Pilot School COVID-19 Plan 2020-2021 - The Pilot School
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Pilot School COVID-19 Plan 2020-2021
Preamble The following document has been prepared for the purpose of informing our faculty, staff, and parents, and guardians about the protocols Pilot School is implementing to address the current health and safety concerns associated with COVID-19. The safety of our students, staff, and faculty is our utmost concern and we are paying close attention to guidelines issued by the Center for Disease Control (CDC), Delaware Department of Education (DOE), and the Delaware Department of Health (DDH). In accordance with these guidelines, Pilot School has heightened all of our procedures, adopting enhanced cleaning and sanitation regimens, revising drop-off and pick-up procedures, and limiting visitor policies, with the goal of ensuring a safe, healthy and sanitized campus. While we are closely following best practices, we also recognize that guidelines are continually changing as more is learned about COVID-19. At this point, we know that COVID-19 is a highly contagious airborne disease that is transmitted via respiratory droplets. Any interaction with other people cannot be risk free; but consistent with guidance from state and federal agencies, we are taking considerable action to minimize the risk of infection at the School. As there is still much unknown about COVID-19, we will adopt new recommended protocols as we learn more about this disease, medically and as an academic community. Any updates or revisions to these protocols will be shared with the School community on an ongoing basis.
Table of Contents
1-3 Arrival and Dismissal Protocols 7 Lunch/Recess
Arrival Lunch
Dismissal Outside Food
Recess
3-4 Non Pilot School Personnel
Visitors
Conferences 8 After School Activities
After School Sports
Kidz Klub
4 Signage
Homework Rooms
Music Lessons/Jammers
4-5 Cleaning and Safety
Hand Washing/Sanitizing 8-9 Nurse
Face Masks
Classrooms & Class Supplies
9 COVID Testing
Public Areas/Bathrooms
Faculty & Staff Testing
Student Testing
5 Spacing and Movement
10 Safety
6 Common Gatherings Fire Drills
Heightened Security Drills
Staff Lounge
Opening
10 Definitions
6 Specials
11 Resources
6 Therapies
6-7 Specialty Classes
Skills
Flex ClubSection 1: ARRIVAL and DISMISSAL PROTOCOLS
A: ARRIVAL
Using the MYMEDBOT app, all families will answer the following questions daily as posed by the Delaware
Department of Health and Social Services (DDHSS). The app will be provided by Pilot School. Please watch for an
email from MYMEDBOT regarding setting up your account. We will be using this app beginning the first day of
school. Please answer the questions each school day by 7:00 A.M. The questions are:
1. In the past 14 days, have you been near (within 6 feet for at least 5 minutes) a person who has a
lab-confirmed case of COVID-19, or have you had direct contact with their mucus or saliva?
2. In the last 48 hours, have you had any of the following symptoms?
Fever of 100.4 F or above (or symptoms like alternating shivering and sweating)
New cough
New trouble breathing, shortness of breath or severe wheezing
New chills or shaking with chills
New muscle aches
Sore throat
Vomiting or diarrhea
New loss of smell or taste, or a change in taste
Headache
Nausea
Fatigue
Congestion or runny nose with no other known cause (such as allergies)
Drop off is between 7:30 A.M. and 8:00 A.M. We are implementing a staggered start to the school day as
outlined below. If a family has children in two divisions, please drop both students at the designated time for
drop off for the older child.
Lower Division - Drop off time is 7:30 -7:40
All Lower Division families will use the innermost lane.
Please pull all the way to the end of the lane.
While the student is still in their car, a Pilot staff member will take each child’s temperature. If temperatures are
below 100.4, the staff members will direct the student where to enter the building.
All Lower Division students will enter through the side door by the recess area and go directly to their homerooms.
1Middle Division - Drop off time is 7:40-7:50
All Middle Division families will use the middle lane.
Please pull all the way to the end of the lane.
While the student is still in their car, a Pilot staff member will take each child’s temperature. If temperatures are
below 100.4, the staff members will direct the student where to enter the building.
All Middle Division students will enter through the Lower Division dismissal door and go directly to their
homerooms.
Upper Division - Drop off time is 7:50-8:00
All Upper Division families will use the outermost lane.
Please pull all the way to the end of the lane
While the student is still in their car, a Pilot staff member will take each child’s temperature. If temperatures are
below 100.4, the staff members will direct the student where to enter the building.
All Upper Division students will enter through the main lobby doors and go directly to their homerooms.
Outside all entrances, hand sanitizer will be provided for students and staff to use BEFORE entering the
building.
If you arrive after your designated drop off time, but before 8:00 A.M., please pull into a space in the front
parking lot marked with an orange cone. We ask that you wait with your child in your car until a Pilot
representative can take your child’s temperature. We will strictly adhere to the designated drop off times and
will complete temperature taking for all three divisions before approaching the waiting families.
Bus
Before students get on the bus, parents will complete the health assessment via the MYMEDBOT app. In addition
to your daily reporting via MYMEDBOT, your child’s temperature will be taken by a Pilot representative prior to your
child coming into school. If the child’s temperature is elevated, they will be placed in our isolation room and sent
home.
Late Arrivals
When a student arrives after the 8:00 A.M. drop off period, parents will complete the health assessment via the
MYMEDBOT app. Parents are asked to phone reception (302-478-1740) and remain with their child in their vehicle
until a school representative greets the student and takes their temperature.
2Staff/Faculty
All staff and faculty will complete the health assessment via the MYMEDBOT app.
B. DISMISSAL
All students will stay in their homerooms until their name is called for dismissal.
Specials teachers will be available in the afternoon to ensure safety for students entering their cars.
Lower Division: 2 staff members
Full-day: 2:40 P.M.
Half-day: 11:50 A.M.
All Lower Division families will use the innermost lane.
Middle Division: 2 staff members
Full-day: 2:50 P.M.
Half-day: 12:00 P.M.
All Middle Division families will use the middle lane.
Upper Division: 2 staff members
Full-day: 3:00 P.M.
Half-day: 12:10 P.M.
All Upper Division families will use the outermost lane
Bus
When buses arrive, reception will walkie a staff member to dismiss children onto the bus.
Section 2: NON-PILOT SCHOOL SCHOOL PERSONNEL
A. VISITORS
Only pre-registered visitors will be permitted in the school building. All visitors must make an appointment before
coming into school. All visitors must wear a mask and be screened, upon arrival, by a school representative. Visitors
will be kept to a minimum.
Families are not permitted in the building except under extenuating circumstances based on school guidance. This
includes families/parents dropping off “forgotten” items. They should be left outside the main doors.
Visitors who MUST enter the building, are to wait outside the main door for a school representative to take their
temperature and record their health assessment answers (i.e. contractors, workers).
3B. CONFERENCES
ZOOM conferences will be offered for all families meetings.
Weather permitting, meetings may take place outside with adequate social distancing practices in place.
Section 3: SIGNAGE
Directional signs and 6 feet markers are placed in the main hallways and common areas.
Signage about frequent hand washing, cough etiquette, and nose blowing are placed throughout the building.
Section 4: CLEANING/SAFETY
A. HAND WASHING/SANITIZING
Students and teachers are to wash their hands or use hand sanitizer when entering or leaving a room.
Gloves are not required except for custodial staff or teachers cleaning their classrooms.
Gowns, hair coverings, and shoe covers are not required.
B.FACE COVERINGS
It is Pilot School’s policy that all visitors, faculty, staff, and students wear a mask while in our school building, during
arrival and departure, and outside when social distancing can not be maintained.
Students should be sent to school with a clean mask or face covering daily.
Please provide at least 2 face masks per day.
Please label the inside of each face mask.
We recognize that “mask breaks” will be needed for students and teachers and will provide safe spaces to do this.
C. CLASSROOMS AND CLASS SUPPLIES
Pilot School has heightened all cleaning procedures.
Frequently touched surfaces including lights, doors, benches, etc. will undergo cleaning with an EPA-approved
disinfectant at least every two hours.
While wearing gloves, teachers will wipe down light switches, doorknobs, and desks throughout the school day, as
needed.
Staff will wear PPE when performing all cleaning activities.
Efforts will be made to minimize the sharing of materials between students.
4Students will provide a case/container labeled with their name to ensure they are not sharing supplies such as
markers, pencils, glue, scissors, calculators, rulers, etc.
For use in outside settings, every student will provide a standard 6’ beach towel, labeled with the student’s name.
Towels will go home daily to be cleaned. This is not a towel for use in the pool. In contrast to the supply list sent
earlier, we ask that yoga mats not be used.
Middle & Upper Division students are asked to bring in a lap desk for use in outdoor settings. The lap desks will be
cleaned daily by the teacher and stored in the students’ locker.
No workbooks, readers, texts, manipulatives will be shared.
Over time, teachers may ask families to provide other items that are unshareable.
Alternate spaces may be used for classroom instruction, including the Pit, the Mosie, Flex Room, Board Room and
outdoor spaces.
D. PUBLIC AREAS/BATHROOMS
All bathrooms will be cleaned at an increased frequency throughout the day.
Frequently touched areas, including handrails and doorknobs, will be disinfected every two hours throughout the
school day.
Section 5: SPACING AND MOVEMENT
In full compliance with DOE, students and staff should maintain the recommended distance of 6 feet or greater
between individuals and must maintain a minimum of 3 ft apart with face covering including when seated at desks
or standing in classrooms.
All desks will be arranged facing the same direction.
Teachers should try to maintain six feet of spacing between themselves and students as much as possible.
Hallways or corridors will flow in one direction only or, one direction on each side of the hallway with ample 6 feet
of distance between students in a single file flow on each side.
Floor markers are used to direct traffic flow.
Staggered movements at incremental intervals will be used if feasible to minimize the number of persons in the
hallways.
5Section 6: COMMON GATHERINGS
A. STAFF LOUNGE
The staff lounge will be open with restricted use and with the intention no congregating or prolonged use. Staff
may eat lunch in their classrooms or outdoors.
B. OPENING
Weekly school opening is an important part of the Pilot School community. However, at this time, gatherings of the
full school community will not occur.
Weather permitting, gatherings of less than 50 people may take place, outside, if social distancing is enforced and
masks are worn.
Section 7: SPECIALS
Library, Computer Lab, Art, Science, Social Studies, Aquatics, and PE are our Specials Classes and these are being
evaluated to determine the safest manner in which to include them in our students’ day.
Section 8: THERAPIES
Therapy groups will consist of students from the same division.
Groupings will be determined by the division and the therapists to serve the children appropriately and safely.
All equipment, mats, chairs, tables, doorknobs, light switches will be sanitized at the end of each class.
Section 9: SPECIALITY CLASSES
Therapy groups will consist of students from the same division.
Groupings will be determined by the division and the therapists to serve the children appropriately and safely.
All equipment, mats, chairs, tables, doorknobs, light switches will be sanitized at the end of each class.
A. SKILLS
Further guidance to follow
6B. FLEX CLUB
Further guidance to follow
Section 10: LUNCH/RECESS
Lunch and recess times will be segmented within each division to minimize the number of children together at one time.
A. LUNCH
All lunch food is to be brought from home.
All students and staff must wash hands before and after eating.
If weather permits, students and teachers may eat outside. Indoor eating will occur in the classrooms or in other
school locations which permit social distancing such as the patio off the science lab, the Lower Division Flex Room,
or the Mosie.
B. OUTSIDE FOOD
Birthday treats:
At this time, please refrain from sending in food or treats.
Lunch:
No outside food should be delivered to the school.
A. RECESS
Students and staff must wash hands before and after recess.
Playground equipment will be cleaned after each use.
Lower Division recess will alternate between the Adventure Track, the recess pad, and the wooded playground.
Middle Division recess will alternate between field use, the courtyard outside of the lobby, (green monster is not
available for play at this time), and the courtyard outside of the library.
Upper Division recess will alternate between field use, the courtyard outside of the lobby (green monster is not
available for play at this time), and the courtyard outside of the library.
7Section 11: AFTER SCHOOL ACTIVITIES
A. AFTER SCHOOL SPORTS
DIAA has discontinued all school sports until December.
B. KIDZ KLUB
At this time, Pilot School is not offering Kidz Klub. This will be revisited as the school year gets underway and
we will reinstitute Kidz Klub when, and if, it is possible.
C. HOMEWORK ROOMS
To be determined
D. MUSIC LESSONS/JAMMERS
Music lessons and Jammers will be discontinued until further notice.
Section 12: NURSE
The school nurse will NOT be distributing drinks, gum, food, or cough drops to students or staff.
If a Student or Staff Test Positive for COVID-19
If a student or staff member tests positive for COVID-19, it is required that their family immediately alerts the
school nurse, Amy Gorham.
If Pilot School learns of a COVID-19 case with someone who has been on campus, we will immediately notify
Delaware’s Division of Public Health for a recommended course of action. Whether or not a part or all of the
campus must be closed for a period of time after learning of a COVID-19 case is dependent upon many factors
including levels of community transmission. The privacy of the individual will be respected and information will only
be shared that aids in the protection of public health.
Pilot School will notify families in the division where there is a confirmed positive case. If your child is considered a
close contact, you will be notified by the Department of Health.
8If a Student or Faculty Present with COVID-like Symptoms
If a student or faculty present with COVID-like symptoms, we will follow DPH guidance protocols.
1. We have a room set aside for isolation of a sick child suspected of COVID-19. The family will be
contacted to pick up their child immediately.
2. Pilot will follow CDC guidance for cleaning and disinfection.
3. Students/staff need a letter of clearance from their health care provider in order to return to school.
4. The sibling of a student with suspected COVID-like symptoms will also be sent home and needs to stay
home until the sibling is cleared by a physician’s note.
Keeping Your Child Home
If a family keeps their child/children home with COVID-like symptoms, a physician’s note is required for them to
return to school.
Doctor’s Appointments. Children who have an appointment during the school day must notify the front office at the
start of the day of the appointment. If the student is returning to school after the appointment, they must again be
screened before entering the building.
Medication. Please contact Mrs. Gorham (agorham@pilotschool.org) to make arrangements to drop off your child’s
medication.
Section 13: COVID TESTING
A. FACULTY TESTING
All faculty and staff will be tested for COVID-19 on a monthly basis through Vault Health.
B. STUDENT TESTING
All students are required to have a COVID test before the start of school. New Castle County is offering a testing
program for students for the start of the school year. This test is being offered free of charge to any student at Pilot
School, whether they are a Delaware resident or not. On the first day of school students should bring a printed
copy of their results to share with the School Nurse, Amy Gorham.
Pilot School is exploring testing options for students which can be used on an ongoing basis.
9Section 14: SAFETY
A. FIRE DRILLS
Under present guidelines, fire drills can still be carried out and handled under COVID-19 guidelines. When on the
field, classes and students will be separated by 6 feet and all students and staff will wear masks.
B. HEIGHTENED SECURITY DRILLS
At this time, we are not performing heightened security drills.
Teachers will remain up-to-date and educated on protocols and procedures.
Students will be educated on the procedures.
Section 15: DEFINITIONS
What is social distancing?
According to the CDC, the definition of social distancing is “Social distancing, also called “physical distancing,” means
keeping a safe space between yourself and other people who are not from your household. To practice social or
physical distancing, stay at least 6 feet (about 2 arms’ length) from other people who are not from your household
in both indoor and outdoor spaces.
Social distancing should be practiced in combination with other everyday preventive actions to reduce the spread
of COVID-19, including wearing masks, avoiding touching your face with unwashed hands, and frequently washing
your hands with soap and water for at least 20 seconds.”
Who is considered a close contact?
According to the CDC, for COVID-19, a close contact is defined as any individual who was within 6 feet of an infected
person for at least 15 minutes starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior
to positive specimen collection) until the time the patient is isolated. Jul 22, 2020
10Section 16: RESOURCES
Hand Washing Sign:
https://coronavirus.delaware.gov/wp-content/uploads/sites/177/2020/06/8.5-x-11-Infographic-6.19.2020.pdf
Coronavirus Symptoms:
https://coronavirus.delaware.gov/wp-content/uploads/sites/177/2020/07/Symptoms-COVID-19_071520.pdf
Health assessment self-screening tool (Also located in the document
under arrival as well as on our charting document):
https://coronavirus.delaware.gov/wp-content/uploads/sites/177/2020/07/DHSS-COVID-19-Health-Assessment-
Self-Screening-Tool_7.15.20.pdf
Essential Services Screening Recommendations for COVID-19
Pandemic:
https://coronavirus.delaware.gov/wp-content/uploads/sites/177/2020/06/6.18-Essential-Services-Screening-Policy.
pdf
When and How to Wash Your Hands:
https://www.cdc.gov/handwashing/when-how-handwashing.html
DIAA Guidance:
https://www.doe.k12.de.us/cms/lib/DE01922744/Centricity/Domain/609/1010%20Interscholastic%20Athletics%20
during%20the%20COVID-19%20Pandemic.pdf
Returning to School Delaware Guidelines:
https://www.doe.k12.de.us/cms/lib/DE01922744/Centricity/Domain/599/ddoe_returningtoschool_guidance_final.
pdf
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