Invitation to Host the Event - 2015 G.J. Gardner Homes Victorian Junior State Championship (JSC)

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Invitation to Host the Event - 2015 G.J. Gardner Homes Victorian Junior State Championship (JSC)
2015 G.J. Gardner Homes
   Victorian Junior State Championship (JSC)
         Invitation to Host the Event

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Invitation to Host the Event - 2015 G.J. Gardner Homes Victorian Junior State Championship (JSC)
2015 G.J. Gardner Homes
         Victorian Junior State Championship

Table of Contents                                  Page

SECTION 1:   Introduction                          3

SECTION 2:   About the Event                       4

SECTION 3:   Participation Numbers & Attendances   5

SECTION 4:   Competition Program Summary           6

SECTION 5:   Estimated Economic Impact             7

SECTION 6:   Applying to Host the Event            8

SECTION 7:   Hockey Victoria Responsibilities      9

APPENDIX A                                         10

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Invitation to Host the Event - 2015 G.J. Gardner Homes Victorian Junior State Championship (JSC)
SECTION 1: Introduction

Dear Affiliates,

In 2015, Hockey Victoria intends to conduct 5 key Victorian competition events:

 Event                                        Dates
 2015 Victorian Junior Country Championship   Saturday 23 & Sunday 24 May 2015
 2015 Victorian Country Championship (Mens    Queen’s Birthday Weekend, Saturday 6 - Monday 8
 & Womens)                                    June 2015
 2015 G.J. Gardner Homes Victorian Junior
 State Championship                           Tuesday 30 June - Friday 3 July 2015
 2015 Zone Challenge                          TBA
 2015 City v. Country of Origin               TBA

After successfully implementing the tendering process for hosting rights to the Zone
Challenge in 2014, Hockey Victoria will tender out all events in 2015 and beyond.

With the above in mind, Hockey Victoria invites all interested affiliates to put forward their
application to host the 2015 G.J. Gardner Homes Victoria Junior State Championship, to be
held from Tuesday, 30 June to Friday, 3 July 2015. The successful applicant will be announced
on Monday, 23 February 2015.

This document outlines the key elements relating to the Victorian Junior State Championship
event, and is intended to provide the relevant information to affiliates interested in hosting
the event. The document includes the event description, participation & attendance data,
economic benefits, and the key timelines, as well as the application process and timelines. In
addition to this document, an online application process has been set up to assist with
efficiency and transparency of the process.

If you require any further information, or any assistance with your application, please do not
hesitate to contact the Hockey Victoria’s Competitions & Events team on 03 8379 4288.

We look forward to working with the successful applicant to deliver another fantastic hockey
event.

Kind regards,

Sash Herceg
General Manager- Hockey Operations

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SECTION 2: About the Event

The G.J. Gardner Homes Victorian Junior State Championship is the most anticipated
annual junior event on the state hockey calendar for players and families across Victoria.

The 2015 G.J. Gardner Homes Junior State Championships is scheduled to be held on the
following dates:

       Tuesday 30 June to Friday 3 July 2015

Now in its sixth year – the 2015 G.J. Gardner Homes Victorian Junior State Championship will
be held over four days. With the Under 13, Under 15 and Under 17 age groups engaged in
the event, male and female teams from each of the 10 Victorian Zones compete in each age
group for the State Championship. All teams will play four initial pool matches over the first
two days of the event, before two cross over matches are played on the third day to
determine team rankings. Classification and Final matches are played to determine the
Champions and final team placing on the last day of the event.

Hockey Victoria (HV) Zones have been identified based on participation density, and are
divided into six metropolitan zones and 4 regional zones.

The following teams represent the six metropolitan zones:

      North West Metro Tigers.
      Southern Metro Sharks.
      Eastern Metro Hotshots.
      Central Metro Flames.
      Western Metro Wildcats.
      North East Metro Red Devils.

And the regional zones are represented through:

      South East Country Cougars.
      South West Country Eagles.
      North West Country Lightning.
      North East Country Knights.

In summary, 60 teams compete over four days for the title of a State Champion for their age
group. Each team consists of players, coaches, team managers and physios. Additionally, 30
or more umpires are engaged for the event, with great support from players’ family and
friends.

In 2014, the event was held from 1 July to 4 July, across two venues: the State Netball &
Hockey Centre in Parkville, and the Footscray Hockey Centre in Yarraville.

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SECTION 3: Participation Numbers & Attendances
Anticipated Participation Numbers

The table below provides detailed information on the number of players and team officials
expected to attend and participate in the 2015 G.J. Gardner Homes Victorian Junior State
Championship. Each team generally consists of a maximum of 16 players, 1 Head Coach, 1
Assistant Coach and 1 Team Manager. Some teams will have additional team support staff,
such as physios. etc.

Zone         Under 13          Under 13        Under 15         Under 15         Under 17         Under 17
              Girls             Boys            Girls            Boys             Girls            Boys
               (includes        (includes        (includes        (includes        (includes        (includes
               players &        players &        players &        players &        players &        players &
             support staff)   support staff)   support staff)   support staff)   support staff)   support staff)
Tigers            19               19               19               19              19                19
Sharks            19               19               19               19              19                19
Hotshots          19               19               19               19              19                19
Flames            19               19               19               19              19                19
Wildcats          19               19               19               19              19                19
Red Devils        19               19               19               19              19                19
Cougars           19               19               19               19              19                19
Eagles            19               19               19               19              19                19
Lightning         19               19               19               19              19                19
Knights           19               19               19               19              19                19
Total            190              190              190              190              190              190
                              Total Tournament Participation: 1,140

In addition to the players and team officials, we anticipate a group of 30+ HV appointed
umpires, tournament officials and staff to be present during the tournament (including
Athlete Identification Officers).

In summary, we anticipate a total event participant visitation of 960 players, 180 team
officials, and 30+ umpires, tournament officials and staff involved in the event on each day
of the event.

Parent Support

The Under 13 and Under 15 teams have traditionally been well supported by the families of
the players, with the average of 0.5 family members per player traveling with the teams.

With the above in mind, it is estimated that the total family support would equal to 480
attendees, in addition to the players, team & tournament officials, and staff for each day of
the event.

The total participation and attendance for the tournament is estimated to be close to 1,700
people.

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SECTION 4: Competition Program Summary
Each team will play a total of seven matches across the four days of the 2015 G.J. Gardner
Homes Victorian Junior State Championships.

Matches will consist of 22 minute halves. Penalty Shootouts will be used to determine the
winner if the final is a draw at the conclusion of regular time

Day 1: Pool Matches

Day 2: Pool Matches

Day 3: Cross Over Matches to determine team rankings

Day 4: Finals and Classification Matches to determine final team placing.

For an example of the 2014 G.J. Gardner Homes Victorian Junior State Championship Match
Schedules (U13 Girls) please see Appendix A.

Teams will also compete for the Play The Whistle Award in each Championship (please click
HERE for more information).

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SECTION 5: Estimated Economic Impact
This section is intended to provide some preliminary estimates of what economic impact this
event may have on the local economy and the event host.

At a minimum, at least 50% of the estimated 1,700 participants & supporters will require
accommodation during the event. This would translate to approximately 850 people with the
need for accommodation.

Similarly, it is reasonable to assume that the 850 people identified above would all purchase
their meals for the duration of the event. In addition to this, it is expected that the majority
of the 1,700 participants and supporters would be making multiple purchases at the host
canteen each day.

Please find below a conservative breakdown of the estimated economic impact of the event.

Accommodation

       850 participants and supporters.
       Average accommodation cost per person per day: $85.
       Number of nights accommodation would be required: 4.

Visitor Type              Number of Visitors         Nights         Total Economic Impact
Participants & Supporters 850                        4              $289,000
TOTAL ECONOMIC IMPACT                                               $289,000

Meals

       850 participants and supporters.
       3 meals per day @ $50 per day per participant ($10 breakfast, $15 lunch & $25
        dinner).

Visitor Type              Number of Visitors           Days         Total Economic Impact
Participants & Supporters 850                          4            $170,000
TOTAL ECONOMIC IMPACT                                               $170,000

Canteen

       1700 participants and supporters.
       A minimum of one purchase per day to the value of $6 on average.

Visitor Type              Number of Visitors           Days         Total Economic Impact
Participants & Supporters 1,700                        4            $40,800
TOTAL ECONOMIC IMPACT                                               $40,800

TOTAL ECONOMIC IMPACT ESTIMATED AT $499,800

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SECTION 6: Applying to Host the Event

    Application Process

                         2015 HV Event Hosting Application Process
STEP    ACTION                                       TIMELINE
1       HV releases Event Hosting Applications and   By Friday 5 December 2014
        key information
2       Applications close                           Friday, 30 January 2015
3       Application Assessment Period                2 to 20 February 2015
4       HV announces succesful applicants            Monday, 23 February 2015

    The application process is detailed below:

       1) Hockey Victoria will release the Event Hosting Applications, with the key information
          on each event offered to be hosted, by Friday, 5 December 2014.
       2) Interested Clubs/Associations, with the support of local councils if required, to
          complete the Event Hosting Application no later than 5:00 pm on Friday, 30
          January 2015. HV will acknowledge the receipt of all applications following the
          closing date.
       3) Hockey Victoria’s Selection Panel will assess all applications between Monday, 2
          February and Friday 20 February 2015. During the Application Assessment Period,
          Clubs/Associations may be requested to submit additional information, and meet
          with Hockey Victoria to discuss the application in detail.
       4) Following the Application Assessment Period, Hockey Victoria will announce
          successful applicants, and notify them in writing of the application outcome.

    Hockey Victoria Selection Panel

    The Hockey Victoria Competitions & Events Department and HV General Manager- Hockey
    Operations will review all applications and will be responsible for the final selections and
    notifications of successful applicants.

    Host Responsibilities

          $7,500.00 + GST event hosting fee (payable to HV by the successful applicant).
          Two (2) X FIH Standard Hybrid Hockey Pitches (on the one site).
          Canteen open at all times throughout the event.
          Accommodation within 15 minutes’ drive of the facility for over 500 members.
          Provision of an accredited First Aid officer for the duration of the event.
          Nominate two HV accredited umpires to umpire during the event.

    To submit your application, please go to http://www.jotformpro.com/hockeyvictoria/2015JSC
                or for more information please contact Cheyne Hackett via email on
                   chackett@hockeyvictoria.org.au or by phone on 03 8379 4287

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SECTION 7: Hockey Victoria Responsibilities
              HV will receive and manage the team entries process.
              HV will create and distribute all fixtures.
              HV will address and provide instructions for all team officials prior to the
               commencement of the event.
              HV will complete and distribute umpire rosters on confirmation of match schedules
               and umpire availability.
              HV will advise host venues of HV and event staff that will be present and relevant
               contact details 10 business days prior to the event.
              HV will supply wireless internet for immediate entry of results.
              HV will supply and install any temporary event sponsor signage (if required).
              HV will provide Technical Officials and supply equipment required to run a Technical
               Bench on each field.

    Names and details of key Hockey Victoria contacts specific to the event:

Position                 Name                   Email                              Phone

Competitions             Cheyne Hackett         chackett@hockeyvictoria.org.au     M: 0434 614688

Competitions             Mary Lofthouse         mlofthouse@hockeyvictoria.org.au   Ph: 8379 4288

HV CEO                   Andrew Skillern        askillern@hockeyvictoria.org.au    Ph: 8379 4288

GM- Hockey Ops.          Sash Herceg            sherceg@hockeyvictoria.org.au      Ph: 8379 4288

Development              David Bourke           dbourke@hockeyvictoria.org.au      Ph: 8379 4288

Media                    Cheyne Hackett         chackett@hockeyvictoria.org.au     M: 0434 614688

Tournament Director      Cheyne Hackett         chackett@hockeyvictoria.org.au     M: 0434 614688

Umpire Manager           Alistair Grieve        umpires@hockeyvictoria.org.au      Ph: 8379 4288

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APPENDIX A- 2014 JSC Under 13 Girls match schedule

Tuesday 1st July
SNHC-2     8:15AM    U13G   Pool A        Sharks       v   Knights
SNHC-2     9:05AM    U13G   Pool A        Lightning    v   Hotshots
SNHC-2     9:55AM    U13G   Pool A        Flames       v   Sharks
SNHC-2     10:45AM   U13G   Pool A        Lightning    v   Knights
SNHC-2     11:45AM   U13G   Pool A        Hotshots     v   Flames

FHC-2      8:15AM    U13G   Pool B        Tigers       v   Eagles
FHC-2      9:05AM    U13G   Pool B        Cougars      v   Wildcats
FHC-2      9:55AM    U13G   Pool B        Red Devils   v   Tigers
FHC-2      10:45AM   U13G   Pool B        Cougars      v   Eagles
FHC-2      11:45AM   U13G   Pool B        Wildcats     v   Red Devils

Wednesday 2nd July
SNHC-2     8:15AM    U13G   Pool B        Cougars      v   Red Devils
SNHC-2     9:05AM    U13G   Pool B        Wildcats     v   Eagles
SNHC-2     9:55AM    U13G   Pool B        Tigers       v   Cougars
SNHC-2     10:45AM   U13G   Pool B        Eagles       v   Red Devils
SNHC-2     11:45AM   U13G   Pool B        Tigers       v   Wildcats

FHC-2      8:15AM    U13G   Pool A        Lightning    v   Flames
FHC-2      9:05AM    U13G   Pool A        Hotshots     v   Knights
FHC-2      9:55AM    U13G   Pool A        Sharks       v   Lightning
FHC-2      10:45AM   U13G   Pool A        Knights      v   Flames
FHC-2      11:45AM   U13G   Pool A        Sharks       v   Hotshots

Thursday 3rd July
FHC-1      8:15AM    U13G   Cross Over    Flames       v   Red Devils
FHC-2      8:15AM    U13G   Cross Over    Sharks       v   Tigers
FHC-1      9:05AM    U13G   Cross Over    Knights      v   Wildcats
FHC-2      9:05AM    U13G   Cross Over    Hotshots     v   Eagles
FHC-1      9:55AM    U13G   Cross Over    Lightning    v   Cougars
FHC-2      9:55AM    U13G   Cross Over    Flames       v   Tigers
FHC-1      10:45AM   U13G   Cross Over    Sharks       v   Red Devils
FHC-2      10:45AM   U13G   Cross Over    Hotshots     v   Wildcats
FHC-1      11:45AM   U13G   Cross Over    Lightning    v   Eagles
FHC-2      11:45AM   U13G   Cross Over    Knights      v   Cougars

Friday 4th July
FHC-2      8:30AM U13G      Classification 9th         v 10th
FHC-2      9:30AM U13G      Classification 7th         v 8th
FHC-2      10:30AM U13G     Classification 5th         v 6th

SNHC-2     10:45AM U13G     Final         3rd          v 4th
SNHC-1     11:15AM U13G     Final         1st          v 2nd

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