Welcome to Mannheim! Introduction with the International Office - Team International Exchange Students

Welcome to Mannheim!
Introduction with the International Office

Team International Exchange Students 1

Overview
For on- and off-campus students

1. Facts & Figures about the University of Mannheim
2. Campus Etiquette
3. Contacts for Exchange Students
4. Study Organisation
5. Welcome Week

 2

Help us getting to know you!

Please go to menti.com and use the code
3128 1867 OR use the QR Code:

 3

Facts & Figures
Top Rankings and one of the leading Universities in
Business, Economics and Social Sciences
 Number of Students per School
12.000 Students in total
 School of Business
1907 Year of Founding as the Informatics and
 Mathematics
 College of Commerce 1200

840 Teaching and Research Assistants Business School
 School of Social Sciences 4000
570 Admin Staff Members 1700

200 Professors
 School of Law
18.6% International Students and Economics
 2600
 School of
3 Accreditation by AACSB, AMBA, EQUIS Humanities
 2500
Largest Baroque Palace in Germany 4

Campus Etiquette

 5

Find up-to-date information on
Coronavirus measures
 For
 By the
 Exchange
 University
 Students in
 in general
 particular

 6

 Foto: uc graphic

Classroom Pass in Fall Semester 2021

A Classroom Pass will be required in
 Entrance next
order to participate in in-person
 to the Schloss
classes or to study at one of the Chapel.
university’s work stations.
The classroom pass confirms that More info
 Online!
you have

 Negative
 Proof of Proof of corona
 Vaccination or Recovery or test result

 Use the test center
 on campus!

Check In – Fall Semester 2021

• If you attend an on-campus class at the
 University of Mannheim, you need to
 register at https://checkin.uni-
 mannheim.de and check in to the class
 directly before you enter the room or
 upon exiting the room.

 Learn more
• Easily and quickly search for free about
 workspaces in currently empty Check In!
 rooms on campus with Check In.

A few general remarks…
• Virtual consultation hours run 30 mins
• Be aware of possible time difference & arrive on time
• You can contact lecturers and staff via email
 – Send your message to only ONE of us at a time
 – State your FULL name and student number
 – Address the person with a salutation and a complimentary closing
 – Address professors with formal „Sie“ instead of „du“

• Be aware of deadlines and do not miss them
• Plagiarism is not tolerated
• When signing a contract, be aware of all the terms

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Contacts for Exchange Students

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Who does what?
 Departmental
 Student Services
 Exchange International Office
 (Studienbüro)
 Coordinators
 Study-related counselling General Counselling Administrative issues
 regarding your studies

• Course election • Preparation & support • Registration for each
• Assistance with during enrollment semester
 composing timetables • Assistance with finding • Registration for exams
• Questions related to accommodation • Dis-enrollment
 exams and term papers • Help with any non- • Extra time for exams
• Any course-related and academic questions and • Most Services are
 academic question problems available at the Express
 • Organizing events Service
 • Info via e-mail
 11

Departmental Exchange Coordinators
 School of Social Sciences School of Humanities

 Sociology
 Political
 &
 Science
 Psychology

 Dr. Gledis Londo Janina Heker Abir Al-Laham

 Business School School of Business Informatics and Mathematics

 Annabel Müller Juliane Roth

 Department of Economics Department of Law

Dr. Christiane Cischinsky Sebastian Herdtweck Dr. Elisa Berdica 12
 (Bachelor) (Master)

Orientation Sessions & Help Sessions
Department Orientation Session Campus Tours
Law 31 August, 1 p.m.

Business School 31 August, 4 p.m. 30 August
 10 a.m., 11.30 a.m., 3 p.m.,
 4.30 p.m.
Economics 2 September, 10.15 a.m.

Humanities 2 September, 10.15 a.m.

Business 2 September, 11 a.m. 2 September, 10 a.m., A5, 6
Informatics and Café Soleil
Mathematics
Social Sciences 2 September, 2 p.m.
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How can you reach us?
Student Services International Office
L1, 1 (entrance A, 1st floor) L 1, 1 (entrance B, 1st floor)
Find the advisor for your Mon: 9.00 a.m. – noon
department here. Contact them via Wed: 2.00 p.m. – 5.00 p.m.
e-mail or make an appointment for Contact us via e-mail or make
a virtual consultation. an appointment for a virtual
 consultation here.

Express Service
L1, 1 (entrance A, ground floor)
As the first point of contact for any
questions related to your studies
and exams you can contact them 14
through this form.

Study Organisation

 15

The World of Portals

 ILIAS
 Course information and Learning management Portal for international
 course registration, exam portal, learning material, students only →
 registration, grades. learning groups Course registration for
 Tasks and to dos before and German language and
 during your exchange culture courses
 semester. Information on
 life in Mannheim/Germany.

 Login Data Login Data Login Data
 Uni-ID + initial password use your new Portal2 your email address and
 → change your initial password application number
 password after first login!

 https://myunima.uni-
https://portal2.uni-mannheim.de/ https://ilias.uni-mannheim.de/
 mannheim.de/incomings
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ILIAS and university email address
► To-Do: Get ready for your courses

• After enrollment, you can also access the learning platform ILIAS which you
 will need for your courses.
• You can then also access your University of Mannheim email account.

 Please make sure to check your email account as
 well as ILIAS regularly in order to stay up to date on
 your courses and other important information.

 Horde:
 University of Mannheim
 e-mail server
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University Email Account

• Example: Jane Miller -> jmiller@mail.uni-mannheim.de
• Access: https://students.webmail.uni-mannheim.de

 Check your university account regularly!

 Support with access to internet on
 campus and mail account:
 itsupport@uni-mannheim.de

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Courses for Exchange Students

• 50% of your courses have to be
 from the school to which you are
 coming on exchange.
 https://www.uni-mannheim.de/courses
• Additionally, you can take
 university-wide electives.
• Attend information sessions by
 the schools.
• Avoid selecting courses taking
 place at the same time.
• For many courses, regular
 attendance is obligatory.

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German Language & Culture Courses

• All German Language and Culture
 Courses in fall semester 2021 will be
 held online
 Guten Tag. Ein
• Maximum of 3 courses vegetarisches
 Schnitzel, bitte.
• Registration fee: €15/course
 (non-refundable)
• Payment: before first session
• Download the registration
 confirmation from your personal
 account on myUniMA and follow the
 payment instructions 20

The Academic Calendar

 Fall Semester 2021
 Semester: 1 August 2021 – 31 January 2022
 Re-registration: 1 May – 15 June 2021
 Lecture period: 6 September – 10 December 2021
 Examination period: 11 December – 23 December 2021

 Spring Semester 2022
 Semester: 1 February – 31 July 2022
 Lecture period: 14 February – 3 June 2022
 Easter break: 11 April – 22 April 2022
 Examination period: 4 June – 18 June 2022

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Lecture Times

 B1 8.30 – 10.00 a.m.

 B2 10.15 – 11.45 a.m

 B3 12.00 – 1.30 p.m.

 B4 1.45 – 3.15 p.m.

 B5 3.30 – 5.00 p.m.

 B6 5.15 – 6.45 p.m.

 B7 7.00 – 8.30 p.m.22

Exams
 Specific exam dates available at:
 ► Examination Period: 11- 23 Dec https://www.uni-mannheim.de/en/academics/during-
 your-studies/examinations/taking-an-examination/dates/

 Registration Registration Period
online registration for ALL exams (incl. Master Business courses:22 Sept - 6 Oct
oral exams, papers, presentations) is ALL other exams: 27 Oct - 10 Nov
compulsory Guarantee for registration within
regardless of whether you had to deadline: No exam clash regarding
register for the course itself or not day AND time!

 EXAM WITHDRAWAL: Please You will be charged €10 per
 note regulations for withdrawal; registered exam if you miss
 “no show” will be automatically
 the deadline.
 counted as fail (5,0)
 https://www.uni-mannheim.de/en/academics/during-your-
 studies/examinations/taking-an-examination/withdrawal- 23
 or-de-registration-from-an-exam/

Transcript of Records
Will be sent as a PDF to you and your home university via e-mail
after all grades have been published (4-6 weeks after exam period)

 Grading system:
 Grades Description ECTS-Grade
 1,0 - 1,5 excellent A - excellent
 1,6 - 2,0 very good B - very good
 2,1 - 2,5 good C - good
 2,6 - 3,5 satisfactory D - satisfactory
 3,6 - 4,0 sufficient E - sufficient
 4,1 - 5,0 fail F – fail
 (mit Erfolg)
 passed (successfully)
 bestanden
 (regelmäßig)
 attended (regularly)
 besucht
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Transcript of Records
Will be sent as a PDF to you and your home university via e-mail
after all grades have been published (8-12 weeks after exam
period)

Waiting for your transcript?
❑ Check in Portal² if all grades have been submitted yet
 (account is active 60 days after dis-enrollment).
A course is missing?
❑ Check if you forgot to register for the exam.
You failed an exam?
❑ No credits for a failed exam (5,0), but it will appear on your transcript.
All grades are visible in Portal2 and you need your transcript urgently?
❑ Kindly contact: transcripts@uni-mannheim.de to ask for your transcript to be issued.

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Welcome Week

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Reception by the International Office

 Reception for International Students

 Friday, 03 September 2021, 4 p.m.
 Meeting point: Zoom

 27

Life in Mannheim

Student organizations

• Visum – events for international students
• Anglistic Theatre Group
• AStA Uni Mannheim – Student Union

→ Learn more about them at the Welcome Reception on Friday!

For further information: https://www.uni-mannheim.de/en/campus/student-
organizations-and-departmental-student-committees/student-organizations/

 28

Anti-Discrimination
In case you ever experience discrimination at the University
of Mannheim or in the city of Mannheim because of your
gender, origin, religious affiliation, disability, or sexual
orientation, please consider a personal consultation with:
Department of Equality and Equality Advisor of Student
 Social Diversity Representation AStA

 Ute Pfründer, Dipl.-Psych Alexandra Raquet, Director Melina Hammer

 Your concerns, your data, and the discussions are subject to confidentiality.
 Everything is treated as strictly confidential and no action will be taken without
 your consent. 29

Institute of Sports

 • Offers a variety of courses and sports disciplines, most of
 them free of charge

Courses (also virtually) Sports
Functional Fitness, Pole Fitness, Power Badminton, Basketball, (Beach)Volleyball,
Move, Stretch & Strengthening, etc. Boxing, Climbing, Floorball, Handball,
→ most of them take place on Rowing, Running, Soccer, Table tennis,
 Wednesdays Tennis, Ultimate Frisbee, Quidditch, etc.

 • D2 Fitness Gym is currently also for free

 Stay tuned for the final program and timetable for this upcoming
 Fall Semester 2021: https://www.uni-mannheim.de/en/sports/ 30

Virtual International Dinner
 in cooperation with VISUM
Tuesday, 08 October 2021,
 7 p.m. on Zoom
 You would like to share your
favorite recipe and teach others
 how to cook a nice meal?
 Become one of our show chefs
 for the international dinner!
 Or would you simply like to
 experience international
 cuisine?

To participate, please register with this link/QR code by 30 Sept:
https://www.visum-mannheim.de/satellite4/content/visum-
international-dinner-0 31

Mentimeter Wordcloud

 32

Download this presentation (PDF):

 33

Overview
for on-campus students

1. To Dos after your Arrival
 • Getting your ecUM card (student ID)
 • Certificate of Arrival
 • Residents’ Registration Office
 • Foreigners’ Registration Office
 • Licence Fee
2. Staying longer than one Semester
3. Central Facilities on Campus
4. Transportation in Mannheim and Surrounding Region
5. (Student) Life in Mannheim
 34

To Dos after your Arrival

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ecUM
 ► To-Do: Get your student ID card

 What is it for?
 Where can I get it?
 ► Payment method on campus (cafeteria, copy
► upload a photo on Portal² machines, washing machines & driers)
► within approx. 4 working ► “Autoload”: activated at the Infothek (Mensaria
 days (postal service: Mon-Sat) am Schloss)
 you will receive your ecUM via YOU WILL NEED: European debit card
 regular mail to your postal
 ► The Semesterticket (public transportation
 address in Germany
 ticket) can be printed on your ecUM

 Double check that your
 If you have problems
 postal address in Germany is
 with your ecUM,
 correct on Portal² and make
 please contact the
 sure that your name is on
 staff at the InfoCenter!
 your mailbox.
 36

How ERASMUS STUDENTS get their
Certificate of Arrival

• Login to your Mobility Online Workflow
• Submit your date of arrival and proof of residence registration here:

• We will then verify the dates and issue your CoA
 (to you and your sending university)

 The University of Mannheim exclusively issues their own CoA/D forms.
 If your sending university insists on receiving a different form, please ask your
 sending university‘s exchange coordinator to get in touch with Christina Meder.
 37

Residents’ Registration Office (K7)
► To-Do: Registration in Mannheim
 Who to contact?
 Which documents are necessary?
 ► Office located in K7 (ground floor)
► passport/national ID ► make an appointment as soon as
► landlady’/-lord’s confirmation of possible:
 residence • Book an appointment:
 (Wohnungsgeberbestätigung) https://tempus-
 termine.com/termine/index.php?anlage
► registration form (Portal²: To Dos nnr=36
 after Enrollment > Important („An- und Abmeldungen eines Haupt-
 Bureaucratic To Dos > Residents’ oder Nebenwohnsitzes“)
 Registration Office) • Without appointment:
 Tue, Wed, Fri in K7: 8 a.m. - noon
 Please register within 2 weeks
 after your arrival.
 .
 Mandatory for everyone!

Erasmus students: Kindly upload the confirmation of registration to Mobility Online. We 38
will then issue a certificate of stay. Please do not send us your university‘s form.

Foreigners‘ Registration Office (K7)
 ► To-Do: Residence Permit

 Who requires a residence permit?

Citizens of the following countries: All other countries:
• Andorra • Japan ► Entrance/student visa: check
• Australia • Monaco expiration date
• Brazil • New Zealand
• Canada • San Marino ► Last possible exam date:

• El Salvador • South Korea Fall Semester 2021: 23 December 2021
• Honduras • United Kingdom Spring Semester 2022: 18 June 2022
• Israel • USA

 Get your residence permit within 90 Get your residence permit before
 days after entry into the EU. your visa expires

► Citizens of the European Union and members of the EFTA states (Iceland, Liechtenstein, Norway
 39
and Switzerland): You do NOT need to apply for a residence permit

Foreigners‘ Registration Office (K7)
► To-Do: Residence Permit

 Which documents are
 necessary? Who to contact?
 ► Portal²:To Dos after Enrollment ► Office located in K7 (first floor)
 > Important Bureaucratic To Dos ► Processing time: 4-6 weeks
 > Extend your Visa/Residence ► make an appointment
 Permit (auslaenderbehoerde@mannheim.de
 or in person) as soon as possible

 Office hours K7:
 Mon: 8 a.m. – 2 p.m.
 Tue, Wed, Fri: 8 a.m. – noon
 Thu: 2 p.m. – 6 p.m.
 IMPORTANT FOR YOUR LEGAL STATUS IN GERMANY, DO NOT FORGET!
 In case, there are no appointments available online in due time,
 please phone the hotline 115. New appointments are made 40
 available every day at 8 a.m.

License Fee
► To-Do: Pay the “Rundfunkbeitrag”

• = Public Broadcasting Service Fee
• €17.50 per month
• regardless of the number of radios, televisions, computers
 or smartphones you have
 One Household ► One Fee

 Shared flats benefit in particular:
 e.g. four people sharing a flat only pay one fee in total
 41

Staying longer than one semester
► To-Do: Re-Registration at University

 Only necessary if you are staying
 for more than one semester

• To confirm your enrollment for the following semester
• For Spring Semester 2022: 15 October 2021 – 1 December 2021
• You are re-registered automatically by paying the semester
 contribution
 ► via bank transfer (please include your full name and
 student number)

 You will be charged €20 if you miss the deadline.

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Culture Shock – The Stages

 Adaption
 Initial Euphoria

 Adjustment

 Dissatisfaction

 Learn the language Make local friends Ask for help

 Set learning goals Laugh at your mistakes

 Try new things Participate in excursions …
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Central Facilities on Campus

 44

Campus

 1

 2
 3 5

 4

 B6 - School of Business 3 A3 - Lecture Hall L1, 1:
1 & Library
 5
 Informatics and Mathematics - Express Service
 - Student Services
 - International Office
 A5 - School of 4 Palace 45
2
 Social Sciences

Palace

 M

 S Mensaria
 Schneckenhof EO EW am Schloss
 Ehrenhof
 O W

 46

University Libraries
 1 Departmental libraries
2
 Literature specific to your subject
 Main University Library (UB) ► Not possible to borrow books
 Scan services and the option of borrowing
 books from the Central Lending Library
 (Ausleihzentrum Westflügel)
 • negative corona test
 • proof of recovery
3 Mediathek in A3 • proof of full vaccination
 Movies, language courses, international news
 ► Not possible to borrow media Access to subject libraries with
 ecUM card only.

 Get to know your Library:

 Digital Library Tours ► Thursday 02 September 2021, 1.45 p.m.
 Thursday 16 September 2021, 10.15 a.m.

 For more information on the guided tours and registration, kindly see our homepage.
 Or register directly at info@bib.uni-mannheim.de.
 47

Food on Campus
MENSARIA AM SCHLOSS - Main student cafeteria
 Opening hours Mensaria am Schloss
• Currently: only food to go! Food to Go
• Prices: €3.00 - €5.00 Mon - Fri: 11.30 a.m. – 14.15 p.m.

MENSA WAGON & COFFEETAINER Opening hours Mensa Wagon
• Coffee and snacks Mon – Fri 9 a.m. - 2.30 p.m.

• Price: €2.80 - €4.50

 48

Mensaria am Schloss and PBS

 PBS
 Counseling

 C
For further information

 Terrace
kindly visit:
https://www.stw- Cafeteria
ma.de/en/pbs_counseling

 Infothek
 Help + Advice
 Financing Housing

 A
 49

Personal Safety
Emergency number for the police, fire
brigade, and ambulance anywhere in Europe:

• If you feel unsafe, e.g. on your way home,
 we suggest to take the following
 precautions:
 – Avoid underpasses and dark corners, e.g. in
 parks
 – Get together in groups and take a taxi at night
 – instead of walking home alone
 – Consumption of alcohol – know your limit!

• No illegal downloads of movies etc.!
 High fines (€800.00 – €1,200.00!) 50

Transportation in Mannheim
 and the surrounding region

 51

Semester Ticket

• 180€ (valid for 6 months)
• Within a radius of about 50 km
 in the Rhein-Neckar-Region
• Imprint on ecUM available at terminals

 One semester for free if you are staying
 for two semesters in Mannheim only:
 Please contact the Residents’
 Registration Office in K7, do NOT buy
 the ticket at the terminal. You will Voucher can be redeemed
 for the 2nd semester as well!
 receive a voucher, which you can
 redeem in the rnv/VRN-App or online in
 52
 the rnv/VRN online shop.

ecUM Terminals

 1 3

 4 7

 2 6
 5

1. Foyer of A 5, 6 building A 6. Schneckenhof Süd in the foyer of the Business
2. Mensa (near the Infothek) Administration Library (near InfoCenter)
3. A 3 in the library upstairs 7. Schneckenhof foyer (near Campus Shop)
4. Westflügel near the central lending desk of the Library
5. Ehrenhof West in the photocopying room of the Library 53

With the Semester Ticket you CANNOT use

 Eurocity (EC)

 InterCity (IC)

 InterCity Express (ICE)

train à grande vitesse (TGV) 54

Evening and Weekend Regulation

• Free use of local public transportation
 Mon to Fri from 7 p.m. to 5 a.m. as well as the
 whole day on Saturdays, Sundays, and public holidays
• Requirement: the up-to-date imprint on the ecUM (at the
 self-service machines), a mark at the bottom right of your
 ecUM that says
 „Abendregelung Uni Mannheim“
• VRN area except for the Westpfalz
• Ticket checkers are allowed to ask
 you for another picture ID
 55

(Student) Life in Mannheim
 Fun Facts about Mannheim

 56

Which one of these items was
 invented in Mannheim?

 ❤️
Sewing Train Bike
Machine

 57

Where to go with your bike

 VRN
 Bikes Neckar

 58
Rhine river
 Silberpappeln

How many squares are
 there in Mannheim?

 ❤️
 166 144 138

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The squares of Mannheim

 Market place

Market place
 going to Planken60
 Jungbusch

How many streets does the most
popular neighborhood of Mannheim -
 Jungbusch - comprise?

 13 15 ❤️ 17

 61

What to do in Jungbusch

 “Verbindungskanal”
“Verbindungskanal”

 Nightlife and
 Restaurants 62

Insider Tipps

 Find our interactive map here.

 63

Follow us on Instagram!
@io_unimannheim

 You are more than welcome to tag
 us in your instagram posts using
 the hashtag #unimaexchange.
 We are excited to see what
 adventures you will get up to!

 64

Download this presentation (PDF):

 65

HAVE A GREAT TIME AT THE
UNIVERSITY OF MANNHEIM!

 66

Questions?
 Do not hesitate to contact us
 Book an
 incomings@uni-mannheim.de
 appointment for a
 __________________________________________________
virtual consultation
 here. International Office - University of Mannheim
 L 1,1
 68161 Mannheim
 www.uni-mannheim.de/aaa

 67