Rules and instructions for applications for post-doctoral researchers, 2020
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2019-06-17 1 (11)
Ref.no. (Diarienummer)
CIF 2019/9
Rules and instructions for
applications for post-doctoral
researchers, 2020
Please read through this document carefully before you start your application. We
recommend that you start to work on your application in good time so you have a chance
to deal with unexpected problems during the submission process.
GENERAL CONDITIONS
Sports science may include all areas of scientific research and all applications must be
clearly relevant to sport. Applications should demonstrate reasons and considerations for
choosing to study women and/or men.
Applicants who have previously received project funding or have held a salaried position
over a stipulated period of time, and where this period has expired, must have made their
final report by 16 September 2019 at the latest. To be eligible for new funding for 2020, a
final report and financial accounts must have been presented.
Two areas of special interest are research projects focusing on sporting excellence and
research into sports for children and young people. Read the definitions of these research
areas.
Application period
Applications for research funding from the Swedish Research Council for Sport Science
(Centrum för idrottsforskning, CIF) are made once a year. The application system for the
next financial year (2020) opens at the end of June and closes on Monday 16 September
2019 at 5 PM (CEST). Please note that we accept only on-line applications. A new
requirement is that the application should be electronically signed using bankID and sent in
before the application system closes by the 16th of September.
By signing the application, the applicant and the Head of Department (or equivalent)
confirms that the academic institution has agreed to support the research project,
providing the applicant with employment during the research project and resources such as
equipment, premises and covering administrative costs related to the academic institution.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se2 (11)
Who can apply?
The applicant must have reached a Ph.D. degree within the last seven-year period (within
the span from 1 January 2012 to 1 November 2019) and have a Swedish doctorate or
equivalent foreign degree or other equivalent competence and be attached to a university
in Sweden. The PhD degree is considered to have been awarded when all requirements,
including all compulsory courses and oral examinations, have been met and the doctoral
thesis has been approved.
If further interruptions from research have been made, you may be crediting this time.
These include: parental leave, illness, civic/elected duties, military service, general and
specialist medical training.
On the date the period of funding commences, the project leader who has received the
award from CIF must be employed by the academic institution which receives the funding.
However, an individual does not need to be employed before making an application.
Administration
Funding for projects and services can be administered by Swedish academic institutions
only.
What types of applications can you make?
The grant is 450,000 SEK per year. The first year you can also apply for a basic grant of up to
100,000 SEK for expenses. The funds granted include shared university/college overhead
costs. Please note that funding for the research project year 2,3 and 4 is applied for
separately. See rules and instructions for project grants.
CIF has four different types of applications and in the on-line application system they all
have specific prefixes. Please take care to select the correct type of application when you
enter the system:
Post-doctoral positions
This is indicated by the prefix D2020.
Academic positions in continuing projects (year 2, 3 and 4)
This is indicated by the prefix FO2020.
What period of time does the funding cover?
Funding may cover 2020 and 2021 provided that resources made available to CIF
remain at current, or higher, levels. The granting of salary is one year at a time and
may be extended for up to four years after a renewed application annually. The
project plan will be written for four years.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se3 (11)
How many applications can you make?
A chief applicant may apply for:
One application for project funding
One application for funding for post-doctoral researchers including funding for
operating costs
One application for funding for associations, collaboration and networking
How much funding can be awarded?
A chief applicant can receive a maximum of funding of 400,000 SEK per year for a project.
If you are also applying for a post-doctoral position, you can be granted:
450,000 SEK for a post-doctoral position plus a basic grant of 100,000 SEK for
operating costs
or
450,000 SEK for a post-doctoral position and a project funding of a maximum
amount of 400,000 SEK
Language
Applications may be written in Swedish or English.
HOW DO I APPLY FOR FUNDING?
The only way to apply for research funding is on-line through the CIF application system.
You can find the link on the website: www.centrumforidrottsforskning.se. There is also a
direct link: http://ansokan.3ddata.se/start/ci_eng.asp .
New users – creating an account
The project leader should enter the first name and last name, and the email
address.
An email with a password will be sent to the email address provided.
When you log in to the system with your new password, click on “Edit personal
information” and enter your personal and contact information. Add also your
ORCID iD. It is important that this information is registered, as it is linked to your
application.
Please note that it is the project leader who needs to create the account and
his/her contact information which should be registered. The project leader’s
email address is particularly important.
Your personal identity number (personnummer) must be registered under
"Personal data" in order for confirmation with BankID to be made.
If you are unable to obtain a Swedish personal identity number and bank ID,
please contact us.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se4 (11)
Personal data processing
The personal data you enter into the application system are stored and processed in this
system to administer applications. The applications are administered by CIF's
administrators and will also be handed out to external reviewers in the Scientific Review
Panel and the Board of the Swedish Research Council for Sport Science.
By electronically registering the application, the user agrees that the data submitted is
processed by CIF. Provisions for right of registry and correction of incorrect or misleading
data are contained in the General Data Protection Regulation (2016/679).
By electronically registering the application you agree that the personal data you have
submitted in your application are processed by CIF. This approval is a prerequisite for
applying for a research grant at CIF.
Personal data is entered into the digital system by the applicant itself and can only be
corrected and adjusted by the applicant. The only personal information that CIF can correct
is the e-mail address. When changing e-mail address, contact cif@gih.se.
A novelty with the electronic signing is that you have to register your personal identity
number (personnummer). This will only be used for you to be able to sign the application
and will not be used for any other purpose.
Existing accounts
If you created an account in a previous application process, please use the same account
this year. If you have forgotten the password, click on the link "Forgotten password?" If
you have changed your email address please contact us at cif@gih.se so we can alter it. If
you already have an account, do not create a new one.
A novelty with the electronic signing is that you have to register your personal identity
number. Go to your account home page and click on "Edit personal information" to add
this.
How does the system work?
The system automatically saves all the text entered in the fields. You do not need to use a
“save” function. You can change, adjust or delete your text as many times as you wish until
the system is closed. For your own safety, it is important that you do not save the
application on the back space of your computer. Please use only the buttons you can see at
the top of the screen to move backwards and forwards in the system; otherwise you will be
logged out.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se5 (11)
Working off‐line
The system is not designed to be used off-line. It is a web-based system and functions work
only when the user is logged in.
The system works best with a rapid internet connection. Avoid using mobile connections as
it is likely that the connection will fail and you will be logged out.
Filling in fields
There is an empty field to be filled in by every tab. These fields vary in size depending on
the subject. Beneath each field, you will see the maximum number of characters and spaces
you can use. (NB The number includes spaces.)
If you work on the application on your own computer you can then paste your text into the
blank fields. However, formatting (e.g. bold, italics, superscript) disappears when you paste
in your text. Also, different programmes, systems and web browsers calculate numbers of
characters differently. For example, the programme used by the application system and
the Word programme calculate the number of characters and spaces differently. It is the
character and space limits used by the application system which is applied.
If you write too many characters this is registered by the counter under each field, but you
receive no warning until you try to send in the application. You will then receive an error
message with information about which part of the application is too long, or whether
something is missing. It is important throughout the process that you are aware of how
many characters and spaces you have used so that you do not need to make adjustments to
your text immediately before the system closes.
After you have sent in your application you may recall it until the application system closes
on 16th of September at 5 PM (CET). After the system has closed it is not possible to make
further changes in the application.
RESEARCH PROGRAMME
The application should outline as complete as possible a description of the research
programme. The headings below correspond to tabs in the on-line application system.
Project (2,500 characters and spaces)
Here you fill in the project title, choose the subject area, if you have an ethical review, and
state the person responsible on the administrative body (head of department or
equivalent) who certifies that the study can be carried out at the stated university. In
addition, you should write a summary project description which should provide a short
summary of the purpose of the research and how it is to be carried out.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se6 (11)
The summary of the research project shall contain a short description of:
- Background
- Main questions to be addressed
- Schedule of work and methods
- Describe the importance of the programme in its area of research, particularly
in terms of its creativity and originality.
Choosing the subject area
When choosing the evaluation group, there are three specified main groups. You choose
the group that best matches your own subject area. In addition to these three main groups,
it is possible to choose “Other subject area” - if so, specify which. If the application is
multidisciplinary, we can allow several groups to make an assessment. If so, specify it under
"Other subject area". CIF is responsible for the final decision as to the placement of an
application in a subject area. If needed, CIF we will bring in other experts with the
necessary expertise to evaluate the research application.
The Swedish Research Council for Sport Science definition of relevance to
sport (1,500 characters and spaces)
Sport can be broadly defined as, “all physical activity in which individuals consciously
engage for reasons including the maintenance and improvement of health and
performance, competition or recreation.”
The Swedish Research Council for Sport Science supports research into sport. In the current
financial situation, when resources are very limited, the Board has drawn up definitions of
“relevance to sport”, which define the types of research which it supports. By doing so,
research aimed at treating disease through sports cannot currently be financed.
The relevance of sport in research: physiology, medicine and biomechanics
The starting point of the research must be physical activity of importance to health or
physical performance or both. The research will deal with biological functions, as well as
mechanisms and methods that promote health and sporting performance.
Definitions of sport in the social sciences and humanities and appropriate areas of
research
In humanities and social sciences studies of activities regarded as sports by society as well
as participants are relevant. Studies of movement cultures that are usually not referred to
as sports, but is nevertheless included in the definition of sport given above are also
relevant.
In addition, relevant studies should aim at problematizing and developing sport activities in
relation to for example performance, accessibility and diversity.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se7 (11)
The relevance of sport in research: traumatology, rehabilitation and orthopaedics
Research aims at prevention and treatment of sports-related injuries, and includes projects
focussing on mechanisms of injuries and methods related to prevention, diagnosis and
treatment of importance for sports performance.
Ethical reviews
Please note that certain types of research can be carried out only after an ethical review.
The objective of an ethical review is to protect people who are subjects in research
programmes from personal, physical and psychological harm. Similarly, animal rights
legislation controls the use of animals in experiments, requiring approval from the Swedish
Ethical Review Authority before experiments start.
An ethical review must have been carried out, and approval given, before any research
starts. This approval need not be sent to the Swedish Research Council for Sport Science as
it is assumed that approval has been granted before research commences, but if you have
an ethical review please note this under the tab Project.
Specific goals and purpose of the project (2,500 characters and spaces)
Give a short account of the purpose of the project.
Background and previously published results (3,500 characters and spaces)
Give an account of previous and relevant research as well as general concepts, theories and
hypotheses which led to the creation of the main questions to be addressed in the project.
References from the literature should be outlined in a coherent way. References are listed
under the tab Reference list (Ref. list).
Reasons and considerations for studying women and/or men (1,500
characters and spaces)
Applicants shall, with respect to the project’s main questions, outline:
What current research tells us about women and men in this context
Whether research into women and/or men is lacking in this context
Reasons, if any, for studying only women or only men in this context
Methodology and plan of work (7,000 characters and spaces)
Give a full description of the methodology and set of theories which are to be used. The
plan of work shall include a description of how the work is to be organized, any sub-projects
or power calculations, and a schedule for four years.
Preliminary results (2,500 characters and spaces)
Describe any preliminary results arrived at in the course of, or associated with, the project.
It is not possible to enter figures, tables or diagrams in fields intended for text. Below the
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se8 (11)
text field for preliminary results there is a link where you can upload a PDF containing
figures, tables or diagrams along with short, written descriptions.
Reference list (3,500 characters and spaces)
The list of references should be outlined in a coherent way (author, title and source) in
Swedish or English (one or the other).
Finance
The amount allocated for funding to postdoc position is a fixed amount of 450,000 SEK per
year. Granted funds include National Insurance – Swedish LKP. The first year you can also
apply for a basic grant of up to 100,000 SEK for operating costs and this can be made in the
post doc application (D2020-). You shall not specify the fixed amount for salary in the
application for postdoc position – only the operating costs.
Operating costs
Under this tab costs for other personnel costs than your own salary, equipment and
operations are specified and justified.
Reports on previous funding
Ongoing projects from 2018 and 2019 need not be reported in September 2019.
Reports on completed projects
Researchers who have been awarded project funding from CIF from 2008 onwards, must
have sent in their final accounts by the stipulated date. If they do not send in these
accounts, they are not eligible to apply for new funding during 2020. Ineligible projects are
not considered for new funding and will be removed from the system.
To conclude the project, the project leader needs to send in a scientific report and final
financial accounts. This must be done in the on-line application system by Monday 16
September 2019 at the latest. Read more about this in, “Rules and instructions for final
accounts of project funding.”
Projects which must submit final reports in the on-line application system in September
2019 are projects and salaried academic positions which have been extended up to and
including 2019‐06‐30.
Curriculum vitae (9,500 characters and spaces)
The applicant shall submit a short description of his/her qualifications. Points which are not
applicable may be left blank.
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se9 (11)
Specify:
Degree (year, subject area)
PhD (year, discipline/subject area, title of thesis)
Post-doctoral appointments (year and placement)
Associate professorship (year)
Professorship (year)
Current position, period of contract, proportion of research time.
Previous position, period of contract (specify type of position).
Reasons for periods of absence from active research. These include: parental leave,
illness, civic/elected duties, military service, general and specialist medical training. Give
the date and number of months.
Doctoral students you have supervised who have been awarded PhD’s. (Names, year
PhD degree was awarded.)
Doctoral students who are currently under your supervision (Name, estimated year PhD
to be awarded)
Other information relevant to the application.
Publications (15,000 characters and spaces)
Please outline a list of your publications during the previous five years. Include only articles
which have already been, or have been accepted for, publication. Among these, indicate
with an asterisk (*) the five publications which are most relevant to your current project.
List the publications under numbered headings in the following order:
1. Peer-reviewed articles and book chapters
2. Peer-reviewed contributions to conferences, where results have not been published
elsewhere
3. Review articles, book chapters and books
4. Popular scientific articles
5. List the articles included in your thesis, or the title of the monograph which made up
your doctoral thesis.
Abstract (3,500 characters and spaces)
A short summary of the doctoral thesis.
Sending in the application
When you have filled in all the fields and your application is complete, go back to the first
page and click on the application you wish to send in. Click on “Send in.” When the
application has arrived, you will receive email confirmation that the application has been
registered.
It is possible to recall your application, make adjustments and re-send it at any time until
the system closes at 5 PM (CEST) on 16 September. Just click on “Recall.”
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se10 (11)
A new requirement is that the application should be electronically signed using bankID and
it has to be done before the application system closes at 5 PM on 16 September.
By signing the application digitally, the chief applicant certifies that the managing body has
approved its commitment to support the current research and to provide employment,
facilities and equipment. The Head of Department, or equivalent, which is the contact
person of the managing body, must be given by name, title and email address.
The chief applicant is responsible for ensuring that the application is complete. Other
material accompanying the application will be disregarded. We do not accept information
sent after the last date for applications, other than that we have specifically requested.
Save your application
In order to save your application as a PDF file, you need to install Adobe Professional.
Contact your IT department for this.
Assessment
The Board of the Swedish Research Council for Sport Science receives advice in their
application assessments from different scientific committees for each subject area. The
names of those on the Scientific Review Panel can be found on the website. If an
application is found to fall outside the expertise of a committee, other experts may be
consulted.
The assessment is carried out in two stages: first, the relevance to sport is assessed. If the
application is assessed to have no relevance to sport it cannot progress further. For projects
which are relevant to sport four criteria are assessed: (a) innovation and originality (b) the
scientific quality of the project (c) the expertise of the chief applicant in regard to the
project (d) feasibility. For the assessment of a-c, a seven-point scale (1-7) is used, with
seven (7) being the highest grade. For the assessment of (d), a three-grade scale (1-3) is
used where 3 is the highest grade.
The Board makes the decision on how the funding is distributed.
Decisions on funding
Decisions on the distribution of funding are made on 27 November 2019, and the
announcement is published on 28 November on the website of the Swedish Research
Council for Sport Science www.centrumforidrottsforskning.se
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
www.centrumforidrottsforskning.se11 (11)
Information about assessment and decision
Decisions and contracts are not sent to the applicant. Instead, you will have access to the
decision, assessment, and possibly a contract directly in the CIF's digital application system
according to instructions from the CIF's office in December 2019.
The grant recipient prints the contract from the system, signs and lets the managing body
sign it. Then the contract is sent in two copies to CIF. The funds are paid to the relevant
academic institution in January and September 2019, in two equal sums.
Time frames
Time frames for the post-doctoral funding is from 2020‐01‐01 to 2020‐12‐31.
Further questions
For more information, please contact the office at CIF:
Marie Broholmer, tel: +46(0)8 120 537 62, marie.broholmer@gih.se
Christine Dartsch, tel: +46(0)8 120 537 60, christine.dartsch@gih.se
Centrum för idrottsforskning
Box 5626, 114 86 Stockholm
Tel 08-120 537 00
cif@gih.se
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