Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill

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Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Sponsorship Prospectus

      Friday 14 August 2015
        Grand Pavilion
    Rosehill Gardens, Rosehill

www.hsnsw-ehnswexpo.health.nsw.gov.au
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Welcome
Now in its sixth year, the HealthShare NSW &         HealthShare NSW
eHealth NSW Expo has become a premier
event on the NSW Health calendar.                    HealthShare NSW provides state-wide service support
                                                     to public health agencies from finance, payroll, and
With numerous networking opportunities               procurement, to food, linen and equipment for
available during registration, morning tea, lunch,   people with disability.
afternoon tea, and the cocktail reception, the       HealthShare NSW has achieved annual recurrent
Expo will enable you to position your                savings of $50 million per annum since it was
organization to reach as many delegates as           established in 2007 and continues to capitalise on
possible. Engage with your target market and         economies of scale and to pursue further efficiencies.
develop relationships with key decisions makers.     This support aims to deliver value to health
                                                     professionals and in turn improve the delivery of
Promote your brand and organisation’s                patient care.

message while exploring new business                 With 7,000 employees, HealthShare NSW is the largest
opportunities. We are confident that the             public sector shared services model in Australia with an
broad selection of sponsorship opportunities         annual operating budget of approximately $1 billion.
outlined in this prospectus will be of great
benefit to your organisation and look forward
                                                     eHealth NSW
to discussing these with you further.
                                                     eHealth NSW provides Information Communication
                                                     Technology (ICT) strategy, implementation and support
                                                     to public health agencies across NSW. eHealth NSW is
                                                     an independent organisation that provides strategic
                                                     focus and shared operations across all ICT programs in
                                                     partnership with Local Health Districts.

                                                     Both HealthShare NSW and eHealth NSW work in
                                                     partnership and share corporate services such as
                                                     finance, communications, customer service
                                                     management, procurement and workforce services.

2   2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
2015 HealthShare NSW &
eHealth NSW Expo
Who attends?                                                           Summary of 2014 Event Attendees

Over 1000 delegates attended the 2014                                   Account Executive             25
HealthShare NSW & eHealth NSW Expo, a                                   Administrator/ Support        63
dramatic increase of more than 400 delegates                            Advisor                       12
over the previous year, predominantly NSW                               Analyst                       77
Health employees.                                                       Associate Director             8
                                                                        Auditor                       11
            2014 Event Attendees
                                                                        Chief Executive               10
                                                                        Chief Financial Officer        4
                                   1%
                                                                        Chief Information Officer      8
                                                                        Chief Operating Officer        2

                                         17%                            Consultant                    41
             21%
                                                                        Co-ordinator                  22
                                                                        Director - Business           21
    2.5%
                                                                        Director - Clinical            9
    2.5%
                                                22%                     Director - Sales               4
                                                                        Doctor                         5
                                                                        Engineer                       6
                        34%                                             General Manager               13
                                                                        Manager                      249
                                                                        Manager- Account               8
                                                                        Manager- Clinical             16
Organisation                                 2014 Attendees
          health agencies (12)          Ministry of Health (23)         Manager- Program              42
    HealthShare NSW/                                        339
          eHealth NSW (171)             Four Pillars (28)               Nurse, midwife, clinician     41
    eHealth NSW                                             171         Other                        134
          Private Industry (207)        Local Health Districts (221)
    Private Industry                                        207         Partner                       12
          HealthShare NSW (339)
    Ministry of Health                                      23          Project Officer               63
    Four Pillars                                            28          Sales                         43

    Local Health Districts/Networks                         221         Supervisor                    17
                                                                        Team Leader                   26
     Other health agencies              12
___________________________________________                             Technician                     9
    Total                             1001                              TOTAL                       1001

                                        2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS   3
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
2014 Company Representatives
       3M Australia Pty Ltd              A Brighter Image                  Aaxis Pacific                  Active Mobility
                                      Adolescent and Transition
     ADEC Preview Solutions                                        Agency for Clinical Innovation             Aidacare
                                             Medicine
           Ajilon Pty Ltd                  Alcatel-Lucent                Allocate Software                   Alphacare
    Ambulance Service of NSW               AMS Australia                      ANSOG                        ArjoHuntleigh
                                                                        Australian Medical
         Arthritis Australia              ASE Consulting                                                       Avaya
                                                                             Couches
           Bard Australia          BIGmate Monitoring Services               BOC Ltd                     Braeside Hospital
        Bunzl Outsourcing              Business Performance             Calvary Healthcare
                                                                                                       Cancer Institute NSW
             Services                       & Reporting                      Sydney
                                                                                                     Centre for Education and
            Carefusion                  Central Coast LHD*            Central Data Networks
                                                                                                     Workforce Development
      Centre for Oral Health                  Cerner                       Chemtronics
                                                                                                                CIAP
         Strategy NSW                       Corporation                      Direct
 Clinical Excellence Commission              Coloplast                     Consult Point                Corporate Programs
           CSC Australia                      Data#3                          Definiti                  Device Technologies
          Dimension Data           Eastern Sydney Medicare Local      Ecomed Trading Pty Ltd               eHealth NSW
            Enable NSW                           EY                      First State Super                 Frame Group
      Fujitsu Australia Limited            Generation-e                   Gilbert + Tobin                       GIO
                                        Health Education &
      Health Direct Australia                                          Health Infrastructure                 Health IQ
                                         Training Institute
         HealthShare NSW                       Heinz                     Hewlett-Packard                      Hill-Rom
               HSNet                Hunter New England LHD*                IAB Services                    IBM Australia
    Illawarra Shoalhaven LHD*            Imaging Solutions              Informa Healthcare               Insyght Consulting
           InterSystems                        ISOPro                  JB Medical Equipment           JEMS Consulting Pty Ltd
                                     Justice Health & Forensic
       Johnson and Johnson                                                    Kellogg                 Kimberly Clark Australia
                                      Mental Health Network
               KPMG                          LeasePLUS                     Litmus Group               Livingstone International
             Mediserve                        Medline               Meridian Health Informatics         Microsoft Australia
          MOFFAT Pty Ltd              Molnlycke Health Care                MSS Security                         MUN
       Murrumbidgee LHD*           Nepean Blue Mountains LHD*      New Horizons Learning Centres      Northern Sydney LHD*
      NSW Ministry of Health                 OfficeMax                  Oracle Corporation                  Orion Health
              Pacnet                           Pexip                           Pfizer                Polyfone Telecom Pty Ltd
           PolyOptimum                     Programmed                        Pumpco                      Samsung Australia
       St Vincent’s Hospital             Scots Ice Australia        Smith & Nephew Healthcare       South Eastern Sydney LHD*
    South Western Sydney LHD*          Southern NSW LHD*                Specialised Mobility                   Spok
          Steam Australia              Stryker South Pacific              Sunrise Medical                  Sydney LHD*
             Symantec                   Telstra Corporation                Telus Health                  Terumo Australia
                                    Sydney Childrens Hospital’s
       The Checkley Group                                                The Frame Group                 The Litmus Group
                                            Network
                                                                                                    TRS - Transport Refrigeration
 The Pharmacy Guild of Australia           Thermo King                      Tingha MPS
                                                                                                               Service
               Verdi                           Vertel                        VMware                     Western NSW LHD*
                                     Westmead Breast Cancer
      Western Sydney LHD*                                                        _                               _
                                           Institute
*LHD = Local Health District

4    2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Marketing                                            Venue Information
The 2015 HealthShare NSW & eHealth NSW               The 2015 Expo will be held at the Grand
Expo is broadly promoted to the NSW Health           Pavilion, Rosehill Gardens, Rosehill.
community from March onwards.

HealthShare NSW and eHealth NSW have in              Gifts and Benefits
excess of 4000 contacts on their database            In order to comply with the NSW Ministry
providing exceptional opportunities to promote       of Health Policy Directive, gifts and benefits
your organisation to a specific target audience.     are not to be accepted by NSW Health staff
                                                     from commercial organisations. HealthShare
Marketing initiatives undertaken in the lead up
                                                     NSW and eHealth NSW staff are not able to
to the August event include:
                                                     participate in competitions which offer prizes
                                                     which breach this policy, and stall holders may
Newsletters
                                                     be asked to cease the competition.
Monthly in printed and electronic format will
be distributed to all HealthShare NSW and
eHealth NSW staff and will include Expo              EXHIBITION TIMES - DRAFT
updates which will keep the target market
engaged in the lead-up to the event.                 8-9am	
                                                           Registration & Trade
                                                           Exhibition
Email Campaign
                                                     9-10.30am         Conference session
A minimum of five personalised email messages
to the database of 4000 sent between March           10.30-11am	
                                                                Trade Exhibition &
and August providing updates about the Expo.                    Morning Tea

                                                     11-12.30pm        Conference session
Online Campaign
• Promotion via Twitter and Facebook event page     12.30-1.30pm      Trade Exhibition & Lunch
• Listing on NSW Health website event calendar      1.30-3pm          Conference session
• Listing on HealthShare NSW and eHealth
   NSW internet and intranet sites.                  3-3.30pm	
                                                              Trade Exhibition &
                                                              Afternoon Tea
Print Campaign
                                                     3.30-4.45pm	
                                                                 Service Awards
Marketing materials including postcards,                         presentation
posters and letters to be sent at various
intervals to all Local Health Districts (LHDs),      4.45-5.45pm	
                                                                 Sponsored Cocktail
NSW Health, associated organisations and                         Reception
2010-2014 Expo delegates.

                              2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS     5
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Exhibition and Sponsorship
Opportunities
 PLATINUM SPONSOR                                                                                   $17,000
Company Acknowledgement                                     • “Exhibition only” passes can be purchased for
                                                               additional stand representatives
Your organisation will receive significant
                                                            • Six (6) delegate satchels per stand
acknowledgement in the lead-up to and during the
2015 HealthShare NSW & eHealth NSW Expo, including:
                                                            Advertising and promotion
• Exclusivity of Platinum Sponsorship
                                                            • The Platinum sponsor may tag all relevant advertising
• First right of refusal for the platinum sponsorship in      and marketing materials for the duration of the
  2016                                                        sponsorship supporting its association with the Expo
• Logo prominantly displayed at registration desk           • Two (2) A4 inserts or small gifts in Expo Satchel (to be
• Five (5) minute speech during the Expo                      supplied by sponsoring organisation)

• Recognition on the front cover of the Expo Guidebook      • Full Page Advertisement in the Expo Delegate
                                                              Guidebook (A4 full colour gloss) (sponsor to provide
• Acknowledgment on official 2015 HealthShare NSW &
                                                              artwork, organisers reserve the right to place
  eHealth NSW Expo website with logo, a 100-word
                                                              advertisements in various sections of the guidebook at
  company profile and hyper-link to your website
                                                              their own discretion)
• 100-word company profile and logo featured in the
                                                            • Recognition in promotional emails as Platinum Sponsor
  Expo Delegate Guidebook
                                                            • Recognition of sponsorship in 2015 edition of
• Corporate logo (full colour) in pre Expo delegate
                                                              HealthShare NSW & eHealth NSW News (edition at
  information manual
                                                              HealthShare NSW’s discretion)
• Corporate logo (full colour) on PowerPoint holding
  slide displayed at the beginning and end of each
  plenary session                                           Exhibition Space
• Verbal acknowledgement at Official Opening and            One double trade stand (6m x 3m) in a prime location,
  Closing as Platinum Sponsor                               featuring:
                                                            • Shell scheme aluminium frame with white walls
• Acknowledgement on all delegate registration
  confirmation emails                                       • Four (4) spot lights per stand
                                                            • Two (2) general use power points
• Acknowledgement on all documentation distributed
  on behalf of the 2015 HealthShare NSW & eHealth           • Fascia signage with company name
  NSW Expo (subject to time of sponsorship
                                                            Stands are provided as an empty shell to be filled/
  confirmation)
                                                            decorated at the Exhibitor’s discretion. Exhibitors are
• Six (6) Conference and Exhibition passes for the Expo.   responsible for selecting and hiring any other required
   This includes attendance at all expo/conference          equipment.
   sessions, morning and afternoon tea, lunch and
   cocktail reception. Additional conference passes can
   be purchased at a reduced rate

6   2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Exhibition and Sponsorship
Opportunities
 GOLD SPONSOR                                                                                         $8,500
Company Acknowledgement                                      Advertising and promotion
Your organisation will receive significant acknowledgement   • The Gold sponsor may tag all relevant advertising and
in the lead up to and during the 2015 HealthShare NSW          marketing materials for the duration of the
& eHealth NSW Expo, including:                                 sponsorship supporting its association with the Expo

• Logo prominently displayed at registration desk            • One (1) A4 inserts or small gifts in Expo Satchel (to be
                                                               supplied by sponsoring organisation)
• Recognition on the front cover of the Expo Delegate
  Guidebook                                                  • Half Page Advertisement in the Expo Delegate
                                                               Guidebook (A4 full colour gloss) (sponsor to provide
• Acknowledgment on official 2015 HealthShare NSW &            artwork, organisers reserve the right to place
  eHealth NSW Expo website with logo, a 100-word               advertisements in various sections of the guidebook at
  company profile and hyper-link to your website               their own discretion)
• A 100-word company profile and logo featured in the        • Recognition in promotional emails as Gold Sponsor
  Expo Delegate Guidebook
                                                             • Recognition of sponsorship in 2015 edition of
• Corporate logo (full colour) on PowerPoint holding           HealthShare NSW & eHealth NSW News (edition at
  slide displayed at the beginning and end of each             HealthShare NSW’s discretion).
  plenary session
• Verbal acknowledgement at Official Opening and             Exhibition Space
  Closing as Gold Sponsor
                                                             One single trade stand (3m x 3m) in a prime location,
• Acknowledgement on all delegate registration
                                                             featuring:
  confirmation emails
• Acknowledgement on all documentation distributed           • Shell scheme aluminium frame with white walls
  on behalf of the 2015 HealthShare NSW & eHealth            • Two (2) spot lights per stand
  NSW Expo (subject to time of sponsorship                   • One (1) general use power point
  confirmation)
                                                             • Fascia signage with company name and stand number
• Four (4) Conference and Exhibition passes per stand
   for the Expo. This includes attendance at all expo/       Stands are provided as an empty shell to be filled/ decorated
   conference sessions, morning and afternoon tea,           at the Exhibitor’s discretion. Exhibitors are responsible
   lunch and cocktail reception. Additional conference       for selecting and hiring any other required equipment.
   passes can be purchased at a reduced rate
• “Exhibition only” passes can be purchased for
   additional stand representatives

• Four (4) delegate satchels per stand

                                 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS                       7
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Exhibition and Sponsorship
Opportunities
 HEALTHSHARE NSW AND eHEALTH NSW
 SERVICE AWARDS & COCKTAIL RECEPTION                                                            $13,000
Company Acknowledgement                                  Advertising and promotion
Your organisation will receive significant               • One (1) A4 insert or small gift in Expo Delegate
acknowledgement in the lead-up to and during the            Satchel (to be supplied by sponsoring organisation)
2015 HealthShare NSW & eHealth NSW Expo, including:
                                                         • Full Page Advertisement in the Expo Delegate Guidebook
• Exclusivity of the HealthShare NSW & eHealth NSW          (A4 full colour gloss) (sponsor to provide artwork,
  Service Awards & Cocktail Reception Sponsorship           organisers reserve the right to place advertisements in
• Five (5) minute speech during the Awards Ceremony         various sections of the guidebook at their own discretion)
• Company Representative on stage to present trophies    • Sponsor may tag all relevant advertising and marketing
  to winning recipients                                     materials for the duration of the sponsorship
                                                            supporting its association with the 2015 HealthShare
• Acknowledgment as Awards & Cocktail Reception
                                                            NSW and eHealth NSW Service Awards
  Sponsor on official 2015 HealthShare NSW & eHealth
  NSW Expo website with logo, a 100-word company         • Recognition of sponsorship in 2015 edition of
  profile and hyper-link to your website                    HealthShare NSW & eHealth NSW News (edition at
                                                            HealthShare NSW’s discretion)
• Corporate logo (full colour) on PowerPoint holding
  slide displayed at the opening and closing of Awards
• Verbal acknowledgement at Official Opening and         Exhibition Space
  Closing as Platinum Sponsor                            One single trade stand (3m x 3m) in a prime location,
• Acknowledgement on all delegate registration           featuring:
  confirmation emails
                                                         • Shell scheme aluminium frame with white walls
• Acknowledgement on all documentation distributed
                                                         • Two (2) spot lights per stand
  on behalf of the 2015 HealthShare NSW & eHealth
  NSW Expo (subject to time of sponsorship               • One (1) general use power points
  confirmation)
                                                         • Fascia signage with company name and stand number
• Two (2) Conference and Exhibition Passes per stand
   for the Expo. This includes attendance at all expo/   Stands are provided as an empty shell to be filled/ decorated
   conference sessions, morning and afternoon tea,       at the Exhibitor’s discretion. Exhibitors are responsible
   lunch and cocktail reception. Additional conference   for selecting and hiring any other required equipment.
   passes can be purchased at a reduced rate
• “Exhibition only” passes can be purchased for
   additional stand representatives

• Two (2) delegate satchels per stand
• Ten (10) complimentary Awards Cocktail Reception
   attendees

8   2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Exhibition and Sponsorship
Opportunities
 TRADE EXHIBITION                                                NOT FOR PROFIT TRADE
 STAND                                       $2,750              EXHIBITION STAND     $1,350

One single trade stand (3m x 3m), featuring:                    One single trade stand (3m x 3m), featuring:
• Shell scheme aluminium frame with white walls                 • Shell scheme aluminium frame with white walls
• Two (2) spot lights per stand                                 • Two (2) spot lights per stand
• One (1) general use power points                              • One (1) general use power points
• Fascia signage with company name and stand number             • Fascia signage with company name and stand number
• Exhibitor logo (full colour) in the Expo Delegate Guidebook   • Exhibitor logo (full colour) in the Expo Delegate
                                                                  Guidebook
Stands are provided as an empty shell to be filled/
decorated at the Exhibitor’s discretion. Exhibitors are         Stands are provided as an empty shell to be filled/ decorated
responsible for selecting and hiring any other required         at the Exhibitor’s discretion. Exhibitors are responsible for
equipment.                                                      selecting and hiring any other required equipment.

Company Representative Passes                                   Company Representative Passes
• Two (2) Conference and Exhibition Passes per stand           • Two (2) Conference and Exhibition Passes per stand
   for the Expo. This includes attendance at all Expo/             for the Expo. This includes attendance at all Expo/
   Conference sessions, morning and afternoon tea,                 Conference sessions, morning and afternoon tea,
   lunch and cocktail reception. Additional conference             lunch and cocktail reception. Additional conference
   passes can be purchased at a reduced rate                       passes can be purchased at a reduced rate
• “Exhibition only” passes can be purchased for                • “Exhibition only” passes can be purchased for
   additional stand representatives                                additional stand representatives

• One (1) delegate satchel per stand                            • One (1) delegate satchel per stand

                                   2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS                        9
Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
Exhibition and Sponsorship
Opportunities

 COFFEE CART AND TRADE STAND
 COMBINED PACKAGE                                                                                   $5,000
The coffee cart is a highly popular inclusion of the        • Generic Coffee Cart feather banner positioned at
HealthShare NSW & eHealth NSW Expo and is certain to          coffee cart (1)
be a focal point for delegates looking for good coffee at   • Four (4) Conference and Exhibition Passes. This includes
the event. The cart will be located in a premium position      attendance at all Expo/Conference sessions, morning
inside the exhibition area (please note, several coffee        and afternoon tea, lunch and cocktail reception.
carts will be featured at the Expo). The price quoted is       Additional conference passes can be purchased at a
for the sponsorship of one coffee cart and trade stand         reduced rate
only. Should sponsors be interested in sponsoring           • “Exhibition only” passes can be purchased for
multiple coffee carts, please contact the event                additional stand representatives
organisers to obtain a custom quote.                        • One (1) delegate satchel per stand.
Inclusions:                                                 Trade stand
• Naming Rights for one coffee cart within the 2015         One single trade stand (3m x 3m) next to the coffee
  HealthShare NSW & eHealth NSW Expo
                                                            cart, featuring:
• Sponsor logo (full colour) and 50 word description of
                                                            • Shell scheme aluminium frame with white walls
  organisation in the Expo Delegate Guidebook
                                                            • Two (2) spot lights per stand
• Corporate logo (full colour) on PowerPoint holding
  slide displayed at the opening and closing of the Expo    • One (1) general use power point
• Event website listing with company logo and hyperlink     • Fascia signage with company name
• Opportunity to provide branded paper cups and             Stands are provided as an empty shell to be filled/
  t-shirts for baristas – sponsors to supply                decorated at the Exhibitor’s discretion. Exhibitors are
• Branded feather banner incorporating company logo         responsible for selecting and hiring any other required
  in full colour positioned at coffee cart (1)              equipment.

10   2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Exhibition and Sponsorship
 Opportunities
Juice Bar ...................................$POA

The sponsored juice bar is a highly popular inclusion of
the Expo and is certain to be a focal point for delegates
looking for a refreshing beverage at the event. The Juice
Bar will be location in a premium position inside the
exhibition space.
Inclusions:
• Naming Rights for an exclusive juice bar within the
  2015 HealthShare NSW & eHealth NSW Expo
• Sponsor logo (full colour) and 50 word description of
  organisation in the Expo Delegate Guidebook
• Corporate logo (full colour) on PowerPoint holding
  slide displayed at the opening and closing of the Expo
• Event website listing with company logo and hyperlink
• Opportunity to provide branded juice cups and t-shirts
  for staff – sponsors to supply                             • Full Custom Branding of the Charge Bar
                                                             • Logo and hyperlink on Expo website
• Branded feather banner incorporating company logo
  in full colour positioned at juice bar (1)                 • One (1) delegate registration

• Generic Juice Bar feather banner (1)
• Sponsorship covers 600 serves of fresh vegetable
  and fruit juices                                           Morning or Afternoon
• Opportunity to add a trade stand for an                    Tea Breaks (2 available)........ $2,500
  additional fee.
                                                             Opportunity to supply branded products for use during
                                                             breaks. Such products could include branded napkins,
Charge Bar Sponsor............... $3,000                     cupcakes etc. All products to be supplied by the
                                                             sponsoring organisation, purchased through the venue,
Charging stations are a people magnet. Free charging will    subject to time constraints and organiser approval.
bring LOTS of people to your area providing an ideal
                                                             • Verbal acknowledgement of Sponsorship contribution
opportunity to network and discuss your products or
                                                               during Expo
services. Differentiate yourself from your competitors by
                                                             • Acknowledgement on PowerPoint slides prior to each
providing a unique service to a broad range of prospective
                                                               break announcing morning and afternoon tea features
customers. You can also use the custom graphic to
                                                             • Acknowledgement on signage throughout
promote your social pages or promotions you’re running.
                                                               catering areas
The charge bar is a new sponsorship offering for 2015.       • Opportunity for organisation to provide 1 x pull-up
The bar can recharge up to 16 devices at once and              banner to be placed in catering area throughout
caters for all smartphones & tablets.                          tea break

                                 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS               11
Branded Merchandise/Advertising
                                                                  Delegate Satchel Insert............ $700
                                                                  The supply of one (1) sheet in each delegate satchel,
                                                                  subject to approval by Expo organiser.

                                                                  Branded Pens...........................$1,500
                                                                  Your branded pens will be included in delegate satchels
                                                                  and also be made available at various locations
                                                                  throughout the Expo. Appreciative delegates will be
                                                                  reminded of your organisation during and after the
                                                                  Expo. Sponsor to supply pens.

Lanyard Sponsor..................... $3,000
Your brand will be prominent throughout the Expo with             Branded Notepads..................$2,750
each delegate wearing a lanyard featuring your logo.              Your branded notepads will be included in delegate
Price includes one colour print on each product. Option           satchels and also be made available at various locations
to increase the number of colours is available for an             throughout the Expo. Appreciative delegates will be
additional fee. Availability of this sponsorship                  reminded of your organisation during and after the
opportunity is subject to time constraints.                       Expo. Corporate logo printed in one-colour in prominant
• Exclusive sponsor logo on delegate lanyards                     position on front of notepad next to Expo logo. Price
• Event website listing including logo, hyperlink and profile     includes materials.
• Logo and profile listed in Delegate Guidebook
                                                                  Branded Water Bottles............$1,500
• 2 x conference and exhibition passes
                                                                  Your branded water bottles will be included in delegate
                                                                  satchels and also be made available at various locations
Delegate Satchel Sponsor .......$3,500                            throughout the Expo. Appreciative delegates will be
                                                                  reminded of your organisation during and after the
This is the ultimate take-home gift for Expo delegates.
                                                                  Expo. Sponsor to supply water bottles.
Delegates will be Exposed to your brand throughout the
event and will then have a tangible reminder of this
following the Expo. Corporate logo printed in prominent
position in one colour on the satchel product alongside the
conference logo. Price includes materials. Availability of this
sponsorship opportunity is subject to time constraints.
• Exclusive sponsor logo on one side of delegate satchel
• Sponsor logo (full colour) and 50 word description of
  organisation on event website
• Sponsor logo (full colour) and 50 word description of
  organisation in the Expo Delegate Guidebook
• 2 x conference and exhibition passes

                                   2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS                       13
Expo Delegate Guidebook
Advertising                                              Sponsorship and
An opportunity to add value to your presence at the
Expo with inclusions in the full colour gloss A4 Expo
                                                         Exhibition Booking
Delegate Guidebook. Print ready artwork must be
supplied in electronic format. Specifications will be    Secure your involvement early by completing and
made available upon booking. All advertisements are      returning the Sponsorship and Exhibition Booking Form
subject to approval by the organising committee.         available from: http://www.hsnsw-ehnswexpo.
                                                         health.nsw.gov.au/sponsorship
Full Page Advertisement.........................$1,000
                                                         Please consult the Expo Website for package
Half Page Advertisement.......................... $600   availability. All prices quoted exclude GST.

                                                         For all enquiries, please contact:
                                                         Dearne Waters, HealthShare NSW
                                                         Dearne.waters@health.nsw.gov.au or 02 8644 2302

 14   2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Terms and Conditions
This document contains the standard terms and conditions of             21. T he Organiser will accept no liability for loss or damage of    Stand Services and Construction
participating in events in 2015 as organised by HealthShare                  equipment displayed or used by the Exhibitor.                    40. Official contractors will be appointed by the Organiser to
NSW that form part of the contract. It should be read in                22. T he Organiser will arrange for daily cleaning of the aisles         undertake stand construction plus supply furniture,
conjunction with the Sponsorship and Exhibition Prospectus.                  outside the exhibition open hours.                                   electrics, telecoms and IT equipment. This is for insurance
                                                                                                                                                  and security reasons and details will be included in the
The Contract                                                                                                                                      Exhibitor Manual. All non-official contractors wishing to
                                                                        Obligations and Rights of the Exhibitor
1. The term “Organiser” refers to HealthShare NSW.                                                                                               enter the exhibition are required to produce current
                                                                        23. T he Exhibitor must ensure that all accounts are finalised           Certificates of Currency for Insurance, Public Liability and
2. The term “Exhibitor” includes any person, firm, company or               and paid by the start date of the exhibition.                        OH&S. Access will be denied without such documentation.
    corporation and its employees and agents identified in the          24. T he Exhibitor must use allocated space only for the display
    Booking Form or other written request for exhibition space.              and promotion of goods and/or services within the scope          Insurance and Liability
3.	The term “Sponsor” includes any person, firm, company or                 of the exhibition.                                               41. A
                                                                                                                                                   ll Exhibitors must have Public Liability Insurance for the
    corporation and its employees and agents identified in the
                                                                        25. The Exhibitor must make every effort to maximise                     period of the exhibition and must be able to produce this
    Booking Form or other written request for sponsorship.                                                                                        documentation immediately at the request of the
                                                                             promotion and commercial benefits of participating in the
4.	A “contract” is formed between the Organiser and                                                                                              Organiser.
                                                                             exhibition.
    Exhibitor and/or Sponsor when the Organiser accepts the                                                                                   42. E xhibitors must insure, indemnify and hold the Organiser
                                                                        26. T he Exhibitor must comply with all directions / requests
    signed Booking Form and receives 100% of the total                                                                                            harmless in respect of all damages, injuries, costs, claims,
    amount owing as payment in full.                                         issued by the Organiser including those outlined in the
                                                                                                                                                  demands, expenses and interest for which the Organiser
5. The Organiser may cancel the contract at their discretion if             Exhibitor Manual.
                                                                                                                                                  may become liable.
    the full amount is not obtained within 28 days of receipt of        27. The Exhibitor must comply with all applicable laws,              43. W hilst the Organiser will endeavour to protect exhibition
    an invoice. The Organiser will generate an invoice upon                  including laws in relation to occupational health & safety.           property whilst on display at the exhibition, it must be
    receipt of a completed Booking Form. Additionally, the                   The Exhibitor will therefore act with care to avoid damage            clearly understood that the venue, the Organising
    Organiser reserves the right to cancel the contract by                   to persons or property in the exhibition.                             Committee and the Organiser cannot accept liability for
    returning the amount paid within 28 days of receipt.                28. T he Exhibitor must ensure the cleanliness and tidiness of            any loss or damage to property sustained or occasioned
                                                                             their allocated space.Upon the conclusion of the exhibition           from any cause whatsoever.
The Application                                                              the Exhibitor will promptly remove all exhibits, tools and       44. T he Organiser shall not be liable for any loss, which the
6. The Organiser reserves the right to refuse application or                other materials as outlined in the Exhibitor Manual. If the           exhibitor may incur as a result of the intervention of any
   prohibit any Exhibitor and/or Sponsor from participation                  Exhibitor fails or refuses to do so, the Organiser will make          Authority, which prevents the use of the premises or
                                                                                                                                                   any part thereof in any manner whatsoever.
   without assigning a reason for such refusal or prohibition.               arrangements for this to be done by an external party at a
                                                                                                                                              45. The Organiser will not be liable and makes no guarantee of
                                                                             cost to be paid by the Exhibitor .                                    the number of visitors to the exhibition. Equally the
Obligations and Rights of the Organiser                                 29. T he Exhibitor will not display an exhibit in such a manner           Organiser will not be accountable for the level of
7. The decision of the Organiser is final and decisive on any               as to obstruct or affect neighbouring exhibitors. This                commercial activity generated.
     question not covered in the contract.                                   includes blocking or projecting light, impeding or
8. The Organiser agrees to allocate the Exhibitor an                        projecting into aisles or neighbouring exhibition space.         Payment and Cancellation
     exhibition space as close as possible to their desired location.   30. T he Exhibitor will submit plans and visuals of custom           46. T he Organiser will generate an invoice upon receipt of a
9. The Organiser reserves the right in unforseen                            designed exhibits to the Organiser for approval prior to the           completed Booking Form. 100% of your total exhibition
     circumstances to amend or alter                                         commencement of the exhibition. Exhibitors failing to do               fee must be paid within 28 days of receipt of an invoice.
     the exact site of the location of the stand and the Exhibitor                                                                                  Stand selections will not be finalised until payment is
                                                                             so may be denied access to the exhibition to set-up or may
     undertakes to agree to any alteration to the site or the                                                                                       received.
                                                                             be requested to cease building.
     space re-allocated by the Organiser.                                                                                                     47. P ayments are to be made in Australian dollars. All prices
                                                                        31. The Exhibitor is responsible for all items within their               quoted in the prospectus exclude GST.
10. The Organiser reserves the right to change the exhibition
                                                                             allocated exhibition space.                                      48. P ayments are to be made payable to: HealthShare NSW
     floor layout if necessary.
11. The Organiser is responsible for the control of the                32. T he Exhibitor agrees to adhere to all fire regulations and      49. In the event that the Exhibitor fails to occupy their
     exhibition area only.                                                   will refrain from using flammable or dangerous materials              allocated exhibition space by the advertised opening time,
12. The Organiser may shorten or lengthen the duration of the               within the exhibition. Written approval must be sought                the Organiser is authorised to occupy this space in any
     exhibition and alter the hours during which the exhibition              from the Organiser if flammable or dangerous materials are            manner deemed to be in the best interest of the Exhibition.
     is open to visitors.                                                    required for the success of the exhibit.                              The Exhibitor contracted to this space will remain liable to
                                                                        33. The Exhibitor will not use nails, screws or other fixtures on         all Terms and Conditions of Contract and will not be
13. The Organiser agrees to provide the Exhibitor with an
                                                                             any part of the premises including walls and floor unless             eligible for a refund.
     Exhibitor Manual prior to the exhibition for the purpose of
                                                                                                                                              50. In exceptional circumstances the Organiser may consider
     communicating required actions on the part of the                       authorised by the Organiser. In any case all permanent
                                                                                                                                                   Exhibitor cancellation; but only if the following conditions
     Exhibitor.                                                              damage will result in the Exhibitor paying for all repairs.           are complied with:
14. The Organiser has the right to take action based on verbal              An invoice will be issued after the event and will be                 a. The request for cancellation is submitted in writing.
     or written directions including those contained in the                  payable within 14 days.                                               b. The request is received at least three (3) months prior to
     Exhibitor Manual. This is to ensure that all laws in               34. T he Exhibitor agrees to comply with all instructions                     the commencement of the exhibition.
     connection with the exhibition are complied with, to                     relating to delivery times. The Exhibitor acknowledges that          c. The Organiser is able to re-let the cancelled space in its
     prevent damage to person or property and to maximise                     the Organiser will not be able to provide assistance in                  entirety.
     the commercial success of the exhibition.                                tracking lost deliveries. The Exhibitor agrees that the              d. The reason for the cancellation is, in the opinion of the
15. The Organiser may refuse without limitation to permit                    Organiser will not be liable for any goods rejected by the               Organiser, well founded. This excludes bankruptcy,
     activity within the exhibition or may require cessation of               venue or lost or damaged prior to the delivery date                      liquidation & receivership.
     particular activities at their discretion.                                                                                               51.	Should an Exhibitor cancel their involvement with the
                                                                              specified or on return.
16. The Organiser reserves the right to specify heights of walls                                                                                  event, the following cancellation fees would apply:
                                                                        35. T he Exhibitor agrees to abide by requests made by the                Within 0–30 days from the event, 100% of total
     and coverings for display areas.
                                                                             Organiser to stop any activity that may cause annoyance to            exhibition fee. 31 – 60 days from the event 75%, of
17. The Organiser reserves the right to disapprove the content
                                                                             others in the exhibition.                                             total exhibition fee. 61 – 90 days from the event 50%,
    and presentation of the Exhibition catalogues,
                                                                        36. T he Exhibitor agrees to conduct all business transactions            of total exhibition fee. Exceeds 90 days from the event,
    acknowledgments and printed matter with respect to the
                                                                              within their allocation exhibition space unless otherwise            20% of total exhibition fee. Organiser would arrange for
    exhibition.
                                                                              approved by the Organiser.                                           any applicable monies to be refunded to Exhibitor in a
18. The Organiser may determine the hours during which the
                                                                        37. T he Exhibitor will source all furniture and equipment that is        timely fashion upon receipt of applicable documentation.
     Exhibitor will have access to the exhibition venue for the                                                                               52. In the event that the Expo is cancelled or delayed
     purpose of setting up and dismantling.                                  in addition to that supplied by the Organiser as outlined in
                                                                             the Sponsorship Prospectus.                                            through no fault of event management, the venue or the
19. The Organiser will specify conditions relating to the                                                                                          sponsors, including but not limited to fire, flood, labour
     movement of goods and displays, prior, during and after                                                                                        disputes, natural disasters, power outage, or other
     the exhibition.                                                    Storage of goods                                                            similar events then the Exhibitor shall not be entitled to
20. T he Organiser will specify any regulations with regard to         39. Instructions regarding storage will be outlined in the                 any refund or claim for loss or damage.
     sound levels including microphones, sound amplification,                Exhibitor Manual distributed prior to the exhibition.
     machine demonstrations and videos. The Exhibitor agrees                 Under no circumstances are goods permitted to be                 The information contained in this prospectus is correct at the
     to abide by these.                                                      stored in public areas.                                          time of publication and is subject to change without notice.

                                                         2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS                                                                                  15
HealthShare NSW
                        PO Box 1770, Chatswood NSW 2057

                                           Tel 02 8644 2074

      This work is copyright. It may be reproduced in whole
     or in part for study or training purposes subject to the
inclusion of an acknowledgement of the source. It may not
be reproduced for commercial usage or sale. Reproduction
    for purposes other than those indicated above requires
                         permission from HealthShare NSW.

                                        © HealthShare NSW
                                              February 2015
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