Treasury Return to the Office Plan (v13) - State of Michigan
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Treasury Return to the
Office Plan (v13)
Effective: July 12, 2021
(Updated: September 30, 2021)
Prepared by:
Jeff Connell, Office of Departmental Services / Emergency Management
Brian Rush, Office of Departmental Services / Health and Safety Coordinator
1|PageIntroduction……….……………………………….…………………………………………………………………………………………………..4
Treasurer’s Guidance .................................................................................................................................... 4
COVID-19 Safety Coordinator ........................................................................................................................ 5
Treasury Emergency Management Team ..................................................................................................... 5
Treasury COVID-19 Risk Assessment (Exposure Determination) ............................................................. 6-7
Return to the Officer Plan and Guidance ................................................................................................ 8-10
Treasury Return to the Office Timeline ......................................................................................................... 8
Move-In Phases ............................................................................................................................................. 8
Building Entrance .......................................................................................................................................... 8
Carpool and Rideshares ............................................................................................................................ 8-9
Daily Visit ....................................................................................................................................................... 9
Field Work ..................................................................................................................................................... 9
Signage .......................................................................................................................................................... 9
Telecom ......................................................................................................................................................... 9
Domestic Business Travel (OSE Policy) ........................................................................................................ 10
International Business Travel (OSE Policy) .................................................................................................. 10
Onsite Meetings .......................................................................................................................................... 10
Treasury Equipment (Remote Work) .......................................................................................................... 10
Human Resources ................................................................................................................................. 11-12
COVID Positive Procedures.......................................................................................................................... 11
Feeling Sick/Sick Employees ........................................................................................................................ 11
Daily Health Screening/Health Surveillance ................................................................................................ 11
Close Contact and When to Quarantine ..................................................................................................... 11
Remote Work .............................................................................................................................................. 12
Vulnerable Staff ........................................................................................................................................... 12
Support and Resources................................................................................................................................ 12
Health and Safety ................................................................................................................................. 13-16
General ........................................................................................................................................................ 13
Social Distancing .......................................................................................................................................... 13
Hand Hygiene .............................................................................................................................................. 13
Workplace Controls for Employees ............................................................................................................. 14
Personal Hygiene ......................................................................................................................................... 14
Disinfection of Environmental Services ................................................................................................. 14-15
PPE, Protective Clothing and Cleaning Supply Distribution ........................................................................ 15
COVID-19 Testing, Monitoring and Self-Screening ..................................................................................... 15
Face Mask Policy ......................................................................................................................................... 16
Appendix A: Treasury Telework Policy ........................................................................................................ 17
Appendix B: Supervisor Certification of Readiness to Return Employees to the Workplace ............... 18-19
Appendix C: Employee Return to Work Checklist ................................................................................. 20-21
Appendix D: Strategic Communications Plan .............................................................................................. 22
Appendix E: Signage .................................................................................................................................... 23
Appendix F: Training Plan ............................................................................................................................ 24
Appendix G: Health Self Screening ........................................................................................................ 25-26
Appendix H: Treasury Employee Visitor Statement .................................................................................... 27
Appendix I: Site-Specific SARS-COV-2 Exposure Assessment & Control Plan………...…………………………….…28
Appendix J: Onsite Meeting and Event Checklist ........................................................................................ 29
2|PageAppendix J(a): After Action Report and Improvement Plan........................................................................ 30
Appendix K: Equipment Transfer and Supply Distribution Planning ........................................................... 31
Appendix L: Treasury Exposure Control Program ................................................................................. 32-37
References………………………………………………………………………………………………………………………………………..38-39
Signature………………………………………………………………………………………………………………………………….……………40
3|PageChange Update: August 24, 2021
1. Pg 4: Intro
2. Pg 5: extended implementation of Phase 3 & 3a to Jan 3, 2021
3. Pg 13-14: added CDC disinfecting guidance
4. Pg 16: added Face Mask Policy (ET-03220)
5. Pg 34: added new mask requirement
6. Pg 34: N95, KN95 language
Change Update: Sept 16, 2021
1. Pg 7: OSE Guidance (Return to Office date change)
Change Update: Sept 28, 2021
1. Pg 5: added COVID-19 Safety Coordinator
2. Pg 8: updated Treasury timeline
3. Pg 8-9: added Carpool and Rideshares
4. Pg 12-13: updated Close Contacts and When to Quarantine
5. Pg 13: updated Support Resources
6. Pg 20: return to work checklist required for all staff
7. Pg 21: updated Appendix C (state property), added training links
8. Pg 25: added training links to Appendix G
9. Pg 33: updated OSE Risk Definitions
10. Pg 34-35: updated Face Coverings and PPE requirements for Employees
Introduction
The Department of Treasury has developed the COronaVIrus Disease 2019 (COVID-19) Preparedness & Response
Plan in accordance with the Centers for Disease Control and Prevention's (CDC) latest guidance and the MIOSHA
General Duty Clause, which requires the employer to furnish each employee with “a place of employment that is free
from recognized hazards……”.
The purpose of this plan is to eliminate or minimize potential exposure to and the transmission of COVID-19 in the
workplace. All employees are responsible for complying with all applicable aspects of this plan. This written plan is
available to all employees via the intranet and upon request. Questions about this plan should be directed to the
Human Resources Director or the Agency Safety Coordinator.
The Department of Treasury is considered critical infrastructure, providing State Government Financial Services, and
is authorized with OSE approval to conduct onsite and field work functions as required. With the cancellation of the
COVID executive directives, remotely working staff will be authorized to return to onsite and field work business
starting as early as July 12, 2021. The following planning guidance will be utilized by Treasury business areas as they
move portions of their staff to onsite work.
Treasurers Guidance
Due to the reduction in COVID positive cases, many COVID risk mitigation measures have been eliminated. To
continue the trend of low positive case results, Treasury will continue to practice some infectious disease control
measures. The following risk mitigation measures are key to containing the increase in COVID-19 and its variants:
• Practice Social Distancing
• Wash Your Hands Frequently
• Stay Home When You Are Sick
4|Page• Wear a mask
Beginning July 12, 2021, Treasury staff will phase back into onsite work as follows:
Phase 1: July 12, 2021 (17-level Administrators and above)
Phase 2: Aug 10, 2021 (14-16 level Staff - Hybrid)
Phase 3: Sept 07, 2021 - Jan 03, 2021 (All Staff – Flexible Schedule) change
Phase 3a: Jan 3, 2022 (All Staff – Begin Assigned Schedule)
Staff may choose to work entirely remotely until Jan 3, 2022. This date will be reviewed monthly to determine if
modifications are necessary. The Treasury Emergency Response Team will continue to monitor pandemic activity and
implement environmental and administrative protective measures as needed to mitigate trending COVID exposure
risk in Treasury workplaces.
The Department of Treasury will furnish to each employee, employment and a place of employment that is free from
recognized hazards that are causing, or are likely to cause, death or serious physical harm to the employee. (MIOSHA
Act 154 of 1974: Section 408.1011)
COVID-19 Safety Coordinator
The Treasury Health and Safety Coordinator will serve as the Department of Treasury COVID-19 Safety Coordinator.
The COVID-19 Safety Coordinator will monitor or report on implemented COVID-19 control strategies required for
the workplace as needed or requested.
Treasury Emergency Management Team
The Treasury Emergency Management Team (TEMT) will continue to manage the Department of Treasury’s actions in
response to COVID-19. The TEMT will recommend actions and implementations of risk mitigation measures as
needed. The Emergency Management Coordinator (Jeff Connell, connellj1@michigan.gov) and the Health and Safety
Coordinator (Brian Rush, rushb@michigan.gov) will provide routine communications and training as pandemic risk
mitigation measures change.
5|PageTreasury Risk Assessment (COVID)
Conducted By: Brian Rush, Health & Safety Coordinator Date: 9/27/2021
Questions:
1. What is the hazard?
2. What is the likelihood I could be exposed to the hazard and at what frequency?
3. What is the potential level of injury if exposed?
Considerations:
1. Transmission: COVID-19 spreads when an infected person breathes out droplets and very small particles that
contain the virus. These droplets and particles can be breathed in by other people or land on their eyes,
noses, or mouth. In some circumstances, they may contaminate surfaces they touch. People who are closer
than 6 feet from the infected person are most likely to get infected. How Coronavirus Spreads | CDC
2. Surface Transmission: Findings of these studies suggest that the risk of SARS-CoV-2 infection via the fomite
transmission route is low, and generally less than 1 in 10,000, which means that each contact with a
contaminated surface has less than a 1 in 10,000 chance of causing an infection. Science Brief: SARS-CoV-2
and Surface (Fomite) Transmission for Indoor Community Environments | CDC
3. Close Contact Definition: Someone who has been within 6 feet of an infected person (laboratory-confirmed
or a clinically compatible illness) for a cumulative total of 15 minutes or more over a 24-hour period (for
example, three individual 5-minute exposures for a total of 15 minutes in one day). An infected person can
spread SARS-CoV-2 starting from 2 days before they have any symptoms (or, for asymptomatic patients, 2
days before the positive specimen collection date). Appendices | CDC
4. Vaccinations: COVID-19 vaccines reduce the risk of people spreading the virus that causes COVID-19.
Definitions
1. Hazard: This can be work materials, equipment, work methods or practices – that has the
potential to cause harm.
2. Risk: Is the chance, minimal, low, medium, high, or extreme, that somebody may be harmed by the hazard.
3. Likelihood of Occurrence: The likelihood and frequency of exposure to hazard.
4. Severity of Consequences: The potential level of injury due to a hazard.
6|PageActivity Minimal Low Medium High Extreme Mitigation
X Workspace spacing, physical barrier
Standard Activity in workplace Score: 9 locations, social distancing, masks in
enclosed public spaces, shared spaces,
(general office environment)
hallways, restrooms and if social distancing
cannot be maintained, proper hand hygeine,
health screening, enhanced cleaning.
X Workspace spacing, physical barrier
Standard Activity in workplace (mail Score: 9 locations, social distancing, masks in
enclosed public spaces, shared spaces,
room)
hallways, restrooms and if social distancing
cannot be maintained, proper hand hygeine,
health screening, enhanced cleaning.
X Glass barrier, social distancing, masks in
Cash Rooms (public interaction in Score: 9 enclosed public spaces, shared spaces,
hallways, restrooms and if social distancing
enclosed building)
cannot be maintained, proper hand hygeine,
health screening for employees and visitors,
enhanced cleaning.
X Limit interaction to 15 minutes or less, social
Face to Face with Taxpayer (public Score: 9 distancing, wear mask if social distancing
cannot be maintained, proper hand hygeine,
interaction outdoors)
health screening, site risk analysis.
X Limit interaction to 15 minutes or less,
Face to Face with Taxpayer (public Score: 12 physical barriers (Treasury space), practice
social distancing, masks in enclossed public
interaction in enclosed building)
spaces, shared spaces, hallways, restrooms
and if social distancing cannot be
maintained,proper hand hygeine,
appointments only. Health screening for
employees and visitors, enhanced cleaning.
7|PageReturn to the Office Plan and Guidance
The Treasury COVID-19 Return to the Office Plan is available to all employees upon request and
posted to the “Vault” for review by Treasury employees.
Communications Plan (see Appendix D: Strategic Communications Plan)
Treasury Timeline: Return to the Office
OSE Update: 09/16/2021, Departments are authorized to move forward with a safe transition back to the office where
programming allows. Agencies can continue their existing return to office transition plans through October 31, 2021.
(JULY 2021) (AUG 2021) (SEPT 2021) (JAN 2022)
Phase 1: July 12, 2021 Phase 3: Sept 07, 2021 – Jan 3, 2022
-Emergency Management All Treasury Staff (Flexible Schedule)
-Data/Mail Ops
-Financial Services Monitor and Assess (30-day Reviews)
-17 Level Administrators &
Above (change)
Phase 2: Aug 10, 2021 Phase 4: Jan 3, 2022
14-16 Level Staff All Treasury Staff
Begin Assigned Schedule
Based on move-in priority, business areas are asked to coordinate move-in activity with the Treasury facilities staff. The
facility team will help reduce congregation of staff members at entrances, common areas and provide additional move-
in equipment if needed as staff move back into their individual workspaces.
Treasury employees will elect or be assigned one of three schedules:
Fully Remote: fully remote staff will be assigned by management.
Hybrid: Monday and Friday Remote, Tuesday through Thursday onsite.
Fully Onsite: Monday through Friday onsite.
Business Area Planning Considerations
Building Entrance
When possible, Treasury employees should reserve use of Treasury’s public facing entrances for visitors. It is
highly recommended that Treasury employees only use alternate or designated employee entrances to minimize
exposure.
Carpool and Rideshares
The following protective measures are required whenever two or more persons share either a state vehicle or
personal vehicle for work purposes:
8|Page• Stay home when sick.
• Proper wearing of approved face coverings are required in the vehicle regardless of vaccination status.
• Limit the number of occupants. For example, a car may allow for a driver plus another individual who sits in
the rear seat on passenger side of the car. A 12–15-person van might accommodate 4-5 persons (e.g., driver,
1st row passenger side, 2nd row driver side, 3rd row passenger side, etc.).
• Increase the fresh air intake via the vents or by slightly opening the windows.
• Clean and disinfect frequently touched surfaces in the vehicle at the beginning and end of each shift, and after
an occupant becomes sick.
• Social distance when outside of the vehicle.
Daily Visit
• If you are not currently scheduled to work in a Treasury building and would like to drop in, please obtain
approval from your supervisor, manager, and bureau/office director. Complete daily attestation.
Field Work (Taxpayer Visit)
• Prepare for your visit:
• Conduct opening conferences by telephone when possible
• Ask for a staging area to meet
• Restrict the number of meeting participants
• Ask that employee interviews be conducted remotely
• Conduct records reviews remotely
• Conduct health screening protocol
• Provide the establishment with Treasury’s COVID-19 Visitor Statement
• Avoid establishments with high-risk exposure, i.e., hospitals, adult care facilities, etc. If an onsite visit is
required to a high-risk establishment, coordinate the visit with the Treasury Health and Safety Officer,
Brian Rush, rushb@michigan.gov.
• During your visit
• If a staff member finds themselves with a Taxpayer that clearly exhibits Sneezing/Coughing/Flu Symptoms,
cancel the meeting, and reschedule the visit.
• Limit the time spent at an establishment and limit contact with others in the business.
• Take the most direct route into the facility to minimizes the exposure risk.
• Omit the walkaround when possible
• Do not enter high risk area, i.e., patient isolation rooms, intensive care units, emergency rooms unless
appropriate mitigation measures have been taken.
• Respect and adhere to an establishments COVID-19 Risk Mitigation Protocols
• Wash your hands / use hand sanitizer during and after engagements
• Have PPE readily available during all visit
Signage
• See Appendix E: Signage
Telecom
• Individual work phones can be moved to a remote worksite with supervisor approval. If Cisco phones are
being moved to the remote work environment, please contact Treas-Facility-Services@michigan.gov (Rene
Brown) for remote phone options, i.e., MRA, Softphone, TEAMs, etc.….
• Remote call center activities and move should be directed to: Treas-Facility-Services@michigan.gov (Rene
Brown).
9|PageDomestic Travel (OSE Policy)
• Travel should be delay until employees are fully vaccinated.
• Fully vaccinated employees should take the following protective measures:
• Wear an approved face covering that completely covers the nose, mouth, and chin. Follow CDC
recommendations when traveling by plane, bus, train, or other form of public transportation.
• Self-monitor for COVID symptoms after travel; isolate and get tested if symptoms develop.
• Partially vaccinated and unvaccinated employees are encouraged to refrain from travel until they are fully
vaccinated. If travel is necessary, please take the following protective measures:
• Get tested 1-3 days before travel.
• Wear an approved face covering that completely covers the nose, mouth, and chin. Follow CDC
recommendations when traveling by plane, bus, train, or other form of public transportation.
• Social distance and take other precautions during travel.
• Get tested 3-5 days after travel AND self-quarantine stay home for 7 days. Self-quarantine for 10 days if
the employee did not get tested.
• Self-monitor for COVID symptoms after travel; isolate and get tested if symptoms develop.
International Business Travel (OSE Policy)
• All international business travel must be approved by the Office of the State Employer (OSE). Requests are to
be submitted through the completion of an online form and will be considered on a case-by-case basis.
Approval or requests for additional information will be returned to the individual submitting the form. a
separate request must be submitted for each employee traveling.
• All international business travel should be delay until employees are fully vaccinated. See protective
measures outlined in “Domestic Travel”.
Onsite Meetings
• There are currently no restrictions for onsite meetings. Treasury meeting space has enhanced spacing and will
have reduced seating capacities. If there are greater capacity needs, contact Treasury Facilities: treas-facility-
services@michigan.gov
Treasury Equipment (Remote)
• The following office equipment is authorized in the remote work environment:
o Monitor (Second Monitor with Bureau/Office Director Approval)
o Keyboard
o Mouse
o Phone (CISCO Desk Phone-MRA or Soft Phone)
o Headset
o VPN (Soft or Hard Token)
o Docking Station (With Bureau/Office Director Approval)
o Laptop (Transported between onsite and remote work)
o Webcam (Optional based on business area needs)
o Monitor Privacy Screen (Optional based on business area needs)
Note: SOM office chairs are not authorized in the remote work environment.
10 | P a g eHUMAN RESOURCES
COVID-19 Positive Procedures
• Contact Tracing: Treasury will follow OSE guidelines, which currently include a process for Supervisors and the
HR Director to be made aware of all positive cases within a building. The DTMB notification process identifies
close personal contact with other employees and provides a standard notification to affected employees.
• Symptomatic Staff Procedures: Treasury will follow OSE procedures, and all symptomatic staff/visitors must
report to their area supervisors and notify the HR Director.
• Supervisors will provide routine communications to remind employees of COVID-19 symptoms they should be
self-monitoring for and to stay home if they are ill.
Feeling Sick/Sick Employees
• If employees are feeling sick, they should stay home and contact their immediate supervisor, and if needed
their healthcare provider if they have a fever, cough, or other symptoms, or believe they might have COVID-
19.
• Employees should contact their Human Resources Director or designee if they, a family member, or someone
they live with tests positive for COVID-19 so Human Resources can trace and monitor others with whom they
have been in close contact while at work.
• The evaluation of a work-related exposure incident, follow up, and coordination of proper cleaning and
disinfecting activities will be coordinated by Treasury Facilities, who will follow-up with the Human Resources
section, if appropriate.
Daily Health Screenings/Health Surveillance
• All employees, contractors, interns, or other persons conducting work on behalf of the Department of
Treasury will be required to participate in daily health screenings upon their return to the workplace. These
health screenings are comprised of COVID-related questions about symptoms and suspected or confirmed
exposure to people with possible COVID-19.
• These health screenings will occur through a COVID screening app using a state-issued electronic device, or by
an employee swiping their employee identification badge/access card to enter restricted areas such as parking
lots, buildings, rooms, locked storage areas, etc.).
Note: each time an employee logs onto a state-provided electronic device or swipes their identification/badge
to access a secure site or area the person affirms they are symptom-free and feeling well.
• Persons exhibiting signs of illness will not be permitted into the building.
Close Contacts and When to Quarantine
• Employees who are not fully vaccinated should quarantined if they have been in close contact (within 6 feet of
someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-
19. Quarantine is about keeping employees who might have been exposed to COVID-19 away from others.
• Report COVID-19 exposure(s) to the Human Resources Director and follow their instructions.
11 | P a g e• Employees who are fully vaccinated do NOT need to quarantine after contact with someone who had COVID-
19 unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after their
exposure, even if they don’t have symptoms and wear a cloth face covering indoors in public for 14 days
following exposure or until their test result is negative.
• Local public health authorities often determine and establish the quarantine options for their jurisdictions.
Please contact the Human Resources Director with any questions.
Remote Work
• Employees must follow ET-03217 Remote Work Policy (Treasury Remote Work Policy).
• Due to the confidentiality of the information that we deal with on a day-to-day basis, there are additional
requirements that must be adhered to in the Treasury Telework Security Guidance document:
(https://stateofmichigan.sharepoint.com/teams/insidetreasury/PublishingImages/Pages/Telework/Treasury%
20Telework%20Guidance.pptx).
Vulnerable Staff
• Mitigation Measures: staff who are directed to return to the physical workspace but require accommodation
will have the reasonable accommodation process available to them; see Reasonable Accommodation Policy
ET-03081.
Support and Resources
• Employees having difficulty transitioning back to in-person office work or who are experiencing other personal
or professional challenges are encouraged to access resources provided by the Employee Service Program
(ESP) website or contact ESP at 800-521-1377 or MCSC-ESP@mi.gov. Additional health and safety-related
resources can be found below:
12 | P a g eHEALTH AND SAFETY
General: All Treasury COVID-19 Health and Safety concerns will be addressed through three elements:
• The Treasury COVID-19 Exposure Control Plan (ECP)
• Administrative Controls: training, procedure, policy, or shift designs that lessen the threat of a hazard to an
individual, administrative controls typically change the behavior of people rather than removing the actual
hazard. Additional engineering controls are not recommended for workers in the lower exposure risk group.
• Engineering Controls: physical changes that protect workers by removing hazardous conditions or by placing a
barrier between the worker and the hazard, e.g., increased ventilation, physical barriers.
Social Distancing
• Social distancing, also called “physical distancing”, means keeping a safe space between yourself and other
people who are not from your household. To practice social or physical distancing, stay at least 6 feet away
(about 2 arm lengths) from others in indoor spaces when possible. Social distancing should be practiced in
combination with other everyday preventive actions to reduce the spread of COVID-19, including wearing
approved face coverings, avoiding the touching your face with unwashed hands, and frequently washing your
hands with soap and water for at least 20 seconds.
Hand Hygiene
• Frequent handwashing is one of the best ways employees can protect themselves from getting sick. To
prevent the spread of germs during the COVID-19 pandemic, employees should wash their hands with soap
and water for at least 20 seconds or use a hand sanitizer with at least 60% alcohol to clean hands BEFORE and
AFTER:
• Blowing your nose, coughing, or sneezing.
• Caring for someone who is sick.
• Entering and leaving a public place or work area.
• Preparing or eating food.
• Touching a potentially contaminated surface or object, such as a door handle, table, gas pump, shopping
cart, or electronic cashier register, pin pad, or screen.
• Touching garbage.
• Touching your eyes, nose, and mouth with unwashed hands.
• Touching your face covering.
• Touching/handling an animal, animal feed, or animal waste.
• Using the restroom.
13 | P a g eWorkplace Controls for Employers.
• The employer shall place posters in the languages common in the employee population that encourage
staying away from the workplace when sick, cough and sneeze etiquette, and proper hand hygiene practices.
• The employer shall keep employees on the worksite premises at least 6 feet from one another to the
maximum extent possible and to reduce congestion, including using ground markings, signs, and physical
barriers, as appropriate to the worksite.
• The employer shall provide non-medical grade face coverings to their employees at no cost to the
employee.
• The employer shall require face coverings by employees in Treasury facilities including shared spaces, in-
person meetings and in restrooms and hallways.
Personal Hygiene
• Heightened personal hygiene measures will be extremely important for onsite activities. Consistent hygiene
measure may be the most important factor in reducing the risk of virus exposure. Additionally, it is essential
for employees to not come to work if they have COVID-19 symptoms.
• Hand Hygiene (Wash Hands Often)
• Frequently wash your hands with soap and warm water for 20 seconds.
• Use hand sanitizer that contains at least 60-80% alcohol per CDC guidelines.
• Avoid touching any part of your face with unwashed hands.
• If voluntarily wearing exam gloves, please follow guidelines above or discard gloves in trash – then wash
hands.
• Using Facial Tissues
• Respiratory Etiquette: remember to always cover your mouth and nose with a tissue or use the inside of
your elbow when you cough or sneeze.
Disinfection of Environmental Surfaces (Infectious Disease Disinfecting)
• The most effective measure in fighting infectious disease transmission from surfaces is hand washing and
avoidance of placing hands on your face. Additional information is provided in Treasury COVID-19 Training,
Appendix “F”.
• Business areas are responsible for providing employees with supplies to wipe down and disinfect their
individual work area. Employees are responsible for the cleaning of their work area and station to augment
Peckham enhanced cleaning rotations (DTMB Managed Office Buildings, Appendix A: Cleaning Schedule) in
maintaining a virus free work environment. Peckham will continue to conduct additional cleaning measures
that include a robust rotation of surface cleaning and common area disinfecting. Work area cleanliness is an
employee’s responsibility, and the following items need to be wiped down routinely, at a minimum, once daily
when possible:
• Keyboards/Mouse
• Counter tops
• Desk chairs
• Cabinets
• Chair Arms/Handles and Backs
• Desk Phones
• File Cabinet Doors
***Use caution and do not spray disinfectant on electronic devices
14 | P a g e• Treasury Facilities will assist and monitor enhanced cleaning activities in Treasury leased spaces. Generally,
lessors are responsible for these activities with coordination from DTMB Real Estate Division. Questions can
be directed to treas-facility-services@michigan.gov.
• Disinfecting Requirements
CDC Guidelines:
https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
If less than 24 hours have passed since the person who is sick or diagnosed with COVID-19 has been in the
space, clean and disinfect the space.
If more than 24 hours have passed since the person who is sick or diagnosed with COVID-19 has been in the
space, cleaning is enough. You may choose to also disinfect depending on certain conditions or everyday
practices required by your facility.
If more than 3 days have passed since the person who is sick or diagnosed with COVID-19 has been in the
space, no additional cleaning (beyond regular cleaning practices) is needed.
PPE, Protective Clothing & Cleaning Supply Distribution
• PPE and cleaning supplies:
• Non-Surgical Gloves – for voluntary use (Small – Med - Large)
• Face Coverings
• Hand Sanitizer (1-Gallon Jug with Refillable Spray Bottles)
• Spray Disinfecting Cleaner
• Paper Towels
• Kleenex
• Digital Thermometer
• Placemats
• Wipes
• Face Shields are available upon request, Treas-facility-services@michigan.gov.
COVID-19 Testing, Monitoring and Self-Screening
• Self-Screening Stations – screening stations are available in all Treasury workspaces. These stations are
designed to help employees determine if they are symptomatic for COVID-19.
• Screening Station Material
• Digital Thermometer
• Disinfecting Supplies
• Hand Sanitizer
• Staff Virus Monitoring Activity: The Treasury Emergency Management Team will monitor daily activity of
the impacts of COVID-19 on Treasury employees. Business areas may be asked for assistance in reporting.
The following items will be used in projecting the impact of COVID-19 on Treasury business areas.
• Daily monitoring of COVID-19 geographic impact on Treasury facility locations, MDHHS reporting.
• Daily monitoring of impact on well-being of the Treasury staff by location.
• Onsite staff member density by location.
• Virus escalation identification – MDHHS.
• Increase/decrease public interactions based on CDC and State recommendations.
15 | P a g eFace Mask Policy
• ET-03220, COVID-19 Face Mask Policy.pdf (sharepoint.com)
• State of Michigan visitor Face Mask Policy dated August 19, 2021: 0210.11 (COVID-19 Face Mask Policy for
Visitors.
16 | P a g eAppendix A: Treasury Telework Policy
Treasury’s Telework Policy (BT-03092) and additional Telework guidance can be found at:
https://stateofmichigan.sharepoint.com/teams/insidetreasury/Pages/Telework.aspx
Employees must follow ET-03217 Remote Work Policy
(https://stateofmichigan.sharepoint.com/teams/insidetreasury/work/forms/Policies%20and%20Procedures/Policies
/ET-03217,%20Remote%20Work%20Policy.pdf?CT=1623244696569&OR=Outlook-Body&CID=E56F509B-D60C-
413A-92BA-A25222C7FD95#search=03217).
Due to the confidentiality of the information that we deal with on a day-to-day basis, there are additional
requirements that must be adhered in the Treasury Telework Guidance document:
(https://stateofmichigan.sharepoint.com/teams/insidetreasury/PublishingImages/Pages/Telework/Treasury%20Tel
ework%20Guidance.pptx)
17 | P a g eAppendix B:
Supervisor Certification of Readiness to Return Employees to Onsite Work
Workplace
(If required)
Purpose: Supervisors can utilize the attached checklist to prepare for their sections return to onsite work. This
checklist can be utilized to plan for onsite meetings, training, and events, to ensure that all Health and Safety
requirements have been met.
o My section has identified essential services, operational requirements, and prioritized movement of staff
back into onsite work. This includes identifying the percentage or number of employees:
o Required to work on premises
o Who will remain remote on a short term, medium term, and long-term basis?
o My section has identified performance metrics associated with each operation in the new normal and
can collect/monitor staff performance.
o My section has social distancing plans in place for work areas, elevators, meeting rooms, and common
spaces. Any changes to layout of work areas or additional barrier construction have been approved by
my Deputy Treasurer and Treasury Facilities.
o My section has self-screening protocol stations available for all employees, vendors, and visitors entering
the facility.
o My section has communicated infection control protocols including handwashing, health screening,
temperature taking, face covering wearing, and respiratory etiquette to anyone who is in the workplace.
o My section has plans in place for telework, flextime, and staggered schedules where social distancing is
not possible.
o My section has communicated travel restrictions and policies for remote meetings.
o My section has verified that Treasury facilities has coordinated with DTMB facilities or the landlord
(leased facilities) to ensure extra cleaning and sanitizing schedules are in place, and appropriate
modifications to the workplace have been completed.
o DTMB and Treasury Facilities have provided appropriate and sufficient signage denoting social distancing
requirements, hygiene reminders, restrictions on public access, required conference room seating,
maximum number of people allowed in each space, what to do if employees become ill and any other that
may be required in accordance with this plan. My business area will work with Treasury Facilities if
additional items are required.
o My section has made cleaning and disinfecting supplies available for employees to maintain their
workspaces and equipment, along with adequate hygienic products such as soap, towels, and tissues.
o My section has a process for employees and supervisors to report, inventory, and sanitize all state-
owned equipment and office furniture removed from the section and subsequently returned.
18 | P a g eo My section staff members have received move-in communications updates before they return to the
site. (Updates provided by Treasury Communications in accordance with the Treasury Strategic
Communications Plan)
o My section has notified all employees how to contact the Employee Service Program (ESP) if necessary.
o My section has mechanisms in place to report and resolve compliance issues with safety protocols.
These mechanisms are widely known to employees, either through signage or frequent verbal or
written communications.
o My section has protocols in place and an appropriate space set aside to isolate anyone who becomes ill
with COVID-19 symptoms while working.
o If applicable, my section has the necessary Personal Protective Equipment (PPE) on hand to distribute
to employees when necessary.
o I certify my section has protocols in place to comply with SOM policy allowing the safe return of employees to the
workplace. By signing this certification, I attest my section has followed all applicable guidance in this document
and has communicated or will communicate all relevant standards and policies to employees before they return
or immediately as they return to the workplace.
SUPERVISOR/MANAGER/ADMINISTRATOR SIGNATURE: ______________________________
DATE: ____________
19 | P a g eAppendix C: Employee Return to Work Checklist
Welcome back! We are glad you are here!
Note to Supervisors: please have employees complete this form on their first day back into the workplace. Agency
COVID safety measures and protocols should be reviewed with or by the employee before they sign this form.
Employee Name & ID#:
Supervisor/Manager:
A. State Property
Please confirm any state-owned equipment or property is accounted for and available at the workplace. Designate equipment that has
been approved to be left at home for remote work.
☐ Building /Office Keys or Key card
☐ Computer Bag
☐ Computer Monitor: asset # _____________________________________
☐ Computer Cabling
☐ Desk Phone w/Power Cord
☐ Docking Station: asset # _____________________________________
☐ File and Cabinet Keys
☐ Files, Records, Reference Materials
☐ Headset
☐ Jetpack (Hotspot): asset # _____________________________________
☐ Laptop/Desktop Computer: asset #____________________________
☐ Mobile Device (e.g., cellphone, notebook) asset # ____________________________________
☐ Monitor Glare Shield
☐ Mouse & Keyboard
☐ Office Chair
☐ Printer: asset # _____________________________________
☐ Purchase Card
☐ Surge Protector / Power Strips
☐ USB Flash Drive
☐ VPN Hard Token: asset # _____________________________________
☐ Web Camera
☐ Other (please specify) _______________________________________
☐ Yes ☐ No - I verify the state-owned equipment marked above has been cleaned and sanitized according to
guidelines?
B. Communications
☐ I have updated/modified my work telephone voicemail and email automatic reply message to include current
contact information.
☐ I have received, reviewed, and had the opportunity to ask questions about my agency’s COVID-19 Preparedness and
Response Plan.
20 | P a g e☐ I understand the expectations of and importance for social distancing, hand hygiene, cleaning and disinfection, face
coverings, daily health screenings, and other safety measures used in the workplace to reduce the spread of COVID-
19.
☐ I acknowledge I must stay home and call both my immediate supervisor and healthcare provided if I am feeling sick
or have a fever, cough, other COVID-19-related symptoms, or believe I might have COVID-19.
☐ Employees having difficulty transitioning back to in-person office work or who are experiencing other personal or
professional challenges are encouraged to access the resources provided by the Employee Service Program (ESP)
website or contact ESP at 800-521-1377 or MCSC-ESP@mi.gov.
C. Training
☐ I have successfully completed the following training:
• OSE Training: COVID-19: Keeping You Safe at Work
• Treasury Specific COVID-19 Training
• VIDEO: Mask Etiquette
Employee Signature: ______________________________________________ DATE:
Supervisor Signature:______________________________________________ DATE:
21 | P a g eAppendix D: Strategic Communications Plan
Safely Returning Employees to the Office Communication Plan
July 21, 2021
Purpose: This Strategic Communications plan is intended to compliment the Treasury COVID-19 Return to the Office
Work Plan.
Treasury’s MISSION is to provide fair and efficient financial services on behalf of taxpayers, governments, students, and
all Michiganders, for the long-term fiscal health and stability of our state.
Our primary focus is on the health and safety of Treasury employees who provide these important services.
KEY MESSAGES:
• None at this time.
STRATEGY TACTIC/TOOL RESPONSIBLE TIMELINE
n/a
22 | P a g eAppendix E: Signage
Signage will be coordinated for DTMB Buildings by DTMB. Treasury will manage building signage for all leased space.
Location Content Notes
Bathrooms Hand Washing
Bathrooms Maintain Social Distancing (Unvaccinated)
Bathrooms Capacity Not used at this time
Breakrooms Maintain Social Distancing / Capacity Not used at this time
Breakrooms Hand Washing
Conference Rooms Maintain Social Distancing / Capacity Not used at this time
Drinking Fountain Stop the Spread of Germs
Entrances Health Screening (Employees & Visitor)
Entrances Mask Requirement
Hallways Maintain Social Distancing / Directional Not used at this time
23 | P a g eAppendix F: Training Requirements
All employees, contractors, interns, or other persons conducting work on behalf of the Department of Treasury must
successfully complete the OSE’s “COVID-19: Keeping You Safe at Work” training, which can be found out on the Civil
Service Learning Center. This training is in addition to any building-specific training needed to ensure compliance with
applicable training requirements and/or COVID-related best practices. Training shall minimally include but is not limited
to:
• Routes by which the virus causing COVID-19 is spread.
• Symptoms of a COVID-19 infection.
• Steps employees must take if they have a fever, cough or other symptoms, or believe they might have COVID-19
(e.g., stay home; call their immediate supervisor and healthcare provider; notify their Human Resources Director
if the employee, a family member, or someone the employee lives with tests positive for COVID-19 so the
agency can contact trace and monitor others with whom the employee had been in close contact while at work;
etc.).
• The risk of a COVID-19 exposure.
• Measures that the building has taken, and work rules employees must follow to prevent exposure (e.g., social
distancing, hand hygiene, routine cleaning, and disinfection, use of cloth face coverings and other personal
protective equipment, travel restrictions, daily health screenings, close contact and when to quarantine, building
signage, etc.).
• Who to contact and what to do if medically unable to wear a cloth face covering?
• Resources available (e.g., Employee Service Program).
NOTE: A training report may be obtained from the State of Michigan Learning Center for additional information
including, content, name, job title, and date.
For training not on the SOMLC, a training record will be provided by the Health & Safety Coordinator for
documentation, and will include content, name, and date. All records will be retained by the Health and Safety
Coordinator for one year from time of generation.
Training materials for this department are available on the State of Michigan Learning Center, The Vault, and from the
Health and Safety Coordinator.
The following training modules are available for all Treasury employees to prepare them for return to onsite work.
Training is provided at no cost and conducted during normal work hours. Training records shall minimally include the
date(s) of the training session(s), the content or summary of the training session(s), the person(s) who received the
training and the name of the person who conducted the training.
• OSE Training: COVID-19: Keeping You Safe at Work
• Treasury Specific COVID-19 Training
• VIDEO: Mask Etiquette
24 | P a g eAppendix G: Health Self Screening
On January 27, 2021, DTMB implemented a new application that requires employees to do COVID-19 screening online.
This application will prompt employees to answer screening questions when signing into their computer. The
questionnaire will open with the first log in or unlock each day. Staff will simply answer questions about their health.
Supervisors will then check the status of their employees through a manager dashboard each day to ensure all staff
complete the screening and are well.
As a supervisor, you have a responsibility to check the status of your direct reports each day to ensure that no one has
answered yes to any screening question. A manager dashboard is available
at https://app.powerbigov.us/groups/bd7bb572-8e82-428c-928d-e3e3ebe244ee/reports/a5f29a6c-f486-48f3-840e-
0b7edb03387a to review staff information. Each supervisor must review their dashboard each morning or at the
beginning of each shift.
If an employee answers yes to any question, you should contact your Human Resource (HR) office to confirm how to
address potential work from home by the employee or leave options. HR can ensure consistent and appropriate
treatment as required by civil service rules and collective bargaining agreements.
If you do not see one of your direct reports listed on your dashboard, ask that employee to update their information on
the User Information Self-Service Update at https://miesrp.state.mi.us/UserSelfUpdate/.
If possible, Treasury employees will self-screen prior to leaving their home of residence for onsite and field work. It is
incumbent on the employee to stay home if they are feeling sick or have COVID-19 symptoms.
All employees entering state offices or facilities are required to complete some form of health screening. The following
options will continue to ensure screening of employees who do not regularly log on to a computer:
• Card Access Attestation – employees that swipe a card to access a state-owned building attest that they answer
no to the COVID-19 screening questions when using their card to access the building.
Daily Health Screenings/Symptom Screening/COVID Screening App
• All employees, contractors, interns, and other persons doing work on behalf of the State of Michigan will be
required to participate in daily health screenings upon their return to the workplace. These health screenings are
comprised of COVID-related questions about symptoms and suspected or confirmed exposure to people with
possible COVID-19. Persons (e.g., employees, contractors, interns, etc.) exhibiting signs of illness will not be
permitted into the building. These health screenings will occur through a COVID screening app using a state-issued
electronic device, or by an employee swiping their employee identification badge/access card to enter restricted
areas such as parking lots, buildings, rooms, locked storage areas, etc.).
• Note: each time an employee logs onto a state-provided electronic device or swipes their identification/badge to
access a secure site or area the person affirms they are symptom-free and feeling well.
DTMB Owned Buildings
• When Treasury Employees badge into DTMB buildings they attest to not having COVID-19 symptoms, feeling
sick or having been exposed to someone with COVID-19. (Appendix G: State of Michigan Self Screening Protocol)
• Upon request, employee badging reports are available to provide a record of daily employee attestations.
25 | P a g eTreasury Leased Space
• When Treasury Employees badge into Treasury leased buildings, they attest to not having COVID-19 symptoms,
feeling sick or having been exposed to someone with COVID-19. (Appendix G: State of Michigan Self Screening
Protocol)
• Employee badging reports are available to provide a record of daily attestations.
Self-Screening Stations
• Treasury has provided screening stations throughout Treasury workspaces for employees experiencing COVID-
19 symptoms. In the event an onsite employee finds themselves feeling ill, they can review COVID-19 symptoms,
take their temperature, and take appropriate actions if necessary. (Appendix G: State of Michigan Self Screening
Protocol)
• The following screening station material is available:
• Digital Thermometer
• Disinfecting Supplies
• Hand Sanitizer
26 | P a g eAppendix H: Treasury Employee Visitor Statement
3961 (Rev. 03-19)
STATE OF MICHIGAN
GRETCHEN WHITMER DEPARTMENT OF TREASURY RACHAEL EUBANKS
GOVERNOR LANSING STATE TREASURER
DATE: July 21, 2021
TO: State of Michigan Taxpayers
FROM: Jefferey Connell, Emergency Management Coordinator, Office of Departmental
Services
SUBJECT: Treasury COVID-19 Visit Statement
Michigan Department of Treasury Employee Visitor Statement
The Michigan Department of Treasury has enacted proper safety procedures in our office and for site
visits. These new procedures are designed to protect the health and safety of our customers and
employees. They are:
• Treasury employees are following CDC guidelines for social distancing (six feet).
• Treasury employees are required to wear a face covering (if medically tolerable) in enclosed
public spaces, shared spaces, hallways, restrooms, and if social distancing of six feet cannot be
maintained.
• Treasury employees have received training on recognizing symptoms of COVID-19, personal
hygiene, and respiratory etiquette.
• If additional safety guidelines are required in your facility, please email Treas-Facility-
Services@michigan.gov.
27 | P a g eAppendix I: SITE-SPECIFIC SARS-COV-2 EXPOSURE ASSESSMENT
AND CONTROL PLAN
Establishment Name: Treasury Staff: Date:
EXPOSURE ASSESSMENT (Assess the risk of SARS-CoV-2 exposure to Treasury staff)
Exposure Risk (pick one): ☐ Lower ☐ Medium ☐ High ☐ Very High (per OSHA Guidance)
List locations and activities in establishment where Treasury staff could be exposed to SARS-CoV-2:
List factors affecting exposure risk (e.g., high risk area or buildings, lack of PPE, etc.)
EXPOSURE CONTROL PLAN (List measures Treasury staff will use to protect themselves from
exposure)
Hazard Isolation
☐ Conduct entire inspection remotely ☐ Plan walkaround by learning remotely about work
☐ Limit time at establishment operations and their locations
☐ Conduct opening conference by phone ☐ Do not enter very high exposure risk areas
☐ Provide advance notice to establish lowest ☐ Conduct interviews remotely from employees
exposure risk route into site and low exposure ☐ Interview employees away from their
risk staging area workstations
☐ Take low exposure risk route into establishment and exposure risk
☐ Establish staging area with low exposure risk ☐ Conduct program and record reviews remotely
☐ Omit walkaround ☐ Conduct closing conference by phone
☐ Keep walkaround focused and brief ☐ Other:
Administrative & Work Practice Controls
☐ Keep 6 feet from others ☐ During interviews have employees and employer
☐ Avoid handshakes reps wear masks or cloth face coverings
☐ Wash hands frequently ☐ Have employees decontaminate before
☐ Use hand sanitizer employee
interviews
☐ Always wash hands that are visibly soiled
☐ Immediately remove oneself from sick people
☐ Do not touch face with hands
☐ Other:
☐ Do not touch contaminated surfaces
Personal Protective Equipment
☐ Respiratory protection Type: ☐ Face Protection Type:______________
_______________
☐ Gloves ☐ Eye Protection Type:______________
☐ Gown ☐ Cloth face covering
☐ Other:
If PPE is to be used, list when and where it will be used:
28 | P a g eYou can also read
