2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches

 
2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
2018 TROPICAL 7s

       HANDBOOK FOR TEAM
       MANAGERS & COACHES

2018 TROPICAL 7s – Handbook For Team Managers & Coaches   1
2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
WELCOME TO THE 2018 TROPICAL 7s
                          Dear Rugby Friends,

                          We are excited to be finally welcoming teams to the 2018 Tropical 7s!

                          Having only launched the tournament last year, we are thrilled to see the
                          growing support for Tropical 7s, which will see around 50 teams vying for
                          glory over the Easter weekend!

                     This year’s event has attracted a growing number of international teams
from Canada and Mexico and we are happy to extend our ‘footprint’ to other parts of the world
such as Zimbabwe and the Cayman Islands. We are once again grateful to the Florida rugby
community for their continued support of the tournament and we are especially pleased to
welcome back teams that are returning from last year.

The game of Rugby 7s continues to develop both in the USA and around the world. The game is
pushing new boundaries and continues to grow into a truly global sport. 2018 will see the Rugby
World Cup Sevens take place in San Francisco this summer as well as rugby 7s at the Youth
Olympic Games in Buenos Aires, Argentina later in the year.

Tropical 7s was established to address the growing demand for high-level and internationally
focused Olympic rugby at the youth level. Our objectives for Tropical 7s are to:

     •       provide top international competition for teams at youth and collegiate levels for both
             boys and girls.
     •       create the perfect playing environment with top-quality pitches and ideal weather
             conditions.
     •       deliver a high-quality event managed by industry professionals.
     •       ensure a total rugby experience that includes a fantastic and unique personal
             experience for all participants.

The Tropical 7s team is focused on delivering these objectives and making sure your team has a
truly memorable experience. Whether you are a local team from Florida or an international team
coming from abroad, we hope to provide the perfect setting to come together and celebrate a
great rugby experience.

If you need anything during your time here at the tournament, feel free to reach out to me or any
of the event staff. We are here to accommodate your needs and to ensure your experience at
Tropical 7s is as enjoyable as possible.

Play Well,

John Siner
Tournament Director

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
2018 PARTICIPATING TEAMS
                               UNIVERSITY/U23 MEN
BROCK UNIVERSITY              CANADA      ECKERD COLLEGE              USA
FLORIDA GULF COAST UNIV.        USA       FLORIDA INT. UNIVERSITY     USA
OLE MISS RUGBY                  USA       SLIPPERY ROCK RFC           USA
UNIVERSITY OF GEORGIA           USA       JUPITER SHARKS              USA
UNIVERISTY OF FLORIDA           USA       UNIV. OF SOUTH CAROLINA     USA
TRENT UNIVERSITY              CANADA      UNIV. OF MISSOURI           USA
                             UNIVERSITY/U23 WOMEN
BROCK UNIVERSITY              CANADA      FLORIDA STATE UNIVERSITY    USA
CENTRAL ALBERTA               CANADA      FLORIDA INT. UNIVERSITY     USA
LINDENWOOD UNIVERSITY           USA       GUELPH UNIVERSITY          CANADA
LIFE UNIVERSITY                 USA       UNIV. OF SOUTH FLORIDA      USA
TRENT UNIVERSITY              CANADA      UNIVERSITY OF FLORIDA       USA
UNIVERSITY OF MIAMI             USA
                                    U18 BOYS
CAPE PIRATES                    USA       PALM BEACH PHOENIX          USA
CAYMAN ISLANDS                CAYMAN I.   INDIAN RIVER RUGBY CLUB     USA
LICEO FRANCO MEXICANO          MEXICO     SOUTH MECK HS               USA
ZAMBEZI STEELERS             ZIMBABWE     ST. ANDREW’S COLLEGE       CANADA
JUPITER SHARKS                  USA       TORONTO ELITE REDS         CANADA
ONTARIO JUNIOR BLUES          CANADA
                                    U18 GIRLS
A.R.E. UNITED                   USA       INDIAN RIVER RUGBY CLUB     USA
CANADIAN MISFITS              CANADA      TORONTO ELITE REDS         CANADA
LICEO FRANCO MEXICANO          MEXICO     WELLINGTON WIZARDS          USA
ONTARIO JUNIOR BLUES          CANADA      CELTIC BARBARIANS          CANADA
                                      U16 BOYS
CANADIAN MISFITS              CANADA      CAPE PIRATES                USA
WELLINGTON WIZARDS              USA       JUPITER SHARKS              USA
LICEO FRANCO MEXICANO          MEXICO
                                    U14 BOYS
LICEO FRANCO MEXICANO          MEXICO     A.R.E. UNITED               USA
SOUTH FLORIDA LIGHTNING         USA

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
PROGRAM SCHEDULE

                              WEDNESDAY, MARCH 28th 2018

  9:00am - 6:00pm              Pitches available for team training and coaching sessions
 5:00pm - 11:00pm            NBA Orlando Magic Game (departure from Omni Resort Lobby)

                               THURSDAY MARCH 29th 2018

  9:00am   - 6:00pm             Team registration available at Tournament Office (fields)
  9:00am   - 6:00pm            Pitches available for team training and coaching sessions
  2:00pm   - 5:30pm                           Tropical 7s Athlete Combine
  7.30pm   - 9.30pm                     Tournament Registration at Omni Hotel
  8.00pm   - 9.30pm               Coaches & Team Managers Reception (Omni Hotel)

                                    FRIDAY MARCH 30th 2018

  8:00am - 9:00am                     Team Registration available at Tournament HQ
  9:00am - 6.00pm                           Tournament Day 1- Pool Play

                               SATURDAY MARCH 31st 2018

   8:30am-4.30pm                      Tournament Day 2-Pool Play & Playoffs
   4:30pm-5:00pm                Trophy Presentations (immediately following last match)
       5.30pm                                     Tournament Close

MAIN TOURNAMENT CONTACTS
     NAME                    ROLE             CELL NUMBER              EMAIL ADDRESS
John Siner            Tournament           +1 321-305-0330          john@tropical7s.com
                      Director
Erin Kennedy          Competition          +1 303-709-1351          erin@tropical7s.com
                      Manager
Alex Proctor-         Operations           +1 234-303-9293          alex@tropical7s.com
Pearson               Manager

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
TOURNAMENT OVERVIEW

SUBMISSION OF PLAYER ROSTERS
Teams are requested to submit their player rosters (including date of birth information) via the
team registration webpage (link here) no later than Friday 23rd March). To login to your team
registration page, you will need the email address you registered your team with along with the
your ‘Team’ number and ‘PIN’ number which was supplied when you first registered your team
online. Please contact the Tournament Director if you require assistance in submitting your
player roster.

ON-SITE REGISTRATION
Upon arrival, team managers/coaches will need to verify their final squad and sign their team’s
registration form. Team registration will take place at the following times/locations:
     •     Thursday 29th March between 09.00am – 5.30pm at the Tournament Office (fields)
     •     Thursday 29th March between 7.30pm – 9.30 pm at the Opening Reception (hotel)
     •     Friday 30th March between 8.00am – 10.00am at the Tournament Office (fields)

Teams will not be permitted to play until the Team Registration form has been signed,
completed and returned to the Competition Manager. Coaches are requested to hold a copy
of the signed roster as well as copies of the IDs of all their players for each game. Every player
must be able to verify his or her identity and date of birth by showing a valid photo ID card on
request. If a team wishes to make any changes to their previously submitted squad list, they must
submit these changes in writing to the Competition Manager.

PLAYING RULES
Please refer to the 2018 Tropical 7s Tournament Rules & Regulations for full details about the
playing rules and competition format. The information provided below is intended to be a
summary of the playing rules contained within this document:

                              UNI/U23             U18               U16               U14
       Pitch Size               Full              Full              Full              Full
       Ball Size                 5                 5                 5                 5
 # Players on the Field          7                 7                 7                 7
  Max squad size per            12                12                12                12
         match
           Try                    5pts              5pts             5pts             5pts
      Conversion                 2 pts              2pts             2pts             2pts
        Tackle                    Yes               Yes              Yes               Yes
   Hand-Off/Fending             Allowed           Allowed          Allowed        Not allowed
      Substitution            Max 5 subs       Max 5 subs       Max 5 subs        Max 5 subs
                             during game       during game      during game       during game
                             stoppage at       stoppage at      stoppage at       stoppage at
                            the discretion    the discretion   the discretion    the discretion
                            of the referee    of the referee   of the referee    of the referee
         Scrums               3 person–         3 person–        3 person–         3 person–
                               1.5m rule         1.5m rule        1.5m rule        no contest
                                applies           applies          applies
         Lineout              2 – person        2 – person     2 – person (no   2 – person (no

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
lifting)           lifting)
    Handoffs/fending            Alllowed           Allowed           Allowed           Prohibited
        Penalty                Tap & pass         Tap & pass        Tap & pass         Tap & pass
    Length of Match             2 x 7min           2 x 7min          2 x 7min           2 x 7min

COMPETITION FORMAT
The competition format for the 2018 Tropical 7s will consist of pool play followed by playoff
match(es) based on rankings following the pool phase and the number of teams in each division.
The competition format may differ slightly from division to division depending on the number of
teams in that division. The following principles will be observed:

•    Pool Phase: Teams will be allocated 3 points for a Win, 2 points for a Draw and 1 points
     for a Defeat. Each teams’ ranking in the final group table is determined by the amount of
     competition-points accumulated. In case of two or more teams on equal competition points
     in the final group table, only the matches between these teams will count to determine their
     ranking for the playoffs. If the match between two teams on equal competition points
     resulted in a draw or if more teams are on equal points, the higher score difference will be
     taken into account followed by the higher number of scored points. Should teams still be
     equal on all these criteria, there will be coin toss (or drawing lots if more than 2 teams are
     concerned).

•    Playoff(s) Phase (No draw game): After the pool phase, teams will be ranked (1st, 2nd, 3rd etc)
     in their division. The tournament will then move to a playoff(s) phase with teams drawn
     according to their pool ranking. In the event of a playoff match being drawn at the end of
     normal time (in the knock-out stages) extra time will be played, in five (5) minute periods until
     a winner is determined. There will be an interval of one (1) minute after full time has been
     declared then play shall commence with a coin-toss, the winner of which chooses either;
     which way to play or to kick-off the period of extra time. The first team to score will
     immediately be declared the winner and play will cease. After each five (5) minute period of
     extra time, teams will change ends, without stoppage, and resume play.

Confirmation of divisions, the competition format and the match schedule will be released
approximately one week before the competition starts. Please note the competition format
and the match schedule may be subject to last-minute changes so please check the website or
the information point at the fields on each match day for the latest match schedule.

DISCIPLINARY PROCEDURES
The use of Temporary Suspension (Sin Bin) for 2 minutes will be in force for any player receiving a
yellow card. A player receiving a red card (either outright or as a result of receiving 2 yellow
cards) will result in an automatic ban for the next game. For serious repeated disciplinary
infringements, the Tournament Director reserves the right to impose further suspension according
to the severity of the offense. In the case of a send-off as a result of a brawl or insulting a referee,
the concerned player will be disqualified for the remainder of the tournament. The Tournament
Director reserves the right to suspend entire teams from the tournament if they act in a
disrespectful manner towards referees, officials, coaches, spectators or opponents.

LINESMEN
Teams are kindly requested to supply one linesman for each match. Tropical 7s referees may act
as linesmen for the Championship matches.

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
MATCH ADMINISTRATION
A member of the Tropical 7s team will be present at each match field and will assume the role of
field marshal for each match that takes place on that field. The field marshal will record the main
events of the match (score, substitutions, disciplinary actions etc). Once the match has been
concluded, each team manager/coach will be asked to sign the final match score sheet along
with the referee.

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
KEY ACTIVITIES
COACHES & TEAM MANAGERS RECEPTION – THURSDAY (29th MARCH) – 8pm (Omni
Hotel)

                                 A Coaches & Team Managers Reception will take place at 8pm
                                 on Thursday 29th March in the Omni Hotel (International
                                 Ballroom). The reception will be an opportunity to formally
                                 welcome teams to the 2018 Tropical 7s where food and light
                                 refreshments will be served. The reception also presents an
                                 opportunity to introduce teams to Tropical 7s staff and for
                                 attending coaches and team managers to meet each other.
                                 Our Competition Manager will present the tournament format,
                                 rules and regulations and will be an opportunity for coaches to
ask any questions. Attendance is limited. Please confirm if you will be attending this reception
along with the names of your team’s representatives to the Tournament Director. You will be able
to register your team during the reception – our registration desk will be open from 7.30pm –
9.30pm where your team welcome pack will also be available for pick-up.

NBA ORLANDO MAGIC GAME TRIP – WEDNESDAY (28th MARCH) – 7pm (5pm departure
from Omni Hotel Lobby)

                                 The Orlando Magic will be taking on the Brooklyn Nets at the
                                 Amway Center in downtown Orlando at 7pm on Wednesday
                                 28th March. Tickets can be purchased in advance from Tropical
                                 7s. If arranging your own transport, please collect your tickets
                                 from the Tournament HQ before 4pm on Wednesday 28th
                                 March. If you have requested transport to the game, you are
                                 kindly asked to wait outside the Omni Hotel lobby at 5pm.
                                 Expect to return back to the Omni hotel lobby by approx.
                                 11.00pm.

TRAINING SESSIONS

                                  Pitches are available for team training sessions between 9am
                                  and 6pm from Monday 26th to Thursday 29th March. We advise
                                  that pitches be booked in advance. Teams wishing to practice
                                  without having pre-booked a pitch will be allocated on a first-
                                  come-first-served basis subject to pitch availability. To book a
                                  field for training session, please contact the Tournament
                                  Director. A limited amount of equipment is available on the
                                  official training days before the tournament for teams to use
                                  for private training sessions and include:

     •     Training balls
     •     Bibs
     •     Cones
     •     Hit Shields
Items will need to be signed out to teams and checked back in at the Tournament Office and will
be made available on a first-come-first-served basis.

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
COACHING SESSIONS (available Wednesday 28th & Thursday 29th March)

                                  Tropical 7s is offering complimentary coaching sessions from
                                  our resident international coaches, Andy Barlow (Wales) and
                                  Maso Bowles (South Africa), in the days leading up to the
                                  tournament for interested teams (subject to availability). Initial
                                  sessions can be booked in advance for up to 75 minutes per
                                  session. Additional sessions can be requested (including on
                                  tournament days) but will also be subject to coaches and field
                                  availability. Coaching sessions can be customized to the needs
of your team or focused on different areas of the rugby 7s game, including:

•    General skills improvement
•    Attacking & defensive sevens play
•    The breakdown
•    Re-starts
•    Strength & conditioning

For further information about the coaches or to book a session, please contact the Tournament
Director.

ATHLETE COMBINE (Thursday 29th March – 2pm – 5.30pm)

                                 Tropical 7s offers to all participating players and teams to take
                                 part in the Tropical 7s Player Skills Challenge. The ability of
                                 players to execute the core skills of rugby 7s under the pressure
                                 of time, space is key to individual development. The Tropical 7s
                                 Player Skills Challenge provides an opportunity for both teams
                                 and individual players to benchmark themselves against each
                                 other through a standardized series of physical tests that have
                                 been identified by our coaching partner as being critical to the
                                 development of elite rugby 7s players, namely:

     •    Speed and acceleration
     •    Agility and footwork
     •    Passing accuracy
     •    Stamina & Endurance

Teams are welcome to participate in The Tropical 7s ‘Combine’ on the afternoon of Thursday
29th March between 2:00pm – 5.30pm. For further information or to enter your team on to the
Combine, please contact the Tournament Director.

TROPHY PRESENTATION (Saturday 31st MARCH @ approx. 4.30pm)

                               Immediately following the conclusion of tournament play on
                               Saturday 31st March (at approx. 4:30pm), a presentation will take
                               place in front of Match pitch 1 with trophies for winning teams and
                               runner ups in their respective divisions. Age grade winners of the
                               Athlete Combine will also be announced.

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2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
LEISURE FACILITIES AT THE OMNI RESORT

                                The Omni Orlando Resort features the following facilities that
                                teams staying at the resort can make use of:
                                                 o   Multiple swimming pools, wave pool, lazy
                                river and Jacuzzi hot tubs
                                                 o   Fully equipped gym
                                                 o   Jogging, hiking and biking paths located
                                within the Championsgate community (map available at the
                                concierge desk)
     •    Two Greg Norman designed golf courses and a flood-lit pitch & putt 9-hole course
     •    Complimentary pre-scheduled shuttle transportation to Disney World Theme Park

For any issues or questions with accommodation or facilities, please contact the Omni Resort (+1)
407-390-6664

THEME PARK VISITS

                                We can provide teams with discounted tickets to nearly all of
                                Florida's tourist attractions through our ticketing partner:
                                Kissimmee Guest Services (www.kgstickets.com). Please
                                contact the Tournament Director for more details – we would be
                                happy to pass on our theme park recommendations!

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KEY INFORMATION

TOURNAMENT INFORMATION POINT
The Tournament Information point will be located on the right of the Clubhouse (when looking
from the fields). The match schedule, results, group standings and any other relevant tournament
information (e.g. weather forecast, announcements etc.) will be posted in this area. Specific
questions/enquiries can be made at the Tournament Office.

FOOD & BEVERAGE
A concession stand will be operating during the competition days at the Clubhouse at the fields –
which will be serving snacks and refreshments. One of our local restaurant partners, CiCis Pizza,
will be providing a shuttle service to their local restaurant (10 mins) directly from the fields.
Please note that anyone under the age of 18 must be accompanied by an adult to use this
service. There are also a number of food options within the Omni Hotel including a deli with take-
away sandwiches. A grocery store and various restaurant options are located in the
Championsgate town centre only a short walk from the pitches – please refer to the Local
Amenities section of this guide.

WATER
Water coolers will be positioned at various locations around the site as well as close to each
team bench area. Teams are free to consume water in these coolers and limit their usage for
drinking purposes only. There is a designated potable water filling point on the right side of the
pavilion (when looking from the fields) where teams are welcome to fill their own water
bottle/coolers for their own personal use.

TAPING & SPORTS MASSAGE
We are delighted to be joined this year by Angela Stevenson and her team of sport therapists
from the UK for the duration of our event. Angela is an accomplished Sports Therapist and
Educator and has spent the last 20 years as a practitioner within rugby in the UK with Newcastle
Falcons Rugby Club (10 years) and England 7's Rugby (8 Years). Angela and her team will be
providing taping and sports massage services when not attending to injured players. Please visit
the Medical Services tent if you would like to take advantage of these services.

TROPICAL 7s MERCHANDISE & ITZ RUGBY STORE
The 2018 Tropical 7s Official Apparel & Equipment Partner, International Try Zone, will have a
sales tent at the fields during the tournament and will be selling Tropical 7s merchandise (balls,
clothing, caps etc.) and various rugby essentials.

PARKING ON-SITE
Parking is available on site at the pitches as well as the main car park at the Omni Hotel. Please
be aware there is a parking charge of $10 per day to park at the event. Vehicles and their contents
parked entirely at owner’s risk.

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PERSONAL POSSESSIONS
Tropical 7s is unable to provide storage lockers for personal possessions. Please do not leave
valuable items unattended. While event organizers do not accept any responsibility for items that
are either lost or stolen, items of Lost Property should be handed in at the Tournament Office.

TENTS
We have provided 3 tents around the field facility (please see map) which are available for use by
all teams and can be used for storing non-valuable possessions as well as providing cover from
the elements. These tents are for the use of all teams so please be considerate to other users.
We also have a limited number of tents available for teams to rent – these need to be pre-booked
in advance and will be allocated on a first come-first served basis and will require a deposit
payment - please contact the Tournament Director. Rental prices:

     •    10x10 tent = $90
     •    10x20 tent = $160

Teams are free to bring and set their own small tent or gazebo for their team. Tents can be
installed close to the field but please ensure they are installed behind the roped barrier (including
stakes, tie-lines etc), away from any tournament administration areas and away from any busy
pedestrian areas. Please ensure that all tents (owned or rented) are installed correctly and are
secured as the wind can pick up in the afternoon. Be aware that every night the sprinkler system
will be activated and all items left on the grass will get wet.

WARM-UP AREAS
Teams should use the grass areas located away from the pitches for their warm-ups. Please
refrain from warming up/practicing in areas where there is a large volume of spectators and
please do not encroach beyond the roped field barrier at any time (even if there are no matches
going on).

RESTROOMS
Restroom facilities are available for teams to use in the main Clubhouse down by the fields.
Please note there are no dedicated changing facilities and/or showers available for teams at the
field complex.

SOCIAL MEDIA
Please add your support for Tropical 7s by using the following social media handles:

     •    Twitter: @Tropical7s
     •    Facebook: www.facebook.com/Tropical 7s
     •    Instagram: www.instagram.com/tropical7s
     •    Hashtag: #Tropical7s

VIDEO
We will posting footage from selected matches as well as other featured films from the
Tournament on our YouTube page:
https://www.youtube.com/channel/UCuW0qnsBClhvuM_HcK3ZIbg?sub_confirmation=1

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SPECTATOR VIEWING AREAS
Spectators and players are welcome to watch games from behind the roped boundary and on the
dedicated spectator (uncovered) bleachers on either side of the match fields. Please note the
pitch side benches close to the half way line are reserved for teams playing in the current match
on that field. Please be aware of sun exposure and wear suitable protection.

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PLAYER WELFARE

FIRST AID
The First aid station is located inside the Medical Services tent where a certified Athletic Trainer
can administer first aid as required. All injuries will be logged and depending on the severity of
the injury, an incident form may need to be completed by the team manager/coach.

ATHLETIC TRAINERS
A dedicated medical tent will be staffed by our four Athletic Trainers, led by Lead Trainer, Angela
Stevenson. The primary role of our Athletic Trainers is to assist in the assessment and treatment
of injuries during the tournament, but they will also be available to teams for taping and sports
massage (subject to their availability). A limited athletic trainer presence will be available on non-
tournament days.

AMBULANCE
An ambulance staffed by EMT personnel will be present on site on both tournament days in line
with USA Rugby’s medical guidelines.

MEDICAL TREATMENT ACTION PLAN
   1. The match referee will indicate to the field marshals if a player requires medical
       treatment. The field marshals will radio the Medical Tent if a trainer is not in the
       immediate vicinity of the field.
   2. The Athletic Trainers provided by Tropical 7s for the event have overriding authority of
       any medical staff brought to this event by individual teams. The Trainers will work with
       your medical staff, but our Lead Trainer will have final say on any and all cases
       involving the welfare of players injured on the field.
   3. Tropical 7s trainers on site will be responsible for treating minor injuries to players and
       will defer more serious care to EMS personnel. A dedicated ambulance will be present
       at the event on both competitions days in the rare event that emergency medical
       treatment is required on-site.
   4. Tropical 7s trainers will provide on-field care until EMS personnel arrive.
   5. The Trainers and Tournament Director will advise the Coach of the player's team to
       assign someone to accompany the athlete to the hospital as well as bring pertinent
       medical history of the player and their personal belongings, including medical
       insurance card and ID.
   6. The injured player's club representative contacts parents/guardians/family as
       necessary.
   7. The Coach is to complete the appropriate injury report as required by the player's
       school or organization. If a player is diagnosed by a qualified healthcare professional
       that they sustained a concussion, the Event Director reminds the player's coach of the
       USA Rugby Policy regarding Concussions which includes the 5 R’s shown below as
       well as compliance with the World Rugby Concussion Guidelines. It is imperative that
       the athlete does not return to play until he or she is symptom-free and has been
       cleared for return to play by a qualified healthcare professional. It is strongly
       recommended that the player complete USA Rugby’s approved GRTP (Graduated
       Return to Play) procedure prior to return to full play and competition.

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SUSPECTED CONCUSSION
All out athletic trainers are familiar with match day concussion protocols and World Rugby’s/USA
Rugby’s Graduated Return To Play (GRTP) procedure. It is also recommended that all players,
staff, parents, referees, volunteers follow these five basic steps when dealing with suspected
concussions:

     1.   Recognize – Learn the signs and symptoms of a concussion so you understand when
          an athlete might have a suspected concussion.
     2.   Remove – If an athlete has a concussion or even a suspected concussion he or she
          must be removed from play immediately.
     3.   Refer – Once removed from play, the player should be referred immediately to a
          qualified healthcare professional who is trained in evaluating and treating concussions.
     4.   Recover – Full recovery from the concussion is required before return to play is
          authorized. This includes being symptom-free. Rest and some specific treatment
          options are critical for the health of the injured participant.
     5.   Return – In order for safe return to play in rugby, the athlete must be symptom-free
          and cleared in writing by a qualified healthcare professional who is trained in evaluating
          and treating concussions. USA Rugby strongly recommends that the athlete complete
          the GRTP (Graduated Return to Play) protocol.

NEAREST HOSPITAL
In the rare event that player needs to be taken to hospital, the nearest hospital (with Emergency
Room facilities) is as follows:

Heart of Florida Regional Medical Hospital
40100 US-27,
Davenport,
FL 33837,
USA
Website: www.heartofflorida.com
Tel:+1 863-422-4971

Driving Directions (approx. 15 mins):
•     Turn right out of car park onto Loughman Rd/Polk 54/Ronald Reagan Pkwy
•     Continue to follow Polk 54/Ronald Reagan Pkwy for 2.1 mi
•     Use the left 2 lanes to turn left onto US-27 S
•     Continue on US-27 S for 5.3 mi
•     At Walgreens intersection, turn right immediately on to Massee Road – hospital entrance
      and parking is on the right.

HYDRATION & SUN PROTECTION
Central Florida has a humid subtropical climate. In March, the average daily high temperature is
78°F (25°C). On sunny days, the UV index can reach 8 or higher at this time of year. Note the
following suggestions regarding sun protection and hydration for the safety of athletes and
guests:

     •    Apply sunscreen with SPF 30 or higher 15 minutes before going outside
     •    Reapply sunscreen throughout the day at least every 80 minutes
     •    Limit yourself to direct sunlight exposure during the hours of 11am and 3pm. Make use
          of the covered seating areas and shade whenever you can.
     •    Hydrate often. Tropical 7s will be providing drinking water in coolers for teams

2018 TROPICAL 7s – Handbook For Team Managers & Coaches                                          15
throughout the tournament.

EXTREME WEATHER & LIGHTNING POLICY
The latest weather forecast will be posted on the event notice board each morning before the
start of play. Although unlikely at this time of year, the following action will be taken in case of
severe weather and lightning.

     •    “30-30 Rule”: “30-30 Rule” states that when you see lightning, count the time until you
          hear thunder. If this time is 30 seconds or less, go immediately to a safer place. If you
          can’t see the lightning, just hearing the thunder means lightning is likely within striking
          range. After a storm has apparently dissipated or moved on, wait 30 minutes or more
          after hearing the last thunder before leaving the safer location.
     •    In the event of threatening lightning strikes, go immediately to the appointed safe
          location. Do not hesitate. The safest place commonly available during a lightning storm
          is a large, fully enclosed substantially constructed building. Substantial construction
          also implies the building has wiring and plumbing, which can conduct lightning current
          safely to ground. Once inside, stay away from corded telephones, electrical appliances,
          lighting fixture, microphones, electric sockets and plumbing. Inner rooms are generally
          preferable from a safety viewpoint.
     •    If you can’t reach a substantial building, an enclosed vehicle with a sold metal roof and
          metal sides is a reasonable second choice. Close the windows, lean away from the
          door, put your hands in your lap and don’t touch the steering wheel, ignition, gear
          shifter or radio. Convertibles, cars with fiberglass or plastic shells, and open framed
          vehicles are not suitable lightning shelters.

2018 TROPICAL 7s – Handbook For Team Managers & Coaches                                           16
LOCAL AMENITIES
RESTAURANTS
Name        Address                    Phone Number     Cuisine           Distance   $$
                                                                          from
                                                                          Omni
CiCi’s Pizza      1850 Victor Posner   (407) 226-9822   Pizza             5.0mi      $
                  Blvd, Davenport,
                  FL 33837

Trevi's           Omni Resort, 1500    (407) 390-6664   Italian           0.0        $$
(inside Omni      Masters Blvd
Resort)           Champions Gate,
                  FL 33896
Miller's Ale      8170 Laura Lane      (407) 274-9731   American          0.9mi      $$
House             Davenport, FL
                  33896
Tiajuana          8274 Champions       (863) 588-1740   Tex-Mex           0.6mi      $
Flats             Gate Blvd
                  Davenport, FL
                  33896
Chili's Grill &   8180 Laura Ct        (407) 396-2180   American          1.0mi      $$
Bar               Davenport, FL
                  33896
Dulcetto          8293 Champions       (407) 397-7499   Italian/Pizza     0.9mi      $$
                  Gate Blvd
                  Davenport, FL
                  33896
Red Robin         8184 Laura Lane      (863) 240-0039   American          1.0mi      $$
                  Davenport, FL
                  33896
Dunkin            8224 Champions       (321) 401-4072   Breakfast         0.8mi      $
Donuts            Gate Blvd
                  Davenport, FL
                  33896

PHARMACIES
Name                  Address              Phone Number           Distance from
                                                                  Omni
Walgreens             8265 Champions       (321) 677-0487         1.0mi
                      Gate Blvd
                      Davenport, FL
                      33896
Publix                8301 Champions       (407) 390-1315         0.9mi
(Supermarket and      Gate Blvd
Pharmacy)             Davenport, FL
                      33896

2018 TROPICAL 7s – Handbook For Team Managers & Coaches                                   17
GROCERY STORES
Name           Address                Phone Number        Distance from
                                                          Omni
Publix             8301 Champions     (407) 390-1315      0.9mi
(Supermarket and   Gate Blvd
Pharmacy)          Davenport, FL
                   33896

TAXI COMPANIES
Name                                  Phone Number
Mears Transportation                  (407) 422-4561
Diamond Cab Company                   (407) 523-3333
Taxi Orlando Cab Service              (321) 732-8266

2018 TROPICAL 7s – Handbook For Team Managers & Coaches                   18
LOCATION MAP &
DIRECTIONS
OMNI RESORT ADDRESS:

Omni Orlando Resort At Championsgate
1500 Masters Boulevard
Championsgate, Florida 33896

FIELDS ADDRESS:

ChampionsGate Sports Fields
5544 Ronald Reagan Parkway
ChampionsGate, FL 33896

Please note fields has a separate vehicle
entrance/exit and parking lot.

DIRECTIONS TO THE OMNI RESORT:

FROM ORLANDO INTERNATIONAL AIRPORT – 25 MINUTES/32 MILES
Take the South exit to 417 South. Take 417 South and follow the signs to I-4 West. Take I-4 West
3 miles past the Walt Disney World® Resort exits to Exit 58. Take Exit 58 and bear right to the
ChampionsGate main entrance.

DIRECTIONS FROM THE SOUTH – VIA FLORIDA TURNPIKE NORTH
Follow the Florida Turnpike North to Exit 249, Osceola Parkway, and turn left. Follow Osceola
Parkway to the Greenway (417). Take 417 South and follow the signs to I-4 West. Take I-4 West
to Exit 58. Once you exit, make a right onto ChampionsGate Boulevard. At the second stop light,
turn right onto Masters Boulevard. The hotel is on the left.

DIRECTIONS FROM THE NORTH – VIA FLORIDA TURNPIKE SOUTH
Follow the Turnpike South from Ocala – Take Turnpike South to exit 259 to I-4. Take I-4 West to
exit 58. Once you exit, make a right onto ChampionsGate Blvd., and the resort will be two traffic
lights down on your right.

DIRECTIONS FROM THE EAST – VIA I-4 WEST
Follow I-4 West. Take Exit 58. Bear right off the ramp. Pass through the gates of ChampionsGate.
At the second stop light, turn right onto Masters Boulevard. The hotel is on the left.

DIRECTIONS FROM THE WEST – VIA I-4 EAST
Follow I-4 East to Exit 58. Turn left off the ramp. Enter ChampionsGate gates. At the second stop
light, turn right onto Masters Boulevard. The hotel is on the left.

2018 TROPICAL 7s – Handbook For Team Managers & Coaches                                         19
FIELD COMPLEX MAP

2018 TROPICAL 7s – Handbook For Team Managers & Coaches   20
EVENT PARTNERS

                                      Tropical 7s is proud to be in partnership with
                                      Kissimmee Sports, part of Experience
                                      Kissimmee, the tourism sales and marketing
                                      authority for Osceola County in attracting both
                                      amateur sports as well as high-profile sporting
                                      events to the Kissimmee destination.

Innovative rugby supplier International Try Zone (ITZ) has
joined the Tropical 7s family as its exclusive Official Rugby
Apparel & Equipment Partner for the 2018 Tropical 7s and will
be on-site during the event for merchandise and equipment
sales.

                        Rugby 7s Magazine is the official digital media partner for
                        the 2018 Tropical 7s and will produce daily digital video
                        coverage and highlights of the event.       Rugby Sevens
                        Magazine is a multi-channel brand promoting, covering and
                        championing rugby sevens across the US and beyond.

Opendoor, an innovative real estate company that uses
technology to revolutionize the real estate market and
process for buying and selling a home. Opendoor is the
easiest, most hassle-free way to sell your home.

                             RDJ Sports Development is the official coaching and
                             development partner for the 2018 Tropical 7s, and since
                             2012 has been organizing international exchange, rugby
                             coaching and player development programs around the
                             world.

2018 TROPICAL 7s – Handbook For Team Managers & Coaches                           21
Millionsports is providing the competition
management for the Tropical 7s and boasts
broad experience in managing large and small
sporting events and projects throughout the
world, including major rugby events.

                                  Tropical 7s is partnered with the Sport Business
                                  Management Program program at the University of
                                  Central Florida (UCF) - a challenging degree program
                                  designed to develop future innovative leaders in the
                                  sport business and entertainment management industry.
                                  A team of students forms a core part of the Tropical 7s
                                  event organizing team.

The 2018 Tropical 7s is partnered with local pizza chain,
Cicis pizza restaurant. Cici’s will be providing coupons to
participating which can be redeemed in their restaurant.
Cicis will also be providing a shuttle service to and from the
fields.

                                             Tropical 7s was established in association
                                             with the Florida Youth Rugby Union, the
                                             member arm of USA Rugby to administer
                                             youth rugby in the state of Florida. The
                                             Florida Rugby Referee Association provides
                                             and manages the referees at the Tropical 7s.

The 2018 Tropical 7s is officially sanctioned
by USA Rugby, the national governing body
for the sport of rugby union in the United
States of America.

2018 TROPICAL 7s – Handbook For Team Managers & Coaches                               22
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