2018 TROPICAL 7s HANDBOOK FOR TEAM MANAGERS & COACHES - 2018 TROPICAL 7s - Handbook For Team Managers & Coaches
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2018 TROPICAL 7s
HANDBOOK FOR TEAM
MANAGERS & COACHES
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 1
WELCOME TO THE 2018 TROPICAL 7s
Dear Rugby Friends,
We are excited to be finally welcoming teams to the 2018 Tropical 7s!
Having only launched the tournament last year, we are thrilled to see the
growing support for Tropical 7s, which will see around 50 teams vying for
glory over the Easter weekend!
This year’s event has attracted a growing number of international teams
from Canada and Mexico and we are happy to extend our ‘footprint’ to other parts of the world
such as Zimbabwe and the Cayman Islands. We are once again grateful to the Florida rugby
community for their continued support of the tournament and we are especially pleased to
welcome back teams that are returning from last year.
The game of Rugby 7s continues to develop both in the USA and around the world. The game is
pushing new boundaries and continues to grow into a truly global sport. 2018 will see the Rugby
World Cup Sevens take place in San Francisco this summer as well as rugby 7s at the Youth
Olympic Games in Buenos Aires, Argentina later in the year.
Tropical 7s was established to address the growing demand for high-level and internationally
focused Olympic rugby at the youth level. Our objectives for Tropical 7s are to:
• provide top international competition for teams at youth and collegiate levels for both
boys and girls.
• create the perfect playing environment with top-quality pitches and ideal weather
conditions.
• deliver a high-quality event managed by industry professionals.
• ensure a total rugby experience that includes a fantastic and unique personal
experience for all participants.
The Tropical 7s team is focused on delivering these objectives and making sure your team has a
truly memorable experience. Whether you are a local team from Florida or an international team
coming from abroad, we hope to provide the perfect setting to come together and celebrate a
great rugby experience.
If you need anything during your time here at the tournament, feel free to reach out to me or any
of the event staff. We are here to accommodate your needs and to ensure your experience at
Tropical 7s is as enjoyable as possible.
Play Well,
John Siner
Tournament Director
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 2
2018 PARTICIPATING TEAMS
UNIVERSITY/U23 MEN
BROCK UNIVERSITY CANADA ECKERD COLLEGE USA
FLORIDA GULF COAST UNIV. USA FLORIDA INT. UNIVERSITY USA
OLE MISS RUGBY USA SLIPPERY ROCK RFC USA
UNIVERSITY OF GEORGIA USA JUPITER SHARKS USA
UNIVERISTY OF FLORIDA USA UNIV. OF SOUTH CAROLINA USA
TRENT UNIVERSITY CANADA UNIV. OF MISSOURI USA
UNIVERSITY/U23 WOMEN
BROCK UNIVERSITY CANADA FLORIDA STATE UNIVERSITY USA
CENTRAL ALBERTA CANADA FLORIDA INT. UNIVERSITY USA
LINDENWOOD UNIVERSITY USA GUELPH UNIVERSITY CANADA
LIFE UNIVERSITY USA UNIV. OF SOUTH FLORIDA USA
TRENT UNIVERSITY CANADA UNIVERSITY OF FLORIDA USA
UNIVERSITY OF MIAMI USA
U18 BOYS
CAPE PIRATES USA PALM BEACH PHOENIX USA
CAYMAN ISLANDS CAYMAN I. INDIAN RIVER RUGBY CLUB USA
LICEO FRANCO MEXICANO MEXICO SOUTH MECK HS USA
ZAMBEZI STEELERS ZIMBABWE ST. ANDREW’S COLLEGE CANADA
JUPITER SHARKS USA TORONTO ELITE REDS CANADA
ONTARIO JUNIOR BLUES CANADA
U18 GIRLS
A.R.E. UNITED USA INDIAN RIVER RUGBY CLUB USA
CANADIAN MISFITS CANADA TORONTO ELITE REDS CANADA
LICEO FRANCO MEXICANO MEXICO WELLINGTON WIZARDS USA
ONTARIO JUNIOR BLUES CANADA CELTIC BARBARIANS CANADA
U16 BOYS
CANADIAN MISFITS CANADA CAPE PIRATES USA
WELLINGTON WIZARDS USA JUPITER SHARKS USA
LICEO FRANCO MEXICANO MEXICO
U14 BOYS
LICEO FRANCO MEXICANO MEXICO A.R.E. UNITED USA
SOUTH FLORIDA LIGHTNING USA
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 3
PROGRAM SCHEDULE
WEDNESDAY, MARCH 28th 2018
9:00am - 6:00pm Pitches available for team training and coaching sessions
5:00pm - 11:00pm NBA Orlando Magic Game (departure from Omni Resort Lobby)
THURSDAY MARCH 29th 2018
9:00am - 6:00pm Team registration available at Tournament Office (fields)
9:00am - 6:00pm Pitches available for team training and coaching sessions
2:00pm - 5:30pm Tropical 7s Athlete Combine
7.30pm - 9.30pm Tournament Registration at Omni Hotel
8.00pm - 9.30pm Coaches & Team Managers Reception (Omni Hotel)
FRIDAY MARCH 30th 2018
8:00am - 9:00am Team Registration available at Tournament HQ
9:00am - 6.00pm Tournament Day 1- Pool Play
SATURDAY MARCH 31st 2018
8:30am-4.30pm Tournament Day 2-Pool Play & Playoffs
4:30pm-5:00pm Trophy Presentations (immediately following last match)
5.30pm Tournament Close
MAIN TOURNAMENT CONTACTS
NAME ROLE CELL NUMBER EMAIL ADDRESS
John Siner Tournament +1 321-305-0330 john@tropical7s.com
Director
Erin Kennedy Competition +1 303-709-1351 erin@tropical7s.com
Manager
Alex Proctor- Operations +1 234-303-9293 alex@tropical7s.com
Pearson Manager
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 4
TOURNAMENT OVERVIEW
SUBMISSION OF PLAYER ROSTERS
Teams are requested to submit their player rosters (including date of birth information) via the
team registration webpage (link here) no later than Friday 23rd March). To login to your team
registration page, you will need the email address you registered your team with along with the
your ‘Team’ number and ‘PIN’ number which was supplied when you first registered your team
online. Please contact the Tournament Director if you require assistance in submitting your
player roster.
ON-SITE REGISTRATION
Upon arrival, team managers/coaches will need to verify their final squad and sign their team’s
registration form. Team registration will take place at the following times/locations:
• Thursday 29th March between 09.00am – 5.30pm at the Tournament Office (fields)
• Thursday 29th March between 7.30pm – 9.30 pm at the Opening Reception (hotel)
• Friday 30th March between 8.00am – 10.00am at the Tournament Office (fields)
Teams will not be permitted to play until the Team Registration form has been signed,
completed and returned to the Competition Manager. Coaches are requested to hold a copy
of the signed roster as well as copies of the IDs of all their players for each game. Every player
must be able to verify his or her identity and date of birth by showing a valid photo ID card on
request. If a team wishes to make any changes to their previously submitted squad list, they must
submit these changes in writing to the Competition Manager.
PLAYING RULES
Please refer to the 2018 Tropical 7s Tournament Rules & Regulations for full details about the
playing rules and competition format. The information provided below is intended to be a
summary of the playing rules contained within this document:
UNI/U23 U18 U16 U14
Pitch Size Full Full Full Full
Ball Size 5 5 5 5
# Players on the Field 7 7 7 7
Max squad size per 12 12 12 12
match
Try 5pts 5pts 5pts 5pts
Conversion 2 pts 2pts 2pts 2pts
Tackle Yes Yes Yes Yes
Hand-Off/Fending Allowed Allowed Allowed Not allowed
Substitution Max 5 subs Max 5 subs Max 5 subs Max 5 subs
during game during game during game during game
stoppage at stoppage at stoppage at stoppage at
the discretion the discretion the discretion the discretion
of the referee of the referee of the referee of the referee
Scrums 3 person– 3 person– 3 person– 3 person–
1.5m rule 1.5m rule 1.5m rule no contest
applies applies applies
Lineout 2 – person 2 – person 2 – person (no 2 – person (no
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 5
lifting) lifting)
Handoffs/fending Alllowed Allowed Allowed Prohibited
Penalty Tap & pass Tap & pass Tap & pass Tap & pass
Length of Match 2 x 7min 2 x 7min 2 x 7min 2 x 7min
COMPETITION FORMAT
The competition format for the 2018 Tropical 7s will consist of pool play followed by playoff
match(es) based on rankings following the pool phase and the number of teams in each division.
The competition format may differ slightly from division to division depending on the number of
teams in that division. The following principles will be observed:
• Pool Phase: Teams will be allocated 3 points for a Win, 2 points for a Draw and 1 points
for a Defeat. Each teams’ ranking in the final group table is determined by the amount of
competition-points accumulated. In case of two or more teams on equal competition points
in the final group table, only the matches between these teams will count to determine their
ranking for the playoffs. If the match between two teams on equal competition points
resulted in a draw or if more teams are on equal points, the higher score difference will be
taken into account followed by the higher number of scored points. Should teams still be
equal on all these criteria, there will be coin toss (or drawing lots if more than 2 teams are
concerned).
• Playoff(s) Phase (No draw game): After the pool phase, teams will be ranked (1st, 2nd, 3rd etc)
in their division. The tournament will then move to a playoff(s) phase with teams drawn
according to their pool ranking. In the event of a playoff match being drawn at the end of
normal time (in the knock-out stages) extra time will be played, in five (5) minute periods until
a winner is determined. There will be an interval of one (1) minute after full time has been
declared then play shall commence with a coin-toss, the winner of which chooses either;
which way to play or to kick-off the period of extra time. The first team to score will
immediately be declared the winner and play will cease. After each five (5) minute period of
extra time, teams will change ends, without stoppage, and resume play.
Confirmation of divisions, the competition format and the match schedule will be released
approximately one week before the competition starts. Please note the competition format
and the match schedule may be subject to last-minute changes so please check the website or
the information point at the fields on each match day for the latest match schedule.
DISCIPLINARY PROCEDURES
The use of Temporary Suspension (Sin Bin) for 2 minutes will be in force for any player receiving a
yellow card. A player receiving a red card (either outright or as a result of receiving 2 yellow
cards) will result in an automatic ban for the next game. For serious repeated disciplinary
infringements, the Tournament Director reserves the right to impose further suspension according
to the severity of the offense. In the case of a send-off as a result of a brawl or insulting a referee,
the concerned player will be disqualified for the remainder of the tournament. The Tournament
Director reserves the right to suspend entire teams from the tournament if they act in a
disrespectful manner towards referees, officials, coaches, spectators or opponents.
LINESMEN
Teams are kindly requested to supply one linesman for each match. Tropical 7s referees may act
as linesmen for the Championship matches.
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 6
MATCH ADMINISTRATION A member of the Tropical 7s team will be present at each match field and will assume the role of field marshal for each match that takes place on that field. The field marshal will record the main events of the match (score, substitutions, disciplinary actions etc). Once the match has been concluded, each team manager/coach will be asked to sign the final match score sheet along with the referee. 2018 TROPICAL 7s – Handbook For Team Managers & Coaches 7
KEY ACTIVITIES
COACHES & TEAM MANAGERS RECEPTION – THURSDAY (29th MARCH) – 8pm (Omni
Hotel)
A Coaches & Team Managers Reception will take place at 8pm
on Thursday 29th March in the Omni Hotel (International
Ballroom). The reception will be an opportunity to formally
welcome teams to the 2018 Tropical 7s where food and light
refreshments will be served. The reception also presents an
opportunity to introduce teams to Tropical 7s staff and for
attending coaches and team managers to meet each other.
Our Competition Manager will present the tournament format,
rules and regulations and will be an opportunity for coaches to
ask any questions. Attendance is limited. Please confirm if you will be attending this reception
along with the names of your team’s representatives to the Tournament Director. You will be able
to register your team during the reception – our registration desk will be open from 7.30pm –
9.30pm where your team welcome pack will also be available for pick-up.
NBA ORLANDO MAGIC GAME TRIP – WEDNESDAY (28th MARCH) – 7pm (5pm departure
from Omni Hotel Lobby)
The Orlando Magic will be taking on the Brooklyn Nets at the
Amway Center in downtown Orlando at 7pm on Wednesday
28th March. Tickets can be purchased in advance from Tropical
7s. If arranging your own transport, please collect your tickets
from the Tournament HQ before 4pm on Wednesday 28th
March. If you have requested transport to the game, you are
kindly asked to wait outside the Omni Hotel lobby at 5pm.
Expect to return back to the Omni hotel lobby by approx.
11.00pm.
TRAINING SESSIONS
Pitches are available for team training sessions between 9am
and 6pm from Monday 26th to Thursday 29th March. We advise
that pitches be booked in advance. Teams wishing to practice
without having pre-booked a pitch will be allocated on a first-
come-first-served basis subject to pitch availability. To book a
field for training session, please contact the Tournament
Director. A limited amount of equipment is available on the
official training days before the tournament for teams to use
for private training sessions and include:
• Training balls
• Bibs
• Cones
• Hit Shields
Items will need to be signed out to teams and checked back in at the Tournament Office and will
be made available on a first-come-first-served basis.
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 8
COACHING SESSIONS (available Wednesday 28th & Thursday 29th March)
Tropical 7s is offering complimentary coaching sessions from
our resident international coaches, Andy Barlow (Wales) and
Maso Bowles (South Africa), in the days leading up to the
tournament for interested teams (subject to availability). Initial
sessions can be booked in advance for up to 75 minutes per
session. Additional sessions can be requested (including on
tournament days) but will also be subject to coaches and field
availability. Coaching sessions can be customized to the needs
of your team or focused on different areas of the rugby 7s game, including:
• General skills improvement
• Attacking & defensive sevens play
• The breakdown
• Re-starts
• Strength & conditioning
For further information about the coaches or to book a session, please contact the Tournament
Director.
ATHLETE COMBINE (Thursday 29th March – 2pm – 5.30pm)
Tropical 7s offers to all participating players and teams to take
part in the Tropical 7s Player Skills Challenge. The ability of
players to execute the core skills of rugby 7s under the pressure
of time, space is key to individual development. The Tropical 7s
Player Skills Challenge provides an opportunity for both teams
and individual players to benchmark themselves against each
other through a standardized series of physical tests that have
been identified by our coaching partner as being critical to the
development of elite rugby 7s players, namely:
• Speed and acceleration
• Agility and footwork
• Passing accuracy
• Stamina & Endurance
Teams are welcome to participate in The Tropical 7s ‘Combine’ on the afternoon of Thursday
29th March between 2:00pm – 5.30pm. For further information or to enter your team on to the
Combine, please contact the Tournament Director.
TROPHY PRESENTATION (Saturday 31st MARCH @ approx. 4.30pm)
Immediately following the conclusion of tournament play on
Saturday 31st March (at approx. 4:30pm), a presentation will take
place in front of Match pitch 1 with trophies for winning teams and
runner ups in their respective divisions. Age grade winners of the
Athlete Combine will also be announced.
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 9
LEISURE FACILITIES AT THE OMNI RESORT
The Omni Orlando Resort features the following facilities that
teams staying at the resort can make use of:
o Multiple swimming pools, wave pool, lazy
river and Jacuzzi hot tubs
o Fully equipped gym
o Jogging, hiking and biking paths located
within the Championsgate community (map available at the
concierge desk)
• Two Greg Norman designed golf courses and a flood-lit pitch & putt 9-hole course
• Complimentary pre-scheduled shuttle transportation to Disney World Theme Park
For any issues or questions with accommodation or facilities, please contact the Omni Resort (+1)
407-390-6664
THEME PARK VISITS
We can provide teams with discounted tickets to nearly all of
Florida's tourist attractions through our ticketing partner:
Kissimmee Guest Services (www.kgstickets.com). Please
contact the Tournament Director for more details – we would be
happy to pass on our theme park recommendations!
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 10KEY INFORMATION TOURNAMENT INFORMATION POINT The Tournament Information point will be located on the right of the Clubhouse (when looking from the fields). The match schedule, results, group standings and any other relevant tournament information (e.g. weather forecast, announcements etc.) will be posted in this area. Specific questions/enquiries can be made at the Tournament Office. FOOD & BEVERAGE A concession stand will be operating during the competition days at the Clubhouse at the fields – which will be serving snacks and refreshments. One of our local restaurant partners, CiCis Pizza, will be providing a shuttle service to their local restaurant (10 mins) directly from the fields. Please note that anyone under the age of 18 must be accompanied by an adult to use this service. There are also a number of food options within the Omni Hotel including a deli with take- away sandwiches. A grocery store and various restaurant options are located in the Championsgate town centre only a short walk from the pitches – please refer to the Local Amenities section of this guide. WATER Water coolers will be positioned at various locations around the site as well as close to each team bench area. Teams are free to consume water in these coolers and limit their usage for drinking purposes only. There is a designated potable water filling point on the right side of the pavilion (when looking from the fields) where teams are welcome to fill their own water bottle/coolers for their own personal use. TAPING & SPORTS MASSAGE We are delighted to be joined this year by Angela Stevenson and her team of sport therapists from the UK for the duration of our event. Angela is an accomplished Sports Therapist and Educator and has spent the last 20 years as a practitioner within rugby in the UK with Newcastle Falcons Rugby Club (10 years) and England 7's Rugby (8 Years). Angela and her team will be providing taping and sports massage services when not attending to injured players. Please visit the Medical Services tent if you would like to take advantage of these services. TROPICAL 7s MERCHANDISE & ITZ RUGBY STORE The 2018 Tropical 7s Official Apparel & Equipment Partner, International Try Zone, will have a sales tent at the fields during the tournament and will be selling Tropical 7s merchandise (balls, clothing, caps etc.) and various rugby essentials. PARKING ON-SITE Parking is available on site at the pitches as well as the main car park at the Omni Hotel. Please be aware there is a parking charge of $10 per day to park at the event. Vehicles and their contents parked entirely at owner’s risk. 2018 TROPICAL 7s – Handbook For Team Managers & Coaches 11
PERSONAL POSSESSIONS
Tropical 7s is unable to provide storage lockers for personal possessions. Please do not leave
valuable items unattended. While event organizers do not accept any responsibility for items that
are either lost or stolen, items of Lost Property should be handed in at the Tournament Office.
TENTS
We have provided 3 tents around the field facility (please see map) which are available for use by
all teams and can be used for storing non-valuable possessions as well as providing cover from
the elements. These tents are for the use of all teams so please be considerate to other users.
We also have a limited number of tents available for teams to rent – these need to be pre-booked
in advance and will be allocated on a first come-first served basis and will require a deposit
payment - please contact the Tournament Director. Rental prices:
• 10x10 tent = $90
• 10x20 tent = $160
Teams are free to bring and set their own small tent or gazebo for their team. Tents can be
installed close to the field but please ensure they are installed behind the roped barrier (including
stakes, tie-lines etc), away from any tournament administration areas and away from any busy
pedestrian areas. Please ensure that all tents (owned or rented) are installed correctly and are
secured as the wind can pick up in the afternoon. Be aware that every night the sprinkler system
will be activated and all items left on the grass will get wet.
WARM-UP AREAS
Teams should use the grass areas located away from the pitches for their warm-ups. Please
refrain from warming up/practicing in areas where there is a large volume of spectators and
please do not encroach beyond the roped field barrier at any time (even if there are no matches
going on).
RESTROOMS
Restroom facilities are available for teams to use in the main Clubhouse down by the fields.
Please note there are no dedicated changing facilities and/or showers available for teams at the
field complex.
SOCIAL MEDIA
Please add your support for Tropical 7s by using the following social media handles:
• Twitter: @Tropical7s
• Facebook: www.facebook.com/Tropical 7s
• Instagram: www.instagram.com/tropical7s
• Hashtag: #Tropical7s
VIDEO
We will posting footage from selected matches as well as other featured films from the
Tournament on our YouTube page:
https://www.youtube.com/channel/UCuW0qnsBClhvuM_HcK3ZIbg?sub_confirmation=1
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 12SPECTATOR VIEWING AREAS Spectators and players are welcome to watch games from behind the roped boundary and on the dedicated spectator (uncovered) bleachers on either side of the match fields. Please note the pitch side benches close to the half way line are reserved for teams playing in the current match on that field. Please be aware of sun exposure and wear suitable protection. 2018 TROPICAL 7s – Handbook For Team Managers & Coaches 13
PLAYER WELFARE
FIRST AID
The First aid station is located inside the Medical Services tent where a certified Athletic Trainer
can administer first aid as required. All injuries will be logged and depending on the severity of
the injury, an incident form may need to be completed by the team manager/coach.
ATHLETIC TRAINERS
A dedicated medical tent will be staffed by our four Athletic Trainers, led by Lead Trainer, Angela
Stevenson. The primary role of our Athletic Trainers is to assist in the assessment and treatment
of injuries during the tournament, but they will also be available to teams for taping and sports
massage (subject to their availability). A limited athletic trainer presence will be available on non-
tournament days.
AMBULANCE
An ambulance staffed by EMT personnel will be present on site on both tournament days in line
with USA Rugby’s medical guidelines.
MEDICAL TREATMENT ACTION PLAN
1. The match referee will indicate to the field marshals if a player requires medical
treatment. The field marshals will radio the Medical Tent if a trainer is not in the
immediate vicinity of the field.
2. The Athletic Trainers provided by Tropical 7s for the event have overriding authority of
any medical staff brought to this event by individual teams. The Trainers will work with
your medical staff, but our Lead Trainer will have final say on any and all cases
involving the welfare of players injured on the field.
3. Tropical 7s trainers on site will be responsible for treating minor injuries to players and
will defer more serious care to EMS personnel. A dedicated ambulance will be present
at the event on both competitions days in the rare event that emergency medical
treatment is required on-site.
4. Tropical 7s trainers will provide on-field care until EMS personnel arrive.
5. The Trainers and Tournament Director will advise the Coach of the player's team to
assign someone to accompany the athlete to the hospital as well as bring pertinent
medical history of the player and their personal belongings, including medical
insurance card and ID.
6. The injured player's club representative contacts parents/guardians/family as
necessary.
7. The Coach is to complete the appropriate injury report as required by the player's
school or organization. If a player is diagnosed by a qualified healthcare professional
that they sustained a concussion, the Event Director reminds the player's coach of the
USA Rugby Policy regarding Concussions which includes the 5 R’s shown below as
well as compliance with the World Rugby Concussion Guidelines. It is imperative that
the athlete does not return to play until he or she is symptom-free and has been
cleared for return to play by a qualified healthcare professional. It is strongly
recommended that the player complete USA Rugby’s approved GRTP (Graduated
Return to Play) procedure prior to return to full play and competition.
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 14SUSPECTED CONCUSSION
All out athletic trainers are familiar with match day concussion protocols and World Rugby’s/USA
Rugby’s Graduated Return To Play (GRTP) procedure. It is also recommended that all players,
staff, parents, referees, volunteers follow these five basic steps when dealing with suspected
concussions:
1. Recognize – Learn the signs and symptoms of a concussion so you understand when
an athlete might have a suspected concussion.
2. Remove – If an athlete has a concussion or even a suspected concussion he or she
must be removed from play immediately.
3. Refer – Once removed from play, the player should be referred immediately to a
qualified healthcare professional who is trained in evaluating and treating concussions.
4. Recover – Full recovery from the concussion is required before return to play is
authorized. This includes being symptom-free. Rest and some specific treatment
options are critical for the health of the injured participant.
5. Return – In order for safe return to play in rugby, the athlete must be symptom-free
and cleared in writing by a qualified healthcare professional who is trained in evaluating
and treating concussions. USA Rugby strongly recommends that the athlete complete
the GRTP (Graduated Return to Play) protocol.
NEAREST HOSPITAL
In the rare event that player needs to be taken to hospital, the nearest hospital (with Emergency
Room facilities) is as follows:
Heart of Florida Regional Medical Hospital
40100 US-27,
Davenport,
FL 33837,
USA
Website: www.heartofflorida.com
Tel:+1 863-422-4971
Driving Directions (approx. 15 mins):
• Turn right out of car park onto Loughman Rd/Polk 54/Ronald Reagan Pkwy
• Continue to follow Polk 54/Ronald Reagan Pkwy for 2.1 mi
• Use the left 2 lanes to turn left onto US-27 S
• Continue on US-27 S for 5.3 mi
• At Walgreens intersection, turn right immediately on to Massee Road – hospital entrance
and parking is on the right.
HYDRATION & SUN PROTECTION
Central Florida has a humid subtropical climate. In March, the average daily high temperature is
78°F (25°C). On sunny days, the UV index can reach 8 or higher at this time of year. Note the
following suggestions regarding sun protection and hydration for the safety of athletes and
guests:
• Apply sunscreen with SPF 30 or higher 15 minutes before going outside
• Reapply sunscreen throughout the day at least every 80 minutes
• Limit yourself to direct sunlight exposure during the hours of 11am and 3pm. Make use
of the covered seating areas and shade whenever you can.
• Hydrate often. Tropical 7s will be providing drinking water in coolers for teams
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 15throughout the tournament.
EXTREME WEATHER & LIGHTNING POLICY
The latest weather forecast will be posted on the event notice board each morning before the
start of play. Although unlikely at this time of year, the following action will be taken in case of
severe weather and lightning.
• “30-30 Rule”: “30-30 Rule” states that when you see lightning, count the time until you
hear thunder. If this time is 30 seconds or less, go immediately to a safer place. If you
can’t see the lightning, just hearing the thunder means lightning is likely within striking
range. After a storm has apparently dissipated or moved on, wait 30 minutes or more
after hearing the last thunder before leaving the safer location.
• In the event of threatening lightning strikes, go immediately to the appointed safe
location. Do not hesitate. The safest place commonly available during a lightning storm
is a large, fully enclosed substantially constructed building. Substantial construction
also implies the building has wiring and plumbing, which can conduct lightning current
safely to ground. Once inside, stay away from corded telephones, electrical appliances,
lighting fixture, microphones, electric sockets and plumbing. Inner rooms are generally
preferable from a safety viewpoint.
• If you can’t reach a substantial building, an enclosed vehicle with a sold metal roof and
metal sides is a reasonable second choice. Close the windows, lean away from the
door, put your hands in your lap and don’t touch the steering wheel, ignition, gear
shifter or radio. Convertibles, cars with fiberglass or plastic shells, and open framed
vehicles are not suitable lightning shelters.
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 16LOCAL AMENITIES
RESTAURANTS
Name Address Phone Number Cuisine Distance $$
from
Omni
CiCi’s Pizza 1850 Victor Posner (407) 226-9822 Pizza 5.0mi $
Blvd, Davenport,
FL 33837
Trevi's Omni Resort, 1500 (407) 390-6664 Italian 0.0 $$
(inside Omni Masters Blvd
Resort) Champions Gate,
FL 33896
Miller's Ale 8170 Laura Lane (407) 274-9731 American 0.9mi $$
House Davenport, FL
33896
Tiajuana 8274 Champions (863) 588-1740 Tex-Mex 0.6mi $
Flats Gate Blvd
Davenport, FL
33896
Chili's Grill & 8180 Laura Ct (407) 396-2180 American 1.0mi $$
Bar Davenport, FL
33896
Dulcetto 8293 Champions (407) 397-7499 Italian/Pizza 0.9mi $$
Gate Blvd
Davenport, FL
33896
Red Robin 8184 Laura Lane (863) 240-0039 American 1.0mi $$
Davenport, FL
33896
Dunkin 8224 Champions (321) 401-4072 Breakfast 0.8mi $
Donuts Gate Blvd
Davenport, FL
33896
PHARMACIES
Name Address Phone Number Distance from
Omni
Walgreens 8265 Champions (321) 677-0487 1.0mi
Gate Blvd
Davenport, FL
33896
Publix 8301 Champions (407) 390-1315 0.9mi
(Supermarket and Gate Blvd
Pharmacy) Davenport, FL
33896
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 17GROCERY STORES
Name Address Phone Number Distance from
Omni
Publix 8301 Champions (407) 390-1315 0.9mi
(Supermarket and Gate Blvd
Pharmacy) Davenport, FL
33896
TAXI COMPANIES
Name Phone Number
Mears Transportation (407) 422-4561
Diamond Cab Company (407) 523-3333
Taxi Orlando Cab Service (321) 732-8266
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 18LOCATION MAP & DIRECTIONS OMNI RESORT ADDRESS: Omni Orlando Resort At Championsgate 1500 Masters Boulevard Championsgate, Florida 33896 FIELDS ADDRESS: ChampionsGate Sports Fields 5544 Ronald Reagan Parkway ChampionsGate, FL 33896 Please note fields has a separate vehicle entrance/exit and parking lot. DIRECTIONS TO THE OMNI RESORT: FROM ORLANDO INTERNATIONAL AIRPORT – 25 MINUTES/32 MILES Take the South exit to 417 South. Take 417 South and follow the signs to I-4 West. Take I-4 West 3 miles past the Walt Disney World® Resort exits to Exit 58. Take Exit 58 and bear right to the ChampionsGate main entrance. DIRECTIONS FROM THE SOUTH – VIA FLORIDA TURNPIKE NORTH Follow the Florida Turnpike North to Exit 249, Osceola Parkway, and turn left. Follow Osceola Parkway to the Greenway (417). Take 417 South and follow the signs to I-4 West. Take I-4 West to Exit 58. Once you exit, make a right onto ChampionsGate Boulevard. At the second stop light, turn right onto Masters Boulevard. The hotel is on the left. DIRECTIONS FROM THE NORTH – VIA FLORIDA TURNPIKE SOUTH Follow the Turnpike South from Ocala – Take Turnpike South to exit 259 to I-4. Take I-4 West to exit 58. Once you exit, make a right onto ChampionsGate Blvd., and the resort will be two traffic lights down on your right. DIRECTIONS FROM THE EAST – VIA I-4 WEST Follow I-4 West. Take Exit 58. Bear right off the ramp. Pass through the gates of ChampionsGate. At the second stop light, turn right onto Masters Boulevard. The hotel is on the left. DIRECTIONS FROM THE WEST – VIA I-4 EAST Follow I-4 East to Exit 58. Turn left off the ramp. Enter ChampionsGate gates. At the second stop light, turn right onto Masters Boulevard. The hotel is on the left. 2018 TROPICAL 7s – Handbook For Team Managers & Coaches 19
FIELD COMPLEX MAP 2018 TROPICAL 7s – Handbook For Team Managers & Coaches 20
EVENT PARTNERS
Tropical 7s is proud to be in partnership with
Kissimmee Sports, part of Experience
Kissimmee, the tourism sales and marketing
authority for Osceola County in attracting both
amateur sports as well as high-profile sporting
events to the Kissimmee destination.
Innovative rugby supplier International Try Zone (ITZ) has
joined the Tropical 7s family as its exclusive Official Rugby
Apparel & Equipment Partner for the 2018 Tropical 7s and will
be on-site during the event for merchandise and equipment
sales.
Rugby 7s Magazine is the official digital media partner for
the 2018 Tropical 7s and will produce daily digital video
coverage and highlights of the event. Rugby Sevens
Magazine is a multi-channel brand promoting, covering and
championing rugby sevens across the US and beyond.
Opendoor, an innovative real estate company that uses
technology to revolutionize the real estate market and
process for buying and selling a home. Opendoor is the
easiest, most hassle-free way to sell your home.
RDJ Sports Development is the official coaching and
development partner for the 2018 Tropical 7s, and since
2012 has been organizing international exchange, rugby
coaching and player development programs around the
world.
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 21Millionsports is providing the competition
management for the Tropical 7s and boasts
broad experience in managing large and small
sporting events and projects throughout the
world, including major rugby events.
Tropical 7s is partnered with the Sport Business
Management Program program at the University of
Central Florida (UCF) - a challenging degree program
designed to develop future innovative leaders in the
sport business and entertainment management industry.
A team of students forms a core part of the Tropical 7s
event organizing team.
The 2018 Tropical 7s is partnered with local pizza chain,
Cicis pizza restaurant. Cici’s will be providing coupons to
participating which can be redeemed in their restaurant.
Cicis will also be providing a shuttle service to and from the
fields.
Tropical 7s was established in association
with the Florida Youth Rugby Union, the
member arm of USA Rugby to administer
youth rugby in the state of Florida. The
Florida Rugby Referee Association provides
and manages the referees at the Tropical 7s.
The 2018 Tropical 7s is officially sanctioned
by USA Rugby, the national governing body
for the sport of rugby union in the United
States of America.
2018 TROPICAL 7s – Handbook For Team Managers & Coaches 22You can also read
