Safety Information Presentation - Version V012021 - Vinepower & Margaret River

Safety Information Presentation

Version V012021                             1

Safety Information Presentation
                       Welcome to the Team!
                     Grape Picking Harvest 2021

 We hope this season is abundant and you enjoy your time picking grapes with us

In this session we will provide information in order to:
 Deliver an introduction to Vinepower Margaret River
 Explain what to expect at the Contract Appointment
 Provide safety information presentation to help you perform your role in a safe
  manner and better understand & enjoy your work environment
   This is an introduction - Your supervisor will provide training throughout the
                                Grape Picking Season
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Vinepower Margaret River – About Us
 Vinepower Margaret River provides
vineyard labour and professional
vineyard management to local vineyards
in the Cape to Cape wine region and sub-
regions.

 Everyone at Vinepower Margaret River
   plays a role in delivering great client
satisfaction including YOU so together we
                 strive to…

  Always make a good impression and
       work as a positive team!

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General Information
Contract Appointment – At the Office
We look forward to meeting you at the Contract Appointment at our
office in Margaret River. At the appointment you will be provided
with the Vinepower Contract which includes the following
documents:
 Section A – Personal Details
 Section B – Piecework Agreement Details
 Section C – Random Drug & Alcohol Monitoring Policy
 Section D – Employment Declaration
 Section E – Employee Information & Safety Questionnaire
 Working Holiday Makers/Employer Declaration Form (WHV holders only)
 TFN Declaration
 Work Experience Confirmation

You will also be required to complete our
New Employee COVID-19 Questionnaire &
Declaration

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General Information
  Contract Appointment – At the Office

Grape Picking Tool Kit
You will require the following items for the Picking Season:

       Vinepower Hi-Vis Safety Vest
       Safety Glasses
       Grape Picking Snips

 You will be provided with a Vinepower Hi-Vis Safety Vest and can purchase the grape picking
snips & safety glasses from us at your appointment at a cost of $20.00, payable upon purchase.
   Or alternatively you can purchase them elsewhere. If you do decide to buy your own tools
please bring them to the contract appointment so we can ensure you have all the correct tools
                                         to start picking.
  The Vinepower Hi-Vis Vest is provided as part of your engagement with us (free of charge). We
have a ‘recycle and reuse’ scheme so if you return the vest in a reusable condition, we will give
                               you a Vest Return Bonus of $5.00.
Unfortunately, not all vests can be recycled and reused and so may not attract this bonus but we encourage you
   to present with your vest at the end of the season and give it a go! And thank you for participating in this
                                                     scheme.

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Safety Information Presentation

 Hand Picking of Wine Grapes – Safety Information
    Potential Hazards
    Personal Protective Equipment (PPE)
    General Pre-Operational Information

 Hand Picking of Wine Grapes – Standard Operating Procedures
    At the Vinepower Office
    Travel to the Vineyard
    At the Vineyard

 NB. As part of your contract documents you will be required to confirm
you have read and understood the Safety PowerPoint so please note any
questions to discuss with our friendly staff at your Contract Appointment

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Hand Picking Of Wine Grapes – Safety Information
Grape picking is a strenuous task involving lifting, bending,
squatting and selective cutting of grapevine bunches. All tasks are
done fast and usually in the sun. It is a strenuous task that is not
suitable for everyone. Please let us know if you struggle with this
task and don’t feel suitable for the hand picking of wine grapes.
Your onsite supervisor is there to train and support you.
 Potential Hazards
Every effort is made to protect our workers from the potential hazards of Grape Picking and
the best place to start is to help you understand the possible risks whilst working in the
various vineyards in the region. This includes:
• Personal injury to yourself or fellow worker from use of picking snips
• Being run over by a tractor or other machinery at the work site or another worker in their
    own car whilst parking or moving around the site
• Slips, trips and falls. Repetitive Task Strain & Sprains. Use correct manual handling
• Eye damage – MUST wear safety glasses at all times whilst working in the vines
• Exposure to the sun – be sun safe and use sun protection, including a wide brimmed hat
• Dehydration. Bring lots of water! You may not be located close to the onsite water supply
• Bee & wasp stings. Spider & snake bites
• Bushfire – there is a TOTAL FIRE BAN from December to March. Report any sightings of
    smoke or fire IMMEDIATELY                                                                7

Hand Picking Of Wine Grapes – Safety Information
 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Workers are required to wear PPE for protection from the potential
hazards of wine grape picking.
The minimum PPE required for the task of wine grape picking
is as follows:

             VINEPOWER HI-VIS VEST                                  WIDE BRIMMED HAT

             SAFETY GLASSES                                          SUN SCREEN

              CLOSED SHOES                                            SUN PROTECTIVE
                                                                      CLOTHING

The Vinepower Hi-Vis Safety Vest is provided at your Contract Appointment. Safety Glasses are available
to purchase. Safety gloves are optional and also available from Vinepower if required
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Hand Picking Of Wine Grapes – General Information
                   GENERAL PRE-OPERATIONAL INFORMATION
General information before you start work
•    Ensure you follow the instructions of the SMS received from Vinepower each afternoon
     with work details including:
      –   DATE OF WINE GRAPE PICKING DAY
      –   TIME YOU ARE REQUIRED TO MEET AT THE VINEPOWER OFFICE (OR WORK LOCATION)
      –   TEAM NUMBER OF THE TEAM YOU HAVE BEEN ASSIGNED TO FOR THE DAY

•    You will be arriving at the Vinepower office at sunrise when visibility is reduced. Take care
     driving to work. There are many potential hazards such as kangaroos and other cars.

•    Ensure you are aware of the
     designated car parking areas
     at the office
•    When walking across to the
     Vinepower Office be aware of
     other vehicles driving along
     Fearn Avenue

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Hand Picking Of Wine Grapes – Safety Information
                   GENERAL PRE-OPERATIONAL INFORMATION
General information before you start work continued…
•    Wear adequate and appropriate PPE as instructed. Vinepower and our clients have strict
     safety regulations. For your own safety, you will not be able to pick if you do not bring and
     have the correct PPE

•    Do not leave personal property at the end of vine rows as they will become obstacles for
     tractor and machinery operations

•    Ensure you are aware of tractor movements and other machinery operations at all times

•    You must have a minimum of 2 litres of water each day and food for a Full Day

•    NO smoking. Smoking is prohibited at all vineyards due to fire risk

•    Always ask your Supervisor if you are unsure about any elements of grape picking
     procedures

•    Please do not leave site without reporting to your Supervisor and returning your picking
     tickets

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Hand Picking Of Wine Grapes – Standard Operating Procedures
          STANDARD OPERATING PROCEDURES – AT THE VINEPOWER OFFICE
                           Come early to the office!
1. Park your car in the designated car park only
Do not park on the road or along the road edge. It is very dangerous and you can fined without warning.
We have a well organised traffic management plan that leaves from the top car park in a line. Information
regarding car parking can be found in this presentation and on the Vinepower office noticeboards
2. Check the Board Lists for your name and team number
Apply Hand Sanitiser at the office entry point. Look for your Team number on the noticeboard and
identify your Supervisor – the name will be detailed on the Board List
3. At the front counter, check in for the day
Approach the front service counter and state their name and
team number to be checked off by the front desk supervisor.
You are requested to indicate your availability as stated by ticking the corresponding tick box and then
initial the sheet. Remember good hygiene and have minimal contact with surfaces in the office
4. Wait until your team number is called out
Leave the office via designated exit point and then assemble in the arcade (open air environment) next to
the Vinepower Office.
We request you to stand on the fountain side if you have a car or an organised lift.
Please stand on the wall and window side if you need a lift to the vineyard. Stay alert and communicate
with your Supervisor!

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Hand Picking Of Wine Grapes – Standard Operating Procedures
       STANDARD OPERATING PROCEDURES – TRAVEL TO THE VINEYARD
1. When directed by your Supervisor, leave in a car convoy
When you leave in a car convoy make sure you identify which cars are in your team and who
to follow

If you are the driver, stay within visible distance to that car, drive very carefully and wear your
seatbelt. The supervisor will be in the front car with flashing lights. Be aware of other pickers
and other cars whilst driving.
The long car trails can be hazardous so please concentrate

If you are a passenger, travel safely in the vehicle and wear your
seatbelt at all times

Vinepower has a voluntary car sharing system in place to assist all workers to
Access team placement. However, Vinepower Margaret River accepts no
responsibility or liability for any injury or damage to the driver,
passengers, third parties, vehicles or other property

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Hand Picking Of Wine Grapes – Standard Operating Procedures
                 STANDARD OPERATING PROCEDURES – AT THE VINEYARD
1. Park your car in the designated parking area only
When you arrive at the vineyard, park your vehicle in designated parking spots only or as instructed by a
supervisor. Sign in with the Supervisor at site
2. Collect Picking Tickets
You must obtain a packet of plastic tickets from your
Supervisor and make sure your FULL NAME and ticket code
is clearly recorded on your Supervisor’s picking sheet before
you start picking. This is required for ALL grape picking regardless
of the pay method (hourly and piece rate)
3. Proceed to vineyard block
Proceed to the vineyard blocks and vine rows, as directed by your Supervisor
4. Take care of your personal property
It is best to leave personal property in your vehicles (except water). If you bring items into the vines place
your equipment, water bottles etc. at the end of rows and away from machinery operations so tractors
etc. do not run them over
5. Ensure all your equipment is in good working order
Any concerns should be reported to your supervisor immediately. Do not use any equipment that is not in
good working order – your Supervisor will have spare equipment available

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Hand Picking Of Wine Grapes – Standard Operating Procedures
             STANDARD OPERATING PROCEDURES – AT THE VINEYARD

6. Pick Grape Bunches
     To pick a grape bunch, hold the bunch in one hand and
        snip whole bunches from the vine by cutting the bunch
        stalk with the snips
     Only ever pick from a trellis post to a trellis post
     When picking grapes you will need to work with a partner opposite you. You will
      share the fruit between you
     Make sure all the clean healthy bunches are picked
     Do not leave any good grapes
     You need to pick even the smallest bunches
     Only clean, disease free fruit is to be placed in buckets
     No leaves, twigs or mouldy fruit are to be in the buckets. Vinepower Supervisors and
      Vineyard Managers can help monitor the picking quality and can assist if you require
      guidance

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Hand Picking Of Wine Grapes – Standard Operating Procedures
             STANDARD OPERATING PROCEDURES – AT THE VINEYARD

7. Place the grapes in the buckets
    For each bucket of grapes that you pick the plastic ticket
    needs to be placed clearly visible in the centre of the bucket
    on top of the grapes. This is required for ALL grape picking
    regardless of the pay method (hourly and piece rate)
    It is also very important as the bucket hands may not be employed by Vinepower and we
    want to ensure you are paid for all the buckets you pick when working on piece rate.
    Please make sure your ticket can be easily seen and picked up by the bucket hand.
    PLACE THE FULL BUCKET UNDER THE GRAPEVINES AWAY FROM THE TRACTOR PATHWAY

                                      8. BUCKETS MUST BE FULL
                                      Please make sure the fruit height is above the rim of
                                      the bucket.

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Hand Picking Of Wine Grapes – Standard Operating Procedures
             STANDARD OPERATING PROCEDURES – AT THE VINEYARD
9. Calculation of Bucket Rate
    When working on piece rate the Bucket Rate is determined
    by our Operations Manager taking into consideration many
    variables including:
    –   Vine Density
    –   Fruit Yield
    –   Row Lengths
    –   How easy the fruit is to access
    –   Bunch Size
We offer high bucket rates set prior to commencement of work
and advised to all team members before picking.

10. Return of Unused Picking Tickets
You must return any unused tickets and the rubber band to your
Supervisor and let them know you have finished at the end of the
day. You must not take any unused plastic tickets home with you.

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Hand Picking Of Wine Grapes – Standard Operating Procedures
             STANDARD OPERATING PROCEDURES – AT THE VINEYARD
11. Do not touch anyone else’s picking tickets!
If you see anyone doing this, please report it immediately to the
Supervisor. This is dishonest behaviour and will not be tolerated at
Vinepower
12. Report Injuries & Concerns
If you hurt yourself in any manner (even the smallest cut) you must
report it to the Supervisor immediately. It is very important for us
to know if you are injured and provide any assistance required.
Please also report any injuries to fellow workers if necessary.
If you have any concerns you can talk with your Supervisor or
contact the friendly office staff
13. Remove rubbish from site
Please take all your rubbish away with you. Do not leave any litter
or plastic bottles etc. at the vineyard
14. Report to your supervisor when you have completed picking
At completion of work for the day sign out with the Supervisor. Exit the vineyard or work site
with care, adhere to speed limits and watch out for machinery and personnel movements            17

Safety Information Presentation

     Thank you for taking the time to read our
              Safety Presentation
   Should you have any questions in relation to any
 items discussed in this presentation please ask our
friendly staff for help at your Contract Appointment
              Look forward to meeting you soon!

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Safety Information Presentation
AND MOST IMPORTANTLY HAVE FUN!!!!

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