Sunday, September 18, 2016 11:00 am - 4:00 pm Alpine Country Club - Cherish the Moments
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Sunday, September 18, 2016
11:00 am - 4:00 pm
Alpine Country Club
251 Pippin Orchard Road
Cranston, RI 02921
Hosted by: Cherish the Moments, LLC
For further information contact Teresa at:
(401) 289-0819(Office) or (401) 935-4904(Cell)
E-Mail Cherishthemoments@Cox.Net
Cherish the Moments
Bridal Extravaganza 2016
Sunday, September 18, 2016
11:00 am-4:00 pm
Information Bulletin
Where: Alpine Country Club, 251 Pippin Orchard Road, Cranston, RI
Set-up: 830 a.m.-10:30 a.m. On Sunday, September 18, 2016
Parking: Ample Parking for all Vendors at the Alpine Country Club parking lot, toward the back & sides of the
building. You will use the first front entrance doors of the venue. Each exhibitor & vendor will know where
they will go prior to unload their items. After unloading, please move your car immediately so that other
Exhibitors & Vendors have the opportunity to unload in the front as well. Please park your car toward the
back of the building in order to keep the front parking space for the guest.
Space: The space will be approximately a 10 x 6 space, 8 x 6 space, 6x4 space. We have space for approximately
30 -35 Exhibitors & Vendors. Your application will be accepted on a first- come, first serve basis. Special
requests are limited (i.e. Corner space, wall, etc.) So please ask in advance. We will make every effort to
have a wide variety of Vendors, so that there is a minimal amount of Vendors selling or displaying the
same items. Please describe your service/products on your applications, so we can be as fair as possible to
all Vendors. Once your exhibits are set-up, you will not be permitted to break down until the wedding event
has ended. Vendors who break down early risk the chance of forfeiting their acceptance to our future events
and the risk of receiving the final list of brides.
Entry Fee: A fee of $595.00, for an 8ft skirted table, a fee of $495.00 for a 6ft skirted table and a few of $250.00 for a
4ft table with a table cloth. There are only a limited amount of 4ft tables. No booth sharing is allowed.
Company Reps. could spilt the cost on table fee. If additional space is required, then an extra fee of $350.00
for another 10x6 space or $250.00 for 8x6 space. Your application form must be received no-later than
August 1st,, 2016, or until all spaces are filled. We also ask that all Exhibitors & Vendors donate one item
(valued at $100 or more toward the Grand Prize Giveaway or two table raffles at $50.00 or more to
be held at your table of your choice) On the table raffles could be a Gift Certificate, Gift Basket, Gift
Card, or any product from your table. You will need to attach your business card to the prize that is being
offered. This will take place twice during the bridal show. We will ask any vendor who is participating in
the table raffles to come up on the stage and announce their company’s name and what is being offered for
that raffle. Each vendor will have each couple or bride enter into the raffle drawing in which you are
providing at your table. When the time comes, one person from your table will be asked to come forward
with that prize. We will call out one lucky couple or bride name for that raffle until all of the tables raffles
have been called out. Any vendor, who is participating in the Grand Prize Giveaway, must submit a gift
certificate. The grand prize needs to be submitted prior to the event, in order to have a list of each vendor
who is participating toward the grand prize. This will be a multiple of grand prizes being given to our
brides & couples. The more you offer the better chance you will have to secure a date; this will give you
more exposure for your business.
All Applications must be received by August 1st, 2016 and must include:
The completed application form
A check for the space fee, or extra space
Photocopy of current Sales & Use Tax Permit for RI, if you are selling
Food Vendor with a Food Safety Permit and Liability Insurance
Temporary RI Permit could be issued on that day of the event for $10.00.Cherish the Moments
“Bridal Extravaganza 2016”
Vendors Exhibitor Agreement
Sunday, September 18, 2016
11:00am - 4:00pm
Space Includes: 10x6 space with an 8ft skirted table and two chairs. ................................................................ $595.00
8x6 space with a 6ft skirted table and two chairs........................................................................................................................$495.00
6x4 space with a 4ft table and two chairs (Limited amount of tables, on a first come basis)..................................................$250.00
Prize Drawings: __________Grand Prize Giveaway ____________ Two Table Raffles ____________Both
Grand Prize Giveaway will be listed with company name in advertising. We encourage you to do both.
Electricity: _______Yes _______No (On A First Come Basis) Box Lunch $10.00 ______Yes _____No
(Must be prepaid 10 days prior to the bridal show)
Will you require a RI Sale Permit? _____Yes or ___No (Check made payable to the State of RI for $10.00. )
(Only if you are selling your products on that day of the Bridal Show)
Post Show: Complimentary lead system access in excel file format and any walk-in.
Total $_______
Deposit Enclosed $_______
Balance Due** $_______
Payment Terms:
A Non-Refundable 50% deposit is required with this application to insure your space.
**Remaining balance is due 30 days prior to each show. ** A copy of your RI Sale Permit is required with your application.
° I’ve enclosed a check made out to “Cherish the Moments, LLC” ° Please charge my credit card (circle one) Visa, MasterCard or Discover
Credit Card# _____________/______________/_____________/____________Exp. Date: __________Sec. Code: __________
Credit Card Holder: _____________________________________________________Dollar Amount_____________________
Signature: ______________________________________________________________________________Date:_____________
Please Print or Typed: ° Business Address: _______Yes _______No °Home Address: _______Yes ________No
(Company name will be listed on Web-Sites) Please check off if this is your business or home address.)
Company Name: _____________________________________________________________________________________________
Contact Name: ______________________________________________________________________________________________
Street: _____________________________________________________________________________________________________
City: _________________________________________________________State:___________________ Zip:__________________
Phone: __________________________________________________Cell Phone: _________________________________________
Email Address:________________________________________________Website:_______________________________________
Products/Services to be exhibited _______________________________________________________________________________
I, as authorized representative for the exhibitor, agree to the above terms and condition as well as those conditions in the “Show Rules and Regulations” on the
reverse side. I agree that a registration transmitted by fax is as valid as an original.
Signature :_____________________________________________________________________________Date:_______________
Checks payable to:
Cherish the Moments, LLC
Attn: Teresa Camacho
11 Broad Common Road, #137
Bristol, RI 02809
(401) 289-0819 (Office) (401) 935-4904 (Cell) (775) 923-4735 (Fax)
Email: Cherishthemoments@Cox.NetExhibitor & Vendor Agreement
Exhibitor/Vendor Must Provide: One gift certificate for the grand person, arising out of any act or omission in any way related to
prize valve at $100.00 plus or two table raffles at $50.00 for each Exhibitor/Vendor participation in the wedding expo whether
table raffle. I suggest doing all, to exposure for your business more. negligent or not. Exhibitor/Vendor should take steps necessary to
Your table must be present professionally. Your business sign must insure his/her against any such loss, and if requested,
be displayed at your table and your name badge on you. All tables Exhibitors/Vendors will provide proof of business liability of
must be staff at all times. insurance. Food Vendors must provide proof of liability insurance/
Food Safety Permit with limits of not less then $300,000.
Space Placement and Rules: Consideration will be given to
Exhibitor and Vendor needs. Placing advertising materials or Payment/Cancellation: All payment is non-refundable and non-
equipment, or soliciting in the aisles or any other then the space transferable. All cancelations requests must be in writing prior to the
allotted is strictly forbidden. No Exhibitor/Vendor shall obstruct Bridal Show. There will be a $350.00 processing fee charge if
aisles, common areas, neutral space between tables with his/her cancellation is given prior to the Bridal Show date.
goods or in any other manner. All aisles must be kept clear within the
boundaries set up by Cherish the Moments, LLC & Alpine Country Bridal Show Cancellation: In the event of adverse weather
Club Facility. conditions, fire, casualty, labor disputes, acts of God, or any other
emergency situations beyond the control of Cherish the Moments,
Special Request: It’s on a first come basis and will be considered on LLC, will reschedule date and relocation of the Bridal Show.
availability and needs of that Exhibitor or Vendor. Any Exhibitor/Vendor agrees that the terms and conditions set forth in it
Exhibitor/Vendor that requires electricity must state that on the agreements shall apply to any rescheduled date and /or relocation,
application in order to place you with an outlet. All extension cords and Cherish the Moments, LLC, shall not be liable to the
must be surge protected and waterproof. Exhibitor/Vendor for any loss or damage suffered by reason of such
rescheduling and/or relocation of the Bridal Show.
Set-up and Breakdown: Set-up begins at 8:30am-10:30am, on
Sunday, September 18, 2016. All Exhibitors/Vendors must use Changes & Modifications: Any promotional and/or industrial
authorized loading area and remove theirs vehicles immediately after information provides by Cherish the Moments, LLC, to
unloading. Should an Exhibitor/Vendor fail to occupy his/her space Exhibitor/Vendor is accurate as of publication: however, Cherish the
during the scheduled period, then Cherish the Moments, LLC shall Moments, LLC, reserve the rights to change or modify details of the
have the right to take procession of said space without liability or a event without notice. Cherish the Moments, LLC, may issue
refund of the Exhibitor/Vendor fee Cherish the Moments, LLC additional rules, as it deems necessary for the orderly presentation of
reserve the right to re-allocate exhibit space not occupied by this the show. Any rules may be amended at any time by Cherish the
time. Exhibits must not dismantle or removed before the Bridal Show Moments management provided that such amendment shall not
has closed. In the event this Exhibitor/Vendor violates this provision substantially diminish the rights or increase the liability or
Exhibitor/Vendor shall forfeit his/her right from participation in Exhibitor/Vendor. This agreement shall represent the entire
future Bridal Shows. All display must be free standing and not agreement between Exhibitor/Vendor and fully integrated. Cherish
exceed the boundaries of another space. Exhibitor/Vendor is the Moments, LLC, shall not be bound by any representation or
prohibited from hanging anything on walls/ceiling/columns, windows misunderstanding not expressly set forth in this agreement. No
or fixtures without prior permission from Cherish the Moments, LLC provision of this agreement shall be modified except by the written
or Alpine Country Club Facility. Exhibitor/Vendor shall leave the mutual consent of the parties.
space occupied in the same condition as the time when first occupied.
Faxed/E-Mailed Contracts: For the convenience of the Exhibitor/
Transfer of Space: Your space is solely for your use only and not be Vendor will accept submission of this agreement by fax or email
subleased to any individual. No other literature or any other form of copy shall be considered as an original document and shall be fully
display for another non-paying exhibitor and vendor may not be enforce and effect without regard to the invalidated clause.
distributed or allowed. Fax: 1 (775) 923-4735.
Mail application to:
Liability and Indemnification: Reasonable precautions will be Cherish the Moments, LLC
taken by Cherish the Moments, LLC to protect person and property Attn: Teresa Camacho
during the Bridal Show. Cherish the Moments, LLC, shall not be 11 Broad Common Road, #137
responsible for personal safety of the Exhibitor or Vendor or his/her Bristol, RI 02809
representatives from injury, nor the safely of the property of the
Exhibitor or Vendor from theft or damage. Exhibitor/Vendor waives Authority to enter into a Contract: The Exhibitor/Vendor in
all claims of every kind against Cherish the Moments, LLC, Alpine signing this agreement or having same signed by a representative,
Country Club Faculty and representatives of the same including, acknowledges his/her, or their authority to so and hereby assume
without limitation, all claims for damages based on personal property liability for the terms, conditions and amount stated. Any vendor,
damage, destruction, loss or theft, personal injury or death, and other who is selling, is required to have a RI sale permit. Please attach a
act or failure to act of Cherish the Moments, LLC. Cherish the copy with your application. If you need to purchase one on that day,
Moments, LLC, is not responsible for any liability and hold of please check off the box on this application. The fee will be $10.00,
Cherish the Moments, LLC, harmless from all claims injury payable to the state of RI. Any exhibitor or a vendor who are a
Including expense, damages, costs, and attorney’s fees, by exhibitor service business is not required to have a permit. Any out of state
or vendor, exhibitors agent or employees, contractors, or any other vendor or exhibitor is required to do the same as above.
________________________________________________ __________________________________________________
Exhibitor or Vendor Signature Date
Disclaimer: Cherish the Moments, LLC, “Bridal Extravaganza” in not responsible for any lost, stolen, damaged items or lack
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