activities, eg students of our school.
Mission Days, raffle tickets etc. We ask that
this money be placed in an envelope or wallet • To encourage community interest in the
and clearly marked with the family name, child’s educational, community and pastoral aims of
class and what the money is for. our school.
• To facilitate the growth of the school as
expressed in the School’s mission statement.
OOSH Before and After • To raise funds to assist with the activities of
the Association.
School Care • To organise and conduct functions and
SHERPA KIDS arrange services approved by the Principal’s
Before and After School Care, Vacation Care of the Schools for the purpose of achieving
fundraising goals.
Session Times (Monday to Friday)
Before school: 6.30 – 8.30am
After school: 3.00 – 6.30pm
Please call our Director on 0410647153 or Student Wellbeing
email hunter@sherpa-kids.com.au for more Pastoral Care involves all members of the
information. School Community. It values the uniqueness of
each person, recognising and respecting their
rights. Behaviour Management is most effective
GELS in a calm atmosphere. Discipline implies having
structures and strategies in place to guide
“Holy Spirit Infants caters for the diverse children in accepting responsibility for their
learning needs of all students and we are own actions. Children at Holy Spirit Infants are
proudly a Gifted Education Lead School entitled to a happy and safe and supportive
offering enrichment for high ability early learning space inclusive of the playground
learners.“ and classroom to learn, play and socialise.
Behaviour Management and associated
discipline practices evolve from a Pastoral
PARENT HANDBOOK 2020 23Care perspective as it attempts to promote behaviours and restoring relationships that may
a respectful, secure and healthy environment have been harmed.
in which students grow to be discerning,
self-disciplined and contributing members It is important that the children are made aware
of society. Pastoral Care is understood to of their Rights and Responsibilities and of the
be an attitude of mutual respect, care and sanctions to be imposed for inappropriate
understanding between staff and students. behaviour and a positive partnership be
developed between parents and teachers in
Holy Spirit Infant aims to develop self discipline implementing the Pastoral Care and Discipline
and responsible behaviour in each child. We Policy.
hope the discipline fostered at this school will
be building upon what begun in the home and
will be supported by parents.
Parental support in dealing with discipline Positive Behaviour for
issues is of utmost importance. Parents own
experiences of school reflect significantly Learning
upon the child’s perception of school. We
At Holy Spirit Infants’ school, we use a Positive
ask for your support in dealing with matters
Behaviour for Learning, or PBL, approach to
of misbehaviour. By showing consistency the
teach children positive behaviours that will
child will be clear in what is expected both at
assist them in becoming more successful
school and at home. Often if a parent is called
academically and socially. After all, if a child
to school it is to work through a problem and
does not know how to swim or read, we teach
discuss the best way of together dealing with
them. However, if a child does not know how
the issue at hand. Counselling services are
to behave, should we first teach them or punish
also available. “1 2 3 Magic” and Positive
them?
Behaviour for Learning (PBL) support whole
school behaviour management strategies at our Below is our PBL Framework. The statement
school. “At the heart of everything, there is Jesus
Christ” underpins our framework and all that
we do at Holy Spirit. Our relationship with God,
ourselves, other people and the environment is
CORPORAL PUNISHMENT IS NOT USED
modelled on the example of Jesus Christ. The
AT HOLY SPIRIT INFANTS SCHOOL.
PBL Framework has four main areas:
Through Holy Spirit Student Wellbeing Policy
I am Safe!
and Procedure we aim to:
I am Respectful!
• Guide the children towards the development I am Responsible!
of self-discipline and acceptance of I am a Learner!
responsibility for his/her actions.
Under each of these headings are positive
• Develop the self-concept of each child and behaviour statements.
therefore growth in positive, acceptable
behaviours.
Punctuality
• Grow in awareness and respect for others.
It is important that parents ensure their children
Good discipline is innate in most children
arrive at school prior to the commencement of
however; there are times when the school
the first bell each day. Children who arrive late
needs to intervene in order to keep children
on a regular basis are missing valuable lessons
safe. The approach taken is based on the
and this will be detrimental to the child’s
principles of restorative justice. These principles
learning. Morning assembly is at 8.55 am.
are based on recognising the impact of poor
behaviour choices, identifying replacement
24 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and JusticeHOLY SPIRIT INFANTS’ ABERMAIN
Positive Behaviour for Learning Matrix
At the heart of everything, there is Jesus Christ.
I am Safe! I am Respectful! I am Responsible! I am a Learner!
I walk on tar, concrete I am honest. I am in the right place I listen carefully.
and around buildings. at the right time.
I am kind. I participate in
I have safe hands, I care for the school lessons.
safe feet and safe I include and don’t environment.
words. exclude. I follow instructions.
I care for my
I use the play I wait my turn. belongings. I do my best.
equipment safely.
I say “please” and I wear our uniform
I am Sun Smart. “thank you”. with pride.
I use my ABC! I respond to teachers
and adults positively.
(Avoid the situation.
Be assertive. Call for
help.)
Professional Learning purpose of the professional development of
teachers with a focus on School Improvement,
Community Professional Practice and Development and
improving student outcomes. These days are
The school embraces a culture that has a focus pupil free and four weeks notice will be given
on learning, collaboration and data informed to parents of the date for these days. The last
planning, all of which are characteristics of two days of the school year are designated
a professional learning community (PLC). pupil free days for all schools in the Maitland/
Teachers meet weekly in stage teams to Newcastle Diocese.
engage in Professional Learning Team meetings
with a focus on improving teaching practice,
collaboration and improving student outcomes.
We are working to create a culture of learning at Release From Face To Face (Rff)
Holy Spirit School and will provide opportunities
This is an entitlement to all teachers in the
for parents to engage with us as together, in
Maitland/Newcastle Diocese. A full-time primary
partnership, we educate your child.
teacher also receives 2 hours of relief from face
to face teaching which can be taken in small
blocks or full days. The professional practice
Staff Development Days of a teacher requires that a teacher is released
from face-to-face teaching in order to “plan for
Holy Spirit Infants School will have three and implement effective teaching and learning”
pupil free days across the school year for the (Australian Teacher Standards, Standard 3).
PARENT HANDBOOK 2020 25This requires that a teacher, among other debit, cash or cheque. Direct debit forms are
things: available from the school office and payments
can be arranged for weekly, fortnightly or
• establish challenging learning goals monthly payments.
• plan, structure and sequence learning You are reminded that fee arrangements and
programs concessions must be renegotiated annually
• evaluate and improve teaching programs and parents must contact the Principal so that
agreements can be finalised. During the year
• engage parents in the educative process the school may invite educational incursions
In addition, the work of the teacher requires to the school. Parents may also be asked for
that they assess student learning, and money to cover the cost of excursions. When
provide feedback to students on their learning these are organised the school is mindful of
(Australian Teacher Standards, Standard 5) placing extra financial burden on top of the
fees outlined. Parents who find themselves in
The classroom teacher provides a schedule for difficulties with the payment of fees are asked
the relieving teacher to minimise disruption to to make an appointment with the Principal
the teaching of curriculum. for a confidential discussion on the matter. A
Health Care Card entitles parents to a tuition
The last two days of each school year are taken fee concession.
as pupil free days. The Staff are required to
complete paper work for the year and organise Please note that if you are transferring from
classrooms for the following year and attend another Catholic School in the Diocese, a
professional development on these 2 days. fee clearance must be obtained before the
enrolment will be considered.
School Fees Settling into School
The Catholic Schools Office in consultation
with Catholic Schools Council, the Federation The change from being at home or pre-school
of Parents and Friends Association and the for short periods to a full day, five days a week,
Diocesan Finance Council sets the amount brings many pressures to bear on a small child.
of parental contribution towards the running Some may find it difficult to cope, especially
of the Catholic system of Education. School in Term One. You can help your child settle
fees are an integral part of our Catholic School into school by observing some of the following
System. The funding of our schools is a shared suggestions:
responsibility between Commonwealth and
State Governments, parents and parishes.
The commitment and continuing financial Diet/nutrition:
contribution of parents is essential to help fill
the gap between the amount of government Crunch and Sip, Lunch and Recess. Many
funding received and the cost of running our children find lunchtime with a large group of
schools. Schools depend upon the continued children quite disconcerting and eat poorly at
reliability of parents in the matter of prompt the beginning of the year. It is best to give them
payment of fees for their ongoing viability. smaller quantities of known favourites and “top
them up” when they arrive home. We prefer
At Holy Spirit School Fees are billed over 3 that the children take home what they don’t eat
terms (30 weeks). - this prevents waste and allows you to adjust
lunches accordingly. Consider the logistics of
School fees can be paid by the term or yearly eating on a picnic table and pack foods which
but must be finalised by the end of week six are less likely to fall apart easily or spill. Please
each term. The school also offers 5 methods of pack healthy choices- fruit/raw vegetables,
payment for school fees; BPAY, EFTPOS, direct sandwiches/wraps etc.
26 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and JusticeSleep: Let your child talk to you about his/her
experiences. It is important that you share in
It is essential for your child to go to bed early his/her new life.
and get a good night’s sleep every night. A tired
child cannot benefit from a full day at school.
Kindergarten children often get very tired and
feel the strain of being part of a large group - Consistency:
you will notice this particularly towards the end
of the week for the first few months. All our Develop the same routine for drop-offs in the
early learners require regular sleep. morning. Always tell your child when you are
leaving, reassure them if they are anxious, that
you will return. Alert the teacher if it becomes
apparent your child is becoming upset and
Exercise: leave quickly. The school will ring you to confirm
that your child has settled. If you give into your
Although children have many opportunities child the first time, it will quickly develop into a
throughout the day to move around at habitual pattern which will make the start of the
school, play a game and have lesson breaks day traumatic for all concerned.
it is important that children engage in regular
physical activity for a healthy body and mind. Please send your child on time each day and
Family bike rides, a game of cricket or a nice every day, since regular attendance at school is
walk together will help to achieve this. essential for progress.
Wellbeing:
Should your child be unhappy at school for any
Special Events/Incursions
reason, please let us know. We cannot help During the school year there are special events
with a problem unless we know it exists. It that take place. These may include:
would be appreciated if parents could use the
time before and after school for interviews and • Easter Bunny Visit – Easter Hat Parade
not class time. Kindergarten classes are full • Athletics Carnival
of constant activity and any interruptions can • Swimming Carnival combined with Holy
cause considerable disruption. Spirit Primary School (Yr 2, 8 yr olds only)
PARENT HANDBOOK 2020 27• Grandparent’s Day to a minimum for the sake of the child’s health
• School Concert/Dance/Art Show and well-being. Wednesday is the official sport
• School Photos day. Children are required to wear their sport
uniform on this day as we begin with “Workout
• Mother’s Day – Celebration and gift stall
Wednesday” a series of fitness and fun
• Father’s Day – Celebration and gift stall activities in our Colour Houses.
• Special Liturgies and Masses
• Catholic Schools Week Sport Teams are: Green / Blue / Purple / Yellow
• Science Week
•
•
Reconciliation week
NAIDOC week
Library
The children visit the library on a regular basis
• Leadership Opportunities for our year 2
for reading, research and borrowing. ALL
buddies and the leadership team
students are expected to have a cloth library
• Class Assemblies – twice a year
bag to carry books to and from the library.
• Book Week – Activities and book fair Books are very costly and we ask that care be
• Hunter Life Education Van – every two taken to see that they are returned in the same
years condition as when borrowed. Should a book be
• Literacy and Numeracy Week several weeks overdue or be returned damaged
• Fruit and Vegetable Week a letter will be sent to you. Your co-operation in
• Public Speaking Competition responding promptly is appreciated.
• Abermain Eisteddfod/choir
A Teacher Librarian is appointed to the school
• P & F Fundraising activities one day a week and each class has a formal
• Spelling Bee library lesson weekly. A Library Assistant is also
• Santa Visit appointed to the school to assist with resource
• Special Services management, borrowing and reading support.
Support services for students and families
regarding children with special needs are Lost Property
offered by the Catholic Schools Office. A Items of clothing found in the school grounds
School Psychologist is on site each Monday. A can be returned immediately if labelled.
Learning Support Teacher is available two days Unlabelled items are kept for a reasonable
per week and our ESL teacher is available one period of time and are then sent to the clothing
day per week. For further information, contact pool. Please, CLEARLY LABEL all items of
the school as we can assist you to connect clothing.
with any outside agencies eg Catholic Care;
The Benevolent Society or other agencies.
Student Information Cards
Sport A Student Information Update Form is sent
home annually, usually in the first or second
Children are provided with the opportunity week of Term 1. It asks for details including:
to learn several sports skills. In today’s world home address, home, work and mobile phone
of increasing leisure time and the need for numbers, family composition, family doctor and
exercise, it is important to the child’s total emergency contact(s). It is the responsibility of
development to participate as fully as possible the family to notify the school of any change
in the opportunities provided. of information during the year to assist us
A note must be given to the class teacher if in utilising correct information as quickly as
a child is not able to participate and a reason possible in the event of an emergency or your
stated. Such non-participation should be kept child requiring first aid.
28 HOLY SPIRIT INFANTS SCHOOL, ABERMAIN Peace and JusticeYou can also read
