REOPENING EDWARD W. BOK ACADEMY - 13901 US HWY 27 LAKE WALES, FL 33859 WWW.BOKACADEMY.ORG LAKE WALES CHARTER SCHOOLS, INC.
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REOPENING
E D W A R D W . B O K A C A D E M Y
13901 US HWY 2 7
LAKE WALES, FL 338 5 9
863.638. 1010
WWW.BO KACADEMY.ORG
LAKE WALES CHARTER SCHOOLS, INC.
DRAFT 2020-2021 last update: Tuesday, July 14, 2020 Page 1
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COMMITTEE MEMBERS
Dr. Jesse Jackson, Superintendent Dr. Damien Moses, Principal
Lake Wales Charter Schools, Inc. Edward W. Bok Academy
Marcia Rose, School Health & RN Dr. Andy Oguntola, Trustee
Homeless Liaison, Lake Wales Charter Lake Wales Charter School Board of
Schools, Inc. Trustees and Parent
Roxanne Anderson, Assistant Principal Aundrea Croft, Assistant Principal
Edward W. Bok Academy Edward W. Bok Academy
Alicia Linder, Title I Facilitator Pam Babington, LEA Facilitator
Edward W. Bok Academy Edward W. Bok Academy
Danielle Williams, Social Worker Josh Fell, Teacher
Edward W. Bok Academy Edward W. Bok Academy
Kari Richards, Teacher Dezonia Williams, Teacher
Edward W. Bok Academy Edward W. Bok Academy
Tami Bates, Administrative Assistant Teresa Bass, Financial Secretary
Edward W. Bok Academy Edward W. Bok Academy
Megan Gillis, PTO officer, Parent Katherine Garcia, PTO officer, Parent
Edward W. Bok Academy Edward W. Bok Academy
Educating Renaissance Thinkers for the Digital Age
DRAFT 2020-2021 last update: Tuesday, July 14, 2020 Page 2
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FLUIDITY
The environment we are operating in changes every day, sometimes multiple
times within a day. Our plan is subject to change based on new information
and regulations by the CDC as well as approval by the Florida Department of
Education. Our goal is to return as many students to school on-site as soon as
possible, but not at the expense of the general health of our community. We
have developed a plan explaining what the CDC guidelines are, the rationale
behind our plan, and what the plan will look like while using an abundance of
caution.
GUIDELINES
Bok Academy strives to ensure safety while providing the rigor necessary to
educate our students effectively. We are remaining within the CDC guidelines
for schools. You are welcome to visit the CDC website for a full listing of these
guidelines.
Other guidelines used in consideration for our reopening plan:
https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/
index.html
http://www.fldoe.org/core/fileparse.php/19861/urlt/
FLDOEReopeningCARESAct.pdf
https://flcharterschool.org/wp-content/uploads/2020/07/A-Compendium-of-
Public-Resources-on-The-Safe-Reopening-of-Charter-Schools.pdf
DRAFT 2020-2021 last update: Tuesday, July 14, 2020 Page 3
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DISCOVERY
We appreciate the feedback from our Bok students, parents, and staff. Please note our latest survey results.
PARENT SURVEY - MAY 20, 2020
DRAFT 2020-2021 Page 4
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!DISCOVERY PARENT SURVEY - MAY 20, 2020
STUDENT SURVEY - MAY 20, 2020
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!DISCOVERY STUDENT SURVEY - MAY 20, 2020
TEACHER SURVEY - MAY 20, 2020
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!DISCOVERY TEACHER SURVEY - MAY 20, 2020
DECISION
Schoology will continue to be the learning management system used by students and staff for learning this year. ALL
students will be provided with a piece of technology at the beginning of the school year that will be for their use for
learning online or in the classroom. It will travel with the student to and from school so they can use it for prep work and
lessons when not physically in school. A technology agreement form will be completed by the parent/guardian prior to
students gaining access. The device will be equipped with tracking and filtering systems that comply with the Children’s
Internet Protection Act (CIPA) to ensure the safety of our students.
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!SCHOOLOGY
• All student devices will have tracking and monitoring software installed prior to distribution. This complies with the
Children’s Internet Protection Act (CIPA).
• Students will be responsible for taking care of the school-loaned devices, including using it appropriately, not leaving
it unattended, and maintaining the device’s safety.
• Students may be required to use the school device for certain assignments/tests instead of a home device to ensure
academic integrity.
• Students will be trained on Schoology procedures including how to use the daily module platform, deadline
requirements, how to submit assignments, and how to contact staff.
• Parent/guardian will also receive training on Schoology. This will include how to view assignments that are due, how
to track student progress and grades, and how to contact staff for questions. It is the expectation that the parent/
guardian will check grades on a weekly basis and support teaching staff by ensuring work is submitted.
In addition to the Schoology training, students will be trained on use of the school device, proper use of their
school email, use of preloaded programs, basic troubleshooting, digital citizenship, digital etiquette, and
general care for the school’s device.
ONLINE VIDEO CONFERENCING
If students are participating in the Innovative Academic Instruction will be using online video conferencing to
communicate with their classes. Students will adhere to the following procedures while participating in live online video
conferencing:
● Students will log in 1-2 minutes prior to the start of class.
● Students will wear the appropriate Bok polo during online sessions.
● The camera will be turned on so the teacher can see the student participating.
● Participation is expected by answering questions and conversing in online discussions with
appropriate responses (55 Essentials).
Technology support will be provided for students during school hours.
This applies to students on campus and those working remotely.
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!LEARNING OPPORTUNITIES
ON
CAM
PUS
IN
N
@HOM
O
VA
TI
VE
E
01 ON CAMPUS LEARNING
02 INNOVATIVE ACADEMIC INSTRUCTION
03 @HOME LEARNING
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!ON
CAM
PUS
ON CAMPUS LEARNING
On campus students will complete their assignments using Schoology. Students will be on campus
for the school day and will follow the on campus schedule of days for their cohort. Students will
adhere to the guidelines and rules noted for complying with local, state, and federal guidelines/
mandates, including social distancing to the best of their ability.
RISK FACTOR: HIGH
INN
OV
ATI
V E
INNOVATIVE ACADEMIC INSTRUCTION
Bok students engaging in Innovative Academic Instruction will commit to a semester of online
learning. Students will complete assignments in Schoology. Teachers will provide learning videos,
experiences, and curriculum in an online format. Virtual meetings with teachers will be provided, and
when necessary, teachers may provide individual tutoring for online students. Bok Academy will
explore opportunities for virtual community building events such as Morning Meetings and weekly
announcements.
RISK FACTOR: LOW
@H
OM
E
@HOME LEARNING
If Bok Academy is mandated to close for any specific time frame during the 20-21 school year, students
will be engaging in Innovative Academic Instruction. Students will not lose any instructional time due to
the curriculum being accessible 24/7 through Schoology. Students who have connectivity issues will be
notified about options for connecting.
RISK FACTOR: LOW
DRAFT 2020-2021 Page 10
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!ON CAMPUS
Much thought and consideration have gone into developing a workable plan for all of our
shareholders (parent/guardian, students, staff, community). Two surveys were distributed for parents/
guardians to provide input. These surveys, along with information provided by the CDC and the
department of education, were taken into consideration when developing the plans. We would like to
see all of our students as much as possible to check on the educational progression, but also their
social and emotional wellbeing. By allowing students the opportunity to come to school in A or B
groups, we lower our number of students on-site, allow for online learning as an alternative, and still
continue with the rigor needed for our student learning objectives. Please remember, no plan is a
perfect plan for everyone. You will need to discuss as a family which plan will be most beneficial for
you and your needs. Again, this is subject to change, but Bok Academy South believes that this plan is
the fairest and most effective way to continue educating our students during the COVID-19 crisis.
Grouping Rotation Support Interventions
When noted, rotation
Smaller class size through schedule will Accommodations will MTSS & interventions
social distancing be done using one- be provided as stated will be provided
way hallways, masks based upon the
guidelines will be required for in a student’s IEP or needs of individual
lowers risk factor class transitions, and 504. students.
social distancing.
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!ON CAMPUS STUDIOS
Groups Keystones
Grade levels have been split into Students will rotate through their
two groups to allow for social schedules, including Keystones.
distancing and minimize exposure. Periods are smaller due to grade
level grouping.
Large Groups Health Checks
Assemblies of large groups will not Students will have their
take place. Students will eat in the temperature check upon arrival.
classrooms or in social distanced
Additional checks may be made
environments.
during the school day.
Risk Factor for on campus learning: HIGH RISK
The CDC defines high risk as: “Full sized, in-person classes, activities, and events. Students are not spaced apart,
share classroom materials or supplies, and mix between classes and activities.”
https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/schools.html
Logistics
Seating Classrooms will be set up for all students facing forward with 6 feet between each
student, when possible. If less than 6 feet, then dividers will be used. Students will have
assigned seating.
Hallways Hallways will be one-direction and will be clearly marked.
Cleaning Cleaning and sanitizing materials will be in each classroom.
Signage Signage for CDC requirements and reminders will be placed around campus, including
hand-washing signs.
Visitors We will limit the number of visitors on campus. All visitors must report to the main office,
provide ID, and will be required to wear a mask.
Clinic There will be a dedicated COVID clinic with a separate entrance/exit for parent
pick up. Clinic procedures will be discussed with students by teachers during
the initial days on campus. Parents who receive a call to pick up their child will
be informed which clinic to report to.
Exposure Parents will be notified if their child has been exposed to an individual with a
confirmed Covid-19 diagnosis.
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!ON CAMPUS - Car Riders
Arrival
Before students leave home, Bok Academy asks that parents/guardians do a pre-check of their child/children prior
to them going to school. If children are showing any symptoms of COVID-19 they are to remain home
until they are tested and cleared to come to school. Staff will be required to do the same. Students will be checked
upon arrival, and throughout the day, if suspected symptoms appear.
Students who have a temperature will not be allowed to remain on campus.
Students who do not have a temperature will be allowed to remain on campus.
Expectations
● Student masks should be put on before their temperature is taken and remain on throughout the school day.
● Temperatures will be taken prior to students exiting the car. If their temperature is at 100° or greater, they
will need to return home.
● Once an acceptable temperature is verified, students will enter the school, get school breakfast (if needed),
and remain on the Bok Green socially distanced until school begins.
● Students will follow hallway procedures to go to classrooms and remain 6 feet apart when walking.
Students may arrive on campus no earlier than 7:45 a.m. and no later than 9:15 a.m.
We hope by providing this time for arrival we may provide a safe car arrival
procedure allowing for temperature checks of all car riders.
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!ON CAMPUS - Car Riders
Dismissal
Car riders will have numbers for their cars. Students will be notified in the classroom when their car arrives.
Students will not leave the class until their car number has been noted. Large groups of students being picked
up will need to provide the office with a list on the morning of the dismissal or a standing list may be provided to
the office. Each student will receive TWO car rider numbers, even if they are normally bus riders.
Check Out Rolling Dismissal
Any student check-outs must be done prior to We hope that providing a wider window for dismissal
3:00 p.m. to ensure our car rider line is clear for we may provide a safer dismissal for both parents
parents arriving. No check outs allowed after and students. We encourage you to text your child
3:00 p.m. when you arrive in the car rider line. Students will
NOT be allowed to leave until their car number is
called.
Students may be picked up between 3:30 p.m. and 4:15 p.m.
Students must be picked prior to 4:30 p.m.
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!ON CAMPUS - Bus Riders
Arrival on campus
Students will remain on the bus until dismissed for temperature checks. Students who have a temperature will
be isolated in the Covid Clinic. A parent will be contacted and student must be picked up asap.
Buses will not disembark students until students are checked.
• Masks will be put on before they board the bus and remain on throughout the school day.
• Guidelines for riding the bus will be provided by the transportation department.
• Temperatures will be taken as students depart the bus. If the temperature is at 100° or greater, they will be
taken to the COVID clinic and the parent/guardian will be notified. They will be sent home as soon as
possible.
• Once the temperature is verified, students will enter the school, get school breakfast (if needed), and
remain on the Bok Green socially distanced until school begins.
• Students will follow hallway procedures to go to classrooms and remain 6 feet apart when walking.
Dismissal from campus
Bus riders will remain in the classroom until their bus has arrived. Students will be notified in the
classroom. Only one bus at a time will be loaded. Late bus procedures will be given to students and
teachers.
Parents are highly encouraged to check their child’s temperature before the student leaves for the bus
stop. Parents are asked to keep children home who do not feel well or have a temperature. Students
who arrive on campus with a fever must be picked up as soon as possible from the Covid clinic.
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!REINVENTION
Grab & Go breakfast
Available from 8:00 a.m. to 9:15 a.m. Late buses will be accommodated.
Lunch boxes
Students may bring their own lunch. Please note microwaves will NOT be available this year.
On campus lunches
Until further notice, we are not allowing lunch dates with your student.
Water fountains
Clear, plastic water bottles are encouraged. No water fountains available.
Sharing
While sharing is often considered as a caring gesture, students will not be allowed to share food.
Risk Factor for lunch room gatherings: HIGH
Due to the HIGH risk factor for lunch in the Bok Cafe,
class groups will have a rotation of options for lunch
locations from classroom or socially distanced
outside.
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!COMMUNICATION
Schoology
dia
e k Parents will
al M cebo
n eed to sign
o up
oc i uth Fa he m ost
for a Schoolo
gy account.
S k So ave t on.
Bo i
Announcem
ents will be
w ill h ormat made in the
e f platform.
pag rent in
cur
Call-Outs
Call outs wil
l be made on
Sunday even
ings and at
other appro
priate times
.
Website
Any further information will
be posted on our website,
this includes our FAQs.
DRAFT 2020-2021 Page 17
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!COMMUNICATION
Student Messages
Students will be expected to read all school and teacher
communications posted in Schoology.
• Online learners are expected to read their Schoology messages on a daily basis,
preferably in the morning.
• On campus learners are expected to read their Schoology messages on a daily basis
before 9:30 a.m. each day.
• Students are expected to check their school student email on a daily basis and
communicate back when necessary.
Teacher Communication
Teachers may communicate with students using both
Schoology and through the school’s email. Students may
expect a response from their teacher within 24 hours.
Parents may also communicate with the teacher through
email, please allow 24-48 hours for the teacher to respond.
Teacher’s may set up a class messaging services for parents
to agree to use, for example REMIND. Please note our
teachers are not required to provide this tool.
DRAFT 2020-2021 Page 18
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!HEALTH
All Bok staff members will wear masks, model and practice social-distancing, and
have their temperature checked upon arriving to school. Our staff is committed
to providing the safest environment possible for on campus students.
Classrooms Nightly
A minimum of three times a
Cleaning company has a
day all areas utilized by
list of specific of areas to
students and staff will be
be cleaned throughly on a
cleaned thoroughly using
daily basis. A check off
solutions deemed appropriate
sheet is expected to be
to disinfect surfaces.
completed each night.
High Traffic Check List
High traffic areas will be
Classrooms and staff areas will
cleaned at a minimum of
have a specific list of areas to
three times daily and other
clean at a minimum of three
times for preventative
times during the school day.
measures.
We will continue to monitor our cleaning policies and procedures, noting necessary
improvements, and stressing our high expectations to our cleaning company.
DRAFT 2020-2021 Page 19
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!HEALTH
Lake Wales Charter School (DRAFT) Staff Policies — subject to change.
Safety Procedures: staff members will transiGon to
remote learning during the self-
1. Staff members will check their quaranGne period. If it is a driver who
temperature and assess for is presumed posiGve or has tested
symptoms of COVID-19 before they posiGve for COVID-19, students who
come to school. Temperature may be ride that bus will need to self-
check at each school upon arrival. quaranGne for 14 days and transiGon
Temperature of 100.4 or higher, to remote learning during the self-
cough, shortness of breath, or loss of quaranGne period. If a student is
taste or smell or if they have been in presumed posiGve or has tested
direct contact with someone who has posiGve for COVID-19, the driver and
COVID-19, they will need to noGfy the students sharing the route will need
school, stay home and contact their to self-quaranGne and transiGon to
primary physician. remote learning.
2. Staff members are required to wear 2. High risk staff members may be able
mask and pracGce social distancing to have alternaGve working opGons
when walking in hallways, delivering such as ability to work remotely,
instrucGon in the classroom, working reassignment or social distancing
with small groups, and/or meeGng accommodaGons; depending what
with another staff member. Staff type of work they are performing.
members can remove their mask High risk staff members will be
when delivering instrucGon remotely addressed case by case. High risk staff
or using other electronic members are those staff members
communicaGon. with the following condiGons:
asthma, diabetes, heart disease,
3. Staff members shall avoid lingering in
pregnancy, obesity, weakened
the workroom and hallways to avoid
immune system, pulmonary disease,
crowded condiGon.
chronic kidney disease, liver disease,
4. Staff members will wash their hands thalassemia, and cysGc fibrosis.
frequently and will encourage
3. Staff members traveling
students in doing the same during
internaGonally, or on cruise ships will
the day.
be expected to self-quaranGne for 14
5. Staff members will follow one- days upon return to the United
direcGonal signs when moving in States. Staff members will use
hallways throughout the campus. personal, sick, or vacaGon leave
during the quaranGne period aSer
Other important Safety Procedure: traveling.
1. If staff member or student tests 4. If a school has 10% or more of their
posiGve for COVID-19 or presumed populaGon with posiGve cases of
posiGve for COVID-19, students and COVID-19, the school will close for at
staff members who have been in least for 14 days and it will transiGon
direct contact will need to self- to remote learning only during that
quaranGne for 14 days. Students and period.
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!HEALTH
Masks are required by students, staff, and any on-campus visitors.
Cloth masks can be solid color or patterned,
but may not be explicit, inflammatory, or
otherwise offensive in nature; bandanas are
not allowed. Administration reserves the
right to ask students to remove any mask
deemed inappropriate for the school setting
and will provide a disposable mask in such
circumstances.
N95 masks and surgical masks are
acceptable but must follow the above policy.
Clear face shields are optional, however, a
mask must be worn in addition to a clear
face shield.
Proper use and expectations for wearing a mask.
Bok Academy South Mask Policies — subject to change.
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!WELLNESS
Students will have the ability to emotions surrounding possible social worker will listen and assist
come to the social worker office COVID19 contraction. in working through those
freely/voluntarily, as usual during feelings.
their times of mental/social/ According to Dr. Scott Poland
emotional crisis. Parents, (Nova Southeastern University) Small, socially distanced yoga
teachers, and administrators will and Dr. Benjamin Lipman (Advent sessions will be implemented (if
also be able to refer students as Health), school re-entry during possible) to teach mindfulness as
they find necessary. The social the pandemic will likely result in a result of the increase in
worker will be available via higher rates of anxiety, depression/anxiety.
conference call formats for online
students. Knights of the Round Table
Initiative: Group sessions
There will be no more for the purpose of
than two students in the allowing students to see
social worker (SW) office and understand they
at one time so that are not alone in their
social distancing may feelings or
be maintained. frustrations.
SW’s office will be The effects of
wiped down and COVID19 will also
disinfected after each display in students’
session. Disinfectants behavior and academics.
will be allowed to The social worker will
thoroughly dry before new continue to support staff and
students arrive. administration in developing
attendance and behavior
depression, and adjustment
If a student with a fever or other contracts as well as IEP/504 plans
disorder in students.
symptom(s) indicative of or any other plans for academic
COVID19, the social worker will success.
Students will be allowed and
walk the student to the COVID
encouraged to vent their feelings
clinic and stay with that student
or frustrations regarding COVID19
as needed to address thoughts or
(among other issues) and the
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!SPECIAL PROGRAMS
ESE: Exceptional Student Education
Students with an Individual Education Plan (IEP) will be provided a quality education with the use of supports, accommodations, and
additional services as determined by their IEP. Teachers will be provided with a copy of each of their student’s IEP information.
On campus supports will happen in the classroom setting with additional assistance as needed. Services such as Speech/ Language
Therapy, Mental Health Counseling, Physical Therapy, Vision Services, and Occupational Therapy will occur in small groups or in a one to
one setting as determined by the student’s IEP.
ESE Students who participate in online learning will continue to receive a quality education with accommodations, virtual supports, and
additional assistance as needed. Services such as Speech/ Language Therapy, Mental Health Counseling, Physical Therapy, Vision Services,
and Occupational Therapy will be provided in the tele-therapy setting. These services will also be held in small groups or one-to-one as
determined by the student’s IEP.
IEPs: Individual Education Plan
IEP meetings will primarily be completed in a virtual meeting platform, such as Google Meet. The parent(s) and other members of the
meeting will contribute to the IEP plan and electronic signatures will be used for virtual participants.
IEP Meetings that are completed in person will follow health agency and school guidelines. During the IEP meeting, parent(s) and other
participants will contribute to the plan and the documents will be signed at that time.
Students with a 504 Plan
Students with a 504 Plan will be provided a quality education with the use of accommodations in their classes and during standardized
testing. Theses accommodations are listed in each student’s plan and a copy of the 504 plan is given to each of their teachers.
504 Meetings
504 meetings will primarily be completed in a virtual meeting platform, such as Google Meet. The parent(s) and other members of the
meeting will contribute to the 504 plan and electronic signatures will be used for virtual participants.
504 Meetings that are completed in person will follow health agency and school guidelines. During the 504 meeting, parent(s) and other
participants will contribute to the plan and the documents will be signed at that time.
ESOL, Students Who Are English Language Learners (ELL)
Students who are in the ESOL program will be provided a quality education with supports and accommodations. Teachers are provided with
a copy of the accommodations and other support materials for their students in the program.
ELL Committee Meetings
ELL Committee Meetings will primarily be completed in a virtual meeting platform, such as Google Meet. The parent(s) and other members
of the meeting will contribute to the plan and electronic signatures will be used for virtual participants.
ELL Committee Meetings that are completed in person will follow health agency and school guidelines. During the ELL Committee
Meetings, parent(s) and other participants will contribute to the plan and the documents will be signed at that time.
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!REOPENING
N I N E W E E K S C H E D U L E
Week Dates Attendance Notes
We will use this week to
orient students to how
this will work.
8/24 - All 6th grade We will have sessions on
all the technology &
8/25 - All 7th Grade
expectations, 55
Week 1 August 24 - 28 8/26 - All 8th Grade Essentials, and The Bok
8/27 - Intervention A Way.
8/28 - Intervention B
Every lesson will be
delivered/posted online
due to the uncertainty of
the situation.
8/31 & 9/1 The groups are the only
6th Group A way to ensure that we can
7th Group A meet the spatial distant
8th Group A guidelines.
Week 2 August 31 - Sept. 4 9/2 — Transition/Sanitizing Opposite group students
will participate virtually
9/3 & 9/4 via Online Video
6th Group B Conferencing either live
7th Group B or independently.
8th Group B
9/7 - Holiday Online this week because
students may have been
Week 3 Sept. 7 - 11 9/8 - 9/11 exposed to the virus over
Everyone Online Labor Day weekend.
Online this week because
9/14 - 9/17 students may have been
Week 4 Sept. 14 - 18
Everyone Online exposed to the virus over
Labor Day weekend.
Progress Monitoring will be concluded during these weeks.
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!REOPENING
N I N E W E E K S C H E D U L E
Week Dates Attendance Notes
9/21 - Teacher Work Day
Tuesday - Friday
Week 5 Sept. 21 - 25
6th Group A
7th Group A
8th Group A
Monday - Thursday
6th Group B
7th Group B
Week 6 Sept. 28 - Oct. 2 8th Group B
Friday - Group B
intervention students
Monday - Thursday
6th Group A
7th Group A
Week 7 Oct. 5 - 9 8th Group A
Friday - Group A
intervention students
10/12 - Teacher Work Day
Tuesday - Friday
Week 8 Oct. 12 - 16
6th Group B
7th Group B
8th Group B
Monday - Thursday
6th Group A
7th Group A
Week 9 Oct. 19 - 23 8th Group A
Friday - Group A
intervention students
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!CHOICES
P A R E N T & S T U D E N T S
We hope we have provided you with a clear view of our current plan, subject to
adjustments based on feedback from the state of Florida Department of
Education. In order for our staff to best prepare for the first semester, we are
asking for a parent/guardian to complete the survey. We ask that you make
your final decision and indicate it using this survey.
We are requiring a full semester commitment to ensure we provide the safest
options for those who must choose the on campus option.
https://bit.ly/2021DRAFT2
Please note the link is case sensitive.
Survey Deadline: Wednesday, July 22, 2020
E D W A R D
REOPENING W . B O K A C A D E M Y
DRAFT 2020-2021 Page 26
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