TOKYO UPDATE 17 FEBRUARY 2021
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TOKYO UPDATE 17 FEBRUARY 2021
1Road to Tokyo
Introduction
• Due to the Covid-19 pandemic the Tokyo 2020 organising committee together with the Japanese
Government, IOC and IPC concluded it would be impossible to host the games in 2020.
• The Olympic Games are now scheduled to be held from 23 July to 8 August 2021.
• The Paralympic Games are now scheduled to be held from 24 August to 5 September 2021.
• All qualified athletes, teams and slots already achieved will be valid still.
• We have requested all National Federations to update us with revised qualifications and preparations
for the Games.
2Road to Tokyo
Selection Policies
• General Selection and Eligibility Criteria was adopted by the SASCOC
General Assembly on 9 June 2018
• This enabled SASCOC to tighten Sport Specific Policies (i.e. made the
selection more stringent than the IOC /IF qualification criteria)
• This impacted in the main Continental Qualification Slots
• 22/23 November 2019 the SASCOC General Assembly changed this
criteria back to SASCOC implementing the IOC/IF policy
3Road to Tokyo
Other Key policies
• MOU between SASCOC and NFs
• Spokespersons Policy
• Athlete Officials Team Membership Agreement
IOC/IPC/Tokyo 2020 Rules and Regulations
• Playbook
• Prevention of the Manipulation of Competitions
• Betting in sport
• Taking bribes
• IOC’s Rule 40 of the Olympic Charter
• Tokyo 2020 Eligibility form all accredited individuals have to sign
4Estimated Team Size
Possible Olympics Team Size
Possible Paralympics Team Size
Athletes Management
Sport Male Female Total Sport Male Female Total
Athletes Management
Aquatics - Artistic Swim 0 2 2 Aquatics - Artistic Swim 0 1 1 Sport Male Female Total Sport Male Female Total
Aquatics - Diving 0 2 2 Aquatics - Diving 1 0 1 Aquatics - Swimming 5 2 7 Aquatics - Swimming 2 1 3
Aquatics - Marathon Swim 1 1 2 Aquatics - Marathon Swim 1 0 1 Archery 2 0 2 Archery 0 1 1
Aquatics - Swimming 8 10 18 Aquatics - Swimming 4 1 5 Athletics 10 6 16 Athletics 3 1 4
Aquatics - Water Polo 11 11 22 Aquatics - Water Polo 2 2 4 Cycling - Road 3 2 5 Cycling - Road 3 0 3
Athletics 26 15 41 Athletics 4 1 5
Cycling - Track 1 1 2 Cycling - Track 0 1 1
Cycling - BMX Racing 1 0 1 Cycling - BMX Racing 1 0 1
Equestrian 0 2 2 Equestrian 1 1 2
Cycling - MTB 1 1 2 Cycling - MTB 1 0 1
Cycling - Road 3 2 5 Cycling - Road 3 0 3
Rowing 0 1 1 Rowing 1 0 1
Cycling - Track 1 1 2 Cycling - Track 0 1 1 Tennis 2 2 4 Tennis 1 1 2
Equestrian 0 2 2 Equestrian 0 2 2 Table Tennis 1 0 1 Table Tennis 1 0 1
Fencing 6 6 12 Fencing 2 0 2 Triathlon 1 0 1 Triathlon 1 1 2
Football 20 0 20 Football 5 0 5 Total 25 16 41 Medical 2 3 5
Golf 2 2 4 Golf 0 1 1
General Team Management 2 4 6
Gymnastics - Artistic 1 2 3 Gymnastics - Artistic 1 1 2
Gymnastics - Trampoline 1 0 1 Gymnastics - Trampoline 1 0 1 Total 17 14 31
Hockey 16 16 32 Hockey 4 4 8 Total estimated team size 72
Judo 0 1 1 Judo 1 0 1
Karate 2 1 3 Karate 1 0 1
Modern Pentathlon 0 1 1 Modern Pentathlon 1 0 1
Rowing 6 2 8 Rowing 3 0 3
Rugby 12 0 12 Rugby 4 0 4
Sailing 2 0 2 Sailing 1 0 1
SkateBoarding 1 0 1 SkateBoarding 1 0 1
Sport Climbing 1 1 2 Sport Climbing 0 1 1
Surfing 2 1 3 Surfing 1 0 1
Tennis 2 0 2 Tennis 1 0 1
Triathlon 2 2 4 Triathlon 1 1 2
Volleyball - Beach 2 0 2 Volleyball - Beach 1 0 1
Weightlifting 1 2 3 Weightlifting 1 0 1
Wrestling 2 0 2 Wrestling 1 0 1
Total 133 84 217 Medical 6 8 14
General Team Management 4 4 8
Total 58 28 86
Total estimated team size 303
5Qualifications to date
Olympics Current Qualification as at 08 Feb 21 Paralympics Current Qualification as at 08 Feb 21
Athletes
Athletes
Sport Male Female Total
Aquatics - Artistic Swim 0 2 2
Sport Male Female Total
Aquatics - Diving 0 1 1 Aquatics - Swimming 3 1 4
Aquatics - Swimming 4 2 6 Athletics 6 4 10
Aquatics - Water Polo 11 11 22 Cycling - Road 1 1 2
Athletics 10 5 15
Equestrian 0 2 2
Athletics 4 x 100 relay 6 0 6
Cycling - MTB 1 1 2 Total 10 8 18
Cycling - Road (incl. Time Trial) 3 2 5
Cycling - Track 2 1 3
Equestrian 0 2 2
The deadline for Olympic Qualification is 5 July 2021
Football 20 0 20
Gymnastics - Artistic 0 1 1 The deadline for Paralympic Qualification is 2 August 2021
Hockey 16 16 32
Rowing 2 0 2
Rugby 12 0 12
Sport Climbing 1 1 2
Surfing 1 1 2
Total 89 46 135
6Projected Demographics
OLYMPICS Athletes
Sport Male Female Total B/M B/F W/M W/F
PARALYMPICS Athletes
Aquatics - Artistic Swim 2 2 2 Sport Male Female Total B/M B/F W/M W/F
Aquatics - Diving 2 2 2 Para - Aquatics - Swimming 5 2 7 1 4 2
Aquatics - Marathon Swim 1 1 2 1 1
Aquatics - Swimming 8 10 18 2 6 10 Para - Archery 2 2 2
Aquatics - Water Polo 11 11 22 3 3 8 8 Para - Athletics 10 6 16 7 2 3 4
Athletics 26 15 41 18 5 8 10
Canoe - Sprint 1 1 1 1
Para - Cycling 4 3 7 1 3 3
Cycling - BMX Racing 1 1 1 Para - Equestrian 2 2 2
Cycling - MTB 1 1 2 1 1 Para - Rowing 1 1 1
Cycling - Road 3 2 5 1 2 2
Cycling - Track 2 1 3 2 1 Para - Table Tennis 1 1 1
Equestrian 2 2 2 Para - Triathlon 1 1 1
Fencing 6 6 12 2 2 4 4
Football 20 20 20
Wheelchair Tennis 2 2 4 2 1 1
Golf 2 2 4 2 2 Total 25 16 41 12 4 13 12
Gymnastics - Artistic 1 2 3 1 1 1
Gymnastics - Trampoline 1 1 1
Hockey 16 16 32 8 8 8 8
Judo 1 1 1
Karate 2 1 3 2 1
Modern Pentathlon 1 1 1 Team Summary Male Female Total Black White
Rowing 6 2 8 6 2 Athletes 25 16 41 16 25
Rugby 12 12 7 5
Sailing 2 2 2
Percentage 60,98% 39,02% 100% 39,02% 60,98%
SkateBoarding 1 1 1
Sport Climbing 1 1 2 1 1
Surfing 2 1 3 1 1 1
Tennis 2 2 1 1
Triathlon 2 2 4 2 2
Volleyball - Beach 2 2 2
Weightlifting 1 2 3 1 2
Wrestling 2 2 2
Total 135 84 219 70 20 65 65
Team Summary Male Female Total Black White
Athletes 135 84 219 90 130
Percentage 61,64% 38,36% 100% 41,10% 59,36%
7Road to Tokyo
• The IOC, IPC and Tokyo 2020 have released a Playbook for Athletes and Officials on 5 February 2021 covering a guide to a
safe and successful Tokyo Games
• The playbook has been designed to ensure that all participants at the Games are kept safe and healthy as best as possible.
This playbook takes into consideration the following key aspects:
• Before travel
• Entering Japan
• During the Games
• Leaving Japan
• Vaccines
• Compliance and Sanctions
• It must be note that the IOC, IPC and Tokyo 2020 have repeatedly said that the vaccine is not mandatory to participate in
the games
• According to the Playbook, all team members will need to start monitoring themselves 14 days prior to entering Japan and
also take a PCR test 72 hours before the start of their journey. Therefore we are looking at possibly having decentralised
Pre Games Camps for the respective sports 14 days prior to departure to Japan.
• A key point in the Playbook is that every NOC/NPC has been asked to appoint a COVID-19 Liaison Officer. This person will
be our key contact for all matters related to COVID-19. They will also be the contact for the IOC/IPC, Tokyo 2020 and the
Japanese health authorities. Our COVID-19 Liaison Officer will be responsible for ensuring we understand and follow this
Playbook, and they will receive their own detailed guidelines related to their role
• This Playbook will be updated as required to ensure it reflects the latest developments. The next version will be published
by April 2021.
8Road to Tokyo
• We have applied to the NLC and funding will be allocated via the Sports Trust for
potential Olympic and Paralympic medal Athletes backdated from October 2020, this
has been approved and is being implemented.
• Through the SASCOC Project Teams all NF’s have been requested to submit long lists of
possible team members as well as their preparations plans. All long lists have been
received and uploaded onto the Tokyo 2020 accreditation system. Covid has had a
serious impact on most of the sports preparation and qualification plans as key events
are either postponed or cancelled. This is being monitored.
• SASCOC has circulated a Team SA Athlete and Team monitoring register to all NFs to
populate which will assist with tracking and monitoring of athlete’s preparation and
qualification as well as health and injury status for our medical team to intervene if and
when necessary.
• Due to current restrictions, NFs have to indicate their preferred High Performance
Centres that could be used for pre departure quarantine camps as the plan is to
decentralize the camps for purposes of safety of all team members and to comply with
government regulations.
9Road to Tokyo
• Whist athlete’s preparation is the NFs mandate, SASCOC engages the NFs on their
progress about preparation/qualification and provide assistance and guidance
where necessary.
• All Athletes and Team Officials will go through medical screening
• All Athletes selected will have Anti-Doping tests conducted or arranged by SAIDS
if they are not in the country
• All Athletes and Team Officials will complete the online WADA e-learning course
as well as completing the Safeguarding course.
• North West University is currently scheduling Webinars on Mental Health and
Wellbeing as agreed by the SASCOC Board for the possible Olympic and
Paralympic Team members.
• Daily communication is done with all relevant stakeholders to ensure we follow
all required timelines and activities
10Road to Tokyo
• We are also in constant liaison with the South African Embassy in Japan
whom are assisting us on the ground in Tokyo as we are still unable to
travel to Tokyo
• We have taken part in a number of Chef de Mission Webinars with Tokyo
2020 and will still be consistently attending more as and when required by
Tokyo
• There was a medical webinar in January arranged by the IOC, IPC and Tokyo
2020 for the respective countries Chief Medical Officers (CMO) to go
through the COVID updates and proposed protocols. Both our Olympic and
Paralympic CMO’s attended
11Budget – Preparation
OLYMPIC PREPARATION BUDGET PARALYMPIC PREPARATION BUDGET
Sport Projected Numbers Camps and Competitions Medical Support Total Sport Projected Numbers Camps and Competitions Medical Support Total
Aquatics 52 R2 080 000,00 R260 000,00 R2 340 000,00 Aquatics - Swimming 10 R400 000,00 R50 000,00 R450 000,00
Athletics 47 R1 880 000,00 R235 000,00 R2 115 000,00 Archery 3 R120 000,00 R15 000,00 R135 000,00
Cycling 15 R600 000,00 R75 000,00 R675 000,00 Athletics 20 R800 000,00 R100 000,00 R900 000,00
Equestrian 4 R160 000,00 R20 000,00 R180 000,00 Cycling 11 R440 000,00 R55 000,00 R495 000,00
Fencing 14 R560 000,00 R70 000,00 R630 000,00 Equestrian 4 R160 000,00 R20 000,00 R180 000,00
Football 25 R1 000 000,00 R125 000,00 R1 125 000,00 Rowing 2 R80 000,00 R10 000,00 R90 000,00
Golf 3 R120 000,00 R15 000,00 R135 000,00 Tennis 7 R280 000,00 R35 000,00 R315 000,00
Gymnastics 6 R240 000,00 R30 000,00 R270 000,00 Table Tennis 2 R80 000,00 R10 000,00 R90 000,00
Hockey 40 R1 600 000,00 R200 000,00 R1 800 000,00 Triathlon 3 R120 000,00 R15 000,00 R135 000,00
Judo 3 R120 000,00 R15 000,00 R135 000,00 R2 790 000,00
Karate 4 R160 000,00 R20 000,00 R180 000,00
Modern Pentathlon 2 R80 000,00 R10 000,00 R90 000,00
Rowing 10 R400 000,00 R50 000,00 R450 000,00
Rugby 16 R640 000,00 R80 000,00 R720 000,00
Sailing 3 R120 000,00 R15 000,00 R135 000,00
SkateBoarding 2 R80 000,00 R10 000,00 R90 000,00
Sport Climbing 4 R160 000,00 R20 000,00 R180 000,00
Surfing 4 R160 000,00 R20 000,00 R180 000,00
Tennis 3 R120 000,00 R15 000,00 R135 000,00
Triathlon 6 R240 000,00 R30 000,00 R270 000,00
Volleyball - Beach 3 R120 000,00 R15 000,00 R135 000,00
Weightlifting 3 R120 000,00 R15 000,00 R135 000,00
Wrestling 3 R120 000,00 R15 000,00 R135 000,00
R12 240 000,00
12Budget – Olympic Games
EXPENDITURE BUDGET OLYMPIC GAMES TOKYO 2020
Travel
Local travel Athletes and Officials travelling from all centres 180 R 4 000 R 720 000
International Travel Athletes and Officials 355 R 25 000 R 8 875 000
Excess Baggage/Freight Excess baggages 1 R 750 000 R 750 000
R 10 345 000
Accommodation
ATO Accommodation Extra Team officials 5 R 21 750 R 108 750
P - Coaches Accommodation Personal Coaches outside the village 5 R 21 750 R 108 750
R 217 500
Pre Games Training Camps - Tokyo
Accommodation and meals Pre Games camps in Tokyo 100 R 15 000 R 1 500 000
Medical support Physio+Sports Physician 4 R 15 000 R 60 000
Incidentals at PGTC 1 R 40 000 R 40 000
R 1 600 000
Meetings
Project Meetings Code Managers Meetings (Flights, stationary, refreshments) 1 R 35 000 R 35 000
Site Visit (March 2021) Medical Team and Chef de Mission 3 R 80 000 R 240 000
R 275 000
Outfitting
1 Casual 1 Award Tracksuit, 3 Shorts, 2 Golf Shirts, 1 Sweat
Shirt, I Cargo Pants, 2 shorts (below knee), 1 Rain Jacket, 1 Peak
Clothing (Generic)
cap, 1 towel, 1 cross Trainer, 1 Sandals, 3 pr socks, 1 Suitcase, 1
Kit Bag, 1 Backpack 400 R 14 000 R 5 600 000
1 Jacket, shirt/ blouse, tie/scarf, belt, pants and Shoes and
Formal Clothing & Opening Ceremony
opening ceremony outfit. 400 R 6 000 R 2 400 000
Competition Competition Clothing
230 R 5 500 R 1 265 000
Distribution of Clothing Courier R 200 000
R 9 465 000
13Budget – Olympic Games
Per diems and professional services
Athletes and Officials Athletes and Officials ($25/day) 310 R 6 000 R 1 860 000
CMO Chief Medical Officer 1 R 60 000 R 60 000
CP Chief Physio 1 R 50 000 R 50 000
Medical Team Doctors & Physios 16 R 40 000 R 640 000
Press Attache/ Videographer/ PhotographerProfessional services 4 R 60 000 R 240 000
R 2 850 000
Holding/Quarentine Camp
Accommodation @ R2000/person/day 350 R 28 000 R 9 800 000
Meeting Room Office/ Code Managers Briefing/ Team Briefing room 2 R 25 000 R 50 000
Medical rooms Physio and Doctors Rooms 3 R 84 000 R 252 000
Clothes Distribution Room Bags/Equipment storage/ kit distribution 1 R 25 000 R 25 000
R 10 127 000
OTHER TEAM EXPENSES
Insurance Athletes, Officials 355 R 1 500 R 532 500
Medical Screening Medical Screening for athletes and officials 355 R 2 000 R 710 000
Medical Testing Covid Testing 355 R 850 R 301 750
Medical Consumables Medical supplies (incl. masks and sanitizers for team) 1 R 750 000 R 750 000
Rate Card Office/ Med Room Furniture/ VAPPs, Spectrum/ Combis 1 R 500 000 R 500 000
Incentives Athletes&Coaches win bonusses (same as Rio 2016) 1 R 4 250 000 R 4 250 000
PR and Media Full PR and Media including Marketing 1 R 1 500 000 R 1 500 000
Pins and Pennants Pennants for Team sports and Pins for team 1 R 150 000 R 150 000
Team Handbook - Digital Digital Magazine with team SA members and HP Info 1 R 70 000 R 70 000
Team Gifts Gifts for athletes, coaches, managers 1 R 200 000 R 200 000
Contingency Contingency 1 R 500 000 R 500 000
R 9 464 250
TOTAL R 44 343 750
14Budget – Paralympic Games
EXPENDITURE BUDGET PARALYMPIC GAMES TOKYO 2020
Travel
Local travel Athletes and Officials travelling from all centres 35 R 4 000 R 140 000
International Travel Athletes and Officials 80 R 25 000 R 2 000 000
Excess Baggage/Freight Excess baggage 1 R 250 000 R 250 000
R 2 390 000
Accommodation
ATO Accommodation Extra Team officials 5 R 50 000 R 250 000
P - Coaches Accommodation Personal Coaches outside the village (OPEX) 2 R 21 750 R 43 500
R 293 500
Pre Games Training Camps - Tokyo
Accommodation and meals Pre Games camps in Tokyo 15 R 15 000 R 225 000
Medical support Physio+Sports Physician 4 R 15 000 R 60 000
Incidentals at PGTC 1 R 40 000 R 40 000
R 325 000
Meetings
Project Meetings Code Managers Meetings (Flights, stationary, refreshments) 1 R 35 000 R 35 000
Site Visit (March 2021) Medical Team and Chef De Mission 2 R 80 000 R 160 000
R 195 000
Outfitting
1 Casual 1 Award Tracksuit, 3 Shorts, 2 Golf Shirts, 1 Sweat
Shirt, I Cargo Pants, 2 shorts (below knee), 1 Rain Jacket, 1 Peak
Clothing (Generic)
cap, 1 towel, 1 cross Trainer, 1 Sandals, 3 pr socks, 1 Suitcase, 1
Kit Bag, 1 Backpack 80 R 14 000 R 1 120 000
1 Jacket, shirt/ blouse, tie/scarf, belt, pants and Shoes and
Formal Clothing & Opening Ceremony
opening ceremony outfit. 80 R 6 000 R 480 000
Competition
Competition Clothing 40 R 5 500 R 220 000
Distribution of Clothing Courier R 80 000
R 1 900 000
15Budget – Paralympic Games
Per diems and professional services
Athletes and Officials Athletes and Officials ($25/day) 80 R 10 000 R 800 000
CMO Chief Medical Officer 1 R 60 000 R 60 000
CP Chief Physio 1 R 50 000 R 50 000
Medical Team Doctors & Physios 3 R 40 000 R 120 000
Press Attache/ Videographer/ PhotographerProfessional services 2 R 60 000 R 120 000
R 1 150 000
Holding/Quarentine Camp
Accommodation @ R2000/person/day 80 R 28 000 R 2 240 000
Meeting Room Office/ Code Managers Briefing/ Team Briefing room 1 R 25 000 R 25 000
Medical rooms Physio and Doctors Rooms 2 R 84 000 R 168 000
Clothes Distribution Room Bags/Equipment storage/ kit distribution 1 R 25 000 R 25 000
R 2 458 000
OTHER TEAM EXPENSES
Insurance Athletes, Officials 80 R 1 500 R 120 000
Medical Screening Medical Screening for athletes and officials 80 R 2 000 R 160 000
Medical Testing Covid Testing 80 R 850 R 68 000
Medical Consumables Medical supplies (incl. masks and sanitizers for team) 1 R 50 000 R 50 000
Rate Card Office/ Med Room Furniture/ VAPPs, Spectrum/ Combis 1 R 25 000 R 25 000
Incentives Athletes&Coaches win bonusses (same as Rio 2016) 1 R 7 500 000 R 7 500 000
PR and Media Full PR and Media including Marketing 1 R 750 000 R 750 000
Pins and Pennants Pennants for Team sports and Pins for team 1 R 75 000 R 75 000
Team Handbook - Digital Digital Magazine with team SA members and HP Info 1 R 35 000 R 35 000
Team Gifts Gifts for athletes, coaches, managers 1 R 75 000 R 75 000
Contingency Contingency 1 R 250 000 R 250 000
R 9 108 000
TOTAL R 17 819 500
16Budget
• These budgets were part of our NLC Application
• The following factors can now also be considered to alleviate these
budgets:
• Estimated team size is reducing slightly
• Clothing sponsor
• Tokyo 2020 Grant to assist with air travel
• Potential new sponsors coming on board
17Projected Performance
Possible Medals Olympic Games: Possible Medals Paralympic Games:
• Athletics 5 • Athletics 14
• Cycling 2 • Cycling 3
• Swimming 2 • Swimming 1
• Golf 1 • Wheelchair Tennis 1
• Rowing 1
• Rugby 1
• Triathlon 1
18Key Dates
KEY DATES OLYMPIC GAMES
Date Area Activities
26 March 2021 Accreditation Deadline for Dignitary Accreditation Request (DARF) and International
Protection Personnel Request forms
9 April 2021 Accreditation Deadline for submission of all Accreditation applications (excluding
international dignitaries and NOC drivers)
21 May 2021 Accreditation Deadline for submission of Accreditation applications for international
dignitaries (including their accompanying guests, staff and international
protection personnel) and NOC drivers
April - May 2021 NOC Services Pre-Delegation Registration Meetings (Pre-DRMs)
June - July 2021 NOC Services Digital DRMs (D-DRMs)
5 July 2021 Sport Entries Deadline for submission of Sport Entries through GMS
7 - 22 July 2021 NOC Services DRMs
7 - 12 July 2021 Village Olympic Village pre-opening
13 July 2021 Village Olympic Village, Olympic Sailing, Cycling Village and Grooms’
Accommodation opening
23 July 2021 Ceremony Opening Ceremony of Games of XXXII Olympiad
8 August 2021 Ceremony Closing Ceremony of Games of XXXII Olympiad
11 August 2021 Village Olympic Village and Grooms’ Accommodation closing
19Key Dates
KEY DATES PARALYMPIC GAMES
Date Area Activities
16 April 2021 Accreditation Deadline for Dignitary Accreditation Request (DARF) and International
Protection Personnel Request forms
31 March Rate Card Payment deadline for invoice issued by 31 March 2020
14 May 2021 Accreditation Deadline for submission of all Accreditation applications (excluding
international dignitaries and NOC drivers)
31 May 2021 Accreditation Deadline for submission of Accreditation applications for international
dignitaries (including their accompanying guests, staff and international
protection personnel) and NOC drivers
Late May- Early June 2021 NPC Services Pre-Delegation Registration Meetings (PreDRMs) held
2 August 2021 Sport Entries Deadline for submission of Sport Entries through Tokyo 2020 GMS
15-16 August 2021 Village Pre-Opening– Paralympic Village
17 August 2021 Village Opening – Paralympic Village
24 August 2021 Ceremonies Opening Ceremony of Tokyo 2020 Paralympic Games
5 September 2021 Ceremonies Closing Ceremony of Tokyo 2020 Paralympic Games
8 September 2021 Village Closing – Paralympic Village
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