Sponsorship Prospectus - E-AHPBA 2021 Congress Fully virtual meeting hosted by partners in Bilbao, Spain
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Sponsorship Prospectus
E-AHPBA 2021 Congress
Fully virtual meeting hosted
by partners in Bilbao, Spain
Welcome It is a great pleasure to invite you as a sponsor to the 14th Congress of the European-African Hepato-Pancreato-Biliary Association, organized by the Spanish Chapter of the E-AHPBA. The meeting will be held online and hosted by the team in Bilbao, from Wednesday September 15th to Friday 17th 2021. The organizing committee in cooperation with the E-AHPBA will put the greatest effort into the creation of an exciting scientific programme: in addition to state-of-the-art lectures and interdisciplinary symposia, the meeting will give clinicians and scientists from Europe and all over the world the opportunity to present and exchange their HPB experience with particular emphasis on the integration of young surgeons. Therefore, we expect around 1,200 experts, decision makers and visitors from all over Europe, the Middle East and Africa but also from the United States, Asia and Central and South America to attend the virtual congress. Take the unique opportunity to become a sponsor of the 14th E-AHPBA Congress and present your company and services to an international, high-profile audience. The 14th E-AHPBA Congress offers the perfect setting for presentation and contact with potential customers as well as numerous decision makers from government, science and medical industry. We will provide a scientific programme with many options for dedicated industry sponsored events, which is a unique chance to get to know your potential business partners and update your knowledge on the latest trends and developments in the field of HPB surgery and transplantation. You are cordially invited by the Congress Organizers to join the event. Prof. Andrés Valdivieso, HU Cruces, Bilbao Congress Chairman Dr. Alejandro Serrablo, HU Miguel Servet, Zaragoza Congress Vice-chairman
Key Facts
Name Theme
14th E-AHPBA Virtual Congress Focus on Innovation
Innovate, Interact, Inform, Inspire
Date
15-17 September 2021
Participants Topics
Approx. 1200 Liver
Pancreas
Target audience Biliary
National and international experts in the field General HPB
of HPB surgery and transplantation. Transplantation
General surgeons from all around the world.
Young surgeons, residents and students.
Accreditation
European Accreditation Council for Continuing Medical Education (EACCME)
Spanish Accreditation System for Continuing Medical Education (SEAFORMEC)E-AHPBA
The E-AHPBA was founded in 1999 as the European
Regional Association of the International Hepato-
Previous meetings:
Pancreato-Biliary Association (IHPBA). The 1995 Athens, Greece
Association then expanded to countries of the Middle 1997 Hamburg, Germany
East and Africa, thus, forming the European-African 1999 Budapest, Hungary
Hepato-Pancreato-Biliary Association (E-AHPBA) in 2001 Amsterdam, Netherlands
2011. Currently, the Association currently has over 2003 Belgrade, Serbia
more than 1000 active members from Europe, the 2005 Heidelberg, Germany
2007 Verona, Italy
Middle East and Africa. Our region also includes 2009 Athens, Greece
‘National Chapters’ that represent memberships from 2011 Cape Town, South Africa
different countries including: CIS (Russian Federation 2013 Belgrade, Serbia
and CIS Countries), Czech Republic, Egypt, France, 2015 Manchester, UK
Germany, Great Britain and Ireland, Greece, Italy, 2017 Mainz, Germany
Kenya, MENA (Middle East and North Africa), 2019 Amsterdam, Netherlands
Netherlands, Scandinavia, Spain, South Africa and
Turkey.Sponsorship in E-AHPBA 2019 Amsterdam
PROBLEM &
SOLUTIONOUR SOLUTIONS
Your company, institution or association is invited to apply for different sponsoring opportunities. Sponsors will be
mentioned in the upcoming announcements and on the Congress website and virtual platform. Sponsors are free to
make their selection from the range of sponsorship packages below which have been designed to offer a high-profile
presence at the Congress and to meet your needs at every level. So don’t miss this opportunity to develop contacts
with professionals and opinion makers at the 14th Biennial Congress of the European-African Hepato-Pancreato-
Biliary Association.
Why Attend
Interactive Innovative International
Engagement Programme ReachMajor Sponsors Packages
For companies looking for a high level of exposure, Platinum and Gold packages
include symposia sessions which will be included on the main presentation platform,
again, also available to view until 17th February 2022. The E-AHPBA Programme
Chair can offer advice and support on how to structure symposia in order to
maximise viewing and impact.
Our entry-level package for the E-AHPBA Virtual Congress is Bronze. All sponsorship
packages from Bronze to Platinum, include a placement on our virtual platform
which will remain live until 17th February 2022.
Top-level packages also include a range of additional benefits to ensure your
products and services are strategically placed to make a lasting impression.
All following packages are subject to VAT at the prevailing rate.Platinum Sponsor
€27,500
▪ 40-minute symposia session – can be live or pre-recorded as required
▪ Company Speaker included in panel session
▪ Personalised landing page within the virtual sponsor’s hub
▪ 20 second ‘commercial break’ during an appropriate session
▪ Pre-Congress email to all delegates
▪ Post-Congress mailing to all delegates
▪ Feature on Congress daily update
▪ Banner advert on the homepage
▪ Pop up advertising on open days
▪ 10 company registrations
▪ Logo on all Congress communications
▪ Acknowledgement during President’s welcome / closing
▪ 1 Tweet per day during Congress datesGold Sponsor
€18,000
▪ 20-minute symposia session – can be live or pre-recorded as required
▪ Pre-Congress email to all delegates
▪ Post-Congress mailing to all delegates
▪ Personalised landing page within the virtual sponsor’s hub
▪ Feature on Congress daily update
▪ Advert on the homepage
▪ Pop up advertising on 1 day
▪ 8 company registrations
▪ Logo on all Congress communications
▪ Acknowledgement during President’s welcome / closing
▪ 1 Tweet per day during Congress datesSilver Sponsor
€10,000
▪ 20 second ‘commercial break’ during an appropriate session
▪ 1 Pre or Post Congress email to all delegates
▪ Personalised landing page within the virtual sponsor’s hub
▪ Feature on Congress daily update
▪ Pop up advertising on 1 day
▪ 4 company registrations
▪ Logo on all Congress communications
▪ Acknowledgement during President’s welcome / closing
▪ Twitter acknowledgementBronze Sponsor
€5,000
▪ Feature on Congress daily update
▪ Pop up advertising
▪ Personalised landing page within the virtual sponsor’s hub
▪ 4 company registrations
▪ Logo on all Congress communications
▪ Acknowledgement during President’s welcome / closing
▪ Twitter acknowledgementBooking Please click HERE to make a booking for the 14th Congress of the European-African Hepato- Pancreato-Biliary Association, organised by the Spanish Chapter of the E-AHPBA. TERMS OF PAYMENT Invoices will be issued in full on receipt of a booking form. All invoices must be settled within 30 days, non-receipt of payments may result in the release of reserved items. All sponsorship fees are subject to VAT at the prevailing rate. CANCELLATION POLICY All cancellations must be made in writing to E-AHPBA Executive Officer (carrie@eahpba.org). For cancellations received up to 3 months before the start of the Congress, a 50% cancellation charge will apply. For cancellations received less than 3 months before the start of the Congress, 100% of the contract price will apply. TERMS AND CONDITIONS The full terms and conditions can be found on our booking form HERE.
Terms and Conditions
TERMS OF PAYMENT ONLINE CONDUCT
Invoices will be issued in full on receipt of a booking form. All The Organisers expect that all sponsors will conduct their activity
invoices must be settled within 30 days, non-receipt of payments on the platform with respect for all other Congress participants,
will result in the release of reserved items. Access to the platform including other sponsors. All communications between the sponsor
will not be granted without payment of all outstanding fees. All and other participants must be professional and appropriate. If the
sponsorship fees are subject to VAT at the prevailing rate. Organisers see or have reports of any misconduct, the Organisers
reserve the right to remove access from sponsors or the individual
CANCELLATION POLICY in question.
All cancellations must be made in writing to E-AHPBA Executive
Officer (carrie@eahpba.org). For cancellations received up to 3 SPONSOR CONTENT
months before the start of the Congress, a 50% cancellation charge All materials and content provided by sponsors must be submitted
will apply. For cancellations received less than 3 months before the to the required deadlines and will be reviewed by the Organisers
start of the Congress, 100% of the contract price will apply. prior to publishing. Materials which do not reasonably satisfy the
Organisers must be modified in accordance with the Organisers
POSTPONEMENT / ABONDONMENT timescales, failure to edit or to meet these timescales may result in
If the Congress is postponed for any given reason, the sponsor will the information not being published on the platform.
not be entitled to cancel or to obtain monetary compensation, but
the benefits that have been agreed will remain in place for the DISCLAIMER
rescheduled event. If the Congress is cancelled for any given The Organisers will make every endeavour to attract a large and
reason, the Organisers will refund the sponsorship fees to the diverse audience to register for the Congress. However, the
relevant company, minus any benefits that have been received by Organisers cannot accept any responsibly for the numbers of
the company prior to the cancellation and any expenses incurred registered delegates attending stands or other sponsored activity,
by the Organisers concerning the provision of the agreed benefits. and no financial compensation can be made to in the event they
sponsors are not satisfied with the level of engagement received.Summary
Platinum Gold Silver Bronze
€27,500 €18,000 €10,000 €5,000
- 40-minute symposia session – can - 20-minute symposia session – can - 20 second ‘commercial break’ - Feature on Congress daily update
be live or pre-recorded as required be live or pre-recorded as required during an appropriate session - Pop up advertising
- Company Speaker included in - Pre-Congress email to all delegates - 1 Pre or Post Congress email to all - 4 company registrations
panel session - Post-Congress mailing to all delegates - Logo on all Congress
- Personalised landing page within delegates - Personalised landing page within communications
the virtual sponsors hub - Personalised landing page within the virtual sponsors hub - Acknowledgement during
- 20 second ‘commercial break’ the virtual sponsors hub - Feature on Congress daily update President’s welcome / closing
during an appropriate session - Feature on Congress daily update - Pop up advertising on 1 day - Twitter acknowledgement
- Pre-Congress email to all delegates - Advert on the homepage - 4 company registrations
- Post-Congress mailing to all - Pop up advertising on 1 day - Logo on all Congress
delegates - 8 company registrations communications
- Feature on Congress daily update - Logo on all Congress - Acknowledgement during
- Banner advert on the homepage communications President’s welcome / closing
- Pop up advertising on open days - Acknowledgement during - Twitter acknowledgement
- 10 company registrations President’s welcome / closing
- Logo on all Congress - 1 Tweet per day during Congress
communications dates
- Acknowledgement during -
President’s welcome / closing
- 1 Tweet per day during Congress
dates
Please click HERE to make a booking for the 14th Congress of the European-African Hepato-Pancreato-Biliary Association, organised by the Spanish Chapter of the E-AHPBA.
TERMS OF PAYMENT
Invoices will be issued in full on receipt of a booking form. All invoices must be settled within 30 days, non-receipt of payments may result in the release of reserved items. All sponsorship fees are subject to VAT at the prevailing rate.
CANCELLATION POLICY
All cancellations must be made in writing to E-AHPBA Executive Officer (carrie@eahpba.org). For cancellations received up to 3 months before the start of the Congress, a 50% cancellation charge will apply. For cancellations received less than 3 months before the
start of the Congress, 100% of the contract price will apply.
TERMS AND CONDITIONS
The full terms and conditions can be found on our booking form HERE.Contact
Carrie Hooper
E-AHPBA Executive Officer
carrie@eahpba.orgYou can also read
