Princeton Pro Musica Member Handbook - For New and Returning Singers 2013-2014 Season
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Princeton Pro Musica
Member Handbook
For New and Returning Singers
2013-2014 Season
Princeton Pro Musica Member Handbook 2013-14 - page 1
Table of Contents
W E L C O M E ........................................................................................................................................................................... 4
ESSENTIALS .............................................................................................................................................................................. 5
BOARD OF TRUSTEES......................................................................................................................................................... 5
STAFF ROLES AND CONTACT INFORMATION.............................................................................................................. 6
Artistic Director .............................................................................................................................................................. 6
Executive Director ......................................................................................................................................................... 7
PRINCETON PRO MUSICA OFFICE ................................................................................................................................... 8
MISSION ................................................................................................................................................................................. 8
VISION .................................................................................................................................................................................... 8
BRIEF HISTORY AND CURRENT PRIORITIES ................................................................................................................ 9
ACCOMODATION OF DISABILITIES ................................................................................................................................ 9
FINANCES ................................................................................................................................................................................ 10
REHEARSALS AND PERFORMANCES ............................................................................................................................... 11
SEASON OVERVIEW.......................................................................................................................................................... 11
WEEKLY REHEARSAL TIME AND LOCATION ............................................................................................................ 11
ATTENDANCE POLICIES .................................................................................................................................................. 11
MUSIC AND FOLDERS ...................................................................................................................................................... 12
DECORUM/BEHAVIOR EXPECTATIONS ....................................................................................................................... 12
CHORUS LEADERSHIP ROLES AND RESPONSIBILITIES ............................................................................................... 13
SECTION LEADERS............................................................................................................................................................ 13
OFFICERS AND KEY VOLUNTEERS ............................................................................................................................... 13
PAID SINGERS .................................................................................................................................................................... 14
BUDDY SYSTEM ................................................................................................................................................................ 14
CONCERT ATTIRE ................................................................................................................................................................. 15
PPM MEN CONCERT ATTIRE ........................................................................................................................................... 15
PPM WOMEN CONCERT ATTIRE .................................................................................................................................... 15
SPECIAL OCCASION CONCERT ATTIRE ....................................................................................................................... 15
AUDITION AND RE-AUDITION POLICIES ......................................................................................................................... 16
ANNUAL RE-AUDITION.................................................................................................................................................... 16
MID-SEASON AUDITION .................................................................................................................................................. 16
COMMUNICATION POLICIES AND METHODS ................................................................................................................ 17
REGULAR COMMUNICATION WITH MEMBERS ......................................................................................................... 17
ANNOUNCEMENTS DURING REHEARSAL ................................................................................................................... 17
ADMINISTRATION ................................................................................................................................................................. 18
DUES ..................................................................................................................................................................................... 18
SINGER INFORMATION FORMS ...................................................................................................................................... 18
TICKET POLICY .................................................................................................................................................................. 18
TOURING EXPECTATIONS, POLICIES, AND PROCEDURES ...................................................................................... 19
Princeton Pro Musica Member Handbook 2013-14 - page 2
VENUES FOR CONCERTS AND ORCHESTRAL REHEARSALS .................................................................................. 20
PARKING.............................................................................................................................................................................. 20
REHEARSAL AND PERFORMANCE SCHEDULE .............................................................................................................. 21
VOLUNTEER OPPORTUNITIES............................................................................................................................................ 21
FUND-RAISING ................................................................................................................................................................... 21
PPM Operations ..................................................................................................................................................................... 23
BIOGRAPHICAL STATEMENTS for PPM LEADERSHIP ................................................................................................... 24
PPM STAFF .......................................................................................................................................................................... 24
PPM STAFF (continued) ....................................................................................................................................................... 25
PPM BOARD OF TRUSTEES .............................................................................................................................................. 26
Princeton Pro Musica ............................................................................................................................................................. 26
Board of Trustees Bios - 2013 ............................................................................................................................................... 26
Princeton Pro Musica Member Handbook 2013-14 - page 3
Princeton Pro Musica
MEMBER HANDBOOK
September 2013
WELCOME
Dear Chorus Member:
Welcome to Princeton Pro Musica. PPM is a great chorus by any measure: our standard of
musicianship is professional and our concerts are exhilarating. We have performed everything
from great choral classics to exciting new works, and expanded our cultural horizons by singing in
many different languages, traveling to Europe, and singing in great concert halls and cathedrals.
Reaching our goal of artistic excellence requires significant commitment from chorus members.
Since inception in 1979, the dedication and enthusiasm of our members have enabled us to
perform the greatest music for Central New Jersey’s audiences.
This booklet is designed for new and returning members alike. It contains our membership
policies, and we encourage you to familiarize yourselves with them. Four primary expectations of
members are:
Commitment to choral excellence: There is no substitute for weekly practice and consistent
attendance. We expect each member to attend every rehearsal and practice each week outside
of rehearsal.
Volunteering: Volunteers are essential to chorus operations—we couldn’t do it without you.
Members are asked to volunteer for a variety of tasks including publicity, rehearsal set up and
office work. Chorus members also serve on the Board of Trustees. We hope that everyone will
find a niche, and will contribute some time to chorus operations.
Ticket sales: We ask each member to make a real effort to build audience by promoting the
concerts. Besides being a vital part of our annual budget, strong ticket sales ensure a good
audience. New audiences may develop into future donors.
Dues: Annual dues are $250.00 per person. Music educators receive a 20% discount. If dues
present a financial hardship, chorus members should contact the PPM Executive Director for a
confidential discussion. A limited number of volunteer options are available when a substitute
for dues is justified.
We hope this member handbook helps you to understand PPM and the opportunities to support
your organization. We are always available to answer questions and provide help.
Have a wonderful season!
Ryan Brandau Mary Trigg
Artistic Director Executive Director
Princeton Pro Musica Member Handbook 2013-14 - page 4
ESSENTIALS
BOARD OF TRUSTEES
Trustees of Princeton Pro Musica serve for a maximum of two three-year terms. Current trustees
in September, 2013 are listed below. Asterisks (*) indicate trustees who are also singers with
Princeton Pro Musica. Brief biographies of Trustees are located at the back of this handbook.
*Carolyn P. Landis, President Michael Barna
Managing Member Financial Advisor
Catalyst Partners, LLC Morgan Stanley
*Fran Perlman, Vice President *Gahan Pandina
Independent Decorative Artist Director & Clinical Leader
Clinical Development – Psychiatry & Central
Nervous System
*Jan Johnson, Secretary Johnson & Johnson Pharmaceutical R&D,
Youth Librarian, Retired Titusville, NJ
Princeton Public Library
Janet Perkins
Mike Rutkowski, Treasurer Executive Director, Retired
Grants Manager, Rider University Princeton GirlChoir
Gavin A. Bell Janet Pfeiffer
SVP Cross-Lines Development Administrative Consultant
NCR Corporation
Ryan Brandau, ex officio
Deborah Ford Artistic Director
Associate Minister of Music Princeton Pro Musica
Trinity Cathedral, Trenton
*Mary Trigg, ex officio
Sara Kornbluh, Esq. Executive Director
Litigation & Product Liability Princeton Pro Musica
Reed Smith LLP
Princeton Pro Musica Member Handbook 2013-14 - page 5
STAFF ROLES AND CONTACT INFORMATION
Brief biographies of staff members are attached at the end of this report. Roles and responsibilities
of staff members are summarized below.
Artistic Director
Reporting to the Board of Trustees of Princeton Pro Musica, the Artistic Director is the primary force
behind the artistic vision of the organization. Primary responsibilities include:
Artistic Management
o Provide overall artistic leadership and direction to the Chorus, Chamber Chorus, and orchestra
o Present monthly reports to the Board of Trustees and, as needed, to the executive committee, on
the status of artistic programs and projects
o Collaborate with the Executive Director in overseeing educational program including program
notes, press releases, and pre-performance talks as needed.
Choral Performance
o Annually audition existing and potential chorus members
o Program and execute musical performances by the Chorus of major classical choral works
performed primarily with orchestra, and other vocal repertoire by both the Chorus and the
Chamber Chorus. Encourage Artistic Committee and Board consultation/input
o Artistically interpret and annotate master scores for chorus, accompanists, instrumentalists and
soloists
o Identify and, then in conjunction with the Executive Director, contract with soloists, orchestral
musicians, accompanists and rehearsal assistants
o Conduct scheduled Chorus, Chamber Chorus, orchestra, and soloist rehearsals
o Work with the Executive Director on concert venue issues (selecting venue, staging, seating,
rehearsal/warm-up access, etc.)
o Conduct Performances
o Supervise all recording activities
Financial Management
o Work within the budget and perform due diligence toward fiscal responsibility
o Collaborate in the preparation of grant applications
o Annually develop a comprehensive artistic plan and collaborate with the Executive Director and the
Treasurer to develop the next annual budget
Public Relations
o Participate in fundraising activities
o Serve as the official artistic spokesperson for the organization in community events and media
appearances that further the name and image recognition of the organization
o Participate in musical and professional organizations regionally, nationally and internationally.
o Collaborate with the board and Executive Director to develop marketing campaigns and publicity
initiatives
o Develop relationships with potential influencers and donors in Princeton and surrounding areas
capable of providing financial and other types of support to PPM
During the 2013-14 season, Ryan James Brandau can be reached through the PPM office or directly
by e-mail at ryanbrandau@gmail.com and mobile phone at 646-285-6972.
Princeton Pro Musica Member Handbook 2013-14 - page 6
Executive Director
Reporting to the Board of Trustees of Princeton Pro Musica, the Executive Director is the administrative
leader of the organization. Primary responsibilities include:
General Management
o Provide overall administrative leadership for Princeton Pro Musica
o Present monthly reports to the Board of Trustees and, as needed, to the executive committee, on
the status of programs and projects
o Collaborate with the Artistic Director in overseeing educational program including program notes,
press releases, and pre-performance talks as needed.
o Supervise volunteers in the PPM office and support volunteer Task Forces or Committees as
necessary
o Annually develop a comprehensive calendar for PPM operations.
o Maintain and update information systems for PPM operations and archives
Rehearsals and Performance
o Annually schedule auditions for existing and potential chorus members
o Oversee all logistics for musical performances by both the Chorus and the Chamber Chorus
including scheduling of rehearsals, obtaining venues for rehearsals and performances, obtaining
vocal and orchestral scores, etc.
o In conjunction with the Artistic Director, contract with soloists, orchestral musicians, accompanists
and rehearsal assistants
o Work with the Artistic Director on concert venue issues (selecting venue, staging, seating,
rehearsal/warm-up access, etc.)
Financial Management
o Work with the Treasurer and volunteer bookkeeper to manage cash flow, payables, and receivables
o Maintain financial records for PPM
o Collaborate in the preparation of grant applications
o Collaborate with the Board and the Treasurer to develop the next annual budget
o Collaborate with the Treasurer, bookkeeper , and auditor to complete an audit annually
Public Relations and Fundraising
o Participate in fundraising activities
o Represent PPM in community events such as PACF Seminars, Chamber of Commerce functions, etc.
o With board members, represent PPM at meetings of the NJ Choral Consortium and similar
organizations
o Participate in musical and professional organizations regionally and nationally.
o Collaborate with the board and Artistic Director to develop marketing campaigns and publicity
initiatives
o Develop relationships with potential donors in Princeton and surrounding areas capable of providing
financial and other types of support to PPM
o Help organize and execute fund-raising events, appeals, etc.
During the 2013-14 season, Mary Trigg can be reached through the PPM office telephone 609-683-
5122 or e-mail at PPMCentral@gmail.com.
Princeton Pro Musica Member Handbook 2013-14 - page 7
PRINCETON PRO MUSICA OFFICE
The Princeton Pro Musica office is located at 812 Route 206 in Princeton (2 nd floor, parking in rear).
The parking lot may be entered either from Route 206 or from Cherry Valley Road. The first floor
tenant, Princeton Day Spa, is visible from Route 206.
The US mailing address for PPM is:
P.O. Box 1313
Princeton, NJ 08432
The telephone number for the PPM office is:
609-683-5122
The public e-mail address for PPM is info@princetonpromusica.org.
The member email for PPM is PPMCentral@gmail.com. The Executive Director checks both e-mail
addresses daily Monday through Friday.
The public website for PPM is www.princetonpromusica.org.
The member website for PPM is www.princetonpromusica.org/members.cfm. Check the member
website for rehearsal and performance schedules for the year, concert attire, updates on the PPM
Tour, etc.
MISSION
Princeton Pro Musica exists to perform choral masterworks and other works of the choral literature
with energy, passion, and uncompromising artistic excellence. We believe in the power of choral
music to uplift and transform our current and future audiences, performers, and communities.
VISION
It is the vision of Princeton Pro Musica to be nationally recognized as one of the leading choral
groups in the USA. Princeton Pro Musica Chorus with orchestra strives to inspire all participants
(both musicians and audience members) in their appreciation of live choral music performed with
energy, passion and artistic excellence. We envision this being amplified by collaborations with
other premier arts organizations, incorporation of educational components augmenting each
concert (such as lectures, symposia, and innovative selection of works to be performed), and the
proactive development of young artists and audiences. We envision a future where choral singing
is valued and supported as a vital part of our communities and is accessible to all – bridging
cultures, ethnicities, an generations.
Princeton Pro Musica Member Handbook 2013-14 - page 8BRIEF HISTORY AND CURRENT PRIORITIES
PPM includes a chorus of 100+ voices, an orchestra, and a chamber chorus. Since its inception in
1979 under the direction of Frances Fowler Slade, the primary purpose of the organization has
been the presentation of major choral works — classical, contemporary, and multicultural — with
orchestra. Typically, at least one concert each year is performed a cappella or with limited
orchestral accompaniment. All Chorus members audition annually. The Chorus includes a core of
professional singers as well as many music educators. The quality of the Chorus has been
consistently acclaimed. PPM was honored to be recognized as a finalist for the American Prize in
2013 and to perform at the American Choral Directors’ Association 2010 Eastern Division
Convention in Philadelphia.
Princeton Pro Musica has performed with many area orchestras, and has made numerous
appearances with the Opera Orchestra of New York in Carnegie Hall, the Princeton Symphony, the
Opera Festival of New Jersey, the Westfield Symphony, and The Riverside Symphonia. For
subscription concerts, PPM’s orchestra is comprised of outstanding professional musicians from
New Jersey, New York, and Philadelphia.
PPM is committed to collaboration and has performed with the New Jersey Gay Men’s Chorus,
Trenton Children’s Chorus, the Princeton Girl Choir, the West Windsor Plainsboro High School North
Concert Choir, Reverence Dance Company, Sharim V'Sharot, the Bright Hope Baptist Church
Celestial Choir of Philadelphia, and the Westfield Symphony Orchestra. During the 2013-14 season
and beyond, PPM plans several new musical collaborations.
PPM has received grants from CHORUS AMERICA, the William and Judith Scheide Fund, and the
New Jersey Cultural Trust. In July 2013, PPM was once again funded in part by the New Jersey
State Council on the Arts/Department of State, a Partner Agency of the National Endowment for
the Arts, the Edward T. Cone Foundation, and New Jersey Cultural Trust.
For the 2013-14 season, Princeton Pro Musica priorities are: challenge PPM singers to develop
musically; perform a stellar season of both classical masterworks and music new to our audiences;
establish relationships with high school choirs in preparation for sponsoring a choral music festival
in 2014; cultivate potential new major donors and recognize all major donors; host a fund-raising
cabaret evening in May or June 2014; and build audiences through a variety of events and
approaches.
ACCOMODATION OF DISABILITIES
Princeton Pro Musica is committed to ensuring access to cultural programming for people with
disabilities both in the audience and on the stage. The Board and Staff are also committed to
educating and improving the knowledge and disability sensitivity of PPM members, staff, and
volunteers. By attending to the needs of people with disabilities, PPM seeks to improve the concert
experience for all involved.
PPM does not discriminate on the basis of disability in admission or access to, treatment of, or
employment in its services, program or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to fully participate in PPM’s services, programs and activities.
PPM is committed to providing a meaningful experience for all regardless of race, creed or personal
ability. PPM presents traditional and contemporary choral and symphonic works and is committed
to the highest quality of performance standards and the development and presentation of choral
work to all individuals regardless of age or (dis)ability. PPM’s choral and administrative operations
are also open to persons with disabilities, and accommodations will be made when necessary.
Princeton Pro Musica Member Handbook 2013-14 - page 9FINANCES
For the 2013-14 season, Princeton Pro Musica is operating on an annual budget of approximately
$235,000. Although ticket sales are a major source of revenue, they provide only 34% of total
revenue. Member dues, constituting 9% of total revenues, are extremely important. For the
balance of revenues, we depend primarily on individual donations, grants, and other forms of fund
raising.
Princeton Pro Musica costs for rehearsing and producing concerts constitute 86% of total expense.
Volunteers are crucial to our financial health. We spend only 11% of total expense on general/
administrative costs and office rental. For 2013-14, we have budgeted less than 3% of total
expense for fund-raising.
July '13 - June '14
Ordinary Income/Expense
Income
Advertising Income 10,000.00
Chorus Dues 22,000.00
Contributions
Board Contributions 12,000.00
Fundraising Events 5,000.00
Individual 43,000.00
Foundation Gifts/Grants 25,000.00
Corporations - Underwriting/Sponsorship 3,500.00
Total Contributions 88,500.00
Endowment Draw 11,500.00
Government Grants 16,000.00
Miscellaneous Income 25.00
Performance Fees 5,500.00
Ticket Sales 80,800.00
Total Income 234,325.00
Expense
Accompanist 3,750.00
Advertising 28,500.00
Cash Reserve Repayment 0.00
Concert Expense Printing 7,600.00
Development/Fundraising 6,000.00
General & Admin. Expense 14,450.00
Insurance 5,200.00
Marketing 7,000.00
Music Scores 350.00
Orchestra 43,000.00
Other Concert Expenses 0.00
Payroll - Salaries & Benefits 54,199.00
Professional Fees 3,100.00
Professional Singers 11,160.00
Recording 1,600.00
Rental 35,853.00
Soloists 10,600.00
Special Projects 500.00
Symposium/Lecture 1,200.00
Total Expense 234,062.00
Net Income 263.00
Princeton Pro Musica Member Handbook 2013-14 - page 10REHEARSALS AND PERFORMANCES
SEASON OVERVIEW
For 2013-14, Dr. Brandau has planned a season full of his choral favorites. We hope they are, or
will become, yours as well. Our schedule of four concerts is:
November 9, 2013, 8:00 pm, Richardson Auditorium
Princeton Pro Musica will recognize and honor Veteran’s Day with a tribute in music. Featured on
the program will be Ralph Vaughan Williams Dona Nobis Pacem, and A Procession Winding
Around Me by Jeffrey Van. Both are works set to the poetry of Walt Whitman. Also on the
program is Dover Beach, a seldom-heard work by Princeton composer Edward Cone for baritone
and orchestra.
December 22, 2013, 2:00 pm, Patriots Theater
PPM will enhance the holiday season with a complete performance of Handel’s Messiah. We will
begin this year at 2:00 pm to give everyone a chance to come to the concert AND get to dinner in
a timely manner.
March 15, 2014, 8:00 pm, Princeton University Chapel
Cathedral favorites will be presented by both the full chorus and chamber chorus. On the program
will be Requiems by John Rutter and William Howells alongside works that will feature the
incomparable Eric Plutz at the organ. This concert will be a special tribute to the Princeton Adult
School.
May 11, 2014, 3:00 pm, Richardson Auditorium
This is an all-Handel program with two major works: Concerto Grosso in G Major for orchestra
alone and Israel in Eqypt for double chorus, six soloists, and orchestra.
WEEKLY REHEARSAL TIME AND LOCATION
Princeton Pro Musica rehearses Tuesday evenings during the academic year at Christ Church
located in Princeton at the corner of Walnut Lane (opposite Westminster Choir College) and
Houghton Road (opposite Princeton High School). Parking is available in the church lot entered
from Houghton and on the street. The chamber chorus begins rehearsal at 6:30 pm, and the full
chorus begins at 7:30 pm. Rehearsals, including a brief break for announcements at
approximately 9 pm, conclude by 10 pm.
ATTENDANCE POLICIES
Each Member is expected to sing every scheduled performance. PPM singers who cannot
perform a particular performance should request an exemption from the Artistic Director as early in
the season as possible. Scheduled performances include season concerts and other special events.
Each Member is expected to attend all rehearsals in their entirety. Attendance is taken at
each rehearsal and is monitored by the Section Leaders, the Artistic Director, and the Executive
Director. Two missed rehearsals per concert period are permitted.
To report an absence, email ABSENT to ppmcentral@gmail.com and please state the reason.
Members with insufficient rehearsal attendance will be allowed to sing in a concert only at the
discretion of the Artistic Director. Such members may be asked to demonstrate their knowledge of
the score before determinations are made.
Poor rehearsal or concert attendance may result in the termination of Membership.
Princeton Pro Musica Member Handbook 2013-14 - page 11MUSIC AND FOLDERS
All PPM singers must obtain a black folder or notebook suitable for 8.5” x 11” music to be used
during performances. Many PPM singers use the “Black Folder” available from the Andrew K. Black
Engineering Service, 6900 Marconi Street, Huntington Park, CA 90255 (213) 588-9000 or online at
www.musicfolder.com/en/us/.
Before we begin rehearsals for each concert, the manager of the bookstore at Westminster Choir
College notifies all PPM singers by e-mail of the prices and specific editions of music required for
the concert. She asks all members to call the bookstore to order any music they need providing a
credit card authorization and choosing whether to have the music delivered to the first rehearsal or
to pick it up at the WCC bookstore. PPM does not maintain an inventory of music. All PPM singers
are responsible to update their e-mail addresses with the PPM office. The WCC bookstore manager
uses e-mail addresses supplied by the office to communicate with PPM members.
All members are responsible to learn their parts outside of rehearsal time and to obtain any score
markings/edits provided by the Artistic Director during a missed rehearsal. Singers should consult
section leaders’ scores for markings. From time to time, the Artistic Director may ask small groups
to sing to judge preparedness.
DECORUM/BEHAVIOR EXPECTATIONS
PPM singers are expected to arrive a few minutes before the starting time of each rehearsal in
order to sign-in, check the posted announcements, and be in their assigned seats when rehearsals
begin. Warm-up is crucial. Both during warm-up and the remainder of rehearsal, singers are
asked to refrain from talking. During rehearsals, we focus on vocal technique and honing the
sound of the ensemble. After the first rehearsal for each concert, singers should learn the notes
for their parts before coming to rehearsal. Each week, the Artistic Director will announce the
movements of major works or specific pieces scheduled for rehearsal the following week. If you
must miss a rehearsal, please notify the Executive Director far in advance as possible and contact
your section leader to obtain notes from the rehearsal you missed including assignment of music to
be rehearsed the following week.
In performance, singers are expected to refrain from talking when on or near the stage. Our stage
manager will review the sequence for entering and leaving the stage during orchestra rehearsals,
immediately prior to each performance in the concert venue, and during intermission. We carry
our folders in our hands away from the audience. The Artistic Director will review cues for raising-
opening folders and closing-lowering folders during the warm-up or sound check for each concert.
Princeton Pro Musica Member Handbook 2013-14 - page 12CHORUS LEADERSHIP ROLES AND RESPONSIBILITIES
SECTION LEADERS
Section Leaders, appointed by the Artistic Director, are responsible for providing leadership in vocal
technique and for distributing rehearsal notes to all singers in their sections. Section Leaders also
assist singers in meeting all of the requirements of PPM members. Section leaders expect
members to approach them with general questions about Princeton Pro Musica.
OFFICERS AND KEY VOLUNTEERS
Princeton Pro Musica officers are elected by the Board of Trustees for two-year renewable
terms beginning July 1 and ending June 30. Current officers include three PPM singers* and one
trustee who does not sing with PPM.
*Carolyn P. Landis, President
Catalyst Partners, LLC
*Fran Perlman, Vice President
Independent Decorative Artist
*Jan Johnson, Secretary
Youth Librarian, Retired
Princeton Public Library
Mike Rutkowski, Treasurer
Grants Manager, Rider University
Volunteers are essential to the continued success of Princeton Pro Musica. Key volunteers
committed to help with operations for the 2013-14 season include:
Volunteer Coordinator: Alto, Fran Perlman
Bookkeeper: Tenor and former treasurer, Marty Wheelwright
Technology Consultant: Bass, Dave Thomas
Webmaster for Member Website: Soprano, Kim Rotter
Section Leaders: Candus Hedberg, soprano; Kim Neighbor, alto; Gary Gregg, tenor; Dave
Thomas, bass
Chamber Chorus Coordinator: Bass, Jacques Lebel
Tour Coordinators: Sopranos, Sally Chrisman and Kim Rotter
McCaffrey’s Receipts: Joal Leen
Publicity: Soprano, Rose Ananathanayagam
Program Editor: Soprano, Regina Williams
Recording: Tenor, Charlie Repka
Ticketing Assistance: Alto, Janet Perkins
Office Assistance: Ulli Arendt
Princeton Pro Musica Member Handbook 2013-14 - page 13PAID SINGERS
Princeton Pro Musica includes a core of up to eight professional singers who are paid to provide
balance and vocal leadership to their sections. The PPM Artistic Director selects paid singers
annually following auditions at the start of each season. Depending on the repertoire, the Artistic
Director may choose to use more or fewer paid singers for specific concerts.
BUDDY SYSTEM
At the start of each season, the Artistic Director, Executive Director, and President match
experienced PPM singers with new members. Buddies welcome new members, introduce them to
others in their sections, and offer continuing guidance during the first season of membership. In
the end-of-season evaluation, all buddies are asked to comment on their experience during the
year and to offer suggestions for improvement of the system.
If you are an experienced member of Princeton Pro Musica and would like to serve as a buddy for a
new member, please send a message to PPMCentral@gmail.com to volunteer.
Princeton Pro Musica Member Handbook 2013-14 - page 14CONCERT ATTIRE
PPM MEN CONCERT ATTIRE
Black tuxedo, white shirt, black bow tie and black shoes and socks; black cummerbund is optional
PPM WOMEN CONCERT ATTIRE
2013-14
Color: Black All Black True Black not faded Only Black
Length: Sleeves of top, dress, or jacket: To the wrist. ¾ length if necessary,
but long sleeves are preferred
Skirt or dress: Ankles covered. No scalloped or asymmetric hemlines.
Straight or slightly flared. A side or back slit, no higher than the knee, is
acceptable.
Style: Simple, unadorned. No reflective trims, ruffles, flounces, lace, sheer fabrics, glitter,
sequins, beading, embroidery, cut-outs.
Neckline: Jewel or rounded, modest, scoop neckline. No cleavage please. Singers
needing a sleeveless garment while not on stage must wear a long-sleeved
jacket or top during the performance that maintains the silhouette of the
required round/scoop neck top and simple silhouette shape, i.e. no fluttery
sleeves or full backs.
Fabric: Non-reflective is the key. No velvet, velour, lace, metallic, glitter, satin.
True black is also key. No cotton knit or similar fabric which appears charcoal
gray.
Palazzo Pants/ Dress pants or skirt worn with the appropriate neckline top, maintaining a
Skirt: dress/skirt silhouette. No narrow leg jeans, casual pants, or business style
trousers.
Top worn with Long sleeved or sleeveless/short sleeved worn with an appropriate jacket to
skirt or pants: meet the above criteria for color, length, style, neckline, and fabric.
Shoes/Hose: Black, non-reflective, flat or low-heel shoes with black stockings. knee-highs,
or socks. If sneakers or similar shoes must be worn for health reasons, they must be
black and approved prior to a concert.
Jewelry: Should be simple and “quiet”. Stud or small drop earrings and simple
necklaces worn above the neckline of your top/dress are permitted. Silver,
Gold, Pearl, or Black.
Headbands/Hair clips: Inconspicuous and plain. No ornamentation, please.
SPECIAL OCCASION CONCERT ATTIRE
PPM singers usually wear a touch of red for our December concert. Men are asked to wear red bow
ties. Women are provided with a red scarf.
Princeton Pro Musica Member Handbook 2013-14 - page 15AUDITION AND RE-AUDITION POLICIES
ANNUAL RE-AUDITION
Each Member of the chorus is reviewed and re-auditioned annually by the Artistic Director. Annual
membership review is based on a singer’s overall participation in Princeton Pro Musica including:
rehearsal and concert attendance; musical preparation; vocal quality; musicality; and volunteer
activities. Re-auditions are scheduled at the end of the season in the spring and before the
beginning of the season in the fall. Auditions are designed to be comfortable for singers and take
into account musical background.
Your audition will consist of several steps:
• vocalizing (singing short scales), so the Artistic Director can hear the timbre of your
voice and determine your voice part
• singing a prepared piece – a solo of classical or traditional nature you are comfortable
singing that suits your voice.
• a short pitch memory exercise – the Artistic Director will play a series of pitches and ask
you to sing them back
• a short musical excerpt that you will be asked to sight-read
Returning singers re-auditioning at the end of the season will also be asked to sing an excerpt from
the previous year’s repertoire.
No Member may sing a concert in a new season until the annual review/re-audition has been
completed.
Singers auditioning for professional positions are asked to sing two solo pieces in contrasting
styles. Their musicianship and sight-reading assessments will be more rigorous because the
professional singers are expected to lead their sections in musicianship and musicality.
MID-SEASON AUDITION
Mid-season auditions will be held as needed for returning singers who were unable to complete
their re-auditions prior to the start of the season. Mid-season auditions will also be offered to
potential new members at the discretion of the Artistic Director. Auditions, whether before the
start of the season or in the middle of the season, will consist of the same steps.
Princeton Pro Musica Member Handbook 2013-14 - page 16COMMUNICATION POLICIES AND METHODS
REGULAR COMMUNICATION WITH MEMBERS
E-mail Announcements: Princeton Pro Musica communicates with members primarily through e-
mail. Your name is added to this distribution list when you join PPM or re-audition. If you are not
receiving email announcements distributed on Mondays each week, or if you need to update your
contact information, please contact Executive Director, Mary Trigg, at: ppmcentral@gmail.com.
PPM Member Website: PPM’s member website is maintained by staff and volunteers. Special
thanks to Soprano, Kim Rotter for serving as Webmaster for the PPM Member Website during the
2013-14 season. Rehearsal schedules, recent announcements, driving directions, and other
information such as tour information are available on this website:
www.princetonpromusica.org/members.cfm
Online Surveys: PPM uses online surveys to query members about their preferences for touring,
policy issues i.e. concert attire, and year-end organizational evaluations. Links to the online
surveys are sent to members at the e-mail addresses on file at the PPM office. If you want your
opinion to be heard, please keep your e-mail address updated at ppmcentral@gmail.com.
Facebook: Become a Fan of the Princeton Pro Musica Facebook Page. You’ll get information
updates in your newsfeed. Also, please encourage your friends to “like” PPM on Facebook!
ANNOUNCEMENTS DURING REHEARSAL
On an easel near the welcome table, printed announcements are posted (which had been
distributed by e-mail the prior day) together with requests for volunteers and appropriate sign-up
sheets. From time to time, other announcements are also posted on the easel.
Attendance sign-in sheets are displayed on the welcome table in the lobby of our rehearsal venue.
Very limited, essential, announcements are summarized verbally during the break in regular
weekly rehearsals.
Princeton Pro Musica Member Handbook 2013-14 - page 17ADMINISTRATION
DUES
Payment in full of outstanding dues is a condition for participation in any activity of
Princeton Pro Musica.
Dues for new Members joining at the start of the season and for all returning Members regardless
of return date are $250. Payment is due at or before the first rehearsal. In case of financial
hardship, a Member may apply to the Executive Director for a payment plan. In extraordinary
cases, dues may be waived on condition the Member participates in volunteer activities that benefit
Princeton Pro Musica as agreed with the Executive Director. A minimum of 35 hours of volunteer
time must be logged and approved. Failure to comply with volunteer assignments may result in
termination of Membership. Any special arrangements must be made with the Executive Director.
Dues for new Members who are accepted and join Pro Musica after the first concert will be $200.
Dues for new Members who are accepted after the second concert will be $150.
Dues for music educators are reduced by 20% from total dues. Music educators are defined as:
choral, instrumental, and general music teachers in public or private schools; or a voice teacher
with active studio and local students.
SINGER INFORMATION FORMS
Singers are asked to fill out a Membership Form and bring it to their audition. Even singers who
have been members for 30+ years must do this. The information is crucial to keeping our roster
updated. It also helps to refresh information important to the Artistic Director.
TICKET POLICY
Ticket Sales: Tickets will be made available for purchase at rehearsals and can be purchased on
our website (www.princetonpromusica.org), or by calling PPM at (609) 683-5122. Princeton Pro
Musica depends on members to sell tickets for all performances.
Selling tickets to Princeton Pro Musica concerts can be easy! You may be surprised by who
will want to attend your concerts — don’t leave anyone out. Make it social, make it personal, make
it easy:
Tips for Selling:
Create your own personal distribution list at the start of the season. Keep adding to this list
throughout the year. Send the electronic flyers to your distribution list.
Direct potential ticket buyers to our website for online sales: www.princetonpromusica.org.
Take advantage of our discounted subscriptions – great savings for the best seats in the house.
Post PPM events to your Facebook, MySpace, LinkedIn pages and other social media sites you may
use. Become of Fan of PPM on Facebook—you’ll get lots of interesting material to share with your
friends.
Invite your friends to join you post-concert for dinner, drinks, or desserts.
Princeton Pro Musica Member Handbook 2013-14 - page 18TICKET POLICY (continued)
Post flyers in common areas at work and in your neighborhood. Always carry flyers with you,
especially to parties and events. Display flyers where they can be seen – on your office door and
on your office desk.
Make a concert announcement at an office staff meeting
Play the music we are performing at work…keep it low so people will wonder about the beautiful
sounds coming from your office.
Play up our magnificent and historic performance venues:
Completed in 1928, Princeton University Chapel was constructed in the fourteenth century
English Gothic architectural style. It is the third largest university chapel in the world, and
is a place of grace and peace.
Richardson Auditorium is Princeton University's premiere performance venue. Originally built in
1894, this 891-seat hall is known worldwide for its remarkable acoustics and design. The
best way to experience this venue is to attend a concert and witness its amazing acoustics
and architectural beauty.
Patriots Theater at the War Memorial on the Delaware River in Trenton has served New Jersey
since 1932. Italian Renaissance Revival splendor, its renovation in 1999 provided modern
patron amenities.
TOURING EXPECTATIONS, POLICIES, AND PROCEDURES
In the summer of 2014, Princeton Pro Musica will tour in Croatia. Croatia hugs the Adriatic Sea,
east of Italy. It has a stunning coastline, medieval villages, Roman ruins, and friendly people. Our
tour includes a stop at Plitvice Lakes, a world-treasure, beautiful spot of cascading lakes with
pedestrian walks and boating opportunities, a tour of a fjord and its ancient cave dwellings, several
UNESCO World Heritage Sites, a concert in a medieval ring-shaped hilltop village, and
Mediterranean food. Although knowledgeable travelers appreciate the exquisite beauty of Croatia,
it is still relatively un-crowded. Yes, there was a war: it ended a while ago. We will be welcomed
at our concerts and have the opportunity to see amazing sights. Details are:
Depart: June 27, 2014
Return: July 6, 2014
Cost: $2,225 for the land portion, estimated $1,560 for airfare, total $3,785 per person.
Don’t miss out! Although the 2014 tour is fully enrolled, we are maintaining a waiting list.
We are exploring an optional “add-on” of a few nights in Venice after the tour ends. A complete
itinerary will be available no later than this fall. This promises to be a magical experience!
Many thanks to the PPM Tour Committee: Sally Chrisman, Sandy Duffy, Ellen Harrison, Carol
Johnston, Lockie Proctor, Fran Perlman, Kim Rotter.
Princeton Pro Musica Member Handbook 2013-14 - page 19VENUES FOR CONCERTS AND ORCHESTRAL REHEARSALS
PARKING
Richardson Auditorium
Richardson Auditorium in Alexander Hall is located directly behind the Nassau Presbyterian Church
on the north-bound side of Nassau Street (Route 27) on the campus of Princeton University.
Metered parking is available on the street in Princeton. Paid parking garages are also available for
public parking entered from Hulfish Street (at the bottom of Palmer Square), Chambers Street
(with pedestrian access to Palmer Square), and Spring Street (near Palmer Square, entered from
Spring Street and from Wiggins Street behind the Princeton Public Library).
Website: http://www.princeton.edu/richaud
Patriots Theater
Seating 1,807 persons in a setting of Italian Renaissance Revival splendor, the grand auditorium of
Trenton’s War Memorial, known as Patriots Theater, has been a stage for world-class artists and
entertainers. Patriots Theater at the War Memorial features a proscenium stage measuring 25 feet
(height) by 50 feet (width) and 27 feet (depth), with a floor of sprung oak. The newly enlarged
orchestra pit, which can be raised to stage level to provide additional stage space, accommodates
50 musicians. Part of the State of New Jersey's Capitol Complex, the War Memorial is located a
short walk from the New Jersey State House (the nation's second oldest capitol building), the New
Jersey State Library, the New Jersey State Museum, and the Old Barracks Museum (site of the
Battle of Trenton on Dec. 26, 1776.)
Free parking is available in several NJ state parking lots adjacent to the Patriors’ Theater in the
Trenton War Memorial. PPM singers are asked to park toward the rear of War Memorial parking to
leave the most convenient spots for our patrons.
Website: http://www.state.nj.us/state/memorial/index.html
The Princeton University Chapel
The Princeton University Chapel is located on the main campus next to Firestone Library and
Washington Road.
Visitor parking can be found on nearby streets, as well as in West Garage near the Faculty Road
entrance. Evenings and weekends, visitor parking is also permitted in university lots normally
reserved for permit-holders. Website: http://www.princeton.edu/religiouslife/chapel/index.xml
Princeton Meadow Event Center
Princeton Meadow Church & Event Center in West Windsor Township, N.J., has received an Award
of Excellence from the National Association of Home Builders (NAHB) Commercial Builders Council.
The new sanctuary can hold up to 750 people. a state-of-the- art sound system to support the
music ministry and local performing arts groups.
Free parking is available in a paved lot at the rear of the church and a gravel lot adjacent to the
church. Both lots are entered from Meadow Road. We park in both lots for rehearsals but only in
the gravel lot for performances. Website: http://www.1pmec.com
Princeton Pro Musica Member Handbook 2013-14 - page 20REHEARSAL AND PERFORMANCE SCHEDULE
A continually updated schedule for regular weekly rehearsals, additional sectional rehearsals,
rehearsals with orchestra, call times for warm-up immediately before concerts, and performances
is posted on the PPM member website www.princetonpromusica.org/members.cfm .
VOLUNTEER OPPORTUNITIES
FUND-RAISING
SUPPORTING PRINCETON PRO MUSICA
While ticket sales are one of the most important sources of revenue to support PPM activities, they
still account for less than 30% of our operating budget. The remainder depends on raising funds
from individual donors, fund-raising events, activities, and seeking grants from government and
foundations. With your help we can continue to grow, engage emerging artists, and develop new
audiences.
Donations: When you make a donation to Princeton Pro Musica, you will receive a personalized
written acknowledgment for your tax records. Your unrestricted gift will be gratefully
acknowledged in our concert programs throughout the season in the following categories:
Angel $5000 +
Conductor’s Circle $1000 - $4999
Benefactor $500 - $999
Patron $250 - $499
Sponsor $125 - $249
Donor $75 - $124
Friend $5 - $74
If you wish, you may underwrite a specific element of Princeton Pro Musica this season. Your
restricted gift will be gratefully acknowledged in our concert programs throughout the 2013-14
season as follows:
$50,000= underwrite orchestra for Nov 9 and May 11 concerts
$40,000= underwrite one concert for 2013-14 season
$30,000= underwrite orchestra for Nov 9 Dona Nobis Pacem;
$20,000= underwrite orchestra for Israel in Egypt concert May 11
$15,000= underwrite orchestra and soloists for Messiah concert Dec 22
$10,000= underwrite orchestral ensemble for English Cathedral concert March 15
$5,000= underwrite accompanist for the season
$1,000= sponsor soloist for a particular program
$ 500= sponsor instrumentalist for a particular program
Fund-raising events: We encourage your active participation in fund-raising events organized
throughout the year, and we sincerely hope you will consider taking a leadership role in one or
more events. For the first time, PPM plans to organize a Cabaret Fund-raiser at the end of the
2013-14 season. Pre-concert symposia and post-concert receptions for major donors are also
planned.
Princeton Pro Musica Member Handbook 2013-14 - page 21McCaffrey’s Receipts: Whenever you shop at McCaffrey’s Markets, please save your receipts and
bring them to rehearsal. They are collected by a volunteer and submitted to McCaffrey’s
periodically. PPM receives a 1% donation from McCaffrey’s Markets.
iGive: You can also help support Princeton Pro Musica whenever you shop online by joining
iGive.com. Here’s how it works: go to www.iGive.com/ppm and sign up (it’s free to sign up). Then,
do your on-line shopping through iGive.com and Princeton Pro Musica will receive much-needed
donations. It costs you nothing, and you will gain access to free shipping offers and exclusive
savings, at over 650 participating stores, like Best Buy, Staples, Expedia, PETsMART, Travelocity,
and hundreds more.
ENDOWMENT AND PLANNED GIVING
For many of us, music—especially choral music—is a cornerstone of our lives. Singers in Princeton
Pro Musica enjoy a special privilege because we sing in one of the state’s finest and most exciting
choruses. As singers, we have the opportunity to assure the long term future of the organization
by making a gift to our endowment - in a will, through a trust, or directly.
Consider a gift to one of the Princeton Pro Musica Endowment Funds at the Princeton Area
Community Foundation and help bring major choral works with orchestra to local audiences for
years to come. PPM currently maintains two endowment funds managed by PACF: Artistic
Excellence Endowment Fund; and Artistic Director Endowment Fund. Specific endowment giving
opportunities include:
$250,000= endow Messiah or similar performance annually
$200,000= endow concertmaster for the season
$150,000= endow second violins or similar section for the season
$100,000= endow a vocal soloist for the season
$50,000= endow one orchestral chair for the season
$30,000= endow concerto orchestral soloist for one concert annually
$20,000= endow one instrumental musician for one concert annually
The goal of the endowment is to ensure the long-term stability and strength of the organization,
with specific emphasis towards endowing compensation for the Artistic Director and orchestral
musicians. Contributions intended for the Endowment will be incorporated into the fund as
principal. Earnings of the endowment are the primary source of funds withdrawn. Your
contribution to the endowment will continue to help PPM in perpetuity. Managed by the Princeton
Area Community Foundation (PACF), the endowment has exceeded our initial goal of $200,000.
We are now working to achieve total endowment of $500,000.
Planned Giving is the concept of thinking about the future and translating your view into
instructions as to how you would like your assets to be used either today, or after you no longer
need them. These instructions are often contained in your will as a bequest, but they may also be
implemented through a trust. An instruction in your will (a “bequest”) can be very simple to
accomplish, but any change should be reviewed by your lawyer or other qualified professional.
Planned Giving bequests and gifts may be specified for the Princeton Pro Musica Endowment Fund
at the Princeton Area Community Foundation. If the endowment fund is not mentioned specifically,
Pro Musica’s Board of Trustees will determine how the bequest can best be applied. Cash is the
simplest way to give, but there are tax advantages to the donor if you give appreciated securities,
funds from an IRA, 401K or life insurance policy, or even real estate.
For more information, please contact Mary Trigg, Executive Director of Princeton Pro Musica.
Princeton Pro Musica Member Handbook 2013-14 - page 22PPM Operations
Princeton Pro Musica has a part-time staff of two: the Executive Director and the Artistic Director.
The Executive Director is responsible for the business operations of PPM, and works closely with the
Artistic Director and Board President to manage the budget of almost a quarter-million dollars, as
well as the myriad artistic details. Our accompanist is employed on a contract basis, and soloists,
orchestral musicians, etc. are hired for each concert as needed.
Volunteers are really the heart of PPM. They provide countless hours of work for which PPM simply
does not have the funding to pay additional staff. Especially important are the fundraising
activities: benefits, appeal letters, selling program ads, and selling tickets. Other activities such as
setting up rehearsals keep us running smoothly from week to week. Publicity activities such as
placing posters and postcards around our various towns are key to spreading the word to get
people to our concerts. Assisting in the office as needed helps to keep our records in good order.
Serving on the Board is an essential task, and very rewarding.
Another way that people have found to help PPM is with in-kind donations, from left-over office
supplies to a ream of copy paper to a printer! Every bit helps us save money.
Every singer has the opportunity to help, and we hope that everyone will respond when asked. We
can never have too many volunteers! There are short-term and long-term jobs to be done.
FACT: We cannot thrive as a chorus without your help!
Both Mary Trigg and Fran Perlman are ready to answer any questions you may have about
volunteering.
Princeton Pro Musica Member Handbook 2013-14 - page 23BIOGRAPHICAL STATEMENTS for PPM LEADERSHIP
PPM STAFF
Ryan James Brandau, Artistic Director
Ryan joined Princeton Pro Musica as its Artistic Director in 2012, bringing to the position broad and
deep experience conducting a wide variety of choral and orchestral ensembles. Dr. Brandau returns
to the east coast from California, where he was Artistic Director of the Santa Clara Chorale,
Director of Choral Activities at Santa Clara University, and interim Artistic Director of Musae.
Prior to these appointments, he was Assistant Director of Choral Activities at Smith College in
Northampton, MA; choirmaster of the highly acclaimed all-professional choir of Christ Church, New
Haven, CT; and director of the Valley Voices, a chamber chorus in Massachusetts’ Pioneer Valley.
He has also worked with the United Girls Choir of North Haven and the Episcopal Church at Yale,
served as principal assistant conductor of the Yale Camerata, and taught counterpoint and
harmony in the music department at Yale College. A professional singer, he has performed with
ensembles in the US, Europe, and Asia, including the American Bach Soloists, the Arcadia Players,
the Yale Schola Cantorum, and the Choir of Clare College, Cambridge. He remains active as a
choral arranger, composer, and clinician, and his arrangements and compositions have been
featured by choral ensembles worldwide.
Ryan received the Master of Musical Arts, Master of Music degrees, and the Doctorate of Musical
Arts from the Yale School of Music, where he studied conducting with Simon Carrington and
Marguerite Brooks. Prior to pursuing graduate study in conducting, Ryan attended the University of
Cambridge in the UK as a Gates Scholar, earning an MPhil in historical musicology. In Cambridge,
he founded a women’s chamber choir, Conspiratio, and sang with the choirs of Jesus, King’s, and
Clare Colleges. He received his B.A. in music, magna cum laude, from Princeton University. Ryan
may be reached at ryanbrandau@gmail.com
Mary Wilkinson Trigg, Executive Director
Mary has worked extensively in business as an Arts Administrator at The Little Orchestra Society
and New York City Ballet, as well as in the corporate world for Merrill Lynch and Mercer, Inc. Mary
is the Associate Director of Music at Abiding Presence Lutheran Church in Ewing, NJ and also
maintains a private voice studio. Formally trained as an operatic soprano, she has always
maintained a singing career, and in recent years has formed a duo with her husband, William Trigg,
performing music for soprano and percussion. Their specialty is music Bill has arranged for her for
soprano and marimba. She especially loves choral music, and has been a member of several
notable groups including Princeton Pro Musica, The New Amsterdam Singers, Sine Nomine, and
held professional church positions while living in Manhattan. A graduate of Trenton State College
(now the College of NJ), she also attended the Manhattan School of Music and Columbia University,
and has taken additional classes at Westminster Choir College.
Mary may be contacted at the PPM office, 609-683-5122 , or at ppmcentral@gmail.com
Princeton Pro Musica Member Handbook 2013-14 - page 24You can also read
