WELCOME TO The Participants of "3 Day Workshop on Innovative Practices in Education Sector" - Centre for Innovations in Public Systems (CIPS)
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
WELCOME
TO
The Participants of “3 Day Workshop on Innovative
Practices in Education Sector”
Presentation on
“Online Scholarship Management System of Andhra Pradesh”
ePASS (electronic Payment and Application System of Scholarships)
R.CHAKRADHAR, Project Manager
-Centre for Good Governance
Hyderabad
ePASS –Salient Features • Complete Online System for All Schemes of All Welfare Departments from Registration to Money Remittance to Bank Accounts for 15 schemes • Multi Messaging System to Students • Using complete Open Source Technologies (Java, PostGreSQL,Tomcat) • Integrated with Mee Seva, Treasury, X Class Boards, Intermediate (10+2), AADHAAR, CETs, Banks etc. • Implemented in Jharkahand, HP, Karnataka, Tripura • The only database with complete information of Education, Welfare from Class 1 to PhD • Using UID Bio Metric Authentication • Unique ID for complete studies • Identified for Productization by DietY • Complete Track of Students history from class I to PhD with Unique ID • PMU (Project Monitoring Unit) for Smooth Implementation
ePASS – Single Integrated Portal for
Sl. DEPARTMENTS
No. SCHEME NAME
1 POST MATRIC -RTF BC,EBC,SC,ST,MINORITY,DW
2 POST MATRIC -MTF BC,SC,ST,MINORITY,DW
SC,ST,MINORITY
3 STUDENTS STUDYING IN OTHER STATES-RTF
BC,SC,ST,MINORITY,DW
4 STUDENTS STUDYING IN OTHER STATES-MTF
5 PRE MATRIC -CLASS 9, 10 BC,SC,ST,MINORITY,DW
6 PRE MATRIC -CLASS 5th to 8th SC,ST,MINORITY
7 PRE MATRIC -CLASS 1ST to 4th MINORITY
8 PRE MATRIC -UNCLEAN OCCUPATION SC
9 BEST AVAILABLE SCHEME SC,ST
10 HYDERABAD PUBLIC SCHOOLS SC,ST
BC,EBC,SC,ST,MINORITY,DW
11 MERIT UP GRADATION-INTER
12 SKILL UPGRADATION SC,ST
13 OVERSEAS EDUCATION SC,ST
14 SC/ST ADVOCATES STIPHEND SC,ST
15 INTERCASTE MARRIAGES INCENTIVES SC,ST
Chronology of ePASS
• Started in year 2009 in CGG for BC, EBC, SC, ST for PMS
• Integrated with Treasury for Online bills submission in June’2010
• College Registrations made mandatory from 2011-12
• Linkage to CET (Common Entrance Tests) in 2011
• Integration with Inter Board in 2011-12
• Award Winner of CSI-Nihilient for 2011 and Finalist in SKOTCH and
Awards
• Minority Welfare joined in 2012
• Mee Seva integration for Caste and Income in 2012
• Extended to Pre Matric, and other 12 Schemes from 2012
• Extended to Himachal, Karnataka and Tripura under DietY Rapid Roll Out
from 2012
• RASF integration in 2013-14
• UID Bio Metric Authentication in 2013-14
• Extended for Jharkhand from 2014-15
• Now being productized for GoI schemes (National (Single) Portal for
Scholarships)
Databases Used/Linked • Web Service with AP SSC/X Class Board • Web Service with Treasury for Online Bills submission • Web Service with Mee Seva for Caste and Income Certificates • Integration with Intermediate (10+2) Board Database • Data brought from 40 CETs (Common Entrance Tests) Admissions • EAMCET results data • SFTP with Banks • RASF (Remote Aadhaar Seeding Framework) • AADHAAR Authentication • Integration with Bio Metic Devices • Integration with Iris devices • NPCI Integration for DBT
PMS Complexity: 2200 unique courses. 14000 colleges and 1.3 lac schools 1,50,000 fee combinations 40,00,000 students (Post Matric and Pre Matric) Around Rs.5000 crs worth PMS claims per year Coordinating with 6 Welfare Departments i.e., Social Welfare, Tribal welfare , BC & EBC Welfare, Disabled Welfare & Minority Welfare & also with Higher Education, Technical Education, School Education, Board of Intermediate, Directorate of Employment & Training & Health Dept., etc. Also deals with all Universities in the State along with the 188 Premier Institutes indentified by GOI across India. Dealing with all Scheduled banks & Treasury Dept.
Disbursements of Scholarships TRANSITION FROM A MANUAL TO A FULLY ONLINE SYSTEM…
Streamlining Scholarships: • Flagship programs of Government with huge financial outflows, mushrooming of colleges which are mostly unregulated, non serious students – Often turns into subsidizing Pvt. Sector run colleges • Simplify and standardize the procedure's for a scholarship – Ease of access – Totally transparent • Build confidence amongst all stakeholders • Usher larger reforms in the education sector – Reforms in common entrance test – Computerization of SSC/Inter Boards – University registration
Manual Procedures - Cumbersome
•Manual 1 2 3 4
process -
Notification Blank Application Filling Form Submit
Cumbersome
& Time 8 7 6 5
consuming,
Checking Receive/Ack. Consolidate&send Field Inspect
•Large
number of 9 10 11 12
1
2
scholarships Segregate into
Calculation Inst. Wise list
Eligibility/Reject Fresh / Renewal
•Less Staff
16 15 14 13
•Unable to Preparation of Prep.
Handle queries Dispatch D.D
cope up with D.Dt Proceedings
work load 18 19
17 20
•Corruption
Cross verify Reconcile Report Progress Disb. By Inst.
•Frustration
in the student 24 23 22 21
Revalidate
community Closure Recover Check dual claims
DDs
9
Scholarships – Need for change
Cumbersome & 1 2 3 4
Time Notification Blank Application Filling Form Submit
consuming,
8 7 6 5
Less Staff
Checking Receive/Ack. Consolidate&send Field Inspect
Corruption
10 11 12
1
Frustration at 9
Segregate into 2
Eligibility/Reject Calculation Inst. Wise list
all levels Fresh / Renewal
14 13
Frauds and 16 15
Preparation of Prep.
Handle queries Dispatch D.D
Embezzle- D.Dt Proceedings
ments 17 18 19 20
Lack of Cross verify Reconcile Report Progress Disb. By Inst.
transparency
24 23 22 21
Subjective Recover Check dual claims
Revalidate
Closure DDs
10Pitfalls of the Manual System:
1. Driven by the Department
2. Large number of students – no control or check
3. Fake scholarships; double claims; Bogus colleges
4. Cumbersome procedures
5. Inordinate delays in processing
6. Inappropriate release of budgets in time
7. Checks of students given to colleges who often
collaborate to misappropriate
8. Student frustrated and unaware of the status
9. Not User Friendly
10. No Transparency
11. No History or previous record readily availableWhat it is today….
Grievance Reddressal System for Students, Colleges,
Officers.
Change requests from HoD’s online.
Email & SMS based tracking and Grievance Reddressal
System.
Virtual Private Network (VPN) - between CGG and Treasury.
Interface through web-services with Universities/Boards for
Attendance, Performance, Fees etc.
Interface with Counseling Centre's – type of admissions
Interface with X class boards
Interface with for Income and Caste Certificates
Interface with AADHAAR for Seeding, Verification, Bio
Metric and IRIS Authentication
Interface with Intermediate BoardWork Flow of the Scholarship System
Students • File applications online; scan & upload documents
• Verify Applications and forwards booklets for
Colleges each welfare department, to the verification
officers
Verification Officers • Physical Verification of Students and documents
and UID Authentication (being replaced with AADHAAR authentication)
• Scrutiny & Sanctions scholarships online
Dist. Welfare Officer and transmits to treasury
• Passes the bills – value of 5 Crores each &
Treasury Uploads to the CINB – Banks
• Transfer funds to accounts of
Banks
students and collegesWork Flow of the Pre Matric (Day Scholars)
Scholarship System
Students • File applications online; scan & upload documents
Dt. Welfare Officer • Hostel warden ,School mapping
• Govt Hostel Warden who are assigned by District
Verification
Officer has do Physical Verification of Students
Officers(Hostel Wardens) and documents .
• Scrutiny & Sanctions scholarships online
District Welfare Officer
and transmits to treasury
• Passes the bills & Uploads to the CINB –
Treasury
Banks
Banks • Transfer funds to accounts of students.Scholarships: Change in Policy & rising
Numbers
Change of Policy from
a Ways and Means
System to a Saturation
Mode
Chalenges:
Six Departments
Different Payment
Categories
Different Courses
Payment of fees from
limited to Total fees
Large Volume
Disbursement
Mushrooming of
Colleges
Background of bogus
colleges and StudentsPost Matric
Scholarships Post Matric Scholarships 2009-2012
BC SC EBC ST MW Amt. in Rs. Crs
29 lkh students, 5500 16 5000
crs/yr 14.42
15.05
Saturation basis to all 14 13.91 4454.12 4500
students on income 12.84
4000
criteria SC/ST (2.00 12
3842.58
lakhs); others 1.00 lakh 3517.67 3500
14,000 colleges, 2200 10 2996.47 3000
Courses, 1,44,000 Fee
types 8 2500
Administers online by all 6
5.93
5.77
5.76
5.67
2000
departments
1500
DBT ready
3.38
3.07
4
Facilitate higher 2.87
2.37
1000
2.05
1.93
1.87
1.85
1.78
1.61
education to students 2
1.5
0.91
500
0 0
2009-10 2010-11 2011-12 2012-13SCOPE
Key Departments SCOPE AND COMPLEXITY ADMINISTERED BY THE E-PASS SYSTEM
Administered:
No. of Students 28.00 lakhs
Social Welfare
BC Welfare No. of Colleges 12,000
Tribal Welfare No. of Courses 64000
Minority Welfare
Disabled Welfare No. of Fee Structures 1,44,000
District Welfare Officers 100
Departments:
Welfare Departments Treasury Officers 40
Finance Department
Banks 24
Banking institution's
College Attached Hostels 2,000
Department Attached Hostels 790
Uiversities/boards 60
Disbursement Amount Rs. 5,800 CrsThe Challenge: System Design
E E
enable a system for students p p
to access a scholarship for his
a Welfare a
studies
s Departments s
Colleges
s IT service s
process that is simple and P Provider
without hassle for students, l P
colleges and welfare PMU
a l
departments y BIEAP ePASS a
Banks
e y
process that is transparent, PMU
r e
accountable and verifiable? s r
Universities
Treasury s
Process that could be easily
understood and adapted toThe Scholarship Workflow
The e-PASS Workflow: Critical Areas
• Submit online application
STUDENT • Upload documents - certificates
• Register online with courses and fee structures
COLLEGE • Verify student applications and forward to verification officers
• Verify student application and documents – enable Aadhar Authentication
VERIFICATION • Forward applications to department and update online
• Final scrutiny and prepare bills
DEPARTMENT • Forward bills online to the treasury
• Scrutinize bills with hard copy and pass bills
TREASURY • Upload amounts to the CINB/ APB interface
• Remit amounts to student and college accounts – Aadhar enabled payments?
BANKS • Send in return confirmation files to the treasury/department – AEPS?EPASS – KEY FEATURES & PROCESSES – REGISTRATION
& REGULATION OF COLLEGES
• College Registrations
– A must to know which are the recognized colleges and what
courses they offer
– Strength of the course authorized by the University/ board
– Colleges need to login and upload all information by scanning
relevant documents
– In the Board of Intermediate the whole process is automated
• Authentication by Regulatory Authorities
– Access is given to all the regulatory authorities for:
• entry of course fees ( 1,44,000 fee structures in United AP state)
• Universities’ and Board (BOI) authenticate the details of:
– the college recognition,
– courses, strength,
– Hostel facility etcEPASS – KEY FEATURES & PROCESSES
– STUDENT ID
• Enabling a Unique Student ID
– SSC Hall Ticket Number and year of Passing, regular or
supplementary is the key unique ID
– Linkage of ePASS with SSC server – details of
candidates are retrieved from SSC server
– No need for student to enter data
– Student locked for a course cannot apply for another
scholarship as in the past
• In 2013-14 – Aadhar ID has been made the
unique ID for the studentEPASS – KEY FEATURES & PROCESSES –
STUDENT VERIFICATION
• Verification of Students – Aadhar
Authentication
• Upto 2013-14 the verification of students was
done manually by the verification officers
appointed by the District Collector
• Since 2013-14: Verification is through Aadhar
enabled biometric device at the college
• All processes for sanction and disbursement
only after aadhar authenticationKey Changes: Students
Apply through any internet kiosk
Apply for fresh registration and
renewals online each year
Unique SSC ID - Students cannot
enter names
Only retrieve data through the SSC/
Inter Database through ID’s
Students must have a bank
account
Students who do have an account
are given eZ pay card of SBI
Select course and year
Student can access the site
through their user id (SSC ID) and
password (sent to email accounts)EPASS – KEY FEATURES &
PROCESSES
• Integration of the TreasuryOnline
Transfer to
TRANSFER
Student and
AMOUNTS TO
college Bank
Bill CINB BANK
Accounts
• Complete integration of
the treasury online
• Seamless submission of
bills online
• Disbursement through the
CINB/ APB Interface Hard PASS BILL REVERSE FILE
ONLINE FROM CINB
Copy
SMS TO
SCRUTINY OF
TOKEN ID BILL COLLEGE/STUD
ENTTransaction tracking easy…. All details can be viewed online Date on which the application was filed Processed on the server Sent to treasury, details of approval by treasury, token number…. Details of when it was uploaded in the CINB interface Scholarship history of the student Quick grievance redressal mechanism
EPASS – KEY FEATURES & PROCESSES – PROJECT
MANAGEMENT UNIT
• A full time project management unit is required to
ensure
– Liaison with students, welfare departments and the
college managements
– Tackle complicated cases on a case by case basis
– Enable entries where specifically sanctioned by the HOD or
the Government
– Liaise with the Government on issues relating to policy
change, change in processes etcEPASS – KEY FEATURES & PROCESSES – LINKAGE WITH
ELECTRONIC REPOSITORIES
• Epass is integrated with various departments such as
– SSC Board, Board of Intermediate, 17 Counseling
Authorities, revenue department for income & caste
certificate
• Total integration with MEE SEVA Services
– Income certificate
– Caste certificate
– Applying online for scholarships etc
• Student has to only provide the mee seva certificate
number which is automatically retrieved from the Mee
seva Server.Post Matric Scholarships
28 lkh students, 4500 crs/yr Post Matric Scholarships 2009-2012
Saturation basis to all students on BC SC EBC ST MW Amt. in Rs. Crs
income criteria SC/ST (2.00 lakhs);
16 5000
15.05
others 1.00 lakh 14.42
13.91
12,000 colleges, 64,000 Courses,
14 4454.12 4500
1,44,000 Fee types 12.84
4000
Administers online by all 12 3842.58
departments 3517.67 3500
DBT ready 10
2996.47 3000
Facilitate higher education to
students 8 2500
Increase the GER (22)
5.93
5.77
5.76
5.67
2000
6
1500
3.38
3.07
4
2.87
2.37
1000
2.05
1.93
1.87
1.85
1.78
1.61
1.5
2
0.91
500
0 0
2009-10 2010-11 2011-12 2012-13EPASS – KEY Outcomes • Enhanced Efficiency • Real-time tracking • High Volume processing & disbursal • Comprehensive MIS system for all stakeholders • Electronic Repositories & Databases • Low cost of ownership – Transaction model • Policy guidelines – Group of Ministers • Reforms in Scholarship and Education Sector
Spurring reforms in the education sector….. REFORMS THROUGH E-GOVERNANCE
Reforms through e-Governance • College registration and affiliations – Universities/Boards – Bogus colleges * Unrecognized colleges • Unique ID for the student to avoid multiple scholarships • Uniform procedures for all welfare departments • Budget tracking and releases – finance dept. • Rationalization of fee structures- Universities/AFRC • Certificate Repositories • Streamlining of scholarships policy • Linking aadhar and DBT
Aadhaar Card & DBT
• Aadhar card – de-duplicated ID
• Securing Aadhaar Cards
• Linking Aadhaar to students and bank
• Enabling payment through the Aadhar Payment Bridge
• Aadhaar card authentication –
– Attendance & Verification
• Aadhaar Card technology has been integrated in ePASS
• 2013-14 Students must have an Aadhaar Card for
registration for a scholarship.Scholarship schemes included under Direct Benefit Transfer (DBT) Scheme •Govt. of India have issued instructions to sanction scholarships through DBT from the current financial year •DBT to be administered through Aadhar payment bridge •Aadhar card made mandatory to implement DBT •Seeding of Aadhar cards taken up in bank accounts of scholarship holders •RASF service given for verification of student details viz- a-viz the Aadhar card details for authentication •Necessary changes made in treasury to implement DBT •Bank specific codes obtained from NPCI to implement DBT •Aadhar made financial address of student
BOARD OF INTERMEDIATE In the Manual System • OMR technology is used and is prone to errors, laborious, cumbersome and time consuming. • Logistics is involved in OMR mobility • Errors in manual system – Wastage of Man power • Manual method for Centre Jumbling, Question Paper Printing, Spot Valuation • No control over last date for admissions • Reconciliation of Fee is difficult • Allocation of duties for spot valuation and invigilation is manual leading to errors
BOARD OF INTERMEDIATE EDUCATION:
A Complete workflow based system
College administration online
Capture student admission register of the colleges online
No more OMR data capture
Do away with scanning costs
Colleges made responsible
Generate Hall tickets, exam data, online payments
Plan for re-exams with minimal time delay
Deployment of examiners; jumbling of students
Student data interlinked with the scholarship
database and RTC bus passesUniversity Management System for AP State
Council of Higher Education
• All 34 universities of the state under one web portal
• Registration of Colleges and Courses online
• Student Registration, nominal rolls, Hall tickets and
results
• One time effort which can be used by all universities
with less cost and less effort
• Integrated with the scholarship system
• Complete control over the colleges, admissions,
results, staff and funds
• Exchange of data with various departmentsGoI Requirements with AADHAAR
and DBT
• USING RASF (REMOTE AADHAAR SEEDING
FRAMEWORK) FOR UID SEEDING,
VERIFICATION
• AADHAAR BIO METRIC AUTHENTICATION
FOR IDENTIFICATION AND VERIFICATION OF
STUDENTS
• DIRECT BENEFIT TRANSFER (DBT)
• AEPS (AADHAAR ENABLED PAYMENT
SYSTEM) THORUGH AADHAAR PAYMNET
BRIDGE (APB)
• INTERFACE WITH NPCI (NATIONAL PAYMENT
CORPORATION OF INDIA)REPLICABILITY •DietY (Dept. of IT, GoI) IDENTIFIED EPASS FOR RAPID ROLL OUT FOR OTHER STATES OF INDIA •PRESENTLY EPASS IS IMPLEMENTED IN HIMACHAL PRADESH, KARNATAKA, TRIPURA AND JHARKHAND UNDER RAPID ROLL OUT •EASY, FAST AND COST EFFECTIVE REPLICATION FOR ANY SCHOLARSHIP SCHEMES • ePASS – Product is under development (1st product identified by DietY)
ePASS-Feature Proposed • DIGITAL SIGNATURE FOR ALL DISTRICT WELFARE OFFICERS • WEB INTEGRATION WITH UNIVERSITIES/BOARDS FOR PERFORMANCE MONITORING • BIO METRIC ATTENDANCE MONITORING • MOBILE APPLICATIONS FOR STUDENTS • BUS PASS ISSUE THROUGH EPASS • SKILL DEVELOPMENT AND PLACEMENT LINKAGE
PoS
RASF – Verifier User Verifier on click of “Button”, data from UIDAI & ePASS is fetched and shown on the screen as shown below in the screenshot
Graphical Reports in ePASS
ePASS- Screen Shots
College Verification
Please go to the url http:// test.cgg.gov.in/epassnew Click Official login
Enter College Login16364
Password : guestTHANK YOU
chakradhar@cgg.gov.in
r_chakra_dhar@yahoo.com
08008302071You can also read
