Welcome, introduction and context - Alastair Smith - AstraZeneca
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Welcome, introduction and context Alastair Smith 1 Q&A Webinar November 2021
AstraZeneca Team
Alastair Smith Bob Biros Lidia Korbel Gabriela Vesa Denisa Serbanescu
Coupa Programme Supplier Enablement Lead Supplier Enablement Lead Supplier Enablement Analyst Supplier Enablement Analyst
Procurement Director
2 Q&A Webinar November 2021
Purpose of the
webinar Outline the approach to
Build the understanding
for the AZ Coupa enable suppliers as we
implementation transition into Coupa
Show the Coupa Supplier
Share key aspects of the Portal and how easy it is
changes required and to use
what it means for you
3 27 April 2020
22/11/2021
Q&A Webinar November 2021
Why are Business context
we here?
Generate Financial Optimize Supplier Achieve Sustainable Enable Business
Value Collaboration Business Agility
4 Q&A Webinar November 2021
What will be different with Coupa?
Coupa will address all non-manufacturing supplier spend in the geographies it will be deployed
From To
Charges to transact fully electronically Free of charge platform
No visibility of invoice payment Payment information in real time in CSP
Limited access to technical AN support Instant messaging with Coupa Technical Support Team via CSP
Outdated supplier records Cleansed and streamlined supplier records
Lack of guidance how to invoice AstraZeneca entities Clear tax guidelines on invoicing
Manual interventions in the payment processes More efficient payment processes
5 Q&A Webinar November 2021
Approach to enabling suppliers Lidia Korbel 6 Q&A Webinar November 2021
Global sequencing approach
Key:
Why deploy in this order? Go-live
• Balances risk and impact
• Upfront design critical
• With experience, we’ve been able to accelerate
7 Q&A Webinar November 2021
Supplier Enablement High Level Plan Wave 3 4th May
Go-Live
8 Q&A Webinar November 2021
PO & Invoice transmission enablement Bob Biros 9 Q&A Webinar November 2021
Coupa transmission methods – free of charge
CSP SAN cXML
COUPA SUPPLIER PORTAL IS AN SUPPLIER ACTIONABLE CXML IS A PROTOCOL USED FOR
ONLINE TOOL THAT SERVES AS NOTIFICATIONS GIVES THE COMMUNICATION OF
THE INTERFACE BETWEEN THE SUPPLIERS THE ABILITY TO ACT BUSINESS DOCUMENTS
SUPPLIERS AND ASTRAZENECA DIRECTLY FROM THEIR EMAIL BETWEEN PROCUREMENT
TO TRANSACT ORDERS AND INBOXES WHEN THEY RECEIVE A APPLICATIONS AND SUPPLIERS
INVOICES PO; SUPPLIERS CAN FLIP AN E-
MAILED PO TO AN INVOICE
• No costs associated • Technical capability to manage
• No costs associated
• Multiple users with access to cXML transmission required
• Single email address used for
orders and invoices
orders submission/ invoice • Testing required
• Dashboard view of all PO/ generation
invoices
• Option to switch to CSP at any
• Ability to create multiple Legal time
Entities
10 Options to choose between in the Supplier Data Request Q&A Webinar November 2021Modes de transmission Coupa - gratuit
CSP SAN cXML
LES NOTIFICATIONS ACTIONNABLES
LE PORTAIL FOURNISSEUR CXML EST UN PROTOCOLE
FOURNISSEUR PERMETTENT AUX
COUPA EST UNE PLATEFORME FOURNISSEURS D'AGIR UTILISÉ POUR LA
EN LIGNE QUI SERT D'INTERFACE DIRECTEMENT À PARTIR DE LEURS COMMUNICATION DE
ENTRE LES FOURNISSEURS ET BOÎTES DE RÉCEPTION DE COURRIER DOCUMENTS COMMERCIAUX
L'ASTRAZENECA POUR TRAITER ÉLECTRONIQUE LORSQU'ILS ENTRE LES DEMANDES
LE BON DE COMMANDES ET LES REÇOIVENT UN BON DE COMMANDE D'APPROVISIONNEMENT ET LES
FACTURES ; LES FOURNISSEURS PEUVENT FOURNISSEURS
RETOURNER UN BON DE
• Aucun coût associé COMMANDE ÉLECTRONIQUE VERS • Capacité technique requise pour
• Plusieurs utilisateurs ayant UNE FACTURE gérer la transmission cXML
accès aux commandes et aux
factures • Aucun coût associé • Test requis
• Adresse e-mail unique utilisée pour la
• Tableau de bord de toutes les soumission des commandes et la
commandes/ factures génération des factures
• Possibilité de créer plusieurs • Possibilité de passer au CSP à tout
entités juridiques moment
11 Options à choisir dans le questionnaire Fournisseur Q&A Webinar November 2021Coupa - métodos de transmisión – sin costo
CSP SAN cXML
COUPA SUPPLIER PORTAL ES NOTIFICACIONES DE PROVEEDORES CXML ES UN PROTOCOLO
UNA PLATAFORMA ONLINE QUE ACCIONABLES DA A LOS UTILIZADO PARA LA
SIRVE DE INTERFAZ ENTRE LOS PROVEEDORES LA CAPACIDAD DE COMUNICACIÓN DE
ACTUAR DIRECTAMENTE DESDE SUS
PROVEEDORES Y ASTRAZENECA DOCUMENTOS COMERCIALES
BANDEJAS DE ENTRADA DE CORREO
PARA TRANSACCIONAR ELECTRÓNICO CUANDO RECIBEN UN ENTRE APLICACIONES DE
PEDIDOS Y FACTURA PEDIDO ; LOS PROVEEDORES COMPRA Y PROVEEDORES
PUEDEN VOLTEAR UN PEDIDO DE
• No hay costos asociados CORREO ELECTRÓNICO A UNA • Requiere capacidad técnica para
FACTURA gestionar la transmisión de cXML
• Varios usuarios con acceso a
• No hay costos asociados
pedidos y facturas • Pruebas necesarias
• Dirección de correo electrónico
• Vista Panel de Control de todos
única utilizada para el envío de
los pedidos/ facturas
pedidos/generación de facturas
• Capacidad para crear varias
• Opción de cambiar a CSP en
entidades legales
cualquier momento
12 Opciones entre las que elegir en la solicitud de datos del Q&A Webinar November 2021
proveedorCoupa Übertragungswege – kostenlos
CSP SAN cXML
COUPA LIEFERANTENPORTAL IST AKTIVIERBARE CXML IST EIN PROTOKOLL FÜR
EIN ONLINE-TOOL, DAS ALS BENACHRICHTIGUNGEN FÜR DIE KOMMUNIKATION VON
SCHNITTSTELLE ZWISCHEN LIEFERANTEN ERMÖGLICEN GESCHÄFTSUNTERLAGEN
LIEFERANTEN UND LIEFERANTEN, DIREKT VON ZWISCHEN
ASTRAZENECA ZUR IHREM E-MAIL-INBOX ZU BESCHAFFUNGSANWENDUNGE
TRANSAKTION VON HANDELN, WENN SIE EINE N UND LIEFERANTEN
BESTELLUNGEN UND BESTELLUNG ERHALTEN;
RECHNUNGEN FUNKTIONIERT LIEFERANTEN KÖNNEN EINE E-
• Technische Fähigkeit zur
• Keine Kosten verbunden MAIL-BESTELLUNG AUF EINE Verwaltung der cXML-
RECHNUNG UMKLICKEN Übertragung erforderlich
• Mehrere Benutzer mit Zugriff
auf Bestellungen und • Keine Kosten verbunden • Testing erforderlich
Rechnungen • Eine einzige E-Mail-Adresse, die
• Dashboard-Ansicht aller für die Übermittlung von
Bestellungen/Rechnungen Bestellungen/Rechnungserstellun
g verwendet wird
• Möglichkeit, mehrere juristische
Personen zu erstellen • Möglichkeit jederzeit zu CSP zu
wechseln
13 Q&A Webinar November 2021
Options to choose between in the Supplier Data RequestCoupa Supplier Portal Demo 14 Q&A Webinar November 2021
15 Q&A Webinar 25/26 May 2021
Coupa What are the key benefits of joining the CSP?
Key benefits include:
Supplier Portal Free self-serve tool for suppliers – easily update profiles and contact information
Easy-to-use – receive all Purchase Orders and track payment status in real time
One stop shop – easily create and submit invoices online
Decreased paperwork – no longer need to print, mail or fax invoices
Standard processes = faster authorizations
Will we need additional software to use the CSP?
No additional software is required. As Coupa is a cloud-based technology, all you will need is an active email
account and web browser to access the portal and transact with AstraZeneca
How much does it cost to transact with AstraZeneca via the CSP?
There is no cost for suppliers to use Coupa.
How do I register for the CSP?
Our Supplier Enablement Team will send you an invitation to join the CSP and we will partner with you to ensure
a smooth transition to Coupa.
How long does it take to register for the CSP?
The registration process takes less than 5 minutes upon receiving the invitation email. Suppliers can expect to
receive an invitation email from AstraZeneca in September 2021.
16 27 April 2020
22/11/2021
Q&A Webinar 25/26 May 2021Data request Gabriela Vesa 17 Q&A Webinar November 2021
AZ Coupa
Implementation Existing suppliers will be sent an email with a link to a data request asking
for information about your company and required contact information to
Data Request get you setup to transact with AstraZeneca
(inc. preferred methods for receiving orders and submitting invoices).
To request the data request to be resent, contact us at:
Coupa-Supplier-Enablement@astrazeneca.com
If you don’t act and reply to our survey,
your company will not be able to transact with AstraZeneca.
If you don’t act and reply to our data request, your company will not be
able to transact with AstraZeneca.
18 27 April 2020
22/11/2021
Q&A Webinar November 2021• What is the full legal name of the company you represent?
What are
• What is the primary Tax ID (EIN/TIN/BN, VAT number etc.) of the company you
the questions? represent?
• Registered Address (Street Line, City, State / Province, Postal Code, Country)
• Primary contact: First Name, Surname, Email address, Phone Number
• PO and Invoice Options
- CSP (Coupa Supplier Portal)
- SAN (Supplier Actionable Notification)
- cXML
• Please confirm the email address to which all AstraZeneca Purchase Orders for
your company should be sent?
• What is the preferred language you would like to receive purchase orders?
19 27 April 2020
22/11/2021
Q&A Webinar November 2021Open Q&A 20 Q&A Webinar November 2021
Next Steps 21 Q&A Webinar November 2021
What’s next and what do we need from you?
Supplier data collection • Respond to the data request, providing us with your company details
through data request and preferred methods for transacting
• Be part of this exciting transformation
Training
• Share the message about the Coupa roll-out at AZ across your company
& Communication
• Save the dates for Coupa Supplier Portal Training Sessions (2Q2022)
• Be aware that AZ will be closing open POs and then transitioning them to
Transitioning from Ariba Coupa – this will mean you will have a new PO number once we go-live
• Speak to your AstraZeneca customer/point of contact to ensure you are
to Coupa
prepared for the transition
22 Q&A Webinar November 2021Useful resources
The AstraZeneca Coupa Supplier Hub
https://www.astrazeneca.com/az-suppliers/az-coupa-supplier.html#!
The Coupa Supplier Portal Guide for AstraZeneca Suppliers
https://rise.articulate.com/share/Lk8m5vURckjcehzwm6gYOJfFy-_qnib5#/
Coupa Success Portal
https://success.coupa.com/
AstraZeneca Coupa Supplier Enablement Team Mailbox
Coupa-Supplier-Enablement@astrazeneca.com
23 Q&A Webinar November 2021Thank you! 24 Q&A Webinar November 2021
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