PENTATHLON COMMUNITY DEVELOPMENT DISTRICT MIAMI-DADE COUNTY
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PENTATHLON
COMMUNITY DEVELOPMENT
DISTRICT
MIAMI-DADE COUNTY
REGULAR BOARD MEETING
MARCH 14, 2019
6:30 P.M.
Special District Services, Inc.
8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.pentathloncdd.org
786.347.2711 ext. 2011 Telephone
877.SDS.4922 Toll Free
561.630.4923 FacsimileAGENDA
PENTATHLON
COMMUNITY DEVELOPMENT DISTRICT
Conference Room of Signature Flight Support
14150 SW 129th Street
Miami, Florida 33186
REGULAR BOARD MEETING
March 14, 2019
6:30 p.m.
A. Call to Order
B. Proof of Publication…………………………………………………………………………………..Page 1
C. Establish Quorum
D. Additions or Deletions to Agenda
E. Comments from the Public for Items Not on the Agenda
F. Approval of Minutes
1. November 8, 2018 Regular Board Meeting……………………………………………………...Page 2
G. Old Business
1. Update Regarding Traffic Control Signal Request – SW 157th Avenue & SW 140th Street
2. Staff Report as Required
H. New Business
1. Consider Resolution No. 2019-01 – Adopting a FY 2019/2020 Proposed Budget……………...Page 6
I. Administrative Matters
1. Audit Committee............................................................................................................................Page 13
(a) Ranking of Audit Proposal
(b) Recommendation on Auditor Selection
2. Financial Update…………………………………………………………………………………Page 14
J. Board Members Comments
K. AdjournPage 1
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT
REGULAR BOARD MEETING
NOVEMBER 8, 2018
A. CALL TO ORDER
The November 8, 2018, Regular Board Meeting of the Pentathlon Community Development District (the
“District”) was called to order at 6:38 p.m. in the Conference Room of the Signature Flight Support
Building located at 14150 SW 129th Street, Miami, Florida 33186.
B. PROOF OF PUBLICATION
Proof of publication was presented that notice of the Regular Board Meeting had been published in the
Miami Daily Business Review September 28, 2018, as part of the District’s Fiscal Year 2018/2019
Regular Meeting Schedule, as legally required.
C. ESTABLISH A QUORUM
It was determined that the attendance of Chairperson Grissobelle Reyes-Obando, Vice Chairperson Ana
Ibarra and Supervisors Julio Cesar Obando and Andre Goins constituted a quorum and it was in order to
proceed with the meeting.
Staff in attendance were: District Manager Armando Silva of Special District Services, Inc.; and General
Counsel Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.
D. ADDITIONS OR DELETIONS TO THE AGENDA
There were no additions or deletions to the agenda.
E. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
F. APPROVAL OF MINUTES
1. May 10, 2018, Regular Board Meeting & Public Hearing
The minutes of the May 10, 2018, Regular Board Meeting & Public Hearing were presented for approval.
A MOTION was made by Ms. Ibarra, seconded by Mr. Obando and unanimously passed to approve the
minutes of the May 10, 2018, Regular Board Meeting & Public Hearing, as presented.
G. OLD BUSINESS
1. Discussion Regarding Traffic Study Data - SW 140th Street & SW 157th Avenue
Mr. Silva stated that the Miami-Dade County Department of Transportation had informed District Staff
that a traffic study would be conducted on the intersection of SW 140th Street & SW 157th Avenue. Since
the traffic study usually takes approximately ninety (90) days to conduct, an update regarding this matter
will be provided at the next meeting.
1 of 4 Page 2G. NEW BUSINESS
1. Discussion Regarding Planned Residential Dwellings – SW 137th Street & SW 157th
Avenue
At the request of Ms. Reyes-Obando, Mr. Silva advised that the developer for the residential community
that will be located at the intersection of SW 137th Street & SW 157th Avenue would be Century
Homebuilders. No further information is required regarding this matter.
2. Consider Resolution No. 2018-05 – Adopting a Fiscal Year 2017/2018 Amended Budget
Mr. Silva presented Resolution No. 2018-05, entitled:
RESOLUTION NO. 2018-05
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT
AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR
2017/2018 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER
189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.
As is done every year for administrative and statutory requirements, within 60 days of any given fiscal
year end, the Board adopts a revised budget for said year, whereby budgeted expenditures are equal to
or greater than actual expenditures for the year. The fiscal year ended on September 30, 2018. This is
the reason it is administrative in nature (past year’s budget for past year’s expenses) and will serve as
the Board’s final approval/ratification of the District’s expenditures for the past fiscal year.
A MOTION was made by Ms. Reyes-Obando, seconded by Mr. Goins and unanimously passed to adopt
Resolution No. 2018-05, as presented, Adopting and Approving the Amended Fiscal Year 2017-2018
Budget, as presented.
3. Consider Appointment of Audit Committee & Approval of Evaluation Criteria
(a) Selection of Criteria to Evaluate Audit Services
(b) Announce Request to Advertise for Proposals
Mr. Silva stated that an audit was required for the year ended September 30, 2018, and it would be in
order for the Board to appoint an Audit Committee to commence the auditor selection process, pursuant
to Chapter 218.391, Florida Statutes.
A MOTION was made by Ms. Ibarra, seconded by Mr. Obando and unanimously passed to appoint
the Board of Supervisors and the District Manager as the District’s Audit Committee.
At approximately 6: 50 pm, Mr. Silva recessed the Regular Board Meeting and simultaneously called to
order a meeting of the Audit Committee to review and approve criteria for evaluation of audit services
(for selection of an auditor) and to authorize the District Manager to solicit proposals via the RFP
process. Mr. Silva presented the evaluation criteria information and an outline of material for the Request
for Proposals for the Pentathlon Community Development District. A discussion ensued after which:
2 of 4 Page 3A MOTION was made by Ms. Ibarra, seconded by Ms. Reyes-Obando and unanimously passed to
approve the evaluation criteria for audit services, as presented, and instructed the District Manager to
proceed, as required, to advertise for requests for proposals for the fiscal years September 30, 2018,
2019, and 2020; and to include in the proposal package a 2-year renewal option (FY 2021 & 2022).
At approximately 6:54 pm, with there being no further business to conduct, the Audit Committee meeting
was adjourned the Regular Board Meeting was simultaneously reconvened.
Mr. Silva stated that it would now be appropriate for the Board to accept the actions of the Audit
Committee, as outlined herein above. A discussion ensued after which;
A MOTION was made by Ms. Reyes-Obando, seconded by Mr. Obando and unanimously passed to
accept the recommendations of the Audit Committee, as outlined above.
H. ADMINISTRATIVE MATTERS
1. November General Election – Seat #3 & Seat #4
Mr. Silva stated that Ms. Reyes Obando and Mr. Obando were the only qualified electors who had
qualified for Seat #3 & 4, respectively, and that the Miami-Dade County Supervisor of Elections’ Office
declared Ms. Reyes-Obando and Mr. Obando “elected unopposed”. Therefore, Ms. Reyes-Obando and
Mr. Obando will commence their new term of office in Seat #3 & 4, effective at 12:01 a.m. on November
20, 2018; and since the Board might not meet until after the first of the year, District Staff will provide
them with an Oath of Office form so that they can be sworn in on or after November 20, 2018.
2. Financial Update
Mr. Silva presented the Financial Reports through September, 2018 and the Assessment Collections
were provided in the meeting booklet as well. He noted that available funds as of September 30, 2018,
were $164,010.11.
I. BOARD MEMBER COMMENTS
There were no comments from the Board Members.
J. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
K. ADJOURNMENT
There being no further business to come before the Board, a MOTION was made by Ms. Reyes-Obando
seconded by Ms. Ibarra and unanimously passed to adjourn the Regular Board Meeting at 7:43 p.m.
ATTESTED BY:
3 of 4 Page 4_______________________________ _________________________________
Secretary/Assistant Secretary Chairman/Vice-Chair
4 of 4 Page 5RESOLUTION NO. 2019-01
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT
APPROVING A PROPOSED BUDGET AND NON-AD VALOREM
SPECIAL ASSESSMENTS FOR FISCAL YEAR 2019/2020; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Board of Supervisors (“Board”) of the Pentathlon Community
Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a
Proposed Budget for each fiscal year; and,
WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2019/2020
has been prepared and considered by the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT THAT:
Section 1. The Proposed Budget including the Assessments for Fiscal Year
2019/2020 attached hereto as Exhibit “A” is approved and adopted.
Section 2. A Public Hearing is hereby scheduled for June 13 , 2019 at 6:30 p.m. in
the Conference Room at Signature Flight Support located at 14150 SW 129th Street, Miami,
Florida 33186, for the purpose of receiving public comments on the Proposed Fiscal Year
2019/2020 Budget.
PASSED, ADOPTED and EFFECTIVE this 14th day of March, 2019.
ATTEST: PENTATHLON
COMMUNITY DEVELOPMENT DISTRICT
By: By:
Secretary/Assistant Secretary Chairperson/Vice-Chairperson
Page 6Pentathlon
Community Development District
Proposal Budget For
Fiscal Year 2019/2020
October 1, 2019 - September 30, 2020
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Pentathlon
Community Development District
Financial Report For
February 2019
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