PLACE: Lynnterm Safety Meeting Wednesday August 11 2021
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Lynnterm Safety Meeting
Wednesday August 11 2021
JHSC Records/SOPs/Etc., are stored publicly at:
westeve.sharepoint.com
9:00 am Meeting
PLACE:
Held via Microsoft Teams
SAFETY IS EVERYONE’S RESPONSIBILITY
SCAN THIS CODE TO ACCESS WESTERN STEVEDORING’S SAFETY DOCUMENTS
INCLUDING SAFE OPERATING PROCEDURES, POLICIES, EMEGENCY RESPONSE PLANS, AND MOREPRESENT:
Co-Chairs:
Employer Co-Chair Mike Baker
Workers Co-Chair Arv Teja (Employee co-chair alternate)
ILWU (Local 500) – Workers:
Dock Terry Cooke (Driver)
Mike Dupont (Maintenance)
Ship
Dan Nicholls (ILWU 500)
Cliff Wellicome (ILWU 500)
ILWU (Local 514) Dave Cooper (Dock Foreman)
Tony Willis (Ship Head Foreman)
Western Stevedoring – Management: Trevor Johnson (Assistant Dock Superintendent)
Nelia Correia-Willis (HSQE Manager)
Mike Pouwels (Maintenance Superintendent)
Western Stevedoring – Office Rep. Kim Alayunt (HSQE Administrator)
Western Stevedoring – Guest James Prasad (HSQE Coordinator)
UNABLE TO ATTEND:
Russ Peters (Management)
Kelly Williams (Management)
Mikhail Chernomorchenko (Ship Superintendent)
Dan Roberts (ILWU 500)
Tony Stangeland (Gear Locker)
Barb Tomei (Checker and Employer Co-chair)
Rob Michl (ILWU 500) (Locker)
Andrew Whiffen (Western Stevedoring)
Tony Stangeland (Gear Locker)
Jade Lenning (Dock Assistant Superintendent)
Darcy Hinds (Director HSQE)
Cc: ILWU. (Local 500)
ILWU (Local 514)
B.C.M.E.A.
ESDC – Labour Program (Request Basis Only)
Bulletin Boards
Western Stevedoring Circulation: Dave Lucas – President
Kelly Williams – Vice President, Terminals and Stevedoring
Kim Stegeman-Lowe - Vice President, People, Technology & Sustainability
Russ Peters – General Manager, Lynnterm and Squamish Terminals
Terry Morgan – Dock Head Foreman
Brian Versteeg - Maintenance Head Foreman
Brent Shillito – Cow BayDate: August 11 2021 Time 9:00 a.m. Meeting held via Microsoft Teams
Safety Moment: Choosing Appropriate Footwear 5 min
Attendance/Introduction 5 min
Review Agenda 5 min
Review Prior Minutes 10 min
Safety Notes/Advisories: Working Safely in Hot Weather | Enviro Alert – Hydraulic Oil Spill 15 min
Review Inspection & Vessel Reports 30 min
Prior Minutes – Old & New items 60 min
New Business As required
Review Incident Investigation Reports / Corrective / Preventive Action:
Ship:
083-LYN-S-2021 - July 18 - MV Mount Seymour - Compromised Sling
30 min
Terminal:
Covid-19 :
No investigations to Review
Review Injury Stats & Incident: July 1 2021 to July 30 2021 10 min
Review Terms of Reference 10 min
Hazard Prevention Program:
Temporary SOP for adoption
none
SOPs for adoption
none
SOPs - 3-year review
None
WORKPLACE HARASSMENT AND VIOLENCE PREVENTION ERPs
Approved
LYNNTERM THREATS OUTSIDE OF WORK As required
LYNNTERM WITNESSING THREATS
LYNNTERM DOMESTIC VIOLENCE THREAT
LYNNTERM BOMB THREAT
LYNNTERM ACTIVE THREAT WITH WITHOUT WEAPON
LYNNTERM THREATS BY A PERSON
Not Approved
LYNNTERM THREAT DURING FA (require SOP prior to approval)
SHIP/Dock Sub-Committee Updates - Outstanding:
TEMP SOP Crates Pallets V2
-Required risk assessment (referred back to hpp sub-committee)
General Discussion: As required
Confirm Next Meeting – Next meeting is proposed for September 8 2021 5 mins
Meeting adjourned at 1130NEW BUSINESS: Concern Actions Assigned Due Date
Item #/ M/D/Y
1/8/11/21 NE stairs at dispatch is Maintenance to fix Maintenance September
catching the bottom of the 2021
door
2/8/11/21 Add message regarding HSQE to update HSQE September
communication with ship 2021
crew in the event of an
emergency to pre-ops
checklist.
3/8/11/21 Shed 2 access Equipment to be relocated to a safer location. Mike Pouwels/ November
compromised by Dave Cooper 2021
equipment and machinery.
4/8/11/21 Salt job – Salt SOPs to be Need to add spill response when equipment Ship sub- August 2021
reviewed prior to next salt in hold during review. committee
job
5/8/11/21 Cargo blocking fire Number fire hydrants and increase visibility Nelia October 2021
hydrants. for emergency responders.
6/8/11/21 Man-basket is occasionally Need to keep the man-basket clear of debris Nelia September
blocked by man-basket. to ensure it is readily accessible in the event 2021
of an emergency.
7/8/11/21 Fencing on guard-rails Need to repair and figure out a method to Ship Ops September
damaged ensure hooks don’t grab the fencing. 2021
8/8/11/21 Directional arrows in Additional arrows (larger) ones need to be HSQE October 2021
maintenance compound painted on the ground. Signage on the Linde
are not being followed shed.OLD BUSINESS Concern Actions Assigned Due Date
Item #/ M/D/Y
4/9/12/18 Bollard missing at 2250 and Refer to prior minutes previous updates. Russ Peters October
has been gone for a few Jan 2021 – Ongoing – Request update from 2021
Kelly or Russ. Kelly Williams
years and needs to be
Feb 2021 – August 2021 – ongoing – Univar
replaced.
has advised that it will be actioned Q3 2021
at the latest.
3/2/11/19 Foremen have no New foremen lunchroom/change room with Russ Peters October
lunchroom with running new expansion of terminal. 2021
NO UPDATES: Mar. 13, 2019 – August 12, Tony Willis
water etc.
2020
ONGOING – Sept 9, 2020 – Awaiting permit
from Port Authority.
NO UPDATES– Oct. 14, 2020 - December 2020
Jan 2021 – Ongoing – Schematic provided, and
lunchroom has been ordered
Feb 2021 - Ongoing
March 2021 – Permits should be processed
within 60 days
April 2021 – Electrical issue being dealt with,
JM completing water plan. Requires survey,
planned for next week.
May 2021 – power pole to be installed week
of May 17; survey completed; water plan to
be completed by May 14; trailer is being built.
Once water plan received, occupancy to be
approved by VFPA.
June 2021 – Awaiting approval
July 2021 – August 2021 – ongoing
3/11/12/2020 Front End Loader – Front End Loader needs rust repair on door Nick Knight August
structural integrity Ongoing – December 2020 2021
compromised near door Jan 2021 – Ongoing
Feb 2021 – August 2021 – Ongoing -
lower section of wall. Also
Maintenance head foreman directed to
used to maintain 3-point prefabricate replacement steps. When the
contact. FEL becomes available (post winter) stairs
will be replaced.
5/12/9/2020 Covered trailer area is Nick Knight to address Nick Knight September
prone to flooding. Causing Jan 2021 – 2021
a slipping concern Feb 2021 – Ongoing - Short term,
maintenance department will wash covered
area with detergent and clear water freeing
groves (previously cut to improve drainage).
Long term, maintenance head foreman in
consultation with contractors for drainage
solutions.
March 2021 – August 2021 - Ongoing
4/1/13/21 Shed 1 and 3 have leaks in Roof maintenance to be completed under ISO Nelia / Nick September
the roof Management program. Nelia and Nick Knight Knight 2021
to discussFeb 2021 – ongoing - Maintenance Head
foreman to identify location of leaks and
schedule contractor for repair.
March 2021 – June 2021 – No update
July 2021- Received estimate, awaiting
approval. Work to commence soon.
August 2021 – August 23rd work is to
commence
3/3/10/21 SHIP SOPs must be SHIP HPP Committee needs to review. ShipOps/ HSQE November
updated April 2021 – ongoing – several SOPS 2021
outstanding
May 2021 – Aug 2021 - Ongoing
2/5/12/2021 Overdue non-destructive Complete non-destructive testing. Nick Knight November
testing of bale clamps. July 2021 – August - ongoing 2021
4/5/12/2021 Amount of dust coming Communicate concern with G3. Darcy Hinds September
across from G3. June 2021 – Discussed with G3, control 2021
measures put in place. They are continually
working on dust prevention, slowed
production until permanent fix can be
implemented.
July 2021 – G3 provided update - taking a
proactive approach, maintenance being
completed, G3 is handling cleaner products.
Progress updates will be provided by G3.
Communicate with Vancouver Pile Driving
about dust control.
August 2021 – Two adjustments made to
control dust. To monitor another month.
5/5/12/2021 Uneven walking conditions Levelling the ballast or pave a walkway. Trevor / Nick September
on rail line near Univar. June 2021 – Work in progress 2021
July 2021 – August - ongoing
2/6/9/21 Need to develop Update pre-ops checklist to include Ship OPs August 2021
communication protocols communication protocols for any situation
for emergency situations that could potentially affect safety of people
on board.
with ship crew
July 2021 – August 2021 - ongoing
1/7/14/21 Maintenance on G2 frames Andrew to follow up. Concern is that they are Andrew W September
compromised. 2021
August 2021 – Frames have QR codes which
will allow foreman / superintendents to report
deficiencies to G2O Maintenance.
2/7/14/21 Need clarification regarding Darcy to contact Cliff to discuss and provide Cliff W / Darcy H August 2021
WHVP – if primary party information to the committee during next
withdraws complaint, that meeting
August 2021 – ongoing
should end all actions
against responding party
3/7/14/21 Reach out to Theresa @ G3 HSQE to coordinate HSQE August 2021
for members of Lynnterm
JHSC to attend safety
meeting as guests4/7/14/21 Easing of COVID19 Effective July 15 masks will only be a JHSC September
restrictions recommendation. 2021
Effective July 15, bathrooms will not have a
limit on capacity
Effective August 1 lunchrooms will be back to
regular capacity
Effective August 1 Additional cleaning to end
subject to agreement with co-chairs.
Effective August 1 Rules regarding two
people per truck to end , subject to co-chairs
agreeing
Tents to be removed September, subject to
co-chair agreeing
Cleaning supplies will be available for the
foreseeable future
Any additional easing of restrictions must be
agreed upon by both co-chairs
August 2021 – Co Chairs (Andrew and Barb
discussed prior to easing of restrictions)
1/7/14/21 Maintenance on G2 frames Andrew to follow up Andrew W August 2021
2/7/14/21 Need clarification regarding Darcy to contact Cliff to discuss and provide Cliff W / Darcy H August 2021
WHVP – if primary party information to the committee during next
withdraws complaint, that meeting
should end all actions
against responding party
3/7/14/21 Reach out to Theresa @ G3 HSQE to coordinate HSQE August 2021
for members of Lynnterm
JHSC to attend safety
meeting as guests
4/7/14/21 Easing of COVID19 Effective July 15 masks will only be a JHSC September
restrictions recommendation. 2021
Effective July 15, bathrooms will not have a
limit on capacity
Effective August 1 lunchrooms will be back to
regular capacity
Effective August 1 Additional cleaning to end
subject to agreement with co-chairs.
Effective August 1 Rules regarding two
people per truck to end , subject to co-chairs
agreeingTents to be removed September, subject to
co-chair agreeing
Cleaning supplies will be available for the
foreseeable future
Any additional easing of restrictions must be
agreed upon by both co-chairs
CLOSED : Concern Actions Assigned Due Date
Item #/ M/D/Y
13/10/14/20 Lifting capacity for heavy Have information available to all Dock Ops August
pipe rigging gear is not workers/operators detailing lifting capacities. 2021
clear. Ongoing – November 2020
Ongoing – December 2020 – Warning added
to delivery slips, reviewed lifting capacities
Jan 2021- To be reviewed with NK
Feb 2021 – May 2021 – Ongoing.
Considerations are being made for alternate
rigging equipment
June 2021 –prototype tested / new fingers
ordered. Item to be closed once new fingers
are delivered.
July 2021 – Good feedback, further testing
required.
August 2021 – CLOSED
7/5/12/2021 Emergency lighting in FAR Procure emergency lighting for FAR with Nick Knight August
not sufficient during backup power source. 2021
outage June 2021 - Electrical company installing a
permanent emergency lighting solution
July 2021 – ongoing
August 2021 – CLOSED – New lighting
installed
Referred to HPP Concern Actions Assigned Due Date
Committee :
Item #/ M/D/Y
• Meeting adjourned 1130
• Next meeting is proposed for September 8You can also read
