Oday- 2019 - clubs and societies - uwa student guild
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oday - 2019 -
clubs and societies
uwa student guild • 1
ODAY ENGAGEMENT KIT 2019 ABOUT uwa at a glance STALL information Sponsorship & Advertising TERMS AND CONDITIONS
• Biggest student event of
the year!
• 10,000 students
• 220+ stalls
• Friday 22 February 2019
• 11am to 3pm
• A perfect summers day
ARE YOU
READY FOR
ODAY 2019?
O-Day 2019 will see the picturesque University of
Western Australia campus transformed into a thriving
hub of activity. 10,000 new, returning, domestic and
international students are expected to descend onto
UWA, making this event the perfect opportunity to
expose your brand to the leaders of tomorrow!
Applications close THURSDAY 31 January 2019.
2 • oday 2019 engagement kit uwa
TERMS
student
AND CONDITIONS
guild • 3
ODAY ENGAGEMENT KIT 2019 ABOUT uwa at a glance STALL information Sponsorship & Advertising TERMS AND CONDITIONS
OTHER
65.3% UNDERGRADUATE ARTS,
HUMANITIES
SCIENCE
34.7% POSTGRADUATE
19,500
AND SOCIAL
SCIENCES
Why you FACEBOOK LIKES
AND GROWING
BUSINESS
should be at 25,000 STUDENTS
O-Day 2019
• REACH GENERATION Z - Connect with that elusive
25,000
group of hard-to-reach young people, right when
they’re most open to new experiences!
• GET THE COMPETITIVE EDGE - Associate your brand
with the most exciting student event of the year at 76% DOMESTIC 24% INTERNATIONAL
UWA!
E-NEWS SUBSCRIBERS
79.4% AGED 17-25
• ENGAGE LIKE NEVER BEFORE - This is your chance
to engage with the students one on one and create
an unforgettable experience!
95%
• CREATE BRAND AWARENESS - Have the ability
to share samples of your product and obtain live
17.6% AGED 26-39
feedback in one swoop!
• REVITALISE YOUR DATABASE - You can sign up
hundreds or even thousands of students to your
mailing list!
49.5% MALE 50.5% FEMALE
OPT TO BE GUILD MEMBERS
• ESTABLISH LIFELONG BRAND LOYALTY - Connect
TO TAKE ADVANTAGE OF
DISCOUNTS AND BENEFITS
with young people as they begin to start their own
purchasing lifecycle, gaining customers for life at a
young age!
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join the club at oday 6 • oday 2019 engagement kit uwa student guild • 7
ODAY ENGAGEMENT KIT 2019 ABOUT uwa at a glance STALL information Sponsorship & Advertising TERMS AND CONDITIONS
extra large stall large stall - square
STALLS
Being present at O-Day offers an unparalleled
All stalls include:
opportunity to engage face-to-face with students in large stall - rectangle small shaded stall
All stalls include:
an exciting environment. Choose from a range of stall
sizes to suit your needs.
• 1 x 1.8m trestle table
1 x 1.8m trestle table TYPE APPEARANCE COST EX GST
• 2 x chairs
Unshaded Space 3m x 3m space only
2 x chairs $165
• 1 x 10amp power point BYO Marquee (9m2, 3m frontage)
1 x 10amp power point Small Shaded Stall
We can also provide these 3m x 3m stall
With depth to invite $345
We can also
extras provide
to make yourthese
set-up guests in
(9m2, 3m frontage)
extras to
smooth andmake your set-up
stress-free: Large Stall - Rectangle
smooth and stress-free: With an impressive 6m
6m x 3m stall
$515
Pin-up boards ($50 + GST each) (18m2, 6m frontage)
of frontage
Pin-up boards ($50 + GST each)
Additional 1.8m trestle tables
4.5m x 4.5m stall
Additional
($15 1.8m trestle tables
+ GST each) Large Stall - Square
(20.25m2, 4.5m frontage)
$515
($15 + GST each)
5m x 5m stall
Extra Large Stall $575
(25m2, 5m frontage)
8 • oday 2019 engagement kit uwa student guild • 9
ABOUT uwa at a glance STALL information Sponsorship & Advertising TERMS AND CONDITIONS
Sponsorship advertising
Want more than just a stall or can’t make it on the
day? We have a variety of options available for you
to engage with our students.
ODAY Program advertisement
Showcase what you have to offer with an ad in
WHAT WE’RE LOOKING FOR: 4,000 copies of the ODAY program.
We want to make ODay the most engaging and
entertaining event of its kind in the country for our
students. As a result, we are looking for exciting
• Full page $850 +GST
brands to activate spaces and areas throughout the
event and provide students with that WOW factor! • Half page $650 +GST
WHAT WE CAN OFFER YOU:
• Quarter page $400 + GST.
• As well as interacting in a meaningful way with
over 10,000 students we can also offer some or
all the below:
• Named as the official Event Partner for the
ODay Festival
Posters on campus
Guild Village and the Oak Lawn are the hub of
• Stall presence & banner displays
campus life, with thousands of students (and
• Full page advertisement in ODay program staff) passing through each day for shops,
• Logo or brand message on all ODay marketing services, food and club activities. Make your brand
visible by displaying eye grabbing posters leading
• Link on the ODay website to your own
up to ODAY throughout OWEEK!
• Poster displays around Guild Village and the
Tavern
• Posts on social media (25,000+followers)
2 WKS 4 WKS 8 WKS
• Banner advertisements in Guild Weekly
(20,000+ subscribers) 10 POSTERS $150 $280 $500
• Inclusion in all ODay PR
20 POSTERS $280 $500 $900
Please don’t hesitate to contact the Guild Event **ALL PRICES EXCLUDE GST
Manager to discuss the best options to leverage
your brand with the UWA Student Guild.
Leigh Chalmers | 0419 833 095
leigh.chalmers@guild.uwa.edu.au
10 • oday 2019 engagement kit uwa student guild • 11
ODAY ENGAGEMENT KIT 2019 ABOUT uwa at a glance STALL information Sponsorship & Advertising TERMS AND CONDITIONS
TERMS & CONDITIONS FOR O-DAY 2019 being brought into the event area. Failure to do so
may result in equipment being banned from use for
1. BOOKING safety reasons.
Bookings must be received by 11.59pm on Thursday 31
January 2019 to avoid a late fee. Bookings made after 8. ALCOHOL & SMOKING
this date will be accepted at the discretion of the O-Day is an all-ages, alcohol-free event. Patrons found
UWA Student Guild and will incur a $30 late fee. consuming alcohol will have it confiscated and may be
ejected from the venue. In accordance with University
2. PAYMENT Policy, no promotion of alcohol brands or licensed
Full payment must be received by Friday 8 February venues is permitted on O-Day. UWA is a smoke-
2019 in order for your stall to be allocated. free area and no smoking at all is permitted on the
After making a booking, stallholders will receive an grounds.
email with an invoice which details how to make
9. HIRE EQUIPMENT
payment.
Stallholders are required to pay a cash deposit of $10
3. CANCELLATION per item on the day to pick up pre-ordered chairs,
Stallholders may cancel their booking on or before trestle tables and/or pin-up boards. This deposit will
please pay
Friday 8 February 2019 and receive a full refund of be returned when stallholders return equipment to
payment. Cancellations made after this date will not the Equipment Issuing Area during pack up (3.30-
be refunded, and any outstanding payments will have 4.30pm), provided the equipment has not been
to be made. Notice of cancellation must be given in damaged in any way. The UWA Student Guild may
attention
writing to the UWA Student Guild. charge an additional fee for damaged equipment.
4. FOOD AND BEVERAGES 10. DISCRIMINATORY MATERIAL
Stallholders must notify the UWA Student Guild No group or organisation shall distribute material or
Events Department of all food and beverage promote activities that are deemed defamatory, sexist,
items they intend to sell or give away on their stall racist or homophobic. If in doubt about your literature
By being a part of O-Day 2019, you or approach, contact the UWA Student Guild. In the
application. For high-risk food items (e.g. BBQs,
case that an issue arises on the day, the judgement of
agree to adhere to these Terms and baked goods, dairy etc.) stallholders must also submit
the UWA Student Guild is final.
a Temporary Food Permit Application to the City of
Conditions.
Perth by Thursday 31 January 2019. Late applications 11. VEHICLE ACCESS
cannot be accepted. Vehicle access to James Oval is strictly limited to
Please direct any enquiries to:
events@guild.uwa.edu.au 7.00am-9.30am (bump in) and 3.30pm- 4.30pm
5. MUSIC AND NOISE
(bump out). Any unauthorised vehicles on James
Stallholders may not play excessively loud music at
Oval outside these times will incur a fine, as per UWA
their stall site. Any music that is over 85dB will be
policy. Please allow ample time in the morning as there
deemed to be excessively loud. Event staff will give a
is often a queue of vehicles waiting to access James
verbal warning to stallholders playing loud music. If
Oval.
the music is not turned down, or upon later inspection
is still at a level over 85dB, a written warning will be 12. PARKING
issued. If the music remains excessively loud after a Stallholders must follow directions displayed at all
written warning, event staff may ban the stallholders parking sites. Failing to do so may result in fines. The
in question from playing music for the remainder of UWA Student Guild accepts no responsibility for any
the event and may disconnect that stall’s electricity parking fines received on the day.
and/or confiscate their music equipment.
13. OPENING TIMES
6. STALL ALLOCATION Stalls must be operational by 10.30am and should
Stallholders may request to be located in a particular remain operational until 3pm. Stallholders may pack
area or near a particular stall. The UWA Student Guild up their stalls between 2pm and 3pm if they wish,
Events Department will endeavour to allocate stalls however please note vehicles cannot access James
according to these requests but does not guarantee Oval until 3.30pm.
that all requests will be fulfilled.
14. PUBLIC LIABILITY INSURANCE
7. ELECTRICAL EQUIPMENT All stallholders must have at least $20 million Public
Any earthed electrical equipment (including Liability Insurance.
extension cords and adapters) must be tested and
tagged, and in date, by a licensed electrician before
12 • oday 2019 engagement kit uwa student guild • 13
Let’s Connect
UWA Student Guild Events Office
Phone: (08) 6488 2291
Email: events@guild.uwa.edu.au
Mail: M300, 35 Stirling Hwy, Crawley WA 6009
Location: First Floor, Guild Village, UWA
www.uwastudentguild.com/oday
We’re Social
facebook.com/UWAStudent guild
instagram.com/uwastudentguild
uwastudentguild.com/oday2018/stallholders
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