Request for Information - to perform hunger relief staffing & services
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Pacific Mountain Workforce Development Council seeks
Request for Information
to perform hunger relief staffing & services
Release Date: May 14, 2021
Due Date: May 28, 2021
Contact Information: contracts@pacmtn.org
Pacific Mountain Workforce Development Council is an equal opportunity employer/program. Auxiliary aids
and services are available upon request to individuals with disabilities. Washington Relay 711.REQUEST FOR LETTERS OF INTEREST
TITLE: COVID HUNGER RELIEF STAFFING & SERVICES
Background
Pacific Mountain Workforce Council (PacMtn) is the federally designated, strategic workforce
development agency serving the five counties of Grays Harbor, Pacific, Lewis, Thurston, and
Mason. PacMtn focuses on finding the appropriate workforce solution for both employers and
those needing jobs and careers. In aggregate, the PacMtn region has a population of nearly half a
million and covers 7000 square miles. Hosting the Capitol County, the workforce development area
is a mix of rural and semi-urban economies. Six primary sectors drive the regional economy and
while each county differs from each other in their demographics and needs, years of deliberate
attention to regionalism have yielded many successful initiatives. Partnerships with businesses and
community members are key to PacMtn’s success.
The Washington State Department of Commerce is contracting with the Pacific Mountain
Workforce Council (PacMtn) along with other Washington state workforce councils for staffing
placement services, including the funding for wages/stipends, applicable benefits, and necessary
training in foodbank and senior nutrition programs to address elevated food insecurity. Hunger
Relief Staffing & Services funds support food program services and operations in
response to the Coronavirus and its impacts.
Eligibility
Successful Respondents to this Request for Information will have a WA State business license.
Basic eligibility criteria includes but is not limited to:
All food program sites must meet the CDBG low and moderate (LMI) National objectives.
At least one of these:
a) Serves a place ( Census Block Group, City, County or Census designated place) whose
population is listed at least 51% LMI in HUD data or via HUD Interactive Map
b) Collects household income, self-certifications from food program users to document at least
51% meet the LMI criteria
c) Exclusively serves the elderly, severely disabled adults, homeless and/or other special
groups (Homeless, abused children, illiterate adults, battered spouses, persons with AIDS
and/or migrant farm workers) who are determined by HUD as principally LMI presumed
Benefit Populations
d) Completes the COVID 19 Food Program CDBG LMI National Objective LMI Limited Clientele
Nature and Location request form
For general information about the COVID Hunger Relief Staffing & Services Funding, please visit
the program dashboard: https://tinyurl.com/CDBG-HungerRelief.
1 | Pa g eDefinitions:
Food Program(s) Services: 05W Food Banks 24 CFR 570.201(e) or 42 USC 5305(a)(8)
+ 24 CFR 570.482(c)(2) Costs associated with the operation of food banks, community
kitchens, and food pantries, such as staff costs.
Senior Nutrition Program(s): O5A Senior Services 24 CFR 570.201(e) or 42 USC
5305(a)(8) + 24 CFR 570.482(c)(2) Services for the elderly. 05A may be used for an activity
that serves both the elderly and persons with disabilities provided it is intended primarily to serve
the elderly or another special group (homeless, abused children, illiterate adults, battered spouses,
persons with AIDS, and/or migrant farm workers) determined by HUD as principally LMI Presume
Benefit populations.
Key Events and Dates
Request for Information released May 14, 2021
To learn more about this solicitation for the PacMtn region, attend the
May 24, 2021
virtual information session scheduled for Monday, May 24, 2021. To
register, please send a request including attendee name and organization 3:00 p.m. PST
to contracts@pactmtn.org
May 28, 2021
Deadline for submission of Letters of Interest 5:00 p.m. PST
PacMtn review of submissions completed June 1, 2021
Respondents notified of Respondent Short List and invitation to interview NLT June 4, 2021
On-line video interviews of Short-Listed Respondents June 14-18, 2021
CONDITIONS
PacMtn is seeking letters of interest from eligible organizations to fund at least 17 positions
between June 2021 to December 2022. The total funding available is $500,000 that will be used to
partner with five to ten eligible organizations.
Submit the following by May 28, 2021 in order to be considered.
• Documentation on how the organization meets the eligibility requirements
• Summary of how the pandemic has impacted your ability to conduct the food program
• Number and type of positions needed to support the program
1) PacMtn will select the Letters of Interest deemed most qualified to achieve the Committee’s
overall objectives. Selected Respondents will be placed into a pre-screened pool for members
to review and consider invitations to interview.
2 | Pa g e2) PacMtn will not reimburse responding firms or individuals for any expenses incurred
preparing responses to this request or for attending any meetings or conferences prior
to a final award and completion of contract negotiations.
3) PacMtn at its sole discretion, may choose to interview, negotiate, or contract with any pre-
screened respondent.
4) PacMtn reserves the right to reject any Letter of Interest for failure to meet the requirements
contained herein, to waive any technicalities, and to select the Letters of Interest which, in
PacMtn’s judgment, best meet the requirements described in this RFI.
Submission and Letter of Interest Format
Letters of Interest will include two parts:
1. A completed Cover Letter form (attached)
2. Letter of Interest Narrative, not exceeding 2 pages should describe your: interest and
qualifications
3. Complete the Online Form and supplemental questions
Submit Letters of Interest by attaching your documents using the online form with supplemental
questions at https://tinyurl.com/pacmtnhungerstaffing.
Additionally –
Submit items 1 – 3 (above) to contracts@pacmtn.org. Subject “Hunger Relief Staffing &
Services”.
Questions and Answers?
Questions regarding this RFI may be sent to the email address contracts@pacmtn.org. Please
specify “Hunger Relief Staffing & Services” in the title when submitting any questions.
3 | Pa g eLetter of Interest Cover Letter
Name of Responding Organization
UBI/EIN
Organization Contact
Email Address
Telephone Number
Organization Street Address
Certification
I acknowledge that I have read and understand the requirements of the Request and am
prepared to implement the services specified in this Letter of Interest on behalf of my
organization. I certify that I am authorized to sign this Letter of Interest. This Letter of
Interest is firm for a period of at least ninety (90) days from the deadline for RFI
submission.
I affirm no employee of PacMtn WDC nor its Board members has any financial
or other interest in the organization submitting this Letter of Interest.
Name Title
Signature
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