WEDDING PLANNING CHECKLIST - Maya Papaya Pictures
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W ED D ING PL AN N I N G CH ECKL I ST
WWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
Stress Less By Following This
Wedding Planning Checklist & Timeline
The question has been asked, the champagne has been popped and the happy tears
havebeen wiped away…now it’s time to start planning!!
Organizing a wedding can quickly become overwhelming-who knew there were so many
details involved?! But, the good news is, planning the big day doesn’t actually have to be
so stressful if you divide the tasks on a month by month basis with a wedding-planning
check list and timeline!
To help get you started on devising the wedding of your dreams, we’ve created the
ultimate check list to help guide you through the planning process that way you’re able
to enjoy eachstep, stress less, have fun and more importantly revel in this special
time together!
12 MONTHS
Choose a date ❏ Choose wedding party
❏Talk budget ❏ Create wedding website
❏Decide wedding style ❏ Begin browsing Save the Date designs
❏Make a guest list ❏ Order sample Save the Date
❏Explore ceremony & reception venue ❏Order Save the Dates
options Begin researching wedding dress and
❏Start assembling a dream team of veil styles
wedding pros Create wedding style mood boards on
❏Engagement photo session PinterestWWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
11-10 Months
❏ Hire vendors ❏ Choose bridal party attire & accessories
❏ Reserve ceremony & reception venues ❏ Book officiant
❏ Purchase wedding dress, veil and ❏ Mail Save the Dates
undergarments
9-8 Months
❏ Find hotels at different price points for ❏ Refine guest list
out-of-town guests ❏ Create gift registry
❏ Browse wedding invitation designs ❏ Begin planning honeymoon
7-6 Months
Reserve rentals ❏ ❏ Choose cake style & schedule tastings
Hire ceremony musicians ❏ Decide groomsmen attire
❏Book transportation to + from venues ❏ Personalize & order wedding invitation
❏Research wedding day hair + makeup sample
styles ❏ Purchase wedding bands
❏Meet with officiant to discuss the ❏ Order wedding invitation
ceremony run downWWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
5-4 Months
❏ Order wedding cake ❏ Prepare a playlist for DJ/band
❏ Meet with florist ❏ Finalize guest list
❏ Schedule dress fittings ❏ Compile rehearsal dinner guest list
❏ Book honeymoon flights & hotels ❏ Book rehearsal dinner venue
❏ Book room for wedding night ❏ Order rehearsal dinner invitations
3 Months
❏ Hair and makeup trial ❏ Purchase toasting flutes, serving pieces,
❏ Book a photo booth rental guestbook, flower basket and ring
❏ Finalize readers and readings bearer pillow
❏ Finalize honeymoon plans and ensure ❏ Finalize reception menu with caterer
all documents are in order ❏ Order menu cards
❏ Plan reception seating
2 Months
Mail wedding invitations ❏ Finalize fittings for wedding party and
❏ Begin writing vows parents
❏ Review ceremony details with officiant ❏ Create wedding day timelines and send
❏ Finalize seating arrangements to vendors, officiant and wedding party
❏ Buy wedding-party gifts ❏ Decide on “something old, something
❏ Apply for marriage license new, something borrowed & something
❏ Purchase gifts for guests blue”
❏ Lay out the content for wedding ❏ Book spa and beauty treatments for you
programs and bridal partyWWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
1 Month
❏ Final dress fitting ❏ Pick up wedding rings
❏ Pick up marriage license ❏ Order wedding programs
❏ Call vendors to confirm date, time ❏ Write thank you notes as gifts are
& location received
❏ Confirm honeymoon reservations
2 Weeks
❏ Begin breaking in wedding shoes Get haircut & freshen up color
❏ Make arrangements for the caring of Update registries
pets & plants while on honeymoon ❏ Send directions to wedding day
❏ Follow up with guests who have not ❏ transportation driver
RSVP’d Delegate someone to return tuxes,
❏ Give final guest count to caterer rentals & tend to wedding dress
❏ Send playlists to DJ/band/ceremony ❏
musicians
1 Week
Prepare wedding day emergency kit ❏ Prepare final payments to vendors &
❏ Give photographer & videographer your cash tips for service personnel
image & video requests ❏ Lay out wedding clothes & gather all
❏ Give readers their scripts accessoriesWWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
The day Before
Treat yourself to a mani/pedi ❏ Have fun at rehearsal dinner
& massage ❏ Thank everyone around you
❏ Attend wedding rehearsal ❏ Get to bed at a decent hour
wedding Day
❏ Eat a good breakfast ❏ Lay out all items you want to be
❏ Stay off feet as much as possible captured by photographer
❏ Allow plenty of time to get ready ❏ Give officiant fee & wedding rings to
❏ Drink water best man
❏ Take dress & veil out of the bag & have ❏ Exchange notes with fiancé
steamed if needed ❏ Relax, smile
beyond the Wedding
❏ Ensure tuxes & all rentals have been returned
❏ Get wedding dress to cleaners.
❏ Send out thank you cards no later than 3 weeks after wedding day
This may seem like an overwhelming list of things to check off before your wedding
day but if you stick to the timeline your day should go off without a hitch!
As for the couples who have a shorter engagement time, pulling off your dream
wedding is still possible and can be done in a stress-free matter as well! If you have 6
months to plan before your wedding then condense this list and try to get everything
done at the 12 month mark done your first month and you should pretty much be on
schedule for everything else.
Happy planning!!WWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
Planning/ Wedding Coordinating:
The White Saguaro Front Paige Events
www.thewhitesaguaro.com https://frontpaigeevents.com
Hello@thewhitesaguaro.com hello@frontpaigeevents.com
Miranda Madison Events Your Jubilee
www.mirandamadisonevents.com https://yourjubilee.com
Hello@mirandamadisonevents.com info@yourjubilee.com
Videography:
Sufo Films Bluejay Media
www.sufofilms.com https://www.bluejayaz.com/
brock@sufofilms.com hello@bluejayaz.com
Concetta Films
http://www.concettafilms.com
info@concettafilms.com
Florals:
Sydney Eliza Florals Moelleux Events
www.sydneyelizaflorals.com www.MoelleuxEvents.com
contact@sydneyelizaflorals.com
I Do Rentals
https://www.idorentalsaz.com
idorentals.az@gmail.comWWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
DJ/Musicians:
Ellagant Entertainment, LLC AJ Odneal (Folk Singer)
http://www.ellagantent.com http://ajodneal.bandcamp.com
ellagantent@me.com ajodneal@icloud.com
Amani Jae Entertainment
http://amanijaeent.com
amanijaeent@gmail.com
Calligraphy:
MEB Calligraphy Collectively Cameron
www.mebcalligraphy.com www.collectivelycameron.com/
mebcalligraphyllc@gmail.com collectivelycameron@gmail.com
Hair & Makeup:
Ashley Natko Beauty (Make Up) Faces By Amelia
http://www.ashleynatkobeauty.com http://www.facesbyamelia.com
ashleynatkobeauty@gmail.com facesbyamelia@gmail.com
First Blush Beauty Bella Bridal Beauty
https://www.firstblushbeauty.com http://bellabridalbeauty.com
hello@firstblushbeauty.com info@bellabridalbeauty.comWWW.MAYAPAPAYAPICTURES.COM
maya@mayapapayapictures.com
Dress Shop / Suits:
Neue Bride Celebrity Tux and Tails
https://www.neuebride.com www.celebritytuxandtails.com
hello@neuebride.com Felicia@celebritytuxandtails.com
Grace Style and Bridal Luv Bridal
www.gracestyleandbridal.com www.luvbridal.com
info@graceweddingcollective.com phoenix@luvbridal.com
Rentals:
Session Rentals Confetti Studios
www.sessionseventsco.com http://www.theconfettistudio.com
Sessionseventsaz@gmail.com info@theconfettistudio.com
I Do Rentals
https://www.idorentalsaz.com/
idorentals.az@gmail.com
FRUITY BOOTHY PHOTO BOOTH
www.fruityboothy.com
IG: @fruityboothy
FB: @fruityboothyWWW.MAYAPAPAYAPICTURES.COM maya@mayapapayapictures.com
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