WINTERVILLE 2021, CLAPHAM COMMON - Event Dates: 18th November - 23rd December 2021 Venue: Clapham Common Funfair Site - Peppermint Bars
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
WINTERVILLE 2021,
CLAPHAM COMMON
• Event Dates: 18th November – 23rd December 2021
• Venue: Clapham Common Funfair Site
• Maximum Capacity: 4,999 persons
• Age Restrictions: The event is open to all ages
WINTERVILLE 2021 EVENT
OVERVIEW
• Winterville is a community taking place on the
hardstanding funfair site to the West side of
Clapham Common with a maximum capacity of
4,999,
• The event showcases music, films, plays, interactive
games, food, drink and markets
• Free entry and discounts for neighbours
• Job opportunities for the local community, with roles
including:
o Performers
o Traders
o Sound & Lighting engineers
o Event Staff
o Construction
An alternative destination for the
festive season - a community and
family focused friendly cultural hub Maximum 4,999 patrons on site at
bringing together great any point
entertainment, food and drink.
The event will Family friendly live
cater for those entertainment, immersive
with accessible theatre shows, children’s
needs film screenings, ice curling,
funfair rides, crazy golf and
more.
Free to enter at all times for
children under 16. A small entry
fee for adults will be charged at Free tickets and
peak times, likely Fri nights, discounts for
Saturdays & Sundays. Wandsworth Residents
WINTERVILLE
2021 CONTENT
• Spiegeltent Entertainment Spaces
• Children’s Performances
• Enchanted Winter Themed Cinema
• Ice Curling
• Crazy Golf
• Fairground
• Indoor heated food court
• Independent Craft Market
• Brew Camp Real Ale Bar
• Themed Bars
• Axe Throwing
• Tejo Game
WINTERVILLE 2018 COMMUNITY
BENEFITS OVERVIEW
Park Investment Levy
• In 2018, £70,000 was levied from Winterville for the Clapham Common Park Investment Levy. This money was spent on projects
such as: more bins, replacing perimeter fencing, restoring the paddling pool, upgrading Battersea Rise Playground.
Tickets & Discounts
• Wandsworth residents accounted for 22% of all advance tickets sold.
• In 2018, 35% of all advance tickets sold were taken up by Lambeth or Wandsworth residents. Some 5,550 free or discounted
tickets to various events and attractions were taken up by local residents, which represented 20% of all sales. We sold 2,610
regular Local Resident Discounts and 2,189 Early Bird Discounts, which represented 35% of all ice rink tickets. Local residents
and employees of local businesses enjoyed a 50% discount on Ice Rink tickets during the week before 7pm and a 10% discount
at all other times.
Entertainment 4 All
• Portion of tickets were put aside for low income families via the community housing schemes, children's centres and youth
groups. Over 60 local schools over Lambeth and Wandsworth where offered special discounts on the ice rink and the family
theatre show. Raffle prizes were donated to 8 local schools.
Charities & Charitable organisations
• There were 3 official charity partners in 2018, Royal Trinity Hospice, Great Ormond Street Hospital and Shelter. Free fundraising
prizes were given to 9 local charities.
WINTERVILLE 2021 COMMUNITY
BENEFITS
• Free Entry - Winterville will be free to all SW4, SW11 and SW12 residents at all times, except after 5pm
Fridays and Saturdays.
• Local Resident Tickets - Unlimited amount of reduced priced tickets will be available for local residents
for Spiegeltent performances on a first-come, first serve basis.
• Entertainment 4 All – Due to it’s success in 2018, the Entertainment 4 All Scheme will be offered once
again for cinema, crazy golf, ice curling and axe throwing. This enables low income families within
Wandsworth and Lambeth to access free tickets to these activities.
• Ice Curling – Wandsworth and Lambeth residents and business employees can enjoy a 50% discount
on ice curling sessions during the week until 7pm.
• School Discounts – Schools within Wandsworth and Lambeth will be offered special discounts for ice
curling and the family Christmas show. Raffle prizes will also be available for school fayres and events.
• Local Work Experience – Working with Wandsworth and Lambeth colleges to create work experiences
for students.
• Charity Partners – Organisers will be appointing official charity partners from the local area.
• Local Charities – Free tickets and other benefits will be extended to local charities within Wandsworth
and Lambeth.
2021 TEAM
The Winterville 2021 promoters have engaged a professional
production management team to oversee the delivery of the events, this
will be the same management team who produced Winterville in 2018.
With a keen focus on community impact management, the production ADD BORING
team will take on board the debrief reports and information that has
been made available from the delivery of the 2017 and 2018 events and
EVENT PICS
will look to improve upon these for 2021.
The production team are well-versed in the delivery of largescale,
metropolitan music events and have a trusted track record in delivering
safe, enjoyable events including:
• British Summer Time concert series 2013 – present, Hyde Park,
London (65,000 capacity)
• All Points East concert series 2018 – present, Victoria Park, East
London (40,000 capacity)
• Field Day 2010 – 2017, Victoria Park, East London (35,000
capacity)
• Mighty Hoopla 2017 – Victoria Park, East London (7000 capacity)
• Mighty Hoopla & Cross The Tracks 2019 – present , Brockwell Park,
South London (20,000 capacity)
• Steel Yard 2017, Victoria Park, East London (15,000 capacity)
• Winterville 2018, Clapham Common, South London (5,000 capacity)
• Common People 2015 – 2017, Oxford + Southampton (15,000
capacity)
• Corona Sunsets 2014 – 2017, Greenwich Peninsula (5,500
capacity)
• Invictus Games Ceremonies 2014, QEOP Stratford (26,500
capacity)
NEW SITE
2021 EVENT KEY CHANGES LOCATION
SINCE WINTERVILLE 2018
Location
• The event has moved to the hardstanding site on the West side of the Common.
Content
• Content has been reduced to create a more focused event with fewer sound systems and less funfair
rides than Winterville 2018
• Same quality event
• Better space utilisation
Access to the Common for non-event goers
• The path running through the event site from the bandstand will remain open 24hrs a day except for peak
times (Fri night and Sat & Sun from lunchtime)
• All other paths surrounding the event site will be remain unaffected
Air Quality & Environment
• Organisers are committed to reducing the carbon footprint of the event and will be switchng to Green Bio-
diesel in all machinery at the event. Biofuel is a hydrogenated vegetable oil that emits 35% less NOx and
up to 85% less particulates than traditional diesel.
• At Winterville 2018. 90% of customers used public transport walked or cycled to the event – we wish to
continue this and the new location of the event is well served by public transport networks, and we will be
installing additional bike racks for cyclists.
Operating Dates
• The event duration has been reduced to 36 days (39 in 2018).
CROSS PATHS
The cross path to the bandstand will
remain open 24 hours a day, except
for peak times (expected to be Friday
nights, Saturday & Sunday from
lunchtime.
The pathways surrounding the site
will remain open 24 hours a day.
PROPOSED EVENT SCHEDULE
• BUILD: 3rd - 17th November 2021
• OPEN: 18th November – 23rd December 2021
• BREAK: 24th December - 6th January 2022
A summary of key timings provided here. These timings are preliminary and subject to
change.
Mon Tue Wed Thu Fri Sat Sun
Site Open 10:00 10:00 10:00 10:00 10:00 10:00 10:00
Event Finish 22:30 22:30 22:30 23:00 23:00 23:00 22:30
Site Clear 23:00 23:00 23:00 23:30 23:30 23:30 23:00TRAFFIC MANAGEMENT TRANSPORT SURVEY
• Organisers have appointed an independent traffic consultant to Winterville 2018 90% customers used public
develop plans for the event.
transport or walked / cycled.
• The event site is well served by public transport with London
Underground Stations, Overground Stations and Bus Stops
within close walking distance.
• Parking will be made available onsite for disabled customers.
• Construction traffic will be limited to hours agreed with
Wandsworth. All construction vehicles will be contained within
the event site.
• All customers will be encouraged to use public transport to
arrive at the site, and actively discouraged from driving.
• A temporary cycle park will be provided near the main
entrance of the site.
• Taxi pick up and drop off proposed to operate from Nightingale
Walk.
• Travel information will be available on the Electric Winter
website, social media platforms and will be sent out to any
advanced purchasing tickets.DEBRIEF FROM 2021 ACCESS
WINTERVILLE 2018 MANAGEMENT
• Deemed a well run, safe event by the Lambeth • Bins and signage provided at exits to encourage
Safety Advisory Group members patrons to dispose of waste before leaving the
event site.
• Formed strong working relationship with the
local authority and other responsible authorities. • Signage and security personnel in place at the
exits to instruct attendees to leave in a quiet
• Only 4 noise complaints over the events 5 week fashion, and to be mindful of local residents.
run.
• Bars will be closed a minimum of 15 minutes
• Zero reports of anti social behaviour
before the entertainment finishes. All drinks
confiscated at the exits.
• No reported cases of anti social behaviour
• Event Security on call to respond to incidents
• Transport survey outcome – 90% of the
and complaints.
audience used public transport, cycled or
walked • Litter picking team on call to deal with any event
waste generated around the perimeter of the
• Waste Management – successful waste event site.
management plan implemented.SUSTAINABILITY & ENVIRONMENT
We recognise that the entertainment industry could do more to protect the environment and plan to put in
place a positive sustainability policy that underpins the whole event.
These are some of the measures that will be taken:
Positive Sustainability Policy
• Bury zero waste in landfill sites
• Public facing waste segregation system so waste streams can be recycled more effectively
• Leave no trace of litter
• Ban single-use plastics across site
• All trader serve ware to be compostable
• Recycle all trader & back-of-house food waste, glass and timber
• Reduce or eliminate use of diesel in generators
• Bio-fuel used in all site machinery
• Ecology consultation has developed a biodiversity plan specific to this site
• Tree roots will be protected by additional ground protection. All trees within the event footprint will
be cordoned off to protect them.
• All grass areas will be covered with ground protection
• External lighting will be minimised to avoid disruption to surrounding properties and local wildlifeS E C U R IT Y, P OL IC E A N D P U B L IC S A F E T Y
• 0 reports of Anti Social Behaviour at Winterville 2018. An ejection policy will be in place in 2021 to keep this record.
• The organisers are working closely with the Wandsworth and Lambeth Community Safety Teams, the Police and Local Authority to
ensure the event is a safe and welcoming environment for all and has a lasting impact on the surrounding community.
• An experienced security contractor will manage all aspects of security and crowd management in 2021. There will
be overnight security during the build, break and duration of the event.
• Security will manage entrance gates, searches on arrival and site capacity.
• All staff will be clearly identifiable inside and around the site should any attendees or the public require assistance. Security will
provide directional assistance and general customer service support.
• Security will identify any concerns of alcohol abuse
S OU N D MA N A GE ME N T
• Only 4 noise complaints during the 5 weeks of Winterville 2018.
• A Noise Management Plan has been produced for approval by Wandsworth Council.
• Working with a sound management consultant to set noise limits for venues and activities to mitigate disturbance.
• A dedicated resident hotline phone number will be given out to report any noise concerns.
• We will work with Wandsworth’s environmental health team to ensure complaints are dealt with promptly and action
taken if necessary.COMMUNITY LIAISON Community liaison forms an intergral part of the event organisers role. There will be a dedicated point of contact for local residents, businesses and community groups for the event. During the events tenancy on Clapham Common a Residents Hotline will be set up for local residents and businesses to contact the organisers. This landline number will be communicated via a resident letter, that will be distributed pre- event, and it will be displayed on the Winterville 2021 website. The community liaison email address is wintervilleldn@gmail.com. This address can be used throughout the year to contact the event organisers with any enquiries relating to the event. A letter will be sent out to Local Residents containing event information and details on how to contact community liaison. Local Business In the lead up to the event the community liaison team will liaise with the local forums and community groups, that represent a large number of local businesses and park users, to discuss the event plans and opportunities to get involved.
You can also read
