Ponte Vedra High School Boys Lacrosse 2021 Parent/Player Meeting

Ponte Vedra High School
      Boys Lacrosse
2021 Parent/Player Meeting

Agenda
• Welcome
• Introductions
• Information Sharing
• 2021 Game and Practice Schedule
• COVID 19 Protocols
• Financial Overview
• Booster Club
• Player Fees
• Mulch Madness (General Info and Volunteers)
• In‐Season Volunteers
• Training for Warriors
• Live Streaming – NFHS Network
• Key Dates
• Miscellaneous/Q&A
• Next Steps

PVHS Boys Lacrosse Social Media/Website/Communication

   • Twitter           @PVSHARKSLAX1
   • Instagram         pvsharkslax1
   • Website           www.pvlax.com
   • Mulch             www.pvlax.com/mulchmadness
   • Team Snap
     • Team Snap is our primary method of communication to Players (copies go to
       Parents)
     • Players will be invited to a NEW JV or Varsity Team and old Team will be
       retired
     • Players can add their parents to the app so they are copied on the messages
       that are sent to players.

2021 Schedule
• Games schedule is available on website
   • Schedule may continue to change as other counties continue to place restrictions on
     their schools ability to travel or have teams travel to them.
   • Please be flexible as we work through changes.
   • The website and Team Snap will be updated as quickly as possible.
   • Spring Break – At this time, there are games scheduled for Saturday, March 13 and
     Monday, March 15th.
• Practice Schedule –Communicated via Team Snap
   • Until soccer is over, the schedule will likely fluctuate between being in the morning
     before school and being after school.
   • Practice locations: Davis Park Baseball Field, Davis Park Turf, PV Practice Field
   • Practice scheduled for 6:30am – 8:30am Friday (1/29) and Saturday (1/30)
   • Practice Week of 1/25:
       • Monday, Wednesday, Friday: am @ Davis Park Turf
       • Tuesday, Thursday: 4:30pm @ Davis Park Grass (Football fields)

COVID 19 Protocols
• We have been issued protocols by the school that we must follow,
  including Locker room, Sidelines, Concessions, and Transportation.
• If player feels sick, in quarantine or COVID +, they may not come to
  practice or games. Quarantine lists are sent to coaches daily.
• It is the player’s responsibility to inform coaches if they are unable to
  make practice/games.
• Game Tickets – stadium capacity will be limited to 600 people

Financial Overview – Tom DeStella
• Sources of Revenue
   • Sponsorships – If you own a business and want to be a sponsor or know of someone
     who owns a business and could be a sponsor, please contact Andrea Harper.
   • Booster Club – Membership and Additional Contributions
   • Mulch

• Expenses
   • Players packs are a pass through to parents (Team does not generate any revenue
     from these fees)
   • Referees
   • Hudl
   • Equipment (Balls, Nets, etc)
   • Banquet

Booster Club
• $75 of each package will go back to General Boosters. These funds will continue to provide:
     •   Overall framework for each booster club
     •   Annual Field Maintenance
     •   Tax‐exempt status for the non‐profit
     •   Corporate registration tax accounting
     •   Insurance
     •   IRS accountability
     •   Capital Improvements
• If you already are a booster member from the fall 2020‐2021 season, you will not pay the $75 booster membership
  fee again.
• There are not “levels” of booster membership this year. Instead, you will pick your booster membership based on
  the sport of your athlete. Each package has a different amount based on the needs of the individual sport (coaches
  and team booster boards determined these amounts).
• There will NOT be booster cards allowing entry into the home athletic events this year due to the need to track the
  number of entrants. You will be required to pay for your tickets for ALL games through Go Fan based on the athletic
  department parameters. You do NOT have to be a booster member to purchase tickets.
• 75% of your booster membership fees are tax deductible. When you sign up, you will receive the tax ID # on your
  receipt
• Sign up and pay online on the PVHS Booster Club Registration Page. No checks will be taken this year.

Player Info
• Player Pack – Fees based on JV/V/Senior – Every player is given the
  same gear in their player pack.
                                 Gear Included in Player Pack
        Gloves                                  Practice Shorts (2) + Pinnie
        Helmet + Decals                        Gear Bag
        Masks (2)                               Socks
        Game Drinks (Gatorade/Water)

• Athletic Department Participation Fee: $40/player per sports season –
  Pay on School Pay (**SPRING sport payment option is not currently
  available. We will advise when it is available.)

Player Fee Breakdown
       Junior Varsity                              Cost                              Varsity                Cost
       JV Player Pack                             $370                               V Player Pack          $440
       JV Helmet*                                 $250                               V Helmet               $250
       Subtotal with Helmet                       $620                               Subtotal with Helmet   $695

                                                                                     Senior Player Pack     $440
                                                                                     Senior Helmet**        $210
                                                                                     Subtotal with Helmet   $655

 • Please note the JV/V Player Pack fee above does not include a Booster Membership. The online payment options
   WILL include a $75 Booster membership basic fee.
 • Link: Player Fees – Fees due by 2/5/21.
 • Please contact Coach West with any questions or concerns related to the player pack fees.

*Some players have already purchased a helmet for the season.
**Program is offsetting cost of Senior player helmets because of the 1 year usage.

Transportation
• We have school buses scheduled for transport to away games. But, due to
  COVID protocols, we are considering using Parent Transportation so that
  we can minimize the number of kids impacted if a player tests positive.
• Players CANNOT drive themselves to games.
• We need parent volunteers to be approved as Parent Drivers.
   • Parents must complete paperwork and submit to school to be approved to drive
     players.
   • Paperwork will be emailed after the meeting and is available in the Forms section of
     the website.
• Parent provided transportation will be coordinated by a volunteer and
  players assigned to a vehicle.
• Masks are required to be worn while in the vehicles
• We will keep record of who rides with whom in case of a positive test.

Mulch Madness General Info
• Website: https://www.pvlax.com/mulchmadness
• Delivery Date: April 3, 2021
• Mandatory participation for players and parents (JV & V)
• Must be available the entire day. 7am‐5pm
• Players will be loading pine straw on Friday, April 2nd
• Players will earn service hours for their participation
• No door‐to‐door sales this year

Mulch Madness Volunteer Roles
• Delivery Truck Driver – Need 12
   • Must be available on Friday, April 2 to pick up truck and deliver to the TPC.
   • Must return Saturday once deliveries are finished.
   • Must rent with own CC and we reimburse.
• Navigator – Need 12
   • Responsible for directing driver, keeping track of deliveries, and communicating with command center.
• Chase Car – Need 12
   • Responsible for transporting 5 players to each delivery site.
   • Must have 3 rows in your car.
• Small Load Deliveries – Need 2
   • Must have their own large truck (or can borrow) to make small load deliveries
• Other positions
   •   Truck clean out
   •   hospitality
   •   production and forklift
   •   miscellaneous

How Can I Get Involved?
• This program runs on volunteers. We need YOU to help make the season a
  success.
• Mulch Madness Volunteer Sign Ups – Sign Up Genius Invite (will be sent by
 Alisa Worman in the next couple of days)
• Other Opportunities – If able to volunteer, please let Carolyn T know.
   •   JV Drinks Coordinator
   •   V Drinks Coordinator
   •   Game Day Setup Committee
   •   Concessions Stand Coordinator
   •   JV Transportation Coordinator
   •   V Transportation Coordinator
   •   Senior Night Coordinator (usually a Jr. Parent)
   •   Banquet Coordinator

Training for Warriors

• Teams are unable to use the school weight room because of COVID
• Players are encouraged to continue to workout at TFW or wherever
  they are currently working out.
• If not currently a member at TFW, you can contact Phil Squatrito at
  (973) 723‐7388 for more information on costs and sessions.

Live Streaming – NFHS Network
• Full access to all content on the Network:
   • All of the PVHS live and on‐demand sports broadcasts
   • All other sporting events from around the Nation – County Schools that live
     stream (ie. Nease, Bartram, Creekside, Pedro, etc.)
• Share with friends and family so no one misses a game.
• Annual Pass ‐ $69.99 ($20 from each pass is donated back to the
  PVHS Athletic Department)
• www.NFHSnetwork.com – Search for Ponte Vedra, Subscribe & Follow

Key Dates
• 2/5 – Due date for all Player Fees
• 2/6 – Photos (Time TBD)
• 2/15 – JV and V ‐ 1st Season Games @ Fleming Island
• 3/30 – Senior Night
• 4/2 – Pine Straw Loading – JV Players
• 4/3 – Mulch Deliveries – ALL Players and Parents

Miscellaneous/Q&A
• Shark Fin Yard Sign
   •   Order form will be distributed next week
   •   $22 Double‐Sided
   •   Payment made via Venmo
   •   Order will be placed on 2/5
   •   Fins should be available following week at practice
• Team Store – In process! Info forthcoming.
• Q&A

Next Steps
• Pay Player Fees through Booster Club website online ASAP
   • Deadline for payment is Feb 5th
   • PVHS Booster Club Registration
• Complete Player Forms
   • Player/Parent Information Form
   • Uniform Agreement
• Complete Parent Driver Form
   • Parent Driver Form