Property at the Top Table: How Property is Treated as a Strategic Priority at Wintec - FMANZ

Property at the Top Table:
How Property is Treated as a Strategic Priority at Wintec

2002 Organisational context:

•   Financial performance was low
•   Disconnected from the community and employers
•   Inward focussed
•   Old fashioned in delivery and attitude
•   No real plan for the future

Property was a reflection of the whole:

• Inward looking and disconnected from the City – a walled retreat
• Old, unfit for purpose facilities with high levels of deferred
  maintenance liability
• Inefficient, inflexible and inappropriate buildings and teaching
  spaces
• A dispersed and non‐integrated city campus
• Non‐effective space scheduling and timetabling, low utilisation
• Tertiary Advisory Monitoring Unit risk profile had Wintec at 64%
  of asset productivity (revenue to fixed assets), while the sector
  average was 85%

And it looked like:

As we understood the future in 2002 :

• E‐learning ‐ increasingly significant, flexible delivery offerings will
  increase participation.
• Life‐long learning – rapid social and technological changes will
  necessitate life‐long learning to prepare people for a changing work
  environment.
• Individual and customised learning ‐ responding better to how
  students learn. Teaching staff becomes facilitators, guiding
  students.

• Learner/Student centred – a learner/student‐centred model offers
  learning anywhere, addresses what do students need to learn and
  raises questions about what a campus might look like
• Choice – greater access means greater choice for students, greater
  competition between institutions but also potential for alliances.
• Flexibility – future space requirements will focus on general,
  flexible space capable of quick and easy reconfiguration

“We shape our buildings, and
  afterwards, our buildings
         shape us.”
         Winston Churchill

Strategic Study 2002 :

• Dynamic, student focussed, 24/7/365 learning environment
• Visionary, attractive, student centred campus
• Transform teaching culture to learning culture
• Encourages community interaction
• Campus without walls
• Release land and assets for commercial, residential and community
  development
• Sustainable and affordable solutions

Wintec Council

Building & Assets                                  Finance
 Sub‐committee                                  Sub‐committee
                          CEO

   Campus                                       BAU Portfolios
 Developments
                    Executive Management Team

                                                 Facilities
                                                Management

“Tell me and I forget,
teach me and I may remember,
    involve me and I learn.”
      Xun Kuang, Chinese philosopher

What we’ve achieved:
Gallagher City Hub                          Rotokauri Hub
Integrated learning and social activities   A heart for the campus

Wintec House                                Engineering and Trades
Engagement with the community               New learning spaces

A Block and the City Quad                   R Block Upgrade
A vibrant core                              Quality, mixed use environments

City Boulevard                              The PwC Centre
Activated edges                             Partnering with business and industry

Te Kōpu Mānia o Kirikiriroa Marae           A number of refurbishments
Celebrating Diversity                       Modern learning and working spaces

N Block Conversion
High quality student accommodation

What we’ve removed:
Buildings
28,000m2 of GFA, including 57 prefabs

Land
Over 30ha sold

Leases
Significant amounts of leased space

Maintenance and Seismic Liability
A reduction of 73% in our deferred maintenance liability and 100% of our known seismic liability

What we’ve really achieved:
•   Become the vehicle of redefining core product,
•   Driven the timeline for improvements,
•   Aligned the silos,
•   Helped shape the workforce,
•   Provided a marketable image,
•   Removed inefficiency,
•   Significantly reduced financial, health & safety, and reputational
    liability

Wintec Council

Building & Assets                                   Finance
 Sub‐committee                                   Sub‐committee
                        CEO

 Infrastructure                            Other BAU Portfolios
    & Assets         Executive Management Team

   Campus            Facilities                   Customer
 Developments       Management                     Support

Evidence based decisions and forecasting:

Centralised asset management
•   Property
•   Teaching equipment
•   Furniture
•   IT

Centralised Timetabling
• Student centric
• Smart Timetables

Power BI
• Multi platform analysis

Future Direction:

Focus:
• Whole of life investment
• Shift from intentional underinvestment to preventative maintenance
  and minimum standards
• Integrated systems

Team:
• Business enablers
• Inhouse experts in customer service and contract management
• Organisation wide asset management
• Logistics

Questions?