Camp Cromwell Parent Handbook 2018 - Cromwell Recreation
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2018 Camp Cromwell Parent Handbook
Dear Parents/Guardians:
We would like to extend a warm welcome and thank you for choosing Camp Cromwell for your
child’s summer vacation. We are very excited that your child is joining us for an exciting
summer. We have been hard at work to enhance last year’s program.
On a daily basis, campers will have the opportunity to participate in a variety of activities.
Camp Counselors have been hard at work planning a wide range of activities to keep the
campers busy throughout the day.
Each day campers should bring (all items labeled with camper name):
Bathing suit and towel (When indicated in weekly Newsletter)
Sunscreen
Bagged lunch
Snack (Packed separately. Please try to be cautious of any food allergies)
Bottled water or a refillable water bottle
Sneakers (No flip flops, etc.)
Any necessary medication and appropriate paperwork (to be given to/held onto by
the Head Counselor). Please make sure all medication is properly labeled. See
page 4 for details.
If you should have any further questions, please contact the Cromwell Recreation
Department as follows: 860-632-3467.
Name Title Phone Email
Scott Kieras Recreation Director 860-632-3467 skieras@cromwellct.com
Shelby Jones Recreation Supervisor 860-632-3467 sjones@cromwellct.com
Mike Melino Director 860-716-0101
Danielle Campitelli K-1 Head Counselor 860-461-8130
Christina Boucher 2-4 Head Counselors 860-461-6703
Rob Aresti
Michael Campitelli 5-6 Head Counselors 860-462-6211
Alex Ramirez 7-8 Head Counselor 860-462-6211
12018 Camp Cromwell Theme Weeks
K-4 Site - Woodside Intermediate School
Week Dates Theme K-1 Trip or On-Site 2-4 Trip or On-Site Spirit Friday
Entertainment Entertainment
1 June 25 Superhero Steve Corning Steve Corning Dress like your
June 29 Week Variety Show Variety Show Favorite Superhero
Tuesday - 1 p.m. Tuesday - 1 p.m.
2 July 2 Star Spangled Chris Poulos Chris Poulos Wear Red, White, &
July 6 Banner Bicycle Stunt Show Bicycle Stunt Show Blue
(No camp July 4) Friday - 1 p.m. Friday - 1 p.m.
3 July 9 Out of This Bounce U of Bounce U of Hat Day!
July 13 World Rocky Hill Rocky Hill
Wed. 10:30-12 Fri. 10:30-12
4 July 16 Alex's Alex’s Lemonade Alex’s Lemonade Tie Dye Shirt
July 20 Lemonade Stand Stand (THURSDAY)
Stand
5 July 23 Water Week Movies - TBA Movies - TBA Wear your coolest
July 27 Wednesday Wednesday Hawaiian apparel
6 July 30 Jungle Week Beardsley Zoo Beardsley Zoo Wear Camo!
August 3 Wednesday Wednesday
7 August 6 Mad Science Mad Science Mad Science Mismatch Wacky Day!
August 10 Week Workshops Workshops
22018 Camp Cromwell Theme Weeks
5-8 Site - Cromwell Middle School
Week Dates Theme 5-8 Trip Spirit Friday
1 June 25 World Cup Week Sonny’s Place Wear the colors of your origin
June 29 Wednesday country
10 a.m. - 1 p.m.
2 July 2 USA Week Bowl-a-Roma Wear Red, White, & Blue
July 6 Friday
(No camp July 4)
3 July 9 Lights, Camera, Metro Movies - TBA Dress up like your favorite Movie
July 13 Action Wednesday Character
4 July 16 Homerun Week Yard Goats Jersey Day
July 20 Wednesday
12:05 p.m. game
5 July 23 Water Week Brownstone Hat Day
July 27 Wednesday
6 July 30 Out of This Soaring Indoors (5-6) Wacky Outfit Day
August 3 World Stone Age Rock
Gym (7-8)
Wed. 1 - 3 p.m.
7 August 6 Carnival Week Lake Compounce Hawaiian Day
August 10 Wednesday
3HEALTH INFORMATION
Medication
If your child will need medication while at Camp Cromwell the attached form must be filled out
and on file, including the signature of a physician or dentist. Regardless of whether your child
will self-administer or the medication will be administered by the Head Counselor/Director, this
form must be completed in its entirety; this applies to both prescription and over-the-counter
medications. Please use a separate form for each medication. Found on page 8.
Medicine may not be stored at camp overnight; it will be destroyed at the end of the day. Each
day’s single dose must be sent to camp each day in its original container with the pharmacy
label with the camper’s name, the medication type, dose, and time that it needs to be taken. This
container should be given to the Head Counselor/Site Director via a Counselor for safe keeping
throughout the day. Failure to comply will result in your child not being able to stay at camp until
the issue is resolved.
Permission to Treat
This form permits any trained professional, doctor or medical facility to administer an
anesthetic and perform emergency procedures. If you opt not to sign this form you must state
in writing to the Camp Director that you do not wish to have this kind of care for your child.
GENERAL CAMP OPERATIONS
Arrival/Pick-Up
Your child should arrive at camp daily between 9:00 a.m. and 9:15 a.m. (Camp staff are
not responsible for children prior to 9:00 a.m. except for Pre-Camp Program). Please
do not drop your child off early if they are not signed up for the Pre-Camp early
program. Pick up is between 3:45 p.m. and 4:00 p.m. While we realize your schedule may
vary, please make every attempt to keep this schedule. Every day you should drop your child
at the designated drop off/pick up area. A camp staff member will be in the area to greet you
and lead your child(ren) in. Parents of campers grades K-4 are required to walk and sign
their child(ren) in every morning. Week 1 only - All parents / guardians are asked to
walk their child(ren) in to meet staff. At the end of the day, all campers must be signed out
from the camp. Your child will only be released to someone you have listed with us unless
you send in a written note signed and dated by you in advance (see below.) In the event you
have a child signing themselves out by an older sibling, you must turn in a formal letter dated
and signed with your children’s names on it giving the older sibling permission to self-check
him/herself out along with their younger sibling.
Week 1 only - All parents/guardians are asked to walk their child(ren) in to meet staff.
4Addresses and Drop Off/Pick Up locations for our Camp Sites:
Grades Camp Site Address Drop Off/Pick Up
K-1 Woodside Intermediate 30 Woodside Road Lobby near Gym
2-4 School
5-6 Cromwell Middle School 6 Mann Memorial In the Cafe
7-8 Drive
Camper Pick-Up
Valid photo identification is required for all campers to be picked up. This pertains not only to
parents and guardians but also to any family or friends that may be picking up your child. If the
person picking up your child is not the usual person, there must be a handwritten note from the
parent/guardian, identifying who will be picking the child up on that specific day(s). The name on
the pickup list must match the name on the photo identification. Please make sure to have a
photo identification immediately available when picking up your child(ren) as you will be
asked for it. Please respect this policy as it has been designed to safeguard our campers and
their family. Parents / Guardians must notify us if there are any custody issues and provide
appropriate documentation.
Camper Early Dismissal
If you will be picking up your child early you must send a note in writing signed and dated. If
you will not be able to pick up your child please send a note in the morning as to who is
authorized to pick up your child. Please do not walk school grounds looking for your child -
check-in with the camp office. Only the Head Counselor or Site Director may sign a child out
early.
Pre-Camp and Post-Camp Program
You must be pre-registered for these weekly programs. The Pre-Camp Program hours are
from 8:00 a.m. - 9:00 a.m. The Post-Camp Program hours are from 4:00 p.m. - 5:00 p.m.
Please review arrival/pick-up policy above. A $25 per day late fee will apply to any child picked
up after 5 p.m. in the late program. Also please note: If your child is not registered for the
Post-Camp Program and is picked up after 4:00 pm, there will be a $25.00 fee. This fee
must be paid in person at the Recreation Office the next morning before your child can return
to camp. Space is limited on a first-come, first-serve basis so we recommend you sign up well
in advance.
Communication/Visits
If at any point you have any questions, comments or concerns, please feel free to contact camp
via the Recreation Office at (860) 632-3467 or the individual Head Counselors at the
different sites according to the table in the beginning of this handbook. If for any reason
5you need to see your child during the camp day, you must check in at the camp office and with
the Head Counselor first.
Discipline Policy
Camp Cromwell staff adhere to a fair but strict discipline policy. The first time a child
misbehaves s/he is given a warning. The second time a child misbehaves s/he is given a
consequence. Upon misbehaving a third time, the child is required to call his/her parent(s) to
explain why s/he is being disciplined. Campers that become repeated behavior problems or do
something of a more grievous nature may be suspended or expelled from camp. Camp
Cromwell has a system of written referrals, very similar to a school referral, and if a child
receives three of those within a summer, they will not be allowed back to camp for the
remainder of the summer. All disciplinary actions are at the discretion of the Head Counselor,
Camp Director and/or the Recreation Supervisor.
Clothing
Please make sure your child is dressed for active, outdoor play each day, including sneakers
every day – we discourage open-toed sandals. All clothes should be labeled with your child’s
name. There will be a lost and found at each of our camp locations. Please be sure to check
with your site to find exactly where it is. Your child should bring a bathing suit and towel on
days indicated in the weekly newsletter for water games. Please dress your child
appropriately based on the weather. Be sure to supply your child with their own sunscreen
that they can apply themselves.
Lunch/Snack
Please send your child with a lunch with his/her name on it, every day in a lunch cooler w/ ice
packs. Lunches will be stored indoors at each of their camp locations. There are no facilities
available for heating food. Lunch should include a drink. Snack time will be available for
those campers choosing to bring a snack – snacks should be put in a separate bag from lunch
and labeled as well. Also, if your child has a specific food allergy (even if already reported to
the Head Counselor, please communicate this with your child’s counselor on the first day of
camp for that week.
Rainy Days/Hot Days
Camp is held regardless of weather. On rainy days, please send your child with rain gear or an
extra set of clothing, as we will be in and out of the buildings. On extremely hot days we make
every effort to keep our campers cool and hydrated – it is your choice to keep your child(ren)
home if you so choose.
6Cell Phones, Video Games, Cards, etc.
Camp is an active and fun place. All electronics/games such as smart phones, handheld
gaming systems, iPods, Pokemon or gaming cards, etc., are not allowed at camp and should
be left at home. These items distract from the group activities that our staff has planned. If any
of these items are found at camp, the Head Counselor will keep them until the end of the day.
We are not responsible for lost or stolen items.
Lost and Found
Children often misplace/lose their items at camp. We do have a Lost and Found at each camp
location, so please be sure to check it often for items that may belong to you. Also, make sure
to write your child’s name on their belongings so they can be returned if found at camp.
Publicity
By registering for our program you give us permission to take and publish photos of your child
participating. If you do not wish to have him/her photographed you must put this in writing prior
to the start of camp.
7Authorization for the Administration of Medication by School, Child Care, and Youth Camp Personnel
In Connecticut schools, licensed Child Day Care Centers and Group Day Care Homes, licensed Family Day Care Homes, and licensed Youth Camps
administering medications to children shall comply with all requirements regarding the Administration of Medications described in the State Statutes and
Regulations. Parents/guardians requesting medication administration to their child shall provide the program with appropriate written authorization(s) and the
medication before any medications are administered. Medications must be in the original container and labeled with child’s name, name of medication,
directions for medication administration, and date of the prescription.
Authorized Prescriber’s Order (Physician, Dentist, Optometrist, Physician Assistant, Advanced Practice Registered Nurse or
Podiatrist):
Name of Child/Student _________________________________________________ Date of Birth_______/_______/_______ Today’s Date____/____/____
Address of Child/Student ________________________________________________________________________Town____________________________
Medication Name/Generic Name of Drug__________________________________________________________________ Controlled Drug? � YES � NO
Condition for which drug is being administered: _______________________________________________________________________________________
Dosage ___________Method /Route__________ Time of Administration _________ Start Date _______/______/______ End Date ______/______/_______
Specific Instructions for Medication Administration _________________________________________________________________________ ___________
Dosage______________________________________Method/Route_______________________________________
Time of Administration _________________________________ If PRN, frequency_____________________________
Medication shall be administered: Start Date: ________/________/_______ End Date: ________/________/_________
Relevant Side Effects of Medication __________________________________________________________________________________ � None Expected
Explain any allergies, reaction to/negative interaction with food or drugs___________________________________________________ __________________
Plan of Management for Side Effects ________________________________________________________________________________________________
Prescriber’s Name/Title _________________________________________________________________ Phone Number (_________) __________ ________
Prescriber’s Address _________________________________________________________________________ Town _________________________ ______
Prescriber’s Signature _______________________________________________________________________________________ Date _____/ _____/_____
Parent/Guardian Authorization:
� I request that medication be administered to my child/student as described and directed above
� I hereby request that the above ordered medication be administered by school, child care and youth camp personnel and I give permission for the exchange
of information between the prescriber and the school nurse, child care nurse or camp nurse necessary to ensure the safe admin istration of this medication. I
understand that I must supply the school with no more than a three (3) month supply of medication (school only.)
� I have administered at least one dose of the medication to my child/student without adverse effects. (For child care only)
Parent/Guardian Signature_________________________________________________________ Relationship____________________ Date ____/____/____
Parent /Guardian’s Address ________________________________________________________Town__________________________________Stat e_____
Home Phone # (_____) __________-______________ Work Phone # (_____) __________-______________ Cell Phone # (_____) ________-____________
SELF ADMINISTRATION OF MEDICATION AUTHORIZATION/APPROVAL
Self-administration of medication may be authorized by the prescriber and parent/guardian and must be approved by the school nurse (if applicable) in
accordance with board policy. In a school, inhalers for asthma and cartridge injectors for medically-diagnosed allergies, students may self-administer
medication with only the written authorization of an authorized prescriber and written authorization from a student’s parent or guardian or eligible student.
Prescriber’s authorization for self-administration: YES NO ___________________________________________________________________________
Signature Date
Parent/Guardian authorization for self-administration: YES NO ________________________________________________________________________
Signature Date
School nurse, if applicable, approval for self-administration: YES NO___________________________________________________________________
Signature Date
Today’s Date ____/___/_____Printed Name of Individual Receiving Written Authorization and Medication __________________________________________
Title/Position ___________________________________________ Signature (in ink) __________________________________________________________
8Parental Permission to Treat
In the event of an emergency during which we cannot be reached we hereby give permission to
the bearer of this form to allow any doctor, medical facility, volunteer or employee of the Town of
Cromwell to administer first aid or CPR until emergency medical treatment can be obtained.
We also give permission to the bearer of this form to allow any doctor or medical facility to
administer an anesthetic and perform emergency procedures as may be necessary for our child:
.
I will not hold the officials or agents thereof financially responsible for whatever emergency care
may be provided.
__________________________________________ _______________________
Parent/ Participant Signature Date
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