Thursday, 26 August 2021 at 5:30PM - ONLINE - Ruapehu District Council
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Thursday, 26
August 2021
at 5:30PM
ONLINETAUMARUNUI/OHURA WARD COMMITTEE
NOTICE OF MEETING
A MEETING OF TAUMARUNUI/OHURA WARD COMMITTEE WILL BE HELD
ONLINE ON THURSDAY, 26 AUGUST 2021, AT 5:30PM
Members
Chairperson Karen Ngatai Taumarunui Ward
Deputy Chairperson Kim Wheeler Taumarunui Ward
Councillors Graeme Cosford Taumarunui Ward
Adie Doyle Taumarunui Ward
Robyn Gram Taumarunui Ward
Lyn Neeson Ohura Ward
Mayor Don Cameron
Clive Manley
CHIEF EXECUTIVE
THE PUBLIC BUSINESS PART OF THE AGENDA IS LIVE STREAMED TO OUR
FACEBOOK PAGERoles and Powers of Taumarunui/Ohura Ward Committee
Membership
Taumarunui (5) and Ohura (1) Ward Councillors and the Mayor.
Purpose
• To be the prime interface between the ratepayers and public of the Ward.
Operating Principles
• Operate meetings according to Council’s Standing Orders.
• Use informal workshops for in-depth consideration of key projects.
• Authorise the Chairperson to make statements to the media accurately and reporting decisions
of the Committee.
Areas of Responsibility
• Represent and act as an advocate for the interests of the community.
• Consider and report on all matters referred to it by the territorial authority, or any other matter
of interest or concern to the Ward Committee.
• Maintain an overview of services provided by the territorial authority within the community.
• Prepare an annual submission to the territorial authority for expenditure within the community.
• Communicate with community organisations and special interest groups within the community.
• Undertake any other responsibilities that are delegated to it by Council.
Delegated Authority
• The co-ordination of rural reserves and hall committees.
• To allocate the approved budget for the following activities in the area:
o Footpaths programme;
o Parks and Reserves discretionary spend;
o Public information signage.
• To approve:
o Temporary road closures for events (subject to administrative imperatives;
o Street names;
o Parades, collections and special uses of the roads;
o Changes to speed restrictions on local roads (subject to NZTA rules);
o Road closures.
Meeting Frequency
• Monthly (as required) – last Thursday.TAUMARUNUI/OHURA WARD COMMITTEE
ORDER PAPER
A MEETING OF TAUMARUNUI/OHURA WARD COMMITTEE WILL BE HELD
ONLINE ON THURSDAY, 26 AUGUST 2021, AT 5:30PM
PUBLIC BUSINESS
Page
1 Apologies
2 Declarations of Interest:
Notification from Elected Members of:
2.1 Any interests that may create a conflict with their role as an elected member relating
to the items of business for this meeting; and
2.2 Any interests in items in which they have a direct or indirect pecuniary interest as
provided for in the Local Authorities (Members’ Interests) Act 1968
3 Notification of Additional Items:
Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information
and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s),
which do not appear on the Agenda of this meeting and/or the meeting to be held with
the public excluded, will be discussed.
Any additions in accordance with Section 46A(7) must be approved by resolution with an
explanation as to why they cannot be delayed until a future meeting.
Any additions in accordance with Section 46A(7A) may be received or referred to a
subsequent meeting for further discussion. No resolution, decision or recommendation
can be made in respect of a minor item.
4 Confirmation of Order of Meeting
5 Public Forum: Temporary Suspension and Reinstatement of Standing 5
Orders
6 Confirmation of Minutes: 24 June 2021 6
7 Deputation: Taumarunui Rail Action Centre Trust – Ōngarue Railway 12
Disaster Memorial
8 Retrospective Approval of Temporary Road Closure for Matariki Night 14
Markets
9 Capital Works and Other Items of Interest 16
PUBLIC EXCLUDED BUSINESS
10 Resolution to Exclude the Public for Consideration of Committee 22
Business
Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not
represent policy until such time as they might be adopted by resolution. This Order Paper may be subject to amendment either by
addition or withdrawal of items contained therein.
Taumarunui/Ohura Ward Committee – Public Business – 26 August 2021
Page 45
Report to: Taumarunui/Ohura Ward Committee
Meeting Date: 26 August 2021
Subject: Public Forum: Temporary Suspension and
Reinstatement of Standing Orders
Purpose of Report
1.1 The purpose of this report is to enable the Committee to temporarily suspend Standing Orders
in their entirety to allow Members and the public to address the Committee.
Significance and Engagement
2.1 This report does not trigger the Significance and Engagement Policy.
Public Forum Guidelines
3.1 Council has adopted the following Public Forum Guidelines:
(a) Five minutes speaking time will apply to each speaker or group.
(b) Members of the public wishing to speak must advise Council of the reasons and
subject he/she wishes to address the Committee a minimum of two clear working days
prior to the meeting.
(c) The Chairperson may refuse applications which are repetitious or offensive and may
terminate a speaker in progress where the subject matter is disrespectful or offensive.
(d) There are not to be criticisms of individual Committee members or individual staff
members.
(e) The Public Forums are designed for people to speak about matters of interest to them
to the Committee. It is not intended that people should be questioning Committee
members on these occasions. However, Committee members may ask questions of
speakers to clarify their statements.
Suggested Resolution(s)
1 That the report on Public Forum: Temporary Suspension and Reinstatement of Standing
Orders be received.
2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the
Taumarunui/Ohura Ward Committee temporarily suspends Standing Orders in their entirety to
allow Members and the public to address the Committee.
The Committee received addresses as follows:
RESOLVED
That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Committee
reinstates Standing Orders in their entirety for consideration of the agenda.
Tasha Paladin
GOVERNANCE OFFICER6
UNCONFIRMED UNCONFIRMED
TAUMARUNUI / OHURA WARD COMMITTEE
MINUTES
MEETING OF TAUMARUNUI / OHURA COMMITTEE HELD AT THE
COUNCIL CHAMBERS, 59-63 HUIA STREET, TAUMARUNUI
ON THURSDAY, 24 JUNE 2021, AT 5:35PM
PUBLIC BUSINESS
Present
Chairperson Karen Ngatai Taumarunui Ward
Councillors Graeme Cosford Taumarunui Ward
Adie Doyle Taumarunui Ward
Robyn Gram Taumarunui Ward
Lyn Neeson Ohura Ward
Kim Wheeler Taumarunui Ward
Mayor Don Cameron
Staff Clive Manley Chief Executive (via Zoom)
Pauline Welch Executive Manager Community & Economic Development
(via Zoom)
Stuart Watson Environmental Manager
Andrea Nicol Manager Land Transport
Tasha Paladin Governance Officer
In attendance Elaine Wheeler
Fiona Kahukura Chase
Deanna Wanakore
Eva-Sophia Wanakore Barton
Bernice Te Ahuru
Sarah Carter
Yvette Skogstad-Archer
1 Apologies
No apologies were received.
2 Declarations of Interest
No conflicts of interest were declared.
3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders
The Committee temporarily suspended Standing Orders in their entirety.
RESOLVED
Moved: Cr Neeson
Seconded: Cr Doyle
Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
Page 17
UNCONFIRMED UNCONFIRMED
1 That the Report on Public Forum: Temporary Suspension and Reinstatement of
Standing Orders be received.
2 That pursuant to section 27(4) Schedule 7 of the Local Government Act 2002,
the Board temporarily suspends Standing Orders in their entirety to allow Members
and the public to address the Committee.
The Committee received addresses as follows:
• Elaine Wheeler expressed her concerns regarding the lack of a Stop sign at the end of
Short Street leading onto Hakiaha Street, and the potential for traffic accidents. Ms.
Wheeler requested if Council could have a conversation with McDonald's to adjust its
banner to improve visibility of traffic exiting the BP station. Officers undertook to further
the discussion;
• Fiona Kahukura Chase requested the Taumarunui/Ohura Ward Committee resolve to
establish a Taumarunui/Ohura Community Board in 2022; Ms. Chase will prepare a
petition to support the request if needed. Additionally, Ms. Chase rejected the concept
of Freedom Camping Parking Rights at the Taumarunui Playground and shared the
community dissent should the Board resolve to allow Freedom Camping;
• Deanna Wanakore spoke of her concerns of excess rubbish if Freedom Camping were
permitted at the Taumarunui Playground. Her daughter Eva-Sophia, who was recently
recognised by Council a young “litter champ’, hated seeing rubbish all over the town
park;
• Bernice Te Ahuru expressed her concerns about Freedom Camping in Taumarunui
and asked the Board to consider the existing Bylaws when making a decision;
• Sarah Carter expressed her concerns about Freedom Camping and shared the item
was on a National Freedom Camping Facebook page. Her concerns lay around the
safety of children using the playground. Ms. Carter felt the Police Station being close
by would not impact on the behavior of Freedom Campers;
• Yvette Skogstad-Archer spoke of her concerns of Freedom Camping in Taumarunui
based on her observations at Reid’s Park Farm Freedom Campground in Taupo. Ms.
Archer suggested campers could be diverted to the National Park Park and Ride
instead.
RESOLVED
Moved: Cr Cosford
Seconded: Cr Gram
That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the
Committee reinstates Standing Orders in their entirety for consideration of the Agenda.
4 Confirmation of Minutes: 22 April 2021
RESOLVED
Moved: Cr Doyle
Seconded: Cr Neeson
Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
Page 28
UNCONFIRMED UNCONFIRMED
That the Public-Business Minutes of the Taumarunui / Ohura Ward Committee meeting
held 22 April 2021, be confirmed as a true and correct record.
L1 Late Agenda Item: Freedom Camping Site at Taumarunui Playground, Turaki Street
Members received report to enable the Committee to consider the establishment of a
Freedom Camping Site at Taumarunui Playground Carpark, Turaki Street. The
Taumarunui/Ohura Ward Committee has previously debated the topic of Freedom Camping
without reaching decision. The extension of the parking area at the playground on Turaki
Street provides for a safe site with existing amenities, toilet facilities and rubbish bins in
close proximity to the Police Station. Cr Ngatai spoke to the report and answered Members’
questions.
The intent of the Agenda Item was to stimulate discussion amongst the Elected Members
and the community. Cr Ngatai accepted the concerns voiced at the Public Forum.
Local Government’s Remit on Freedom Camping includes recommendations for self-
containment ability for three days and limited duration of stay; this currently sits with a
working group and is likely to be reviewed in 2022.
RESOLVED
Moved: Cr Cosford
Seconded: Cr Neeson
1 That the report on Late Agenda Item: Freedom Camping Site at Taumarunui
Playground, Turaki Street be received.
L2 Late Agenda Item: Predator Free 2050 Strategy
Members received report to enable the Predator Free 2050 Strategy to be considered at
this meeting. Towards a Predator Free New Zealand is a New Zealand Government
initiative. Ruapehu District Council own and manage reserves within the District and has a
role to play to support the goal of a predator free New Zealand. Cr Ngatai spoke to the
report and answered Members’ questions.
The intent of the Agenda Item was to bring the Strategy to the attention of the Ward
Committee and seek ideas to support the work within Council’s reserves.
RESOLVED
Moved: Cr Cosford
Seconded: Cr Neeson
1 That the report on Late Agenda Item: Predator Free 2050 Strategy be received.
2 That the Taumarunui/Ohura Ward Committee recommends to Council that it
investigates options to develop a Predator Free policy in its reserves.
Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
Page 39
UNCONFIRMED UNCONFIRMED
5 Annual Tree Programme North 2021-2022
Members received report to advise of planned tree work in Taumarunui and Ohura for the
2021/2022 financial year. This list includes new maintenance requirements, as well as work
approved in previous years but not yet undertaken. Items remain on the tree programme
until the work is completed, as budget allows.
RESOLVED
Moved: Cr Doyle
Seconded: Cr Wheeler
1 That the report on Annual Tree Programme North 2021/2022 be received.
2 That the Taumarunui/Ohura Ward Committee approves the 2020/21 planned tree
work for the northern part of the District (north of National Park Village).
6 Capital Works and Other Items of Interest 2020/21 List
Members were provided with an update on planned Capital Works and other Items of
interest in the Taumarunui / Ohura Ward Committee area in 2020/21. Relevant staff spoke
to this report and answered Members’ questions.
Key Items discussed:
C1 Taumarunui Public Toilets: Members expressed their disappointment with the delays.
The contractor has confirmed the programme will be completed by the end of August
2021.
Council’s Chief Executive confirmed:
• the Hakiaha Street Fishpond will undergo maintenance from Downer;
• the Planting Wall will be modified at the cost of the Designers and Contractors.
Downer has the capacity to maintain the wall;
• the Pergola and upstairs of the Railway Station are part of the same contract.
C8 Taumarunui Walkways: Cr Cosford has recommended to the Upper Whanganui River
Scheme that, through Horizons Regional Council, they fund and construct a ramp to
replace the current steps and make a contribution to the river walkway. Cr Cosford
requested this information be added to the Capital Works Report.
C12 2019/20 Accessible Walkways Capital Budget: Cr Cosford asked if this funding
remains in place for the project.
RESOLVED
Moved: Cr Cosford
Seconded: Cr Neeson
1 That the report on Capital Works and Members’ Requests for Information be received.
Council’s Manager Land Transport sought approval for a retrospective item to be submitted
to the 26 August for the road closure of Manuaute Street for the Matariki Night Market
Friday 9 July 2021
Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
Page 410
UNCONFIRMED UNCONFIRMED
RESOLVED
Moved: Cr Wheeler
Seconded: Cr Doyle
1 That the Boards approves the one-way section of Manuaute Street has a road
closure for the purpose of the Matariki Night Market on Friday 9 July.
RESOLVED
Moved: Cr Cosford
Seconded: Cr Neeson
1 That the report on Capital Works and Members’ Requests for Information be received.
7 Ward Committee Members’ Reports (Verbal)
Members each gave verbal updates on recent and upcoming meetings, events and issues.
Mayor Cameron requested Members provide feedback on the LGNZ AGM Remits. Mayor
Cameron will be guided by Council on how he votes.
8 Resolution to Exclude the Public for Consideration of Committee Business
Section 48 of the Local Government Official Information and Meetings Act 1987 gives the
Committee the right by resolution to exclude the public from the whole or any part of the
proceedings of any meeting only on one or more of the grounds contained within that
Section.
RESOLVED
Moved: Cr Gram
Seconded: Cr Neeson
1 That the report on Resolution to Exclude the Public for Consideration of Committee
Business be received.
2 That the public is excluded from the following part of the proceedings of the meeting.
3 That the general subject of each matter to be discussed while the public is excluded,
the reason for passing the resolution in relation to each matter and the specific
grounds under Section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution are as follows:
Ground(s)
General Subject of each matter Reason for passing this resolution in relation to each under S48(1) for
to be considered matter passing this
resolution
C1: Confirmation of Public- The reason(s) for excluding the public is/are recorded in the 48(1)(a)
Excluded Minutes: 22 April Public Business Minutes of the meeting
2021
Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
Page 511
UNCONFIRMED UNCONFIRMED
C2: Confidential Briefing Enable any local authority holding the information to carry
on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations). To
maintain the effective conduct of public affairs through the
free and frank expressions of opinions by, or between, or to
members of or officers or employees of any local authority,
or any persons to whom Section 2(5) of the Local
Government Official Information and Meetings Act 1987
applies, in the course of their duty. To protect the privacy of
natural persons. To maintain legal professional privilege
1 This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or interests
protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9
of the Official Information Act 1982 as the case may require are listed above.
The Public Business part of the meeting concluded at 6:40PM.
Confirmed at Taumarunui this 26th day of August, 2021.
Karen Ngatai
CHAIRPERSON
Taumarunui / Ohura Ward Committee – Public Business – 24 June 2021
Page 612
Report to: Taumarunui/Ohura Ward Committee
Meeting Date: 26 August 2021
Subject: Deputation: Taumarunui Rail Action Centre Trust –
Ōngarue Railway Disaster Memorial
Purpose of Report
1.1 The purpose of this report is to advise that Weston Kirton of the Taumarunui Rail Action
Centre Trust will be in attendance to present a proposal and seek support from Members to
plan a memorial to mark the centenary of the Ōngarue Railway Disaster that occurred July
6, 1923.
Significance and Engagement
2.1 Nothing in this report triggers the Significance and Engagement Policy.
Background
3.1 New Zealand’s first major railway accident, the Ōngarue Railway Disaster occurred July 6,
1923 due to a slip north of Taumarunui.
3.2 Ōngarue remains the country’s third-deadliest rail disaster, taking the lives of seventeen and
injuring 28 passengers.
3.3 Currently there is no memorial or fitting place of tribute for Ōngarue, unlike the Tangiwai and
Hyde Railway disasters.
3.4 July 6, 2023 marks the centenary of the tragedy, and serves as notable milestone to
acknowledge the event.
Discussion
4.1 Initial exploratory work into suitable memorial sites has been undertaken by a Rail Heritage
Group.
4.2 The Ministry of Culture and Heritage has been contacted, and the Right Honourable Prime
Minister has indicated a willingness to attend any official occasion.
4.3 Mr. Weston proposes a small community committee working with a wider stakeholder
interest group/s to establish suitable monument/s acknowledging the Rail disaster at
Ōngarue.
4.4 Mr. Weston proposes that Ruapehu District Council could assist in the project alongside
other interested parties, including local Iwi.
4.5 Taumarunui Rail Action Centre Trust is one of the interested parties under whose umbrella
could be willing to apply for funding some of the activities.13
Suggested Resolution(s)
That the Taumarunui-Ohura Ward Committee:
1 Receive the report on Deputation: Taumarunui Rail Action Centre Trust – Ōngarue Railway
Disaster Memorial
2 Recommends to Council that it supports in principle, the establishment of suitable
monument/s to recognise the significant railway event that occurred within the district
Karen Ngatai
CHAIR TAUMARUNUI/OHURA WARD COMMITTEE
Email address for point of contact: karen.ngatai@ruapehudc.govt.nz
Attachment(s): NIL
Deputation: Taumarunui Rail Action Centre Trust – Ōngarue Railway Disaster Memorial
214
Report to: Taumarunui Ohura Ward Committee
Meeting Date: 26 August 2021
Subject: Retrospective Approval of the Temporary
Road Closure for Matariki Night Markets
Purpose of Report
1.1 The purpose of this report is to retrospectively approve the road closure application for the
Matariki Night Markets 2021.
Significance and Engagement, Social Impact
2.1 Significance
This report does not trigger the Significance and Engagement Policy.
2.2 Social Impact
This report does not trigger the Social Policy.
Background
3.1 An application was received on 15 June 2021 from Saint Patricks PTFA for the Temporary
Road Closure of Manuaute Street between Hakiaha and Miriama Streets, Taumarunui
between 4pm and 9pm on Friday 9 July 2021 for the Matariki Night Market event 2021.
3.2 The Traffic Management Plan was submitted and approved.
3.3 The proposed closure was advertised in the Taumarunui Bulletin on Friday 18 June 2021
and posted on the Council Facebook page on the same date.
3.4 Any person affected by the closure had until 4pm on Friday 25 June 2021 to lodge their
notice of objection to the Council, in writing. No objections were received.
3.5 The final road closure information was advertised in the Taumarunui Bulletin on Friday 2
July 2021.
Discussion
4.1 The timing of the road closure application and the last Taumarunui Ohura Ward Committee
(TOWC) meeting on 24 June 2021, meant that staff were unable to get a report to the TOWC
for approval, as the agenda had closed.
4.2 Land Transport Manager Andrea Nicol spoke to TOWC regarding the proposed road
closure on the 9 July 2021, asking members to provide feedback and advise
whether they were/were not in support of the temporary road closure.
4.3 There were no issues advised.
4.4 The road closure went ahead as planned.15
Suggested Resolution(s)
1 That the report on Retrospective approval of the Temporary Road Closure for Matariki Night
Markets be received.
2 The Taumarunui Ohura Ward Committee retrospectively approves/does not approve the
temporary closure of Manuaute Street between Hakiaha and Miriama Streets, Taumarunui
between 4pm and 9pm on Friday 9 July 2021 for the Matariki Night Market event 2021.
Nikki Fieldes
TECHNICAL SERVICES COORDINATOR
Email address for point of contact: andrea.nicol@ruapehudc.govt.nz
Attachment(s): NIL
Retrospective approval of the Temporary Road Closure for Matariki Night Markets
2Report to: Taumarunui / Ohura Ward Committee
Meeting Date: 26 August 2021
Subject: Capital Works and Other Items of Interest
Purpose of Report
1.1 The purpose of this Report is to provide an update on the planned capital works and other items of
interest in the Taumarunui / Ohura Ward Committee area in the 2021/22 Financial Year.
Significance and Engagement, Social Impact
2.1 Significance and Engagement
This report does not trigger the Significance and Engagement Policy 2018.
2.2 Social Impact
This report does not trigger the Social Policy 2018.
Discussion
3.1 WORKS
The list is a combination of contracted items and other items that Members have displayed an interest
in. Other items can be added to the list on request. Updates since the last report are highlighted.
3.2 Key to Status:
RED: Significant concerns regarding project progress to time and/or budget targets
AMBER: Visibility of issues that might impact project time or budget targets
GREEN: Project being managed within time and budget targets
Suggested Resolution(s)
1. That the Report on Capital Works and Other Items of Interest be received.
Clive Manley
CHIEF EXECUTIVE
Email address for point of contact: clive.manley@ruapehudc.govt.nz
Attachments:
1. Taumarunui / Ohura Ward Committee Capital Works and Other Items of InterestTaumarunui / Ohura Ward Committee Capital Works and Other Items of Interest: 26 August 2021
3.3 ROADING Updated by: A. Nicol
Item Activity Key Date(s) Status Commentary
R1 SH43 Forgotten June 2022 Amber West Otunui 2015 Flood Damage Site
World Highway Work is underway, following a site blessing on Friday 19 March 2021.
TBC Green Tunnel Hill Drop out at RP 22km
Road opened to one lane in December 2019. Waka Kotahi in investigation stage, getting
options in place. A timeline will be available once an option is chosen.
R2 Footpath Renewal June 2022 Green Footpath condition rating to identify work programme is complete. The list of sites will be
submitted to key stakeholder groups and Ward Committee.
Simmons Rd footpath from Taringamotu Road is in progress. It is on hold until the water main
work is completed.
R3 Pavement June 2022 Green Design work is underway for the renewal sites with final priorities to be assigned in the coming
renewals month. The renewal sites are:
Road Location Length Status Description of work
(km) (km)
Poro O Tarao Rd 8.15 1.20 Design Pavement
Ongarue Village Rd 0.00 74m Design Earthworks and pavement
Ongarue Waimiha Rd 0.88 2.00 Design Earthworks and pavement
Kururau Road 1.32 1.60 Design Earthworks and pavement
Ongarue Waimiha Rd 5.98 2.50 Design Earthworks and pavement
R4 Minor June 2022 Green The outcome of the funding request Council has made to Waka Kotahi NZ Transport Agency
Improvements for Minor Improvement funding for 2021/24 will not be advised until late August. Council
requested a similar level to other years. Waka Kotahi indicated in July 2021 that the fund is
well oversubscribed between existing approved projects in New Zealand and new requests.
Council’s Minor Improvement programme will be finalised once it has an indication of the
approved budget request.3.4 ENVIRONMENTAL Updated by: M. Shepherd
Item Activity Key Date(s) Status Commentary
E1 Taumarunui Ongoing Amber Traverse is in discussions with Horizons as it prepares an S92. Traverse wants to ensure that all of
Water Supply Horizons concerns are addressed prior to lodging. Ongoing discussions with Ngati Haua and Nga
Resource Tangata Tiaki
Consent
E2 Main Street Ongoing Red Awaiting proposal from Veolia. Veolia and Hydrotech are looking at the impact of the supply chain
issues on delivery of the project.
E3 Horizons Ongoing Amber Ongoing discussions with Ngati Haua and Nga Tangata Tiaki about stormwater management in
Stopbank Taumarunui
Culverts
E4 Simmons August 2021 Green Work is starting on a ring main around Simmons Road to improve water supply and firefighting capacity
Road
E5 Hikumutu March 2022 Amber Desludging of the ponds at the Hikumutu Wastewater Treatment Plant has been completed. The next
Wastewater phase of upgrades for the plant are two new aerators and these have been made possible with
Treatment Stimulus Funding from central government. The aerators have been approved and ordered.
Plant
E6 Main Street August 2021 Green A component of the Main (Hakiaha) Street revitalisation project. Previously approved by Council FY
Relining 18-19. Project Manager in consultation to ensure these works fit in with Waka Kotahitanga road sealing
schedule.
3.5 COMMUNITY PROPERTY Updated by: R. Hepi
Item Activity Key Date(s) Status Commentary
C1 Taumarunui August 2021 Red Public opinion was in favour of a public toilet in the Railway building and retaining some facility central
Public Toilets to the Main Street. The upgraded public toilets and showers in the Railway Station are open for public
use and are reported to be being used frequently by tourists. Exterior of toilets have been painted to
freshen them up and fit them into the revitalisation scheme. Interior footprint to remain same with
renovation to be undertaken. Approval given by TOWC at October 2019 meeting to proceed with
Capital Works and Other Items of Interest
3proposed interior renewal and exterior treatment as proposed by Bespoke. Council brought forward
funding for project to current year and the Toilets / Pergola / Archives space in Railway Station was
tendered as one contract. Design was drawn up by Alex Ferrier and Building Consent Application
completed and works commenced on Wed 17 Feb by ICL Construction. Portaloos where placed onsite
alongside existing toilets for public use during works. Railway Station toilets off platform will also
remain open during day for use by public. Delays with availability of materials has meant the
completion date has been extended to August. Ongoing issues with materials have put pressure on
the August date and a further update will be given at the meeting. The Portaloos came under pressure
at a busy snow weekend and the cleaning / emptying frequency has been increased at the weekends.
C2 Taumarunui Ongoing Red All of the advertising spaces have been sold. Minor plumbing works and replacement of the toilet seats
Grandstand was undertaken to get the ablution block ready for the KCRFU game in early September. A donation
of $5,000 has been received from Taranui Golf Club, it is proposed that this be used to establish
concrete paths along the outside of the grandstand to provide safety entry for elderly and for young
families with push chairs. Work scheduled. Concrete work has been completed. Quote being sought
to replace roof. Three phase power socket was installed at the field entrance to the grandstand for use
during community events such as King Country Christmas. Decision for next steps will require a
subcommittee meeting to discuss. A volunteer has completed painting of the floors on the upper level
of the Grandstand building, including the entranceway, male and female toilets. Contractors have been
approached for quotes to replace the roof. Quotes are being sought to replace the hot water cylinder
for the North end changing rooms following a leak. Soap and hand towel dispensers are onsite
awaiting installation in the toilets and showers. Soap & hand towel dispensers have been installed,
along with wall mounted rubbish bag holders. A quote for two options for replacement of the roof has
been received by one contractor and we are awaiting a quote from a second contractor. The green
clearlite panels on the lower level have been replaced with clear panels which has lightened the space.
Lock put on downstairs room to enable Districts Rugby Club to store equipment here securely while
Athletics Building is used by New World (Not updated)
C3 Taumarunui Ongoing Red Part of the saleyards, aside from a small section utilised by the Compliance Team for stock
Saleyards impoundment, are being dismantled and are due to be completed by the end of the year. Future
options for the area are being considered. Part of the saleyards land has been licenced to Taumarunui
Rail Action Centre through a Licence to Occupy agreement to allow for haymaking revenue to assist
with payment of rates on the lease of Bell Road Rail Yard. TRAC have taken over the dismantlement
of the unused section of the saleyards as the person previously allocated to complete it has left the
district. Work to dismantle the unused section of the saleyards is nearly complete. Quote to tidy fencing
being sought. Fencer scheduled to undertake tidy up of fencing as soon as COVID-19 restrictions
allow. Repairs and strengthening of Saleyard fencing between Parone Street and Taupo Road have
been completed. Concrete pad at the Saleyards has been leased for one year for use as a handling
site for problem trees being felled around the district under a contract with the Roading Team. GHD
Capital Works and Other Items of Interest
4looking for community group to cut felled trees onsite for firewood for distribution to those in need in
community. (Not updated)
C4 Hakiaha ON HOLD Red On hold as part of the Taumarunui Revitalisation project.
Street
Decorative
Lighting
C5 Taumarunui February 2021 Red There is $21,000 available in capital budget. This could be allocated to support the THRIVE initiatives
Domain drain at the Domain. A meeting is to be set with key parties to discuss the scope of the upgrade. Meeting to
realignment / Target be held in December with stakeholders. Meeting delayed due to unavailability prior to Christmas and
boardwalk Completion over summer holiday period. Meeting to be rescheduled. Meeting held 29 March with THRIVE
Summer 20/21 representative and Te Awanui a Rua Charitable Trust to discuss progress and drain. Final approval is
required for the planting plan which is the focus at this stage. Queried whether the funding could be
passed over to an organisation and tagged for this purpose prior to the end of the financial year if a
decision not made on location of boardwalk. Meeting had with MWA Solutions and Tutukaka
Consultants Ltd as to developing an overall plan for the Domain. Tutukaka Consultants to meet with
iwi. Testing of the water in the drain to be undertaken to assess levels of Iron and E.Coli bacteria.
Tests results show that the quality is reasonable and these will be discussed with iwi as soon as they
are available. Iwi considering whether they would like drain to be fenced entirely. Iwi responded that
they would like entire drain to be fenced. Meeting to be arranged with iwi, Property & Waters Team.
(Not updated)
C6 Taumarunui Ongoing Red Lions have agreed to undertake maintenance on Sunshine Track and the High School on Te Peka
Walkways and Rangaroa tracks. Discussions are being had with potential groups to maintain the Manunui
Reserve Walkway. High school students have been working on maintenance and improvements to
the Te Peka track with Stuart Shaw. Removal of nuisance trees along Te Peka track completed. Barry
Donovan has tidied up Manunui Reserve walkway using Kanga under voluntary arrangement. Dean
to meet with new group interested in taking some responsibility for East Street Walkway. GHD to look
into design options for the reinstatement of House Ave Walkway. Potential to use part of neighbouring
property to assist in making design work. Slip on House Ave Walkway cleared and track reopened.
Considering whether walkway needs to be rerouted and steps rebuilt. Sunshine Hill walkway has been
tidied up with vegetation cleared, drains realigned and the surface gravelled and compacted. Meeting
to be scheduled with Cr Ngatai to discuss options for maintenance of tracks going forward.
(Not updated)
C7 2019/20 Ongoing Red Design work underway for ramps on section between Victory Bridge and Manunui. Design for Turaki
Accessible St ramp completed. Preliminary design for Morero Tce ramp completed. Drainage design for both
Walkways ramps subject to approving final layout. Design for ramp at end of Turaki Street forwarded to Horizons
Capital for approval. 24 June 2021 Cr Cosford has recommended to the Upper Whanganui River Scheme
Budget that, through Horizons Regional Council, they fund and construct a ramp to replace the current steps
and make a contribution to the river walkway.
Capital Works and Other Items of Interest
5C8 Pond and August 2021 Red Issues have been resolved at no cost to council and arrangement made with Downer for future
Wall maintenance requirements.
plantings
3.6 OTHER ITEMS Updated by: R. Hepi
Item Activity Key Date(s) Status Commentary
O1 Taumarunui Ongoing Red Map drafted. Working on Māori language words for facilities and locations of interest.
Town Map
Capital Works and Other Items of Interest
622
Report to: Taumarunui-Ohura Ward Committee
Meeting Date: 26 August 2021
Subject: Resolution to Exclude the Public for Consideration of
Committee Business
Purpose of Report
1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the
Committee the right by resolution to exclude the public from the whole or any part of the
proceedings of any meeting only on one or more of the grounds contained within that Section.
Significance and Engagement, Social Impact
2.1 Nothing in this report triggers the Significance and Engagement Policy 2018.
Suggested Resolutions
1 That the report on Resolution to Exclude the Public for Consideration of Committee Business
be received.
2 That the public be excluded from the following parts of the proceedings of this meeting listed in
the table below.
3 That the general subject of each matter to be considered while the public is excluded, the
reason for passing the resolution in relation to each matter, and the specific grounds under
Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
Ground(s)
General Subject of each Reason for passing this resolution in relation to each under S48(1)
matter to be considered matter for passing this
resolution
C1: Confirmation of Public The reason(s) for excluding the public is/are recorded in the 48(1)(a)
Excluded Minutes: 24 Public Business Minutes of the meeting.
June 2021
C2: Confidential Briefing Enable any local authority holding the information to carry on,
without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations). To maintain the
effective conduct of public affairs through the free and frank
expressions of opinions by, or between, or to members of or
officers or employees of any local authority, or any persons to
whom Section 2(5) of the Local Government Official Information
and Meetings Act 1987 applies, in the course of their duty. To
protect the privacy of natural persons.
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests protected by Section
6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act
1982 as the case may require which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the above table.
Tasha Paladin
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