SCAPA 2021 Corporate Partner Prospectus - 2021 Corporate Partner Prospectus SCAPA 2021 Annual Fall CME Conference - South Carolina Academy of ...
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SCAPA 2021 Corporate Partner Prospectus 1
2021
Corporate Partner
Prospectus
SCAPA 2021 Annual Fall CME Conference
October 6‐10, 2021
West Beach Conference Center
Kiawah Island Resort
Kiawah Island, SCSCAPA 2021 Corporate Partner Prospectus 2
TABLE OF CONTENTS
Letter of Invitation .………………………………………………page 3
Marketing Opportunities………………………………………page 4
Corporate Support Agreement………………………………page 5
Exhibit Registration Form………………………………………page 6
Onsite Exhibitor Details ……………….……………………… page 7
Kiawah Exhibitor Order Form …………………………………………page 8
Kiawah Lodging Form ……………………………………………page 9
SCAPA W9 Form ……………………………………………………page 10SCAPA 2021 Corporate Partner Prospectus 3
Post Office Box 2054
Lexington, SC 29071
Tax ID # 57‐0645916
Phone: 803/356‐6809
Fax: 803/356‐6826
scapa@sc.rr.com
www.scapapartners.org
The South Carolina Academy of PAs (SCAPA) would like to invite you and your organization to
join our Corporate Partner Program. The program is designed to increase the visibility of your
company with PAs, NPs, and PA students attending our 2021 Annual Fall CME Conference held
October 6‐10, 2021 at the West Beach Conference Center on Kiawah Island. In accordance with
the SCAPA mission, the money raised through this program will be used to provide quality, cost
effective, and accessible healthcare through the professional and clinical development of PAs.
The CME Conference Committee is planning a hybrid event that will offer over 40 hours of CME
credits with a program that will interest primary care, specialty, and re‐certifying PAs. We are
also planning a Student Track and Student Challenge Bowl on Saturday. We are expecting at least
400 onsite and virtual attendees for this year’s conference and hope you will be able to join us as
an exhibitor or a sponsor. Please find enclosed information on how to take advantage of these
marketing opportunities.
Your corporate partnership means a great deal to SCAPA as it provides financial support for the
educational needs of our PAs, allowing them to offer the best healthcare options for their patients. If
your company has any questions, if there is additional paperwork that needs to be completed, or if
there are different payment options that need to be considered, please contact our Executive
Director, Janet Jordan, in the SCAPA office. Thank you for your consideration.
SCAPA is a 501c6 non‐profit organization with tax ID #57‐0645916.
Sincerely,
SCAPA CME Planning Committee Chairs
Megan Walters, PA‐C
843‐822‐0505
tayloml@musc.edu
Anjinetta Yates‐Johnson, PA‐C
843‐696‐7875
anj90@yahoo.comSCAPA 2021 Corporate Partner Prospectus 4
MARKETING OPPORTUNITIES
ONSITE EXHIBIT ($1500) prefers to make arrangements and payment
Onsite exhibits also include a digital booth in the directly with the conference center, SCAPA
virtual exhibit hall (see details below) and are must approve the meal, and the
displayed in the West Beach Conference Center complimentary exhibit space is not included;
pre‐function space Wednesday afternoon through however, the host may receive a premium
Saturday morning. A Welcome Reception and all exhibit space by paying a discounted exhibit
breaks will be held in the exhibit area, and fee of $1000. Sponsors will be acknowledged
exhibitors will be showcased throughout the on the log‐in page of our virtual platform and
conference on our virtual platform. Exhibit fee also as the session sponsor for the breakfast.
includes registration for one rep per day, one rep Sponsors also receive an electronic copy of all
at the Welcome Reception, and one rep for each of conference attendees who sign up for their
the breaks. Additional reps are $150 each, which presentation. (Only 3 available)
includes the Wednesday Welcome Reception and
all breaks. The exhibit space comes with one LUNCH SPONSOR ($5000)
skirted and draped 6’ x 30” table, one chair per This can be a non‐CME Product Theatre or a
rep, and an electrical outlet if needed. Exhibitor CME Symposium presented during lunch on
logos will be featured in a scrolling banner on our Thursday or Friday for up to 100 attendees.
event app, and exhibitors will receive an electronic Host is responsible for all speaker
mailing list of conference attendees who allow arrangements and AV costs and receives a
their information to be shared. complimentary premium exhibit with
registration for 1 rep per day. SCAPA will
VIRTUAL EXHIBIT ($750) handle lunch arrangements with the
The virtual exhibit hall is available to conference conference center, and the cost of the meal
attendees 24‐7 during the conference and for at will be billed to SCAPA. If your company
least 8 months after the conference. Your digital prefers to make arrangements and payment
booth includes unlimited company reps with chat directly with the conference center, SCAPA
feature, banner ad header, company description, must approve the meal, and the
website and social media links, and the ability to complimentary exhibit space is not included;
upload documents and a video. A list of exhibiting however, the host may receive a premium
companies will be included on our virtual platform exhibit space by paying a discounted exhibit
and their logos featured in a rotating banner. fee of $1000. Sponsors will be acknowledged
Exhibitors also receive a digital mailing list of on the log‐in page of our virtual platform and
conference attendees who allow their information also as the session sponsor for the lunch.
to be shared and an electronic report of all Sponsors also receive an electronic copy of all
attendees who visit their digital booth. conference attendees who sign up for their
presentation. (Only 4 available)
BREAKFAST SPONSOR ($5000)
This can be a non‐CME Product Theatre or a DINNER SYMPOSIUM SPONSOR ($1000)
CME Symposium presented during breakfast Dinners are welcomed on Thursday or
on Thursday, Friday, or Saturday for up to 175 Saturday evenings during the SCAPA
attendees. Host is responsible for all speaker conference and must be scheduled after the
arrangements and AV costs and receives a scientific sessions have concluded for the day.
complimentary premium exhibit with All aspects and costs of the event are the
registration for 1 rep per day. SCAPA will responsibility of the host; however, SCAPA will
handle breakfast arrangements with the include the event on the conference agenda
conference center, and the cost of the meal and provide email marketing to conference
will be billed to SCAPA. If your company attendees. (Unlimited)SCAPA 2021 Corporate Partner Prospectus 5
CORPORATE SUPPORT AGREEMENT
REGISTRATION INSTRUCTIONS
Complete and return all necessary forms to SCAPA.
By mail: SCAPA, PO Box 2054, Lexington SC 29071 By email: scapa@sc.rr.com
By courier: Janet Jordan, 5 Tattlers Court, Irmo SC 29063 By fax: 803‐356‐6826
Once your form is received, SCAPA will generate an invoice and send an email with links for payment
to be made online by credit card or for the invoice to be printed and mailed to the SCAPA office with
a check. Please direct questions to Janet Jordan at 803‐356‐6809 office, 803‐360‐0578 cell, or
scapa@sc.rr.com.
BILLING INFORMATION
Company Name
Contact Name
Company Address
City, State, Zip
Contact Phone Contact Email
LEVEL OF SUPPORT (Mark all that apply.)
Breakfast Sponsor with Premium Exhibit ‐ $5000
Breakfast Sponsor without Exhibit – Cost of breakfast paid directly to Kiawah. If you plan
to exhibit, select the following item.
Premium Exhibit for Breakfast Sponsor ‐ $1000
Lunch Sponsor with Premium Exhibit ‐ $5000
Lunch Sponsor without Exhibit – Cost of lunch paid directly to Kiawah. If you plan
to exhibit, select the following item.
Premium Exhibit for Lunch Sponsor ‐ $1000
Onsite and Virtual Exhibit ‐ $1,500
Virtual Exhibit Only ‐ $750
Dinner Symposium Sponsor on Thursday or Saturday night ‐ $1,000 marketing fee
AUTHORIZED REPRESENTATIVE
I am an authorized representative of the Company with the authority to sign and deliver this
agreement and understand that submitting a completed form obligates me/my company to the costs
as outlined unless space is resold.
Signature: Date:SCAPA 2021 Corporate Partner Prospectus 6
EXHIBIT REGISTRATION FORM
All companies planning to exhibit must complete and return this form to SCAPA.
Company Name
Primary Contact Name
Company Address
City, State, Zip
Primary Contact Phone Email
SELECT EXHIBIT OPTIONS:
Onsite Exhibit Booth (includes digital booth in virtual exhibit hall and registration for 1 onsite rep per day)
Additional Onsite Reps @ $150 each (includes Welcome Reception and breaks)
Digital Exhibit Booth Only (includes unlimited virtual reps)
COMPANY REPRESENTATIVES. For onsite exhibits only, indicate which days each representative will attend. For virtual
exhibits, email addresses must be provided for representative to be listed in your digital exhibit booth.
List your company representatives below and indicate which days and events each will attend.
NAME EMAIL ADDRESS PHONE NUMBER DAYS ATTENDING
Wed
Thurs
Fri
Sat
Wed
Thurs
Fri
Sat
Wed
Thurs
Fri
Sat
Wed
Thurs
Fri
Sat
TO BE COMPLETED FOR ONSITE EXHIBITS ONLY: Exhibit comes with one 6’ X 30” table (skirted and draped), one chair per
rep, and an electrical outlet if needed. Complimentary Wifi will be available throughout the conference center.
Will you need electricity: Yes No Other AV needs should be arranged directly with Kiawah.
This is a table‐top show. If your display will not fit on the
table provided (6’x 30”), use this space to describe your
exhibit or any other special needs or requests.
Booth should not be located next to these companiesSCAPA 2021 Corporate Partner Prospectus 7
ONSITE EXHIBITOR DETAILS
LOCATION WHAT IS PROVIDED
West Beach Conference Center skirted and draped 6’ x 30” table, one chair per rep,
Kiawah Island Resort electrical outlet (if needed), welcome reception,
1 Sanctuary Beach Drive coffee service and refreshments for all 4 days
Kiawah Island, SC
SCHEDULE
Exhibits are displayed Wednesday afternoon through Saturday morning. The Welcome Reception will
be held in the exhibit area on Wednesday night. All breaks are held in the exhibit area, and a coffee
and beverage station is located in the exhibit area for the duration of the conference. A full
conference agenda can be found on the CME Conference page of the SCAPA website at
www.scapapartners.org. A suggested exhibitor scheduled is provided below.
Wednesday, October 6 1:30‐3:00pm Exhibit Set‐up
3:30‐4:00pm Refreshment Break with Exhibitors
6:00‐6:15p Refreshment Break with Exhibitors
7:15‐8:15pm Welcome Reception with Exhibitors
Thursday, October 7 7:00‐8:30am Coffee Station and Breakfast Presentation
10:30‐11:00am Refreshment Break with Exhibitors
12:00‐1:15pm Coffee Station and Lunch Presentations
Friday, October 8 7:00‐8:30am Coffee Station and Breakfast Presentation
10:30‐11:00am Refreshment Break with Exhibitors
12:00‐1:15pm Coffee Station and Lunch Presentations
Saturday, October 9 7:00‐8:30am Coffee Station and Breakfast Presentation
10:30‐11:00am Refreshment Break with Exhibitors
12:00‐1:15pm Coffee Station and SCAPA Member Lunch
1:30‐3:00pm Exhibit Dismantle
HOTEL INFORMATION AND FORMS
Shipping Exhibitors should complete the Kiawah Exhibitor Order Form on page 8 if you need
to ship materials.
Lodging The SCAPA room block consists of one and two bedroom scenic view villas (ocean
view available for a higher fee). Reservations should be made by September 5,
2021. See the Kiawah Lodging Form on page 9 for more details.
Audio Visual SCAPA will provide complimentary wifi throughout the conference center for the
duration of the conference. Exhibitors needing additional AV should contract
directly with Kiawah.
SCAPA CONTACT HOTEL CONTACT
Janet Jordan, CAE Barbara Steele
Office: 803‐356‐6809 843‐768‐2766
Cell: 803‐360‐0578 Barbara_Steele@kiawahresort.com
scapa@sc.rr.comSCAPA 2021 Corporate Partner Prospectus 8
KIAWAH EXHIBITOR ORDER FORM
Please note that completed, signed forms must be returned two weeks prior to event to be serviced.
Please return this form to Barbara Steele at Barbara_Steele@kiawahresort.com.
Convention Name: SCAPA 2021 Fall CME Conference Function Dates: October 6‐10, 2021
Enter Exhibitor Name:
Handling Fees
All exhibit boxes and freight boxes are subject to the following handling fees:
$5.00 per box for all boxes of 25 lbs. or less
$25.00 per box for all boxes of 26‐100 lbs.
$50.00 per box for all boxes of 101‐ 200 lbs.
$75.00 per box for all boxes of 201‐300 lbs.
Any box/crate over 300 lbs. will be individually priced by our Shipping Department.
Box Size Number Ship Date Arrival Date Carrier Tracking Number
of Boxes
< 25 lbs
> 26 lbs
> 101 lbs
> 201 lbs
> 301 lbs
BILLING
Option #1: Charge my room
Charges billed to room of:
Authorized by name and title:
Date:
Option #2: Bill My Credit Card
Call Barbara Steele, Conference Services, with credit card number
Direct phone: 843‐768‐2766
Barbara_Steele@kiawahresort.com
SHIPPING ADDRESS
Barbara Steele – HOLD FOR: (SCAPA/Exhibitor Company)
1 Sanctuary Beach Drive
Kiawah Island, SC 29455SCAPA 2021 Corporate Partner Prospectus 9
KIAWAH LODGING FORM
South Carolina Academy of Physician Assistants
October 6 – 10, 2021
We look forward to booking your stay!
Please fill out this form and email it to group_reservations@kiawahresort.com.
You may also call in your reservations to 800-654-292 and reference group as South Carolina
Academy of Physician Assistants and/or the group booking number of 17106.
We will return your call in the order it is received.
Deadline for making reservations is September 5, 2021. Reservations received after this date will
only be filled on a space-and-rate available basis.
Name: ______________________________________________________________
Street: _______________________________________________________________
City: _________________________ State: _____________ Zip: ________________
Telephone Number: Office: (____)_______________ Cell: (____)_______________
E-mail address: ________________________________________________________
Arrival Date: __________ Departure Date: __________ # of Adults: ___________
(Check-In 4:30pm) (SCAPA Check-Out 11:00am)
(One Bedroom Scenic View Villa - $179.00 per night) (Two Bedroom Scenic View Villa - $215.00 per night)
(One Bedroom Ocean View Villa - $269.00 per night) (Two Bedroom Ocean View Villa - $325.00 per night)
Deposit: To confirm your reservation please call into the Reservations Department at 800- 654- 2924
to provide credit card information for guarantee and deposit. (Please do not fax or email credit card
information). Please allow 48 hours for your reservation to be created in our system before calling in.
Thank you.
Signature: ______________________________________________
The Kiawah Island Golf Resort will confirm your reservation directly to you when your deposit is
received. If the type of accommodation you request is unavailable, the most appropriate lodging
available will be reserved for you. Your deposit must be received within five (5) days if not paid by
major credit card. All rates are subject to 13% tax (subject to change) and 9% daily resort fee.
Cancellations must be received fourteen (14) days prior to arrival date for refund of deposit.You can also read
