Plymouth Argyle External Catering Concessions Tender 2020/21 Season - August 2020 In commercial confidence
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Plymouth Argyle External Catering Concessions Tender 2020/21 Season August 2020 In commercial confidence
2|Page
Contents
1. Introduction
2. Business Potential
3. Catering Required
4. Special Conditions – Food Vendors
5. Pricing
6. Weather Conditions
7. Draft Site Licence
8. Submission of Proposals
9. Disclaimer
10. Further Information
11. Proposal
12. Checklist
PAFC Catering Concessions Application Form to Tender – 2019/20 Season
In commercial confidence – June 20193|Page
1. Introduction
Plymouth Argyle Football Club are inviting proposals for the provision of the external food concessions
for the 2020/21 season at Home Park. Plymouth Argyle will not allow the awarded contract to be sold on
to a third party as this will be in contravention of the agreement.
2. Business Potential
EFL action returns to Plymouth Argyle in October 2020, with the Club competing in or Sky Bet League
one. The season will run from September until May 2020.
For the 2019/20 season, Plymouth Argyle attracted an average attendance of 10,000 for Sky Bet
League Two football matches, and also hosted four Cup fixtures (in the Checkatrade Trophy, Emirates FA
Cup & Carabao Cup).
We have 5,000 season ticket holders and we expect to accommodate as many of these as possible in
the stadium from the 1st of October, under Government guidelines. We anticipate this to incrementally
increase throughout the season to reach our average league attendance from last season.
There are five positions available in the Mayflower Grandstand Fan Zone, which will cater for supporters,
and will be the only concession provision for the lower Mayflower.
There are three positions in front of the corner of the Devonport End/Lyndhurst Road End which has circa
4,200 or 10,000 supporters
Trading times will be between 1100 and 1800 for fixtures falling on a Saturday, and 1600 and 2300 for
those falling midweek.
Home Park will also operate a number of Music Events. Successful applicants will be given “first refusal”
to operate key locations at these events, subject to T&C’s.
3. Catering Required
There are seven currently allocated catering positions as per attached plan (ref: Home Park Catering Site
Plan) which should accommodate one catering unit, all situated on hard standing. Concessions should
take into consideration the varied range of attendees at the events when looking at the variety of
concessions provided.
Consideration will be given to the variety of concessions offered as well as healthy options and other
opportunities you may propose to enhance the match-day experience for supporters, in line with
Plymouth Argyle’s Vision & Values – which can be viewed online at
www.pafc.co.uk/siteassets/pdfs/vision-and-values.pdf.
Plymouth Argyle Football Club encourages healthy eating, the use of local produce and sustainability.
Each catering unit will be required to provide a table and seated area, for up to 20 people, and bins for the
trading area
The proposal will be evaluated on:
Fee submitted
PAFC Catering Concessions Application Form to Tender – 2019/20 Season
In commercial confidence – June 20194|Page
Quality and suitability of units submitted
Pricing of food
Product Mix
Additional Facilities provided
Sustainability and Environmental impact
This catering tender is for the provision of Food, Soft Drink & Ice Cream and one Licenced Bar.
This catering tender is strictly for the provision of catering in the external spaces of Home Park, with
Plymouth Argyle continuing to manage the outlets within the stadium. Visitors to the stadium are not
permitted to vacate the stadium upon entry until the conclusion of the event, with exit gates from the
stadium opening approximately 10 minutes before the end of each fixture.
4. Special Conditions – Food Vendors
This tender may not be resold or traded on to another company nor the licence transferred. This licence
is between Plymouth Argyle and the successful bidders and failure to abide with this will result in
termination of the agreement.
Concession outlets are to be on site by no later than 1100 for Saturday fixtures, and 1600 for evening
matches. All vehicles and trailers not essential to delivery of the product must be off site by this time,
with concessions vacating the site by 2000 on Saturday fixtures, and midnight on midweek evening
games.
Position of the concessions will be at the discretion of PAFC and may be changed.
All soft drinks must be plastic bottle and not cans.
Each concession pitch is based on a 22’x10’ area with one support vehicle allowed, any unit bigger than
this must be identified within this submission and agreed prior to awarding the contract.
Please advise Plymouth Argyle of your power requirements in advance if you require power to be supplied
by the Club (a charge will apply). Please ensure all electrical items are PAT tested with certificates
available at each event. As much as possible electrical items should be kept out of public reach.
There will be waste provision on site but vendors will be responsible for the safe disposal of grey water.
Food vendors must adhere to statutory food safety regulations and register as a food business with the
local authority and be registered as a food business with the local authority.
5. Pricing
Please supply a sample of the pricing of the products for the event.
6. Weather Conditions
Applicants should take account of possible weather conditions when formulating their fee bid, as
Plymouth Argyle will not consider a refund on account of adverse weather conditions.
PAFC Catering Concessions Application Form to Tender – 2019/20 Season
In commercial confidence – June 20195|Page
7. Draft Site Licence
The main terms and conditions upon which proposals are invited are indicated on the attached Draft Site
Licence.
8. Submission of Proposals
Applicants are invited to take the whole or part of the catering package required by Plymouth Argyle, with
or without rights to sub-let the whole or any part(s) of the contract. Catering pitches can be tendered for
on a game-by-game basis or for the entire season – applicants should make this clear as part of their
application.
It is imperative that applicants clearly indicate on their submissions which parts of the catering package
their offer relates to.
Plymouth Argyle are happy to meet on site to discuss site positions and access prior to submission of
proposals.
Submissions must detail which pitch, or pitches, you are interested in, the type of unit on this pitch and
fee on the attached form. If bidding for the whole contract you still need to indicate type of unit on each
pitch.
IMPORTANT INFORMATION – PLEASE NOTE
Proposals must be submitted on the Form provided and returned to Plymouth Argyle Football
Club. The form must be received by us by no later than 1700 on Friday 29th May 2020.
Please note that any proposals that are received after this time will not be considered.
The envelope must not bear any mark to identify the Applicant. Please send the proposal back
with ‘Home Park External Catering Proposal’ written on the bottom of the envelope.
Delivery by hand is valid only in exchange for an official receipt.
Plymouth Argyle does not bind itself to accept the highest or any quote
9. Disclaimer
Plymouth Argyle gives notice that these particulars, together with the attached draft site licence, are
set out as a general outline only for the guidance of prospective proposals and do not constitute part of
an offer or contract. All descriptions and dimensions are given in good faith and are believed to be
correct but tenderers should not rely on them as statements or representations of fact but must satisfy
themselves by inspection or otherwise as to the correctness of each of them. Plymouth Argyle does not
make or give any representation or warranty in relation to the concessions; neither have Plymouth Argyle
staff authority to do so.
10. Further Information
In the event of prospective applicants requiring further information they should contact:
Christian Kent, Plymouth Argyle Head of Conferencing and Events on telephone number (01752)
302204, or alternatively via email at Christian.kent@pafc.co.uk
PAFC Catering Concessions Application Form to Tender – 2019/20 Season
In commercial confidence – June 20196|Page
11. Proposal
Plymouth Argyle Football Club
Sky Bet League Two or Sky Bet League One
Food, Soft Drink & Ice Cream Catering Concession Proposal
I/we have read and understood the particulars and draft site licence for the trading concessions and
agree to the terms and conditions contained therein.
I/we quote for the licence fees as follows:
Fee Offered (State Clearly) Duration
Outlet (Type of Foods)
In Figures (£) In Words Seasonal Game by Game
Pitch 1
Pitch 2
Pitch 3
Pitch 4
Pitch 5
Pitch 6
Pitch 7
AND/OR for the whole catering package I would offer: (in figures)
£………………….……………………………..
In Words:………………………………………………………………………………………………
Signed: ......................................................…... Dated:....................………………..........
(Please print all details below in block capitals)
PAFC Catering Concessions Application Form to Tender – 2019/20 Season
In commercial confidence – June 20197|Page
Your Name:………………………………………………………………………………………
Business / Company Name …………………………………………………………………
Full Address including postcode & contact telephone number(s) during normal office hours.
Address:
Postcode:
Business Contact Number(s):
Mobile Contact Number(s)
Email Address:
If you would prefer to receive these documents electronically for future events please indicate below.
Yes / No
The closing time and date for receipt of Proposals is 1700 on 14th September 2020.
Plymouth Argyle Football Club DOES NOT bind itself to accept the highest or any quotation.
ALL PROPOSALS MUST HAVE ENCLOSED WITH THEIR APPLICATIONS ITEMS LISTED BELOW.
Failure to include this documentation may result in your tender not being included for consideration. You
must provide subcontractors documentation within 10 days of confirmation of a successful bid.
PAFC Catering Concessions Application Form to Tender – 2019/20 Season
In commercial confidence – June 20198|Page
12. Checklist
Item Description Please Tick
1. Details of vehicles, trailers, tents etc, together with colour photographs of the
same.
2. Copy/ies of Food Hygiene Certificates, relating to the person(s) who will run
each outlet.
3. Evidence of valid Food Business Registration with a Local Authority
4. Provide evidence of an up-to-date Food Safety Management System (for
example; SFBB)
5. Ownership details to be provided and displayed
6. Copy/ies of current/valid Public Liability Insurance Policy/ies in the sum of at
least £5,000.000 (Five Million Pounds)
7. A Risk Assessment in respect of the individual catering outlet(s).
8. Gas and Electrical Safety Certificates (where applicable), and PAT Testing
Certificats
PAFC Catering Concessions Application Form to Tender – 2019/20 Season
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