2019 UNSW Higher Degree Research Handbook - Graduate Research School
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Graduate Research School 2019 UNSW Higher Degree Research Handbook
1
Welcome
This Handbook is available to read online at:
research.unsw.edu.au/graduate-research-policies-and-procedures
All GRS contact details are kept up to date at:
research.unsw.edu.au/graduate-research-school-contacts
Graduate Research School
9 am – 5 pm
Monday to Friday
UNSW Australia
Level 2, South Wing
Rupert Myers Building
Gate 14, Barker Street
Kensington NSW 2052
Phone: +61 2 9385 5500
Web address: research.unsw.edu.au/graduate-research
For general enquiries email: enquiries.grs@unsw.edu.au
Dean of Graduate Research: Professor Jonathan Morris
Director, Graduate Research School: Lucy Jones
HDR Admissions and Scholarships
Questions relating to UNSW scholarships should be directed to:
For Domestic Candidates: domestic.grs@unsw.edu.au
For International Candidates: international.grs@unsw.edu.au
Scientia PhD Scholarships
Questions relating to UNSW Scientia PhD Scholarships should be
directed to: ScientiaPhD@unsw.edu.au
HDR Candidature
Questions relating to candidature can be directed to the
Candidature Management Officers via the email addresses below.
More details are on the Graduate Research School website.
Arts & Social Sciences: arts.grs@unsw.edu.au
Built Environment: fbe.grs@unsw.edu.au
Engineering: engineering.grs@unsw.edu.au I would like to offer a UNSW aims to be amongst the top 50 research-intensive universities worldwide
by 2025. To drive the ambitious research being carried out, it is imperative that we
Law: law.grs@unsw.edu.au warm welcome to our new have higher degree research programs of the highest quality. Our HDR Candidates
Medicine: medicine.grs@unsw.edu.au Higher Degree Research are key to building UNSW’s research capacity and enhancing our reputation to
Science: science.grs@unsw.edu.au
UNSW Art & Design: uad.grs@unsw.edu.au (HDR) Candidates. You carry out world-class research. We endeavor to provide you with a world class
environment and opportunities to expand your skills and become a research leader
UNSW Business School: business.grs@unsw.edu.au are joining the vibrant in your chosen field.
and interactive research This Handbook has been designed to provide you with comprehensive information
HDR Examinations
community at UNSW and about the requirements of higher degree research programs at UNSW. It is
Questions relating to thesis submission and examination should be
directed to research.tem@unsw.edu.au are now members of a structured in order from commencement through to graduation, and it also gives
Authorised by the Dean of Graduate Research comprehensive information about support services and life after a research degree.
Published by the Graduate Research School group of more than 4,000
Researcher Development Unit Design by Catherine Martin
Candidates and over I hope that the information provided is helpful to you, whether you are a
Printing by Green Print Centre at UNSW – commencing or continuing Candidate, a new staff member or PGC, or a continuing
For career development opportunities for researchers:
researcherdevelopment@unsw.edu.au
powered by Ricoh 2,000 Researchers who member of staff. I am also very happy to receive any feedback on the Handbook so
© Copyright UNSW Sydney 2019
CRICOS Provider Code: 00098G are your Supervisors. that it can be improved in future years.
Contacts on other campuses The information in this publication was correct at Should you wish to ask more specific questions or seek clarification about any of the
UNSW Art & Design Campus time of printing (2019). However, some information information provided, please don’t hesitate to contact the Graduate Research School.
may become out of date in the event of UNSW or
Candidature: support.pgresearch.artdesign@unsw.edu.au Government Policy changes. The UNSW Graduate Once again, welcome to UNSW and all the best with your research.
UNSW Canberra Campus Research website is kept up to date with any
Student Administrative Services: rsu@adfa.edu.au other changes. Professor Jonathan Morris
Phone: +61 2 6268 8112 or +61 2 6268 8597 Cover photograph: Gavin Blue Dean of Graduate Research
2 Contents_ 3
Contents
Welcome page 1 - Email 25
- Enrolment 25
Events for HDR Candidates at UNSW 7 - Census dates 27
3 Minute Thesis Competition 7 - Term End dates 27
- Variations to candidature 27
01 / Introduction 8 - Scholarship conditions 27
Research degrees 9 - HDR Extend 27
Structured PhD Programs 9
06/ Enrolment 28
02/ Support & Governance for UNSW HDR Candidates 10
Initial enrolment 29
Graduate Research School 11 - Re-enrolment 29
University support structure for HDR Candidates 11 - Additional subjects and coursework 29
Dean of Graduate Research 12 Cross-Faculty enrolments 29
Graduate Research School 12 Lapsed candidature 29
- Seminars and events 12 Full-time and part-time candidature 30
- Resources 12 Working at external locations 30
Associate Dean (Research and Research Training) 12 - UNSW affiliated institutions 30
Faculty 12 - Working at non-UNSW affiliated locations 30
Postgraduate Research Coordinators and Heads of School 12 Joint PhDs 30
School 12 Fees 31
Researcher Development Unit 13 - Research Training Program (RTP) 31
Extend Your Career 13 - International HDR Candidates 31
Facilities and resources 14 - Refund policy 31
Computer software 14 - Change of residency 31
Other software 14 - Student Services and Amenities Fee 31
Academic decisions and approvals 14
- University Higher Degree Research Committee 14 07/ Progression 32
- Faculty Higher Degree Committee (HDC) 14
Higher Degree Research Candidate Governance 15 Length of candidature 33
Confirmation of candidature – for PhD Candidates 33
Candidates and Supervisors 16 Research Progress Reviews 35
03/
Review Panels 35
Supervisors 17 Review procedures 35
- Meetings between Candidates and Supervisors 17 Additional Reviews 36
- Mitigating circumstances and management plans 36
04/ Research conduct 20 Research Progress Reviews for Candidates not on track for on-time completion 36
Research Integrity 21 Appeal against a Review outcome 36
UNSW Research Code of Conduct 21 Transfer between PhD and Masters programs 36
- Research Training Policy Framework 22 Show Cause and Termination of Candidature 37
- Advisors in Research Integrity 23
- Research guidelines, policies and resources 23 08/ Variation to candidature 38
Research Data Management 23
Program Leave 39
- Research Data Management Plans 23
Change in enrolment status between full-time and part-time 40
- Further Information 23
Overtime Enrolment 40
Withdrawal from degree 40
05/ Commencing a research degree 24
Change to research area 40
HDR Welcome and Orientation 25 Changes to supervision 40
- Faculties and schools 25 Working away from the University 40
All HDR Candidates need to know about… 25 Transfer between research programs 41
- GRIS 25
- myUNSW 25
4 Contents_ Contents_ 5
09/ Financial support 42 13/ Graduation 60
Scholarships 43 What HDR graduands need to do 61
- How to look for scholarships and other sources of funding 43 Graduation ceremonies 61
- Information for scholarship holders 43 - Dates and times of graduation ceremonies 61
- Leave of absence 43 - Not attending the ceremony 61
Postgraduate Research Student Support (PRSS) Scheme 43 - Attending a later ceremony 61
- University travel policy 44 - Further information 61
- Traveller health and safety requirements 44
Employment 44
1 4/ Services for HDR Candidates 62
- Scholarship holders 44
- International Candidates 44 Seminars, workshops and courses 62
Student loans 44 - Researcher Development Unit 62
- Extend your career 62
10/ Help and advice 46 - Stats Central - Statistical Consulting and Workshops for HDR Candidates 62
- Faculty courses and seminars 62
School/Faculty 47 Research Data Management 62
Graduate Research School 47
University Services 62
Policy and procedures for appeals or complaints 47
UNSW Counselling and Psychological Services (CAPS) 62
Student Conduct and Integrity Unit 47
Disability Support Services 63
LGBTIQ students and staff 63
11 / Submitting a thesis for examination 50 University Library 63
Thesis Examination Management System 51 Learning Centre 63
Notification of Intention to Submit thesis 51 Learning and Teaching Unit (LTU) 63
Early submission 51 UNSW Knowledge Exchange 63
Nomination of examiners 51 Student Development – International 63
- Conflict of interest 51 UNSW Careers and Employment 63
Restricted access 51 Arc @ UNSW 64
Supervisor’s certificate 51 Work Health & Safety and Emergency Management 64
Thesis Examination Timeline 52 Insurance 64
Preparation and submission 53 Childcare 64
Presentation 53 University Health Service 64
Copyright 53 Student Accommodation 65
iThenticate 53 Private accommodation 65
Content and structure rules for theses 53 Security Service 65
- Thesis/dissertation sheet 53 Transport 65
- Originality statement 53 UNSW Bookshop 65
- Inclusion of Publications Statement 53
- Length 53 15/ Planning for life after a research degree 66
- Referencing 53 Career planning 67
- Thesis preparation tips for Candidates 54 Careers and employment 67
- Inclusion of a list of publications 55 CVs and resumes 67
- Editing assistance 55 Referees 67
Help for thesis writing that is available to HDR Candidates 55 Publishing 68
Teaching, tutoring and laboratory demonstrating 68
12/ Thesis Examination Process 56 Postdoctoral fellowships 69
Research grants 69
Information that can be provided to Candidates during the examination 57
UNSW alumni 69
Recommendations 57
Completions 57
Conferral 57 Glossary 70
Digital copies 57
Notes 72
6 Welcome_ Welcome_ 7
Events for HDR Candidates
at UNSW
There are a number of seminars,
workshops and events organised
by the Graduate Research School
and the Researcher Development
Unit. Candidates, Supervisors and
Postgraduate Research Coordinators
are welcome to attend.
research.unsw.edu.au/career-and-
development
Many other service providers at UNSW
also offer resources for Candidates
(see Section 14, page 62).
3 Minute Thesis Competition
The UNSW Three Minute Thesis (3MT®)
Competition usually takes place in
September each year. The 3MT is a
research communication competition
originally developed by The University
of Queensland.
The competition promotes academic,
presentation and research
communication skills. HDR Candidates
have three minutes to present a
compelling talk on their thesis topic
and its significance. 3MT encourages
Candidates to consolidate their ideas
and crystallise their research discoveries
for a diverse and non-specialist
audience.
Candidates are strongly encouraged
to participate in their Faculty Heats,
and to attend the UNSW 3MT Final.
Feedback from previous events clearly
shows that the competition supports the
development of effective communication
of complex ideas, provides a wonderful
opportunity for networking and media
exposure, and is also very entertaining.
research.unsw.edu.au/three-minute-
thesis-competition
8 Introduction_ Candidates and supervisors_ 9
01 / Introduction
KEY FACTS
■ UNSW offers a number of HDR programs including:
- PhD
- Professional Doctorates
- Masters by Research
- Master of Philosophy
- Structured PhD Programs Higher Degree Research (HDR) government and non-government is two years full-time (four years part-
■ All programs require an original contribution to knowledge, requires Candidates to undertake a organisations, we have developed time). The degree can be completed in
culminating in a thesis research project that makes an original a range of Professional Doctorate one year if advanced standing for the
contribution to existing knowledge, programs that provide Candidates coursework component is granted.
and produce a thesis embodying the with the opportunity to translate The MPhil is a common pathway to the
results of independent investigation their research to address real-world PhD program.
under the guidance of an academic problems, and produce a thesis that research.unsw.edu.au/research-higher-
Supervisor. UNSW offers the following reflects original research undertaken degree-programs
HDR programs: through professional practice.
research.unsw.edu.au/professional-
doctorate-programs Structured PhD Programs
Research degrees
UNSW Scientia PhD Scholarship
Doctor of Philosophy (PhD) Masters by Research
Scheme
The PhD program requires The Masters by Research requires
The UNSW Scientia PhD Scholarship
completion of a piece of research completion of an original piece of
Scheme provides Candidates with the
that demonstrates a significant and research that is more limited in scope
opportunity to work on research projects
original contribution to knowledge in and nature than that required for a PhD.
aligned with UNSW’s ten-year strategy
the field of study. Candidates acquire The minimum duration of a Masters
while completing the requirements of
advanced specialist research training by Research is one and a half years
a UNSW PhD. These scholarships offer
and produce a thesis that summarises full-time (three years part-time), and
unique benefits, including individualised
their research and provides evidence for the maximum duration is two years
career support and funding for each
independent thought, critical analysis full-time (four years part-time). This
Candidate to reach their professional
and expert knowledge of the discipline program is available in the following
development goals, and are four years
in an international context. The minimum UNSW Faculties: Built Environment,
in duration.
duration of a PhD is three years full- Arts and Social Sciences, Law, Art &
time (or six years part-time) and the Design, Science, Medicine, and UNSW 2025.unsw.edu.au/apply/
maximum duration is four years full-time Canberra.
(or eight years part-time). This program research.unsw.edu.au/research-higher- UNSW-CSIRO Industry PhD Scholarship
is offered by all UNSW Faculties. degree-programs The UNSW-CSIRO Industry PhD
research.unsw.edu.au/research-higher- Scholarship aims to bridge the gap
degree-programs Master of Philosophy (MPhil) between research and industry.
Candidates undertake a four-year,
The Master of Philosophy combines
Professional Doctorates industry-focussed, applied research
a thesis comprising an original piece
project under the supervision of a team
At UNSW, we are committed to of research that is at least 66% of the
of three Supervisors from UNSW, CSIRO
transforming world-class research degree, and compulsory coursework
and Industry. Candidates complete a
into innovations that improve lives and including research training that is
research training development program,
tackle some of the greatest challenges relevant to the field of study. The
and gain ‘real life’ industry experience
facing society today. Through our track minimum duration of a MPhil is one
through a six-month internship.
record of strong partnerships with and a half years full-time (three years
research end-users including industry, part-time), and the maximum duration research.unsw.edu.au/industry-phd/
10 Candidates
Support & Governance
and supervisors_
for UNSW HDR Candidates_ Candidates and supervisors_ 11
02 / Support &
Governance
for UNSW HDR
Candidates
KEY FACTS
HDR candidates have many levels of support, including
■ School Postgraduate Research Coordinator,
■ Faculty Associate Dean (Research Training),
■ Graduate Research School
There are three key levels of HDR governance:
Graduate Research School
■ Dean of Graduate Research
- approves candidature matters
■ Faculty Higher Degree Committee (HDC)
- makes recommendations to the Dean of Graduate Research
■ University Higher Degree Research Committee (UHDRC)
Dean of Graduate Research
- approves HDR programs and policy
Graduate Research School
HDR Admissions HDR Thesis HDR Strategic
HDR Candidature
and Scholarships Examinations Programs
University support structure for graduate research
Faculty
- Associate Dean
(Research Training)
- Director PG Studies
- Dean
Supervisors
Research
candidate
School
- Postgraduate Research Graduate Research School
Coordinator (PGC)
- Head of School
12 Support & Governance for UNSW HDR Candidates_ Support & Governance for UNSW HDR Candidates_ 13
Resources
Dean of Graduate Research Postgraduate Research
- The Graduate Research website
The Dean of Graduate Research, provides information on research
Coordinators and Heads of
Professor Jonathan Morris, provides candidature policy and School
leadership and support to the Deputy procedure, scholarships, thesis Each School has a Postgraduate
Vice-Chancellor (Research) in the examination timelines, seminars, Research Coordinator (PGC), who plays
development and improvement of high events and development opportunities a critical role in the experience of HDR
quality HDR programs. - Graduate Research News monthly Candidates. After their Supervisor(s),
newsletter – including your stories, the PGC is the person with whom
The Dean has oversight of all UNSW
upcoming events and UNSW service Candidates will have most contact.
HDR candidatures, and is responsible
for the development and implementation provider information
PGCs are available to discuss any
of HDR policy. Professor Morris works - Higher Degree Research Handbook
concerns a Candidate may have about
collaboratively with Faculties to ensure the their research, their Supervisor(s), or
delivery of high quality HDR programs. academic decisions.
Associate Dean (Research
The Dean provides the UNSW Graduate PGCs also monitor progress and advise
and Research Training)
Research School with academic Candidates of important milestones,
leadership and strategic direction to All Faculties have an Associate Dean including Confirmation of Candidature
ensure seamless support for HDR (Research), and either an Associate and Research Progress Reviews.
Candidates and their Supervisors, Dean (Research Training) or a Director
of Postgraduate Research. This role Although the Head of School has
and to enhance the HDR Candidate
advises the Faculty Dean on research formal responsibility for making
experience.
matters within the Faculty, including recommendations on HDR candidatures,
support, space and resources for this is normally delegated to the School
PGC. The PGC recommends to the HDC
Graduate Research School HDR Candidates, and acts as a liaison
person with Candidates on behalf and/or the Dean of Graduate Research:
The Graduate Research School (GRS) - Changes in research area
of the Dean. Any Candidate who
provides leadership, support and - Appointment of Supervisors,
needs advice from someone external
central administration for UNSW HDR Secondary Supervisors, Supervisory
to their School about academic
Candidates and their Supervisors. panels and other supervision
recommendations that have been
GRS works closely with Student arrangements
made about their candidature, or about
Administrative Services at the UNSW - Confirmation that progress of the
Faculty procedures, should make an
Canberra campus, the UNSW Art & candidature is satisfactory
appointment to see the Associate Dean/
Design Student Centre, and all Schools - Approval of leave from the program that HDR candidatures offer a rewarding - Formulating and implementing
Director of Postgraduate Research.
and Faculties to coordinate and for up to four terms and stimulating experience for both procedures relating to intellectual
manage HDR admissions, scholarships, - Approval of periods of fieldwork for Candidates and their Supervisor(s). property, safety and ethics issues
candidatures and thesis examinations, up to four terms
including: Faculty School responsibilities include: appropriate for the School disciplinary
- Approval of deferral of an admission - Appointment of a PGC areas, and consistent with UNSW policy.
- Admission and enrolment The Faculty helps the Schools provide
offer from one admission period to - Establishing and maintaining
- Scholarship application and excellent academic support and
another procedures for selecting
administration infrastructure for HDR Candidates.
Specific responsibilities include:
- Approval of enrolment in coursework appropriate supervision and ensuring Researcher Development Unit
- Variations to candidature relevant to the research program and that Supervisors undergo appropriate
- Leave requests The Researcher Development Unit
- Ensuring that Schools have adequate specify the required pass level Supervisory training as required provides training and professional
- Conference travel support (PRSS) space, equipment and resources - Approval of results of assessment in - Ensuring an appropriate research
- Advice on policy and procedure development opportunities through
available to meet the infrastructure any coursework undertaken topic and achievable timeline is contextualised workshops and online
- Advice for Candidates needs of Candidates - Approval of transfers between full- agreed upon for Candidates
- Thesis examination resources to support academic career
- Holding a Faculty orientation for new time and part-time attendance - Ensuring that all Candidates complete paths from HDR candidate to
- Pre-graduation information Candidates - Discontinuation of enrolment at the a Research Progress Review and that Research Leader.
- A Faculty Higher Degree Committee Candidate’s request PhD Candidates are Confirmed in
Seminars and events research.unsw.edu.au/researcher-
that monitors all HDR research - Outcome of examinations regarding their first year
development
- Orientation for all new HDR training in the Faculty and ensures the the award of the degree. - Helping Candidates effectively use
Candidates compliance of Schools with all UNSW the research infrastructure of the
- Seminars on topics relevant to HDR policy and procedures for HDR School
Candidates, including Research candidatures School - Providing appropriate space and Extend Your Career
Progress Reviews and thesis - An Associate Dean of Research The School is responsible for providing resources to carry out the approved The HDR Extend Your Career is a
submission Training, and/or a Director of Post– a research training environment and research program framework for understanding what
- Three Minute Thesis Competition graduate Research to lead research culture that ensures high-quality HDR - Encouraging participation in the candidates need to focus on at
- Thesis Writing Boot Camp training matters within the Faculty. research. The School must also ensure School’s research culture various stages of their candidature. It
14 Support & Governance for UNSW HDR Candidates_ Candidates and supervisors_ 15
Higher Degree Research Candidate Governance
Graduate Research School Candidate - HDR recruitment
is aligned with the areas of scholarly In practice, this means that for all - Applications for overtime enrolment, - Takes primary academic
research, teaching and service which functions identified in the Register, extended leave or extended fieldwork Responsibilities include: responsibility for candidate
are the basis of an Academic career. It the Faculty or School make - Applications to spend time within - Advice to candidates - Provides advice & assistance,
underpins the training and development recommendations to the Dean of another institution or at a location - Policy advice to PGCs and guides the research
solutions offered by the Researcher Graduate Research, who then has other than an approved UNSW supervisors - Reports on progress of candidate
Development Unit. authority to approve or decline those location
- HDR Welcome and Orientation Supervisor via the progress review process
hdrextend.unsw.edu.au recommendations. - Unsatisfactory progress
- HDR recruitment activities - Nominates examiners
Those responsible for making academic - Transfer between research programs
(in conjunction with schools/
recommendations may vary between - Applications to submit a thesis before
faculties)
Facilities and resources Faculties. They may include the Head the minimum number of terms
of School or their delegate (typically the - Appointment of thesis examiners - Admission processing and
All Candidates are provided with space, - Recommends admission to a
PGC), Dean, Associate Dean (Research - Consideration of reports from enrolment
resources and access to the facilities research program
or Research Training) or the Director examiners in making recommendations - Scholarship management
they need to complete their research - Appoints supervisors
of Postgraduate Research. The Faculty regarding the award of the degree - Research Progress Review Postgraduate
program. The nature of this support is - Manages Review process
dependent on the discipline and stage Higher Degree Committee (HDC) may - Complex admission cases support Research Coordinator
also make academic recommendations HDCs generally meet monthly. /Head of School - Recommends variations to
of candidature. Candidates should - Conference travel support
to the Dean of Graduate Research. candidature
discuss the support available to them The membership of each HDC has (PRSS)
with their PGC and Supervisor(s). been defined by the Faculty. Information - Makes recommendations to
- Variations to candidature
University Higher Degree Research on the Governance structure of each Faculty HDC
The University’s policy on resources is - Faculty Higher Degree
Committee Faculty is held by Governance Support:
on the Governance Support website at: Committee support
The University Higher Degree Research https://www.gs.unsw.edu.au/
https://www.gs.unsw.edu.au/policy/ - Thesis examination
Committee is a University-wide facultyandcommittees/index.html Recommends actions including:
facilitieshdrstudents.html management
committee, established by Council - Appointment of thesis examiners
Either the Dean of Graduate Research
to provide oversight and approval for - Graduation preparation Faculty
or their delegate, typically a senior staff Higher Degree - Award of degree
higher degree research programs, - Essential skills and compliance
Computer software administration, and policy. This
member from the Graduate Research
training, seminars, and Committee - Transfers between research
Software Distribution is a service where School, attends HDC meetings in all programs
committee makes recommendations workshops
IT at UNSW has negotiated with selected Faculties.
to Academic Board regarding - Extensions to enrolment
software vendors to obtain optimum the establishment, review, and/or For further details, go to: - Show cause and termination of
prices and conditions for distribution of termination of programs and conditions research.unsw.edu.au/graduate- candidature
software on campus. In many cases, for award, and provides advice to research-governance
software is distributed cost-free as part - Consideration of complex
Academic Board regarding program
of a UNSW-wide site licence. variations to candidature
administration and strategy under
it.unsw.edu.au/students/software/ the Higher Degree Research Policy - Consideration of complex
Framework. admission cases
The Committee comprises up to 22
Other software members, including the Deputy Vice-
HDR Candidates can buy a wide Chancellor (Research)/nominee and Academic Board & University Dean of - Delegated authority to act on
variety of software (including statistical Dean of Graduate Research/nominee, Higher Degree Research Graduate Research recommendations as per the
software such as SPSS) from the UNSW one nominated member of each Faculty, Committee Register of Delegations
bookshop on the Kensington campus. up to four members of the Academic - Quality assurance - Executive responsibility for GRS
Many of the programs available are Board, and two HDR Candidates. - Overarching responsibility for all
- Policy advice
offered as a cheaper ‘Academic Version’ HDR Candidatures
to Candidates. To see the full list of - New programs approval
Faculty Higher Degree Committee (HDC)
available software, go to:
Each Faculty has an HDC which makes
bookshop.unsw.edu.au
academic recommendations to the
Deputy - Approves procedure and
Dean of Graduate Research regarding Vice-Chancellor guidelines
HDR candidatures. (Research)
Academic decisions and - Recommends policy to
approvals The HDC has the important role Vice-Chancellor
of ensuring appropriate academic - Deals with allegations of research
At UNSW, the Dean of Graduate
standards are maintained throughout misconduct
Research has delegated authority for
the Faculty, and that policy and best
approval of research candidature matters
practice is implemented. Candidature
under the Register of Delegations.
matters that must be considered by
https://www.gs.unsw.edu.au/
Vice-Chancellor
the HDC or an executive subcommittee - Approves policy
registerofdelegations/ include:
16 Candidates & Supervisors_ Candidates and supervisors_ 17
03 / Candidates
& Supervisors
KEY FACTS
■ All Candidates have a Primary Supervisor, and either a Joint
or Secondary Supervisor
■ Supervisors and Candidates should have regular meetings
throughout candidature
■ Candidates are responsible for taking initiative with their
Supervisors, and complying with
UNSW UNSW
regulations
regulations It is essential that all Candidates and The Primary Supervisor, along with Both Supervisors and Candidates
Supervisors are familiar with the HDR the Secondary Supervisor (or Joint are responsible for ensuring that
supervision policy framework: Supervisor), should have a high level regular contact and communication
gs.unsw.edu.au/policy/ of expertise in the proposed field of are maintained. The mechanism for
hdrsupervisionpolicy.html study, provide advice and assistance, communication should be documented
guide the direction of the research (e.g. regular meeting schedule, monthly
gs.unsw.edu.au/policy/
and be responsible for reporting on reports) and reviewed annually by the
hdrsupervisionprocedure.html
the progress of the candidature to the Candidate and Supervisors.
gs.unsw.edu.au/policy/ Head of School and the Higher Degree
hdrsupervisionguide.html Committee.
Supervision arrangements may vary in
Supervisors structured PhD programs.
The supervision policy, procedure and The UNSW Supervisor Development
guidelines provide information on: Framework provides access to a suite
- Appointment of Supervisors, of workshops and online Supervisor
Secondary Supervisors and Joint training and development offered by the
Supervisors Researcher Development Unit.
- Roles and responsibilities of research.unsw.edu.au/Supervisor-
Supervisors development-workshops
- Guidelines for good practice
research.unsw.edu.au/supervision
supervision
- Setting research project milestones
- Changing Supervisors Meetings between Candidates and
Supervisors
All HDR Candidates have a Primary
Supervisor and either a Secondary There are no defined rules about the
Supervisor or Joint Supervisor. Some frequency of meetings, or best method
Candidates may have additional of communication between Candidates
Supervisors, particularly those enrolled and Supervisors. These issues must be
in a structured PhD program. discussed at the start of candidature,
and a plan established for the first term
The Primary Supervisor carries the of enrolment.
principal responsibility for overseeing
the Candidate's progress, coordinating It is essential for Candidates to
meetings, and putting in place negotiate a clear set of expectations
mechanisms to allow regular contact and between themselves and their
communication between the Supervision Supervisors, and that all parties
Panel and the Candidate. recognise that the Supervisory working
relationship will evolve during the course
The Primary Supervisor should be of the candidature.
located within the School in which the
Candidate is enrolled.18 Candidates & Supervisors_ Candidates & Supervisors_ 19
20 Research conduct_ 21
04 / Research
conduct
KEY FACTS
■ All Candidates
UNSW researchers must adhere
have a Primary to the and
Supervisor, Australian
either aCode
Joint
for the Responsible
or Secondary Conduct of Research and the UNSW
Supervisor
■
Research Code
Supervisors andofCandidates
Conduct should have regular meetings
■ Newly enrolled
throughout Candidates must complete a mandatory
candidature
■
Research Integrity course for taking initiative with their
Candidates are responsible
All UNSW researchers
Supervisors, should
and complying complete
UNSW a Research Data
regulations All UNSW researchers, including HDR
■
Candidates, must be familiar with and
Research Integrity Responsibilities
Management Plan via ResData
adhere to the Australian Code for the
Responsible Conduct of Research:
nhmrc.gov.au/about-us/publications/
Follow
australian-code-responsible-conduct-
Limit public regulations Use
research-2007
communication appropriate
to area of methods and
expertise analysis
Research Integrity
Research Integrity is UNSW’s
commitment to creating and maintaining Consider
an environment that promotes responsible ethical and Keep robust
research conduct. UNSW’s research societal records
foundations are built upon standards of impacts
excellence, truthfulness, ethical actions Research
Integrity
and legally permissible conduct.
Research integrity is a commitment to:
- Intellectual integrity and honesty Disclose Accurately
- Individual and collective responsibility conflict of report research
- Government legislation and statute interest findings
- Responsible research
These principles are based on the
Singapore Statement, a global guide to
Good quality, Follow
the responsible conduct of research. prompt peer authorship
www.singaporestatement.org. review Acknowledge criteria
All newly enrolled candidates are contributions
automatically registered for a Research
Integrity online course. This course
includes a compulsory assessment
Candidates need to successfully complete the standards set out in the Australian
comprising 16 multiple choice questions
the UNSW Research Integrity online Code for the Responsible Conduct
which candidates must successfully
course prior to their Confirmation review. of Research. UNSW researchers,
pass (85%+).
including HDR Candidates, are
Candidates will receive an email at the expected to commit to high standards
beginning of the semester letting them UNSW Research Code of professional conduct in accordance
know how to login and complete the of Conduct with the accepted practice of their
online course. For more information, visit
UNSW has developed the UNSW disciplines, codes of relevant external
research.unsw.edu.au/getting-started. Research Code of Conduct to meet funding bodies and legislative22 Candidates and supervisors_ Research conduct_ 23
Research Training Policy Framework
This framework outlines the main policies, procedures and guidelines relevant to higher degree research at UNSW.
All UNSW policies operate under Federal and State legislation, including the Higher Educations Standards Framework.
UNSW policies also align with the UNSW 2025 Strategy. requirements. They also have a duty to the University’s reputation, and is An RDMP asks the researcher to
ensure that their work strengthens and an important part of the responsible consider:
safeguards the reputation of UNSW and conduct of research. Any data that - project governance
For more information, visit research.unsw.edu.au/research-training-policy-framework of the profession to which they belong. researchers create, compile, or collect - data organisation and documentation
The UNSW Research Code of Conduct are valuable assets that need to be - ethics, privacy and confidentiality
covers: managed over long periods of time. - intellectual property, copyright and
Equity & Diversity Student Fees Student At Risk Student Conduct Research Code Handling Research - Research ethics ownership
of Conduct Materials & Data - Permits and other approvals Research Data Management Plans - data storage
Policy documents managed by
WH & S English Language Student Critical Student - Management of research material
Research HDR Candidates and researchers are
Requirements Incident Misconduct Human Ethics and data Further Information
Misconduct required to responsibly manage data
Travel Policy - Privacy and confidentiality
- HDR Candidates and Supervisors
other units
Academic Program Student Loans Animal Ethics including classifying data according to
Student Complaint Plagiarism - Publication
Review Procedure the UNSW Data Classification Standard at can contact their Outreach Librarian
- Authorship
IP Policy gs.unsw.edu.au/policy/datastandard.html for support and assistance
Conflict of Interest Authorship - Peer review
library.unsw.edu.au/study/about-unsw-
- Supervision of HDR Candidates/ At UNSW all researchers, including library/contact-us/outreach-librarians
Peer Review research trainees HDR Candidates, should complete
- Disclosure of conflicts of interest/ a Research Data Management Plan - ResData and RDMP Forms
insider trading (RDMP) via the UNSW Library service resdata.unsw.edu.au/
- Collaborative research with other ResData to document and plan the - Research Data Management Toolkit
organisations management of data for their projects. research.unsw.edu.au/research-data-
- Breaches of the code and research management-toolkit
misconduct The RDMP is recommended for all HDR
- Plagiarism by staff or HDR Candidates and the RDMP number is - Research Integrity Policies and
Conditions Conditions Conditions HDR Admissions Joint PhD HDR Early Career recorded at the Research Progress
Candidates Procedures
for Award for Award for Award Scholarships Policy Policy Supervision Academic
Review. Completion of an RDMP is also research.unsw.edu.au/research-integrity-
of Higher of PhD of MPhil Policy Policy Policy
Policies
Doctorates a requirement for allocation of storage policies-and-procedures
Advisors in research integrity in the UNSW Data Archive
Each Faculty has an advisor in research - Australian Code for the Responsible
dataarchive.unsw.edu.au/.
integrity, usually the Associate Dean Conduct of Research
(Research), who has responsibility for RDMPs are beneficial as they can: nhmrc.gov.au/research/responsible-
offering advice and clarification on - promote consistency in collecting, conduct-research/summary-australian-
matters related to the Code. storing and naming data code-responsible-conduct-research
- reduce the risk of loss of data
A list of the advisors in research
integrity in each Faculty can be found
on the Graduate Research website:
Thesis Progress Variation of HDR Admission Joint PhD HDR research.unsw.edu.au/responsible-
Examination Review & Candidature Scholarships to HDR Procedure Supervision
research-practice
Procedure Confirmation Procedure Procedure Programs Procedure
Procedures
Of Research Procedure
Candidatures Research guidelines, policies and
Procedure resources
There are other relevant research
policies, guidelines and resources
regarding the conduct of research at
UNSW that Candidates must be familiar
with - see table opposite.
Thesis Show Cause Key Facilities & HDR Early Career Research Data Management
Format for Research Resources to Supervision Researcher Research Data Management is the
Guidelines Candidates Support HDR Guidelines Support
practice of planning and making
Guidelines
Guideline Candidates Guideline
Local document decisions about how researchers will
Guideline
organise, manage, store, back up,
Established preserve and share digital and physical
Examiner HDR
Conflict of Admissions data during a research project, and
Interest & Pathways Roles & Responsibilities after the project is complete. Good
Under
Guideline Establishment Guideline of Postgraduate Research research data management practices
Coordinators Guideline protect staff, teaching, research, and24 Commencing a research degree_ Candidates and supervisors_ 25
05 / Commencing a
research degree
KEY FACTS
■ All Candidates
newly enrolled
haveCandidates
a Primary must attendand
Supervisor, an HDR
either
a Joint
Welcome andSupervisor
or Secondary Orientation
■ UNSW HDRand
Supervisors Candidates useshould
Candidates severalhave
IT systems,
regularincluding
meetings
the Graduate
throughout Research Information System (GRIS),
candidature
■
myUNSW,
Candidates and UNSW Email
are responsible for taking initiative with their
■ Key dates in and
Supervisors, the HDR Academic
complying UNSWCalendar include census
regulations HDR Welcome and Orientation place for HDR Candidates, School/ providers Australia Post, B-Pay and
dates and Term start and end dates Faculty staff and Supervisors to track ANZ-eGate
All new HDR Candidates are required
and manage candidature records - Assessment results - check results
to attend a UNSW HDR Welcome and
from anywhere in the world using their when they are released, and track late
Orientation to ensure a smooth transition
zPass. For more information on how to results
to their HDR program.
use GRIS, please refer to the GRIS and - Academic records – produce and
HDR Candidates enrolled at the Variation to Candidature Manual for print an unofficial academic transcript
Kensington and Paddington campuses Candidates at: - Graduations – check graduation and
can find the dates, locations and research.unsw.edu.au/forms- ceremony status, and vary details
programs for the Sydney campus procedures-and-policies-research- - Information about and key links to
inductions at: Candidates. other academic, administrative and
research.unsw.edu.au/career-and- general services such as the UNSW
development Library, Faculty websites and
myUNSW
systems, campus life and student
UNSW Canberra HDR Candidates MyUNSW provides HDR Candidates support services.
should contact Student Administrative with administrative and information
Services for information on the UNSW services essential to their candidature.
Canberra Welcome and Orientation.
Email
To access myUNSW go to:
All UNSW HDR Candidates are provided
rsu@adfa.edu.au my.unsw.edu.au
with a free university email account.
MyUNSW services include: Candidates must set up this account
Faculties and Schools after they have enrolled. It is essential
- The facility to change contact details,
Each term, most Faculties and Schools that all Candidates check their University
and maintain personal data online.
hold orientation and induction events to email address regularly (or arrange to
Candidates must ensure that these
introduce HDR Candidates to Faculty/ have this forwarded to an an external
details are kept up-to-date
School specific services, procedures email account that is checked regularly).
- My Announcements has official
and to staff. Candidates should talk to Official communication from the
messages and reminders from UNSW.
their Supervisors and PGCs about these University will be sent to this account.
Be sure to check these regularly.
events in their Faculty/School.
- Thesis Examination Management it.unsw.edu.au/students/email/index.html
system for recording and viewing the
steps in the process and status of Enrolment
All HDR Candidates need to
thesis examination All Candidates must be enrolled every
know about… - Scholarship pay slips term unless they are on approved
- Pay slips for HDR Candidates doing program leave or have submitted their
GRIS paid work at UNSW – these thesis, otherwise their candidature will
The Graduate Research Information Candidates will have a staff profile as be considered lapsed. Program leave
System (GRIS) is an online system for well as a student profile is taken on a term basis and must be
accessing Candidate profile information, - Access to the University Handbook approved before the Census date in
lodging candidature variation requests and the A to Z Student Guide order to take effect in that term.
and completing Research Progress - Options to view and pay fees For further information please see
Review forms. GRIS provides a central through links to payment service Section 6, page 29.26 Commencing a research degree_ Commencing a research degree_ 27
Census dates
The Census date is the last day
Candidates can enrol or vary their
candidature (ie change enrolment
details, apply for overtime enrolment or
program leave). As 2019 is a transition
year, Candidates whose Semester 2
2018 enrolment took them to 4 EFTSL
(PhD) or 2 EFTSL (Masters) will be given
until 31 March 2019 to submit their
thesis for examination.
Term 1 2019: 2 June 2019
Term 2 2019: 30 June 2019
Term 3 2019: 13 October 2019
Summer Term 2020: 19 January 2020
Term End dates
The Term End date is the thesis
submission deadline for a given term.
Term 1 2019: 31 March 2019
(transition year)
Term 2 2019: 15 September 2019
Term 3 2019: 15 December 2019
Summer Term 2020: 16 February 2020
Variations to candidature
Candidates must formally apply to
make changes (variations) to their
candidature. For more information
please see Section 7, page 33.
Scholarship conditions
All scholarships have specific conditions
of award relating to leave, extensions
and paid work, and any recipient of a
scholarship must be aware of these.
For further information please see
Section 9, page 43.
HDR Extend
HDR Extend is an online resource
designed to guide HDR Candidates
through all key aspects of their candidature
and beyond.
hdrextend.unsw.edu.au28 Enrolment_ Candidates and supervisors_ 29
06 / Enrolment
KEY FACTS
■ All Candidates must ensure they’re enrolled at the start
of every term
■ There are procedures for managing coursework, cross-
Faculty enrolments, and changes in study load
■ Enrolment incurs tuition fees and the Student Services
Amenities Fee (SSAF) Initial enrolment Candidates returning from Program Candidates enrolled with UNSW Canberra
Leave should contact their School will need to complete their coursework
Fees may be covered by a scholarship or the Research All Candidates must ensure that they
■
prior to the term start date in order to subjects during Canberra semesters.
Training Program (RTP) are enrolled at the start of every term
complete a re-enrolment form. The
and that their enrolment details are Please note: Some Faculties require
re-enrolment form must be approved
correct. Candidates can check their compulsory coursework subjects to
by the appropriate School and then
enrolment status on myUNSW. be completed. This requirement, and
returned to the GRS or appropriate
the grade to be achieved, should be
Commencing Candidates will be given campus office for processing.
discussed with Supervisors and PGCs.
an enrolment form after they accept Candidates who require overtime
their offer of admission. Enrolment enrolment must follow the Variation to Candidates should discuss any
information for Kensington and Candidature procedure as described in additional skills required for their
Paddington campuses can be found at: Section 08 Variation to Candidature. research project with their Supervisor(s).
https://research.unsw.edu.au/enrolment- Candidates should be enrolled by the
instructions term start date. Enrolment for each
term will commence approximately one
Cross-Faculty enrolments
UNSW Canberra Candidates should
consult Student Administrative Services month in advance of the term start. HDR Candidates who are carrying out
(see inside front cover for contact Candidates who cannot enrol by the cross-disciplinary research with
details). term start date should contact the GRS two Supervisors located in different
immediately; the absolute latest date for Faculties will normally have two Joint
Please note: HDR Candidates can’t Supervisors (see Section 3). One of
completed enrolments in each term is
currently enrol online. Enrolment forms these Supervisors will be designated
the census date.
must be approved by the appropriate as the GRS contact (or Admin
School and then returned to the GRS Supervisor) and should be based in
or appropriate campus office for
Additional subjects and coursework
the School and Faculty in which the
processing. Outside the prescribed coursework Candidate is enrolled.
subjects for the program (if any),
HDR Candidates may not concurrently
Re-enrolment
HDR Candidates are contacted in
undertake any other course of study at Lapsed candidature
the University or elsewhere without prior
January regarding re-enrolment for Candidates will be considered lapsed
approval of the School and the Dean
coming year. Candidates who have if they have failed to enrol and have not
of Graduate Research. Enrolment in
no impediment to re-enrolment will be formally applied for Program Leave.
additional UNSW coursework subjects
automatically re-enrolled and advised Candidates whose enrolment has
to assist in the research program is
via email. lapsed will be notified in writing by the
permitted, provided that the research
GRS. Failure to respond will result in
Impediments may include outstanding component of the degree is no less
the candidature being discontinued. In
fees, overtime candidature, and than two-thirds of the total program.
cases where the response is considered
candidature variations within the Additional fees will normally not apply.
unsatisfactory by the Higher Degree
previous term. Candidates who are Candidates should note that enrolment
Committee, the Candidate would
unable to be automatically re-enrolled in coursework cannot later be used
normally be requested to “Show Cause”
will be contacted and advised how as grounds for an application for
as to why their candidature should not
to re-enrol. overtime enrolment.
be terminated.30 Enrolment_ Enrolment_ 31
Please note: International HDR Institute, and The Kirby Institute for If a Candidate wishes to study at an Candidates must also apply for
Candidates on a student visa must be infection and immunity in society. external location, they must obtain admission at UNSW via the normal
enrolled at all times. Failure to re-enrol These UNSW-affiliated institutes and the support of their Supervisor and admissions process and should discuss
will result in cancellation of the visa. centres have formal agreements with Head of School or PGC, complete the the possibilities of a Joint PhD Program
UNSW to conduct research that is Variation of Candidature Form (see with their prospective Supervisor during
mutually beneficial to both the institute/ Section 7), and submit it for approval. the application process.
Full-time and part-time centre and UNSW. HDR Candidates The supporting documents will need research.unsw.edu.au/joint-phd-program
candidature working at these sites should be aware to include detailed arrangements for
of the specific rules and regulations continued supervision and appropriate
Enrolment as a full-time Candidate
resources while at the external location.
requires a commitment of 35 to 40 that govern the institute/centre, such Fees
as occupational health and safety and Applications for periods of external
hours per week. If Candidates have
procedural matters. study beyond one year must go to the
work or other commitments that prevent Research Training Program (RTP)
Faculty Higher Degree Committee.
them from devoting at least 35 hours to Regardless of their location, Candidates The RTP was introduced by the
Final approval for all external research
their candidature each week (including are expected to attend the University Commonwealth Government in January
study rests with the Dean of Graduate
attendance at University for lectures, regularly in order to benefit from 2017. It replaces the Research Training
Research.
seminars, practical work, and meetings planning, conducting, and writing Scheme (RTS) for domestic Candidates,
with their Supervisors), they should up their research within a University Candidates should be aware of their which provided an `entitlement’ to
enrol as a part-time Candidate. Due to community and environment. obligations while working at external an exemption from tuition fees for
the time commitments involved, full- locations. If asked to sign an agreement a maximum defined period for PhD
Regular on-campus attendance is
time HDR Candidates should not be to work at an external site that is not and Masters programs. It provides a
particularly important in the first year
employed in a full-time capacity (see part of UNSW, for example the CSIRO, fee offset amount towards the tuition
of candidature as Candidates are
Section 9, page 43). Candidates should ensure that they fees of a domestic Candidate for an
expected to interact on a regular basis
fully understand all requirements in accredited research degree. UNSW
The University recognises that work with their Supervisor, the School and the
the agreement, including intellectual also contributes to cover the remaining
and other commitments often require University in order to:
property. research training costs.
a Candidate to enrol part-time. - Acquire the skills and knowledge
Part-time enrolment is 50% of a full- necessary to develop and carry out If there are any uncertainties, The estimated Commonwealth
time candidature, and requires a the proposed research program Candidates should seek advice from the Government fee offset amount is
commitment of at least 15 hours per - Understand the standards required GRS or the Student Support Services communicated in writing to all domestic
week. Efficient time management and a for a PhD, Masters by Research, or team at Arc (arc.unsw.edu.au). For HDR Candidates. The maximum UNSW has determined to charge the
regular time commitment are required Master of Philosophy award at UNSW advice on intellectual property, contact entitlement to the RTP is 4 years full-time Change of residency Fee to:
to complete a research degree. If - Access orientation and support Division of Enterprise (innovations.unsw. equivalent (FTE) for PhD Candidates International HDR Candidates who - Any student enrolled in a
Candidates are unable to meet this programs and facilities provided by the edu.au). and 2 years FTE for Masters by are granted Permanent Residency at Commonwealth supported program
expectation, their progress and University, the School, and the GRS. Research or Masters of Philosophy any stage during their studies must (award and enabling programs)
enrolment status should be reviewed Candidate.
In cases where coursework subjects provide certified documentation - Any Domestic or International student
and discussed with their Supervisor(s)
must be completed as a condition of Joint PhDs confirming their residency status to enrolled in a Higher Degree Research
and PGCs. research.unsw.edu.au/faqs-research-
the degree, on-campus attendance The Joint PhD Program allows for the GRS or appropriate campus office program.
training-program-rtp
Please note: It is a requirement is mandatory unless an exemption is approved PhD Candidates to be jointly within seven days. - Any Domestic or International student
of International student visas that approved. supervised by both a UNSW Supervisor in a full fee-paying program
and a collaborating Supervisor from an International HDR Candidates If this information is provided before the
Candidates are enrolled full-time, unless - Any student in a non-award program.
approved international university. The Tuition Fees term census date, the Candidate’s status
there are exceptional compassionate
Working at non-UNSW-affiliated Candidate is enrolled concurrently at will be updated for the current term. UNSW has determined not to charge
and compelling reasons (see Section 7). International HDR Candidates are
locations both institutions for the period of their the Fee to:
charged tuition fees for the duration If this documentation is provided after
There may be circumstances where PhD, and receives a single doctoral - All Candidates enrolled in a program
of the program. Fees are charged in the census date, the Candidate will be
a Candidate would like to work at an at UNSW Canberra
Working at external locations degree jointly awarded by the two advance each term. Payment is required recognised as a Domestic Candidate
- Students enrolled in cross-
external location (such as a laboratory, institutions. One of the aims of Joint by the end of the first week of each term. from the commencement of the
library, or other specialist facility) for PhDs is to build upon existing research institutional, PLuS Alliance or
Candidates should access fee statements following term and will remain liable
UNSW-affiliated institutions a period of time. In these instances, capabilities and relationships between exchange programs studying with
online at myUNSW and ensure that fees for any international tuition fees for the
Most Candidates will conduct their there is provision for HDR Candidates institutions. UNSW (where UNSW is not the
are paid by the due date. current term.
research at one of the three main UNSW to undertake part of their candidature ‘home’ institution).
away from the University. Regardless of The Joint PhD Program requires
campuses (Kensington, Paddington, Eligible students have the option of
the collaborating institution to have Student Services and Amenities Fee
or Canberra). However, UNSW HDR whether permission has been granted to Refund policy taking out a loan for the fee under the
work at an external location, Candidates entered into a Memorandum of NB: not applicable to UNSW Canberra
Candidates may also be based at For detailed information on refund of SA-HELP scheme (similar to HECS-
are expected to spend a minimum of Understanding on research training Candidates.
various UNSW-affiliated research centres, tuition fees, see the Student Fee Policy HELP or FEE-HELP).
twelve months (full-time equivalent) at activities, and a Joint PhD Agreement
medical research institutes, and other and Student Fee Procedure at: The Student Services and Amenities
with UNSW. Approval for the Joint PhD student.unsw.edu.au/ssaf
approved locations. These include the the University or at a UNSW-affiliated Fee (SSAF) was established through
Program must be finalised prior to the https://student.unsw.edu.au/fees-policy student.unsw.edu.au/sa-help
Garvan Institute for Medical Research, institution following initial enrolment in the Student Services and Amenities
the degree. candidature commencing.
Prince of Wales Medical Research Bill 2011.You can also read
