2019 UNSW Higher Degree Research Handbook - Graduate Research School

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2019 UNSW Higher Degree Research Handbook - Graduate Research School
Graduate Research School
2019 UNSW Higher Degree
Research Handbook
2019 UNSW Higher Degree Research Handbook - Graduate Research School
1

                                                                                                                         Welcome
This Handbook is available to read online at:
research.unsw.edu.au/graduate-research-policies-and-procedures
All GRS contact details are kept up to date at:
research.unsw.edu.au/graduate-research-school-contacts

  Graduate Research School
9 am – 5 pm
Monday to Friday
UNSW Australia
Level 2, South Wing
Rupert Myers Building
Gate 14, Barker Street
Kensington NSW 2052
Phone: +61 2 9385 5500
Web address: research.unsw.edu.au/graduate-research
For general enquiries email: enquiries.grs@unsw.edu.au
Dean of Graduate Research: Professor Jonathan Morris
Director, Graduate Research School: Lucy Jones

  HDR Admissions and Scholarships
Questions relating to UNSW scholarships should be directed to:
For Domestic Candidates: domestic.grs@unsw.edu.au
For International Candidates: international.grs@unsw.edu.au

  Scientia PhD Scholarships
Questions relating to UNSW Scientia PhD Scholarships should be
directed to: ScientiaPhD@unsw.edu.au

  HDR Candidature
Questions relating to candidature can be directed to the
Candidature Management Officers via the email addresses below.
More details are on the Graduate Research School website.
Arts & Social Sciences: arts.grs@unsw.edu.au
Built Environment: fbe.grs@unsw.edu.au
Engineering: engineering.grs@unsw.edu.au                                                                                 I would like to offer a    UNSW aims to be amongst the top 50 research-intensive universities worldwide
                                                                                                                                                    by 2025. To drive the ambitious research being carried out, it is imperative that we
Law: law.grs@unsw.edu.au                                                                                                 warm welcome to our new    have higher degree research programs of the highest quality. Our HDR Candidates
Medicine: medicine.grs@unsw.edu.au                                                                                       Higher Degree Research     are key to building UNSW’s research capacity and enhancing our reputation to
Science: science.grs@unsw.edu.au
UNSW Art & Design: uad.grs@unsw.edu.au                                                                                   (HDR) Candidates. You      carry out world-class research. We endeavor to provide you with a world class
                                                                                                                                                    environment and opportunities to expand your skills and become a research leader
UNSW Business School: business.grs@unsw.edu.au                                                                           are joining the vibrant    in your chosen field.
                                                                                                                         and interactive research   This Handbook has been designed to provide you with comprehensive information
  HDR Examinations
                                                                                                                         community at UNSW and      about the requirements of higher degree research programs at UNSW. It is
Questions relating to thesis submission and examination should be
directed to research.tem@unsw.edu.au                                                                                     are now members of a       structured in order from commencement through to graduation, and it also gives
                                                                    Authorised by the Dean of Graduate Research                                     comprehensive information about support services and life after a research degree.
                                                                    Published by the Graduate Research School            group of more than 4,000
  Researcher Development Unit                                       Design by Catherine Martin
                                                                                                                         Candidates and over        I hope that the information provided is helpful to you, whether you are a
                                                                    Printing by Green Print Centre at UNSW –                                        commencing or continuing Candidate, a new staff member or PGC, or a continuing
For career development opportunities for researchers:
researcherdevelopment@unsw.edu.au
                                                                    powered by Ricoh                                     2,000 Researchers who      member of staff. I am also very happy to receive any feedback on the Handbook so
                                                                    © Copyright UNSW Sydney 2019
                                                                    CRICOS Provider Code: 00098G                         are your Supervisors.      that it can be improved in future years.
  Contacts on other campuses                                        The information in this publication was correct at                              Should you wish to ask more specific questions or seek clarification about any of the
UNSW Art & Design Campus                                            time of printing (2019). However, some information                              information provided, please don’t hesitate to contact the Graduate Research School.
                                                                    may become out of date in the event of UNSW or
Candidature: support.pgresearch.artdesign@unsw.edu.au               Government Policy changes. The UNSW Graduate                                    Once again, welcome to UNSW and all the best with your research.
UNSW Canberra Campus                                                Research website is kept up to date with any
Student Administrative Services: rsu@adfa.edu.au                    other changes.                                                                  Professor Jonathan Morris
Phone: +61 2 6268 8112 or +61 2 6268 8597                           Cover photograph: Gavin Blue                                                    Dean of Graduate Research
2019 UNSW Higher Degree Research Handbook - Graduate Research School
2                                                                                                       Contents_                                                      3

           Contents
           Welcome                                                  page 1          - Email                                                                       25
                                                                                    - Enrolment                                                                   25
           Events for HDR Candidates at UNSW                             7          - Census dates                                                                27
           3 Minute Thesis Competition                                   7          - Term End dates                                                              27
                                                                                    - Variations to candidature                                                   27
    01 /   Introduction                                                 8           - Scholarship conditions                                                      27
           Research degrees                                              9          - HDR Extend                                                                  27
           Structured PhD Programs                                       9
                                                                             06/   Enrolment                                                                      28
    02/    Support & Governance for UNSW HDR Candidates                10
                                                                                   Initial enrolment                                                              29
           Graduate Research School                                     11           - Re-enrolment                                                               29
           University support structure for HDR Candidates              11           - Additional subjects and coursework                                         29
           Dean of Graduate Research                                    12         Cross-Faculty enrolments                                                       29
           Graduate Research School                                     12         Lapsed candidature                                                             29
            - Seminars and events                                       12         Full-time and part-time candidature                                            30
            - Resources                                                 12         Working at external locations                                                  30
           Associate Dean (Research and Research Training)              12           - UNSW affiliated institutions                                               30
           Faculty                                                      12           - Working at non-UNSW affiliated locations                                   30
           Postgraduate Research Coordinators and Heads of School       12         Joint PhDs                                                                     30
           School                                                       12         Fees                                                                           31
           Researcher Development Unit                                  13           - Research Training Program (RTP)                                            31
           Extend Your Career                                           13           - International HDR Candidates                                               31
           Facilities and resources                                     14           - Refund policy                                                              31
           Computer software                                            14           - Change of residency                                                        31
           Other software                                               14           - Student Services and Amenities Fee                                         31
           Academic decisions and approvals                             14
            - University Higher Degree Research Committee               14   07/   Progression                                                                    32
            - Faculty Higher Degree Committee (HDC)                     14
           Higher Degree Research Candidate Governance                  15         Length of candidature                                                          33
                                                                                   Confirmation of candidature – for PhD Candidates                               33
           Candidates and Supervisors                                   16         Research Progress Reviews                                                      35
    03/
                                                                                   Review Panels                                                                  35
           Supervisors                                                  17         Review procedures                                                              35
            - Meetings between Candidates and Supervisors               17         Additional Reviews                                                             36
                                                                                     - Mitigating circumstances and management plans                              36
    04/    Research conduct                                            20          Research Progress Reviews for Candidates not on track for on-time completion   36
           Research Integrity                                           21         Appeal against a Review outcome                                                36
           UNSW Research Code of Conduct                                21         Transfer between PhD and Masters programs                                      36
            - Research Training Policy Framework                        22         Show Cause and Termination of Candidature                                      37
            - Advisors in Research Integrity                            23
            - Research guidelines, policies and resources               23   08/   Variation to candidature                                                       38
           Research Data Management                                     23
                                                                                   Program Leave                                                                  39
            - Research Data Management Plans                            23
                                                                                   Change in enrolment status between full-time and part-time                     40
            - Further Information                                       23
                                                                                   Overtime Enrolment                                                             40
                                                                                   Withdrawal from degree                                                         40
    05/    Commencing a research degree                                24
                                                                                   Change to research area                                                        40
           HDR Welcome and Orientation                                  25         Changes to supervision                                                         40
            - Faculties and schools                                     25         Working away from the University                                               40
           All HDR Candidates need to know about…                       25         Transfer between research programs                                             41
            - GRIS                                                      25
            - myUNSW                                                    25
2019 UNSW Higher Degree Research Handbook - Graduate Research School
4                              Contents_                                                                             Contents_                                                   5

    09/    Financial support                                                       42   13/    Graduation                                                                   60
           Scholarships                                                            43          What HDR graduands need to do                                                61
            - How to look for scholarships and other sources of funding            43          Graduation ceremonies                                                        61
            - Information for scholarship holders                                  43           - Dates and times of graduation ceremonies                                  61
            - Leave of absence                                                     43           - Not attending the ceremony                                                61
           Postgraduate Research Student Support (PRSS) Scheme                     43           - Attending a later ceremony                                                61
            - University travel policy                                             44           - Further information                                                       61
            - Traveller health and safety requirements                             44
           Employment                                                              44
                                                                                        1 4/   Services for HDR Candidates                                                  62
            - Scholarship holders                                                  44
            - International Candidates                                             44          Seminars, workshops and courses                                              62
           Student loans                                                           44           - Researcher Development Unit                                               62
                                                                                                - Extend your career                                                        62
    10/    Help and advice                                                         46           - Stats Central - Statistical Consulting and Workshops for HDR Candidates   62
                                                                                                - Faculty courses and seminars                                              62
           School/Faculty                                                          47          Research Data Management                                                     62
           Graduate Research School                                                47
                                                                                               University Services                                                          62
           Policy and procedures for appeals or complaints                         47
                                                                                               UNSW Counselling and Psychological Services (CAPS)                           62
           Student Conduct and Integrity Unit                                      47
                                                                                               Disability Support Services                                                  63
                                                                                               LGBTIQ students and staff                                                    63
    11 /   Submitting a thesis for examination                                     50          University Library                                                           63
           Thesis Examination Management System                                    51          Learning Centre                                                              63
           Notification of Intention to Submit thesis                              51          Learning and Teaching Unit (LTU)                                             63
           Early submission                                                        51          UNSW Knowledge Exchange                                                      63
           Nomination of examiners                                                 51          Student Development – International                                          63
             - Conflict of interest                                                51          UNSW Careers and Employment                                                  63
           Restricted access                                                       51          Arc @ UNSW                                                                   64
           Supervisor’s certificate                                                51          Work Health & Safety and Emergency Management                                64
           Thesis Examination Timeline                                             52          Insurance                                                                    64
           Preparation and submission                                              53          Childcare                                                                    64
           Presentation                                                            53          University Health Service                                                    64
           Copyright                                                               53          Student Accommodation                                                        65
           iThenticate                                                             53          Private accommodation                                                        65
           Content and structure rules for theses                                  53          Security Service                                                             65
             - Thesis/dissertation sheet                                           53          Transport                                                                    65
             - Originality statement                                               53          UNSW Bookshop                                                                65
             - Inclusion of Publications Statement                                 53
             - Length                                                              53   15/    Planning for life after a research degree                                    66
             - Referencing                                                         53          Career planning                                                              67
             - Thesis preparation tips for Candidates                              54          Careers and employment                                                       67
             - Inclusion of a list of publications                                 55          CVs and resumes                                                              67
             - Editing assistance                                                  55          Referees                                                                     67
           Help for thesis writing that is available to HDR Candidates             55          Publishing                                                                   68
                                                                                               Teaching, tutoring and laboratory demonstrating                              68
    12/    Thesis Examination Process                                              56          Postdoctoral fellowships                                                     69
                                                                                               Research grants                                                              69
           Information that can be provided to Candidates during the examination   57
                                                                                               UNSW alumni                                                                  69
           Recommendations                                                         57
           Completions                                                             57
           Conferral                                                               57          Glossary                                                                     70
           Digital copies                                                          57
                                                                                               Notes                                                                        72
2019 UNSW Higher Degree Research Handbook - Graduate Research School
6   Welcome_                                                Welcome_   7

                  Events for HDR Candidates
               at UNSW
               There are a number of seminars,
               workshops and events organised
               by the Graduate Research School
               and the Researcher Development
               Unit. Candidates, Supervisors and
               Postgraduate Research Coordinators
               are welcome to attend.
               research.unsw.edu.au/career-and-
               development
               Many other service providers at UNSW
               also offer resources for Candidates
               (see Section 14, page 62).

                 3 Minute Thesis Competition
               The UNSW Three Minute Thesis (3MT®)
               Competition usually takes place in
               September each year. The 3MT is a
               research communication competition
               originally developed by The University
               of Queensland.
               The competition promotes academic,
               presentation and research
               communication skills. HDR Candidates
               have three minutes to present a
               compelling talk on their thesis topic
               and its significance. 3MT encourages
               Candidates to consolidate their ideas
               and crystallise their research discoveries
               for a diverse and non-specialist
               audience.
               Candidates are strongly encouraged
               to participate in their Faculty Heats,
               and to attend the UNSW 3MT Final.
               Feedback from previous events clearly
               shows that the competition supports the
               development of effective communication
               of complex ideas, provides a wonderful
               opportunity for networking and media
               exposure, and is also very entertaining.
               research.unsw.edu.au/three-minute-
               thesis-competition
2019 UNSW Higher Degree Research Handbook - Graduate Research School
8   Introduction_                                                                                                                Candidates and supervisors_                                                           9

                                                                                                                   01 / Introduction
                    KEY FACTS
                    ■   UNSW offers a number of HDR programs including:
                        - PhD
                        - Professional Doctorates
                        - Masters by Research
                        - Master of Philosophy
                        - Structured PhD Programs                                     Higher Degree Research (HDR)               government and non-government              is two years full-time (four years part-
                    ■   All programs require an original contribution to knowledge,   requires Candidates to undertake a         organisations, we have developed           time). The degree can be completed in
                        culminating in a thesis                                       research project that makes an original    a range of Professional Doctorate          one year if advanced standing for the
                                                                                      contribution to existing knowledge,        programs that provide Candidates           coursework component is granted.
                                                                                      and produce a thesis embodying the         with the opportunity to translate          The MPhil is a common pathway to the
                                                                                      results of independent investigation       their research to address real-world       PhD program.
                                                                                      under the guidance of an academic          problems, and produce a thesis that        research.unsw.edu.au/research-higher-
                                                                                      Supervisor. UNSW offers the following      reflects original research undertaken      degree-programs
                                                                                      HDR programs:                              through professional practice.
                                                                                                                                 research.unsw.edu.au/professional-
                                                                                                                                 doctorate-programs                           Structured PhD Programs
                                                                                        Research degrees
                                                                                                                                                                            UNSW Scientia PhD Scholarship
                                                                                      Doctor of Philosophy (PhD)                 Masters by Research
                                                                                                                                                                            Scheme
                                                                                      The PhD program requires                   The Masters by Research requires
                                                                                                                                                                            The UNSW Scientia PhD Scholarship
                                                                                      completion of a piece of research          completion of an original piece of
                                                                                                                                                                            Scheme provides Candidates with the
                                                                                      that demonstrates a significant and        research that is more limited in scope
                                                                                                                                                                            opportunity to work on research projects
                                                                                      original contribution to knowledge in      and nature than that required for a PhD.
                                                                                                                                                                            aligned with UNSW’s ten-year strategy
                                                                                      the field of study. Candidates acquire     The minimum duration of a Masters
                                                                                                                                                                            while completing the requirements of
                                                                                      advanced specialist research training      by Research is one and a half years
                                                                                                                                                                            a UNSW PhD. These scholarships offer
                                                                                      and produce a thesis that summarises       full-time (three years part-time), and
                                                                                                                                                                            unique benefits, including individualised
                                                                                      their research and provides evidence for   the maximum duration is two years
                                                                                                                                                                            career support and funding for each
                                                                                      independent thought, critical analysis     full-time (four years part-time). This
                                                                                                                                                                            Candidate to reach their professional
                                                                                      and expert knowledge of the discipline     program is available in the following
                                                                                                                                                                            development goals, and are four years
                                                                                      in an international context. The minimum   UNSW Faculties: Built Environment,
                                                                                                                                                                            in duration.
                                                                                      duration of a PhD is three years full-     Arts and Social Sciences, Law, Art &
                                                                                      time (or six years part-time) and the      Design, Science, Medicine, and UNSW        2025.unsw.edu.au/apply/
                                                                                      maximum duration is four years full-time   Canberra.
                                                                                      (or eight years part-time). This program   research.unsw.edu.au/research-higher-      UNSW-CSIRO Industry PhD Scholarship
                                                                                      is offered by all UNSW Faculties.          degree-programs                            The UNSW-CSIRO Industry PhD
                                                                                      research.unsw.edu.au/research-higher-                                                 Scholarship aims to bridge the gap
                                                                                      degree-programs                            Master of Philosophy (MPhil)               between research and industry.
                                                                                                                                                                            Candidates undertake a four-year,
                                                                                                                                 The Master of Philosophy combines
                                                                                      Professional Doctorates                                                               industry-focussed, applied research
                                                                                                                                 a thesis comprising an original piece
                                                                                                                                                                            project under the supervision of a team
                                                                                      At UNSW, we are committed to               of research that is at least 66% of the
                                                                                                                                                                            of three Supervisors from UNSW, CSIRO
                                                                                      transforming world-class research          degree, and compulsory coursework
                                                                                                                                                                            and Industry. Candidates complete a
                                                                                      into innovations that improve lives and    including research training that is
                                                                                                                                                                            research training development program,
                                                                                      tackle some of the greatest challenges     relevant to the field of study. The
                                                                                                                                                                            and gain ‘real life’ industry experience
                                                                                      facing society today. Through our track    minimum duration of a MPhil is one
                                                                                                                                                                            through a six-month internship.
                                                                                      record of strong partnerships with         and a half years full-time (three years
                                                                                      research end-users including industry,     part-time), and the maximum duration       research.unsw.edu.au/industry-phd/
2019 UNSW Higher Degree Research Handbook - Graduate Research School
10   Candidates
     Support & Governance
                and supervisors_
                           for UNSW HDR Candidates_                                                                           Candidates and supervisors_                                             11

                                                                                                                 02 / Support &
                                                                                                                             Governance
                                                                                                                             for UNSW HDR
                                                                                                                             Candidates
                               KEY FACTS
                               HDR candidates have many levels of support, including
                               ■ School Postgraduate Research Coordinator,

                               ■ Faculty Associate Dean (Research Training),

                               ■ Graduate Research School

                               There are three key levels of HDR governance:
                                                                                                                                  Graduate Research School
                               ■ Dean of Graduate Research
                                 - approves candidature matters
                               ■ Faculty Higher Degree Committee (HDC)
                                 - makes recommendations to the Dean of Graduate Research
                               ■ University Higher Degree Research Committee (UHDRC)
                                                                                                                                  Dean of Graduate Research
                                 - approves HDR programs and policy

                                                                                                                                   Graduate Research School

                                                                                            HDR Admissions                                                   HDR Thesis            HDR Strategic
                                                                                                                         HDR Candidature
                                                                                            and Scholarships                                                Examinations            Programs

                                                                                                                      University support structure for graduate research

                                                                                                                                                                                   Faculty
                                                                                                                                                                               - Associate Dean
                                                                                                                                                                              (Research Training)
                                                                                                                                                                             - Director PG Studies
                                                                                                                                                                                     - Dean
                                                                                                 Supervisors

                                                                                                                                           Research
                                                                                                                                           candidate

                                                                                                    School
                                                                                            - Postgraduate Research                                                        Graduate Research School
                                                                                               Coordinator (PGC)
                                                                                                - Head of School
2019 UNSW Higher Degree Research Handbook - Graduate Research School
12                                              Support & Governance for UNSW HDR Candidates_                                                                                    Support & Governance for UNSW HDR Candidates_   13

                                                Resources
     Dean of Graduate Research                                                                Postgraduate Research
                                                - The Graduate Research website
 The Dean of Graduate Research,                   provides information on research
                                                                                            Coordinators and Heads of
 Professor Jonathan Morris, provides              candidature policy and                    School
 leadership and support to the Deputy             procedure, scholarships, thesis 		        Each School has a Postgraduate
 Vice-Chancellor (Research) in the                examination timelines, seminars, 		       Research Coordinator (PGC), who plays
 development and improvement of high              events and development opportunities      a critical role in the experience of HDR
 quality HDR programs.                          - Graduate Research News monthly            Candidates. After their Supervisor(s),
                                                  newsletter – including your stories,      the PGC is the person with whom
 The Dean has oversight of all UNSW
                                                  upcoming events and UNSW service          Candidates will have most contact.
 HDR candidatures, and is responsible
 for the development and implementation           provider information
                                                                                            PGCs are available to discuss any
 of HDR policy. Professor Morris works          - Higher Degree Research Handbook
                                                                                            concerns a Candidate may have about
 collaboratively with Faculties to ensure the                                               their research, their Supervisor(s), or
 delivery of high quality HDR programs.                                                     academic decisions.
                                                  Associate Dean (Research
 The Dean provides the UNSW Graduate                                                        PGCs also monitor progress and advise
                                                and Research Training)
 Research School with academic                                                              Candidates of important milestones,
 leadership and strategic direction to          All Faculties have an Associate Dean        including Confirmation of Candidature
 ensure seamless support for HDR                (Research), and either an Associate         and Research Progress Reviews.
 Candidates and their Supervisors,              Dean (Research Training) or a Director
                                                of Postgraduate Research. This role         Although the Head of School has
 and to enhance the HDR Candidate
                                                advises the Faculty Dean on research        formal responsibility for making
 experience.
                                                matters within the Faculty, including       recommendations on HDR candidatures,
                                                support, space and resources for            this is normally delegated to the School
                                                                                            PGC. The PGC recommends to the HDC
     Graduate Research School                   HDR Candidates, and acts as a liaison
                                                person with Candidates on behalf            and/or the Dean of Graduate Research:
 The Graduate Research School (GRS)                                                         - Changes in research area
                                                of the Dean. Any Candidate who
 provides leadership, support and                                                           - Appointment of Supervisors,
                                                needs advice from someone external
 central administration for UNSW HDR                                                           Secondary Supervisors, Supervisory
                                                to their School about academic
 Candidates and their Supervisors.                                                             panels and other supervision
                                                recommendations that have been
 GRS works closely with Student                                                                arrangements
                                                made about their candidature, or about
 Administrative Services at the UNSW                                                        - Confirmation that progress of the
                                                Faculty procedures, should make an
 Canberra campus, the UNSW Art &                                                               candidature is satisfactory
                                                appointment to see the Associate Dean/
 Design Student Centre, and all Schools                                                     - Approval of leave from the program       that HDR candidatures offer a rewarding   - Formulating and implementing
                                                Director of Postgraduate Research.
 and Faculties to coordinate and                                                               for up to four terms                    and stimulating experience for both         procedures relating to intellectual
 manage HDR admissions, scholarships,                                                       - Approval of periods of fieldwork for     Candidates and their Supervisor(s).         property, safety and ethics issues
 candidatures and thesis examinations,                                                         up to four terms
 including:                                        Faculty                                                                             School responsibilities include:            appropriate for the School disciplinary
                                                                                            - Approval of deferral of an admission     - Appointment of a PGC                      areas, and consistent with UNSW policy.
 - Admission and enrolment                      The Faculty helps the Schools provide
                                                                                               offer from one admission period to      - Establishing and maintaining
 - Scholarship application and 		               excellent academic support and
                                                                                               another                                   procedures for selecting
   administration                               infrastructure for HDR Candidates.
                                                Specific responsibilities include:
                                                                                            - Approval of enrolment in coursework        appropriate supervision and ensuring       Researcher Development Unit
 - Variations to candidature                                                                   relevant to the research program and      that Supervisors undergo appropriate
 - Leave requests                                                                                                                                                                The Researcher Development Unit
                                                - Ensuring that Schools have adequate          specify the required pass level           Supervisory training as required        provides training and professional
 - Conference travel support (PRSS)               space, equipment and resources            - Approval of results of assessment in     - Ensuring an appropriate research
 - Advice on policy and procedure                                                                                                                                                development opportunities through
                                                  available to meet the infrastructure         any coursework undertaken                 topic and achievable timeline is 		     contextualised workshops and online
 - Advice for Candidates                          needs of Candidates                       - Approval of transfers between full-        agreed upon for Candidates
 - Thesis examination                                                                                                                                                            resources to support academic career
                                                - Holding a Faculty orientation for new        time and part-time attendance           - Ensuring that all Candidates complete   paths from HDR candidate to
 - Pre-graduation information                     Candidates                                - Discontinuation of enrolment at the        a Research Progress Review and that     Research Leader.
                                                - A Faculty Higher Degree Committee            Candidate’s request                       PhD Candidates are Confirmed in
 Seminars and events                                                                                                                                                             research.unsw.edu.au/researcher-
                                                  that monitors all HDR research 		         - Outcome of examinations regarding          their first year
                                                                                                                                                                                 development
 - Orientation for all new HDR 		                 training in the Faculty and ensures the      the award of the degree.                - Helping Candidates effectively use
   Candidates                                     compliance of Schools with all UNSW                                                    the research infrastructure of the
 - Seminars on topics relevant to HDR             policy and procedures for HDR 		                                                       School
   Candidates, including Research 		              candidatures                                School                                   - Providing appropriate space and 		         Extend Your Career
   Progress Reviews and thesis 		               - An Associate Dean of Research 		          The School is responsible for providing      resources to carry out the approved     The HDR Extend Your Career is a
   submission                                     Training, and/or a Director of Post–      a research training environment and          research program                        framework for understanding what
 - Three Minute Thesis Competition                graduate Research to lead research        culture that ensures high-quality HDR      - Encouraging participation in the 		     candidates need to focus on at
 - Thesis Writing Boot Camp                       training matters within the Faculty.      research. The School must also ensure        School’s research culture               various stages of their candidature. It
2019 UNSW Higher Degree Research Handbook - Graduate Research School
14                                            Support & Governance for UNSW HDR Candidates_                                                                                        Candidates and supervisors_                                              15

                                                                                                                                                                             Higher Degree Research Candidate Governance

                                                                                                                                         Graduate Research School                               Candidate            - HDR recruitment
 is aligned with the areas of scholarly       In practice, this means that for all         - Applications for overtime enrolment,                                                                                    - Takes primary academic
 research, teaching and service which         functions identified in the Register,          extended leave or extended fieldwork        Responsibilities include:                                                     responsibility for candidate
 are the basis of an Academic career. It      the Faculty or School make                   - Applications to spend time within 		        - Advice to candidates                                                      - Provides advice & assistance,
 underpins the training and development       recommendations to the Dean of                 another institution or at a location 		     - Policy advice to PGCs and                                                   guides the research
 solutions offered by the Researcher          Graduate Research, who then has                other than an approved UNSW 		                supervisors                                                               - Reports on progress of candidate
 Development Unit.                            authority to approve or decline those          location
                                                                                                                                         - HDR Welcome and Orientation                          Supervisor             via the progress review process
 hdrextend.unsw.edu.au                        recommendations.                             - Unsatisfactory progress
                                                                                                                                         - HDR recruitment activities                                                - Nominates examiners
                                              Those responsible for making academic        - Transfer between research programs
                                                                                                                                           (in conjunction with schools/
                                              recommendations may vary between             - Applications to submit a thesis before
                                                                                                                                           faculties)
     Facilities and resources                 Faculties. They may include the Head           the minimum number of terms
                                              of School or their delegate (typically the   - Appointment of thesis examiners             - Admission processing and
 All Candidates are provided with space,                                                                                                                                                                             - Recommends admission to a
                                              PGC), Dean, Associate Dean (Research         - Consideration of reports from 		              enrolment
 resources and access to the facilities                                                                                                                                                                                research program
                                              or Research Training) or the Director          examiners in making recommendations         - Scholarship management
 they need to complete their research                                                                                                                                                                                - Appoints supervisors
                                              of Postgraduate Research. The Faculty          regarding the award of the degree           - Research Progress Review                           Postgraduate
 program. The nature of this support is                                                                                                                                                                              - Manages Review process
 dependent on the discipline and stage        Higher Degree Committee (HDC) may            - Complex admission cases                       support                                         Research Coordinator
                                              also make academic recommendations             HDCs generally meet monthly.                                                                    /Head of School         - Recommends variations to
 of candidature. Candidates should                                                                                                       - Conference travel support
                                              to the Dean of Graduate Research.                                                                                                                                        candidature
 discuss the support available to them                                                     The membership of each HDC has                  (PRSS)
 with their PGC and Supervisor(s).                                                         been defined by the Faculty. Information                                                                                  - Makes recommendations to
                                                                                                                                         - Variations to candidature
                                              University Higher Degree Research            on the Governance structure of each                                                                                         Faculty HDC
 The University’s policy on resources is                                                                                                 - Faculty Higher Degree
                                              Committee                                    Faculty is held by Governance Support:
 on the Governance Support website at:                                                                                                     Committee support
                                              The University Higher Degree Research        https://www.gs.unsw.edu.au/
 https://www.gs.unsw.edu.au/policy/                                                                                                      - Thesis examination
                                              Committee is a University-wide               facultyandcommittees/index.html                                                                                           Recommends actions including:
 facilitieshdrstudents.html                                                                                                                management
                                              committee, established by Council                                                                                                                                      - Appointment of thesis examiners
                                                                                           Either the Dean of Graduate Research
                                              to provide oversight and approval for                                                      - Graduation preparation                                Faculty
                                                                                           or their delegate, typically a senior staff                                                        Higher Degree          - Award of degree
                                              higher degree research programs,                                                           - Essential skills and compliance
     Computer software                        administration, and policy. This
                                                                                           member from the Graduate Research
                                                                                                                                           training, seminars, and 		                          Committee             - Transfers between research
 Software Distribution is a service where                                                  School, attends HDC meetings in all                                                                                         programs
                                              committee makes recommendations                                                              workshops
 IT at UNSW has negotiated with selected                                                   Faculties.
                                              to Academic Board regarding                                                                                                                                            - Extensions to enrolment
 software vendors to obtain optimum           the establishment, review, and/or            For further details, go to:                                                                                               - Show cause and termination of
 prices and conditions for distribution of    termination of programs and conditions       research.unsw.edu.au/graduate-                                                                                              candidature
 software on campus. In many cases,           for award, and provides advice to            research-governance
 software is distributed cost-free as part                                                                                                                                                                           - Consideration of complex
                                              Academic Board regarding program
 of a UNSW-wide site licence.                                                                                                                                                                                          variations to candidature
                                              administration and strategy under
 it.unsw.edu.au/students/software/            the Higher Degree Research Policy                                                                                                                                      - Consideration of complex
                                              Framework.                                                                                                                                                               admission cases

                                              The Committee comprises up to 22
     Other software                           members, including the Deputy Vice-
 HDR Candidates can buy a wide                Chancellor (Research)/nominee and                                                          Academic Board & University                             Dean of             - Delegated authority to act on
 variety of software (including statistical   Dean of Graduate Research/nominee,                                                         Higher Degree Research                             Graduate Research          recommendations as per the
 software such as SPSS) from the UNSW         one nominated member of each Faculty,                                                      Committee                                                                     Register of Delegations
 bookshop on the Kensington campus.           up to four members of the Academic                                                         - Quality assurance                                                         - Executive responsibility for GRS
 Many of the programs available are           Board, and two HDR Candidates.                                                                                                                                         - Overarching responsibility for all
                                                                                                                                         - Policy advice
 offered as a cheaper ‘Academic Version’                                                                                                                                                                               HDR Candidatures
 to Candidates. To see the full list of                                                                                                  - New programs approval
                                              Faculty Higher Degree Committee (HDC)
 available software, go to:
                                              Each Faculty has an HDC which makes
 bookshop.unsw.edu.au
                                              academic recommendations to the
                                                                                                                                                                                                   Deputy            - Approves procedure and
                                              Dean of Graduate Research regarding                                                                                                             Vice-Chancellor          guidelines
                                              HDR candidatures.                                                                                                                                  (Research)
   Academic decisions and                                                                                                                                                                                            - Recommends policy to
 approvals                                    The HDC has the important role                                                                                                                                           Vice-Chancellor
                                              of ensuring appropriate academic                                                                                                                                       - Deals with allegations of research
 At UNSW, the Dean of Graduate
                                              standards are maintained throughout                                                                                                                                      misconduct
 Research has delegated authority for
                                              the Faculty, and that policy and best
 approval of research candidature matters
                                              practice is implemented. Candidature
 under the Register of Delegations.
                                              matters that must be considered by
 https://www.gs.unsw.edu.au/
                                                                                                                                                                                              Vice-Chancellor
                                              the HDC or an executive subcommittee                                                                                                                                   - Approves policy
 registerofdelegations/                       include:
2019 UNSW Higher Degree Research Handbook - Graduate Research School
16   Candidates & Supervisors_                                                                                                                   Candidates and supervisors_                                                            17

                                                                                                                                  03 / Candidates
                                                                                                                                                 & Supervisors
                                 KEY FACTS
                                 ■   All Candidates have a Primary Supervisor, and either a Joint
                                     or Secondary Supervisor
                                 ■   Supervisors and Candidates should have regular meetings
                                     throughout candidature
                                 ■   Candidates are responsible for taking initiative with their
                                     Supervisors, and complying with
                                                                 UNSW UNSW
                                                                         regulations
                                                                               regulations            It is essential that all Candidates and    The Primary Supervisor, along with           Both Supervisors and Candidates
                                                                                                      Supervisors are familiar with the HDR      the Secondary Supervisor (or Joint           are responsible for ensuring that
                                                                                                      supervision policy framework:              Supervisor), should have a high level        regular contact and communication
                                                                                                      gs.unsw.edu.au/policy/                     of expertise in the proposed field of        are maintained. The mechanism for
                                                                                                      hdrsupervisionpolicy.html                  study, provide advice and assistance,        communication should be documented
                                                                                                                                                 guide the direction of the research          (e.g. regular meeting schedule, monthly
                                                                                                      gs.unsw.edu.au/policy/
                                                                                                                                                 and be responsible for reporting on          reports) and reviewed annually by the
                                                                                                      hdrsupervisionprocedure.html
                                                                                                                                                 the progress of the candidature to the       Candidate and Supervisors.
                                                                                                      gs.unsw.edu.au/policy/                     Head of School and the Higher Degree
                                                                                                      hdrsupervisionguide.html                   Committee.
                                                                                                                                                 Supervision arrangements may vary in
                                                                                                         Supervisors                             structured PhD programs.

                                                                                                      The supervision policy, procedure and      The UNSW Supervisor Development
                                                                                                      guidelines provide information on:         Framework provides access to a suite
                                                                                                      - Appointment of Supervisors, 		           of workshops and online Supervisor
                                                                                                        Secondary Supervisors and Joint          training and development offered by the
                                                                                                        Supervisors                              Researcher Development Unit.
                                                                                                      - Roles and responsibilities of 		         research.unsw.edu.au/Supervisor-
                                                                                                        Supervisors                              development-workshops
                                                                                                      - Guidelines for good practice
                                                                                                                                                 research.unsw.edu.au/supervision
                                                                                                        supervision
                                                                                                      - Setting research project milestones
                                                                                                      - Changing Supervisors                     Meetings between Candidates and
                                                                                                                                                 Supervisors
                                                                                                      All HDR Candidates have a Primary
                                                                                                      Supervisor and either a Secondary          There are no defined rules about the
                                                                                                      Supervisor or Joint Supervisor. Some       frequency of meetings, or best method
                                                                                                      Candidates may have additional             of communication between Candidates
                                                                                                      Supervisors, particularly those enrolled   and Supervisors. These issues must be
                                                                                                      in a structured PhD program.               discussed at the start of candidature,
                                                                                                                                                 and a plan established for the first term
                                                                                                      The Primary Supervisor carries the         of enrolment.
                                                                                                      principal responsibility for overseeing
                                                                                                      the Candidate's progress, coordinating     It is essential for Candidates to
                                                                                                      meetings, and putting in place             negotiate a clear set of expectations
                                                                                                      mechanisms to allow regular contact and    between themselves and their
                                                                                                      communication between the Supervision      Supervisors, and that all parties
                                                                                                      Panel and the Candidate.                   recognise that the Supervisory working
                                                                                                                                                 relationship will evolve during the course
                                                                                                      The Primary Supervisor should be           of the candidature.
                                                                                                      located within the School in which the
                                                                                                      Candidate is enrolled.
18   Candidates & Supervisors_   Candidates & Supervisors_   19
20   Research conduct_                                                                                                                                                                                                           21

                                                                                                                       04 / Research
                                                                                                                                          conduct
                         KEY FACTS
                         ■   All Candidates
                                 UNSW researchers   must adhere
                                            have a Primary      to the and
                                                           Supervisor, Australian
                                                                           either aCode
                                                                                    Joint
                             for the Responsible
                             or Secondary        Conduct of Research and the UNSW
                                          Supervisor
                         ■
                             Research  Code
                             Supervisors andofCandidates
                                               Conduct should have regular meetings
                         ■   Newly enrolled
                             throughout     Candidates must complete a mandatory
                                        candidature
                         ■
                             Research Integrity course for taking initiative with their
                             Candidates are responsible
                             All UNSW researchers
                             Supervisors,          should
                                          and complying   complete
                                                        UNSW       a Research Data
                                                              regulations                    All UNSW researchers, including HDR
                         ■
                                                                                             Candidates, must be familiar with and
                                                                                                                                                              Research Integrity Responsibilities
                             Management Plan via ResData
                                                                                             adhere to the Australian Code for the
                                                                                             Responsible Conduct of Research:
                                                                                             nhmrc.gov.au/about-us/publications/
                                                                                                                                                                                 Follow
                                                                                             australian-code-responsible-conduct-
                                                                                                                                                           Limit public        regulations            Use
                                                                                             research-2007
                                                                                                                                                         communication                            appropriate
                                                                                                                                                            to area of                            methods and
                                                                                                                                                            expertise                              analysis
                                                                                                Research Integrity
                                                                                             Research Integrity is UNSW’s
                                                                                             commitment to creating and maintaining            Consider
                                                                                             an environment that promotes responsible         ethical and                                                        Keep robust
                                                                                             research conduct. UNSW’s research                  societal                                                           records
                                                                                             foundations are built upon standards of           impacts
                                                                                             excellence, truthfulness, ethical actions                                      Research
                                                                                                                                                                            Integrity
                                                                                             and legally permissible conduct.
                                                                                             Research integrity is a commitment to:
                                                                                             - Intellectual integrity and honesty               Disclose                                                       Accurately
                                                                                             - Individual and collective responsibility        conflict of                                                   report research
                                                                                             - Government legislation and statute               interest                                                        findings
                                                                                             - Responsible research
                                                                                             These principles are based on the
                                                                                             Singapore Statement, a global guide to
                                                                                                                                                         Good quality,                                Follow
                                                                                             the responsible conduct of research.                        prompt peer                                authorship
                                                                                             www.singaporestatement.org.                                    review            Acknowledge             criteria
                                                                                             All newly enrolled candidates are                                                contributions
                                                                                             automatically registered for a Research
                                                                                             Integrity online course. This course
                                                                                             includes a compulsory assessment
                                                                                                                                          Candidates need to successfully complete     the standards set out in the Australian
                                                                                             comprising 16 multiple choice questions
                                                                                                                                          the UNSW Research Integrity online           Code for the Responsible Conduct
                                                                                             which candidates must successfully
                                                                                                                                          course prior to their Confirmation review.   of Research. UNSW researchers,
                                                                                             pass (85%+).
                                                                                                                                                                                       including HDR Candidates, are
                                                                                             Candidates will receive an email at the                                                   expected to commit to high standards
                                                                                             beginning of the semester letting them          UNSW Research Code                        of professional conduct in accordance
                                                                                             know how to login and complete the           of Conduct                                   with the accepted practice of their
                                                                                             online course. For more information, visit
                                                                                                                                          UNSW has developed the UNSW                  disciplines, codes of relevant external
                                                                                             research.unsw.edu.au/getting-started.        Research Code of Conduct to meet             funding bodies and legislative
22                                                                     Candidates and supervisors_                                                                                                                             Research conduct_                                                                     23

                                                                      Research Training Policy Framework

                          This framework outlines the main policies, procedures and guidelines relevant to higher degree research at UNSW.
                        All UNSW policies operate under Federal and State legislation, including the Higher Educations Standards Framework.
                                                     UNSW policies also align with the UNSW 2025 Strategy.                                                                          requirements. They also have a duty to     the University’s reputation, and is            An RDMP asks the researcher to
                                                                                                                                                                                    ensure that their work strengthens and     an important part of the responsible           consider:
                                                                                                                                                                                    safeguards the reputation of UNSW and      conduct of research. Any data that         -   project governance
                                                 For more information, visit research.unsw.edu.au/research-training-policy-framework                                                of the profession to which they belong.    researchers create, compile, or collect    -   data organisation and documentation
                                                                                                                                                                                    The UNSW Research Code of Conduct          are valuable assets that need to be        -   ethics, privacy and confidentiality
                                                                                                                                                                                    covers:                                    managed over long periods of time.         -   intellectual property, copyright and
                                   Equity & Diversity       Student Fees            Student At Risk        Student Conduct          Research Code              Handling Research    - Research ethics                                                                         ownership
                                                                                                                                    of Conduct                 Materials & Data     - Permits and other approvals              Research Data Management Plans             -   data storage
     Policy documents managed by

                                   WH & S                   English Language        Student Critical       Student                                                                  - Management of research material
                                                                                                                                    Research                                                                                   HDR Candidates and researchers are
                                                            Requirements            Incident               Misconduct                                          Human Ethics           and data                                                                            Further Information
                                                                                                                                    Misconduct                                                                                 required to responsibly manage data
                                   Travel Policy                                                                                                                                    - Privacy and confidentiality
                                                                                                                                                                                                                                                                          - HDR Candidates and Supervisors
               other units

                                                            Academic Program        Student Loans                                                              Animal Ethics                                                   including classifying data according to
                                                                                                           Student Complaint        Plagiarism                                      - Publication
                                                            Review                  Procedure                                                                                                                                  the UNSW Data Classification Standard at      can contact their Outreach Librarian
                                                                                                                                                                                    - Authorship
                                                                                                                                                               IP Policy                                                       gs.unsw.edu.au/policy/datastandard.html       for support and assistance
                                                                                                           Conflict of Interest    Authorship                                       - Peer review
                                                                                                                                                                                                                                                                          library.unsw.edu.au/study/about-unsw-
                                                                                                                                                                                    - Supervision of HDR Candidates/		         At UNSW all researchers, including         library/contact-us/outreach-librarians
                                                                                                                                    Peer Review                                       research trainees                        HDR Candidates, should complete
                                                                                                                                                                                    - Disclosure of conflicts of interest/		   a Research Data Management Plan            - ResData and RDMP Forms
                                                                                                                                                                                      insider trading                          (RDMP) via the UNSW Library service        resdata.unsw.edu.au/
                                                                                                                                                                                    - Collaborative research with other 		     ResData to document and plan the           - Research Data Management Toolkit
                                                                                                                                                                                      organisations                            management of data for their projects.     research.unsw.edu.au/research-data-
                                                                                                                                                                                    - Breaches of the code and research                                                   management-toolkit
                                                                                                                                                                                      misconduct                               The RDMP is recommended for all HDR
                                                                                                                                                                                    - Plagiarism by staff or HDR 		            Candidates and the RDMP number is          - Research Integrity Policies and
                                   Conditions          Conditions      Conditions           HDR            Admissions         Joint PhD          HDR                 Early Career                                              recorded at the Research Progress
                                                                                                                                                                                      Candidates                                                                            Procedures
                                   for Award           for Award       for Award            Scholarships   Policy             Policy             Supervision         Academic
                                                                                                                                                                                                                               Review. Completion of an RDMP is also      research.unsw.edu.au/research-integrity-
                                   of Higher           of PhD          of MPhil             Policy                                               Policy              Policy
          Policies

                                   Doctorates                                                                                                                                                                                  a requirement for allocation of storage    policies-and-procedures
                                                                                                                                                                                    Advisors in research integrity             in the UNSW Data Archive
                                                                                                                                                                                    Each Faculty has an advisor in research                                               - Australian Code for the Responsible
                                                                                                                                                                                                                               dataarchive.unsw.edu.au/.
                                                                                                                                                                                    integrity, usually the Associate Dean                                                   Conduct of Research
                                                                                                                                                                                    (Research), who has responsibility for     RDMPs are beneficial as they can:          nhmrc.gov.au/research/responsible-
                                                                                                                                                                                    offering advice and clarification on       - promote consistency in collecting,       conduct-research/summary-australian-
                                                                                                                                                                                    matters related to the Code.                 storing and naming data                  code-responsible-conduct-research
                                                                                                                                                                                                                               - reduce the risk of loss of data
                                                                                                                                                                                    A list of the advisors in research
                                                                                                                                                                                    integrity in each Faculty can be found
                                                                                                                                                                                    on the Graduate Research website:
                                   Thesis             Progress         Variation of         HDR            Admission          Joint PhD          HDR                                research.unsw.edu.au/responsible-
                                   Examination        Review &         Candidature          Scholarships   to HDR             Procedure          Supervision
                                                                                                                                                                                    research-practice
                                   Procedure          Confirmation     Procedure            Procedure      Programs                              Procedure
          Procedures

                                                      Of Research                                          Procedure
                                                      Candidatures                                                                                                                  Research guidelines, policies and
                                                      Procedure                                                                                                                     resources
                                                                                                                                                                                    There are other relevant research
                                                                                                                                                                                    policies, guidelines and resources
                                                                                                                                                                                    regarding the conduct of research at
                                                                                                                                                                                    UNSW that Candidates must be familiar
                                                                                                                                                                                    with - see table opposite.

                                   Thesis              Show Cause                     Key                  Facilities &                          HDR                 Early Career     Research Data Management
                                   Format              for Research                                        Resources to                          Supervision         Researcher     Research Data Management is the
                                   Guidelines          Candidates                                          Support HDR                           Guidelines          Support
                                                                                                                                                                                    practice of planning and making
          Guidelines

                                                       Guideline                                           Candidates                                                Guideline
                                                                               Local document                                                                                       decisions about how researchers will
                                                                                                           Guideline
                                                                                                                                                                                    organise, manage, store, back up,
                                                                                Established                                                                                         preserve and share digital and physical
                                   Examiner                                                                HDR
                                   Conflict of                                                             Admissions                                                               data during a research project, and
                                   Interest                                                                & Pathways             Roles & Responsibilities                          after the project is complete. Good
                                                                                   Under
                                   Guideline                                   Establishment               Guideline              of Postgraduate Research                          research data management practices
                                                                                                                                  Coordinators Guideline                            protect staff, teaching, research, and
24   Commencing a research degree_                                                                                                               Candidates and supervisors_                                                            25

                                                                                                                               05 / Commencing a
                                                                                                                                                 research degree

                               KEY FACTS
                               ■   All Candidates
                                       newly enrolled
                                                  haveCandidates
                                                       a Primary must attendand
                                                                 Supervisor, an HDR
                                                                                either
                                                                                      a Joint
                                   Welcome   andSupervisor
                                   or Secondary  Orientation
                               ■   UNSW   HDRand
                                   Supervisors  Candidates  useshould
                                                    Candidates  severalhave
                                                                        IT systems,
                                                                              regularincluding
                                                                                      meetings
                                   the Graduate
                                   throughout    Research Information System (GRIS),
                                               candidature
                               ■
                                   myUNSW,
                                   Candidates and  UNSW Email
                                               are responsible for taking initiative with their
                               ■   Key dates in and
                                   Supervisors, the HDR  Academic
                                                    complying UNSWCalendar  include census
                                                                      regulations                      HDR Welcome and Orientation               place for HDR Candidates, School/               providers Australia Post, B-Pay and
                                   dates and Term start and end dates                                                                            Faculty staff and Supervisors to track          ANZ-eGate
                                                                                                     All new HDR Candidates are required
                                                                                                                                                 and manage candidature records              -   Assessment results - check results
                                                                                                     to attend a UNSW HDR Welcome and
                                                                                                                                                 from anywhere in the world using their          when they are released, and track late
                                                                                                     Orientation to ensure a smooth transition
                                                                                                                                                 zPass. For more information on how to           results
                                                                                                     to their HDR program.
                                                                                                                                                 use GRIS, please refer to the GRIS and      -   Academic records – produce and
                                                                                                     HDR Candidates enrolled at the              Variation to Candidature Manual for             print an unofficial academic transcript
                                                                                                     Kensington and Paddington campuses          Candidates at:                              -   Graduations – check graduation and
                                                                                                     can find the dates, locations and           research.unsw.edu.au/forms-                     ceremony status, and vary details
                                                                                                     programs for the Sydney campus              procedures-and-policies-research-           -   Information about and key links to
                                                                                                     inductions at:                              Candidates.                                     other academic, administrative and
                                                                                                     research.unsw.edu.au/career-and-                                                            general services such as the UNSW
                                                                                                     development                                                                                 Library, Faculty websites and
                                                                                                                                                 myUNSW
                                                                                                                                                                                                 systems, campus life and student
                                                                                                     UNSW Canberra HDR Candidates                MyUNSW provides HDR Candidates                  support services.
                                                                                                     should contact Student Administrative       with administrative and information
                                                                                                     Services for information on the UNSW        services essential to their candidature.
                                                                                                     Canberra Welcome and Orientation.
                                                                                                                                                                                             Email
                                                                                                                                                 To access myUNSW go to:
                                                                                                                                                                                             All UNSW HDR Candidates are provided
                                                                                                     rsu@adfa.edu.au                             my.unsw.edu.au
                                                                                                                                                                                             with a free university email account.
                                                                                                                                                 MyUNSW services include:                    Candidates must set up this account
                                                                                                     Faculties and Schools                                                                   after they have enrolled. It is essential
                                                                                                                                                 - The facility to change contact details,
                                                                                                     Each term, most Faculties and Schools                                                   that all Candidates check their University
                                                                                                                                                   and maintain personal data online.
                                                                                                     hold orientation and induction events to                                                email address regularly (or arrange to
                                                                                                                                                   Candidates must ensure that these
                                                                                                     introduce HDR Candidates to Faculty/                                                    have this forwarded to an an external
                                                                                                                                                   details are kept up-to-date
                                                                                                     School specific services, procedures                                                    email account that is checked regularly).
                                                                                                                                                 - My Announcements has official
                                                                                                     and to staff. Candidates should talk to                                                 Official communication from the
                                                                                                                                                   messages and reminders from UNSW.
                                                                                                     their Supervisors and PGCs about these                                                  University will be sent to this account.
                                                                                                                                                   Be sure to check these regularly.
                                                                                                     events in their Faculty/School.
                                                                                                                                                 - Thesis Examination Management 		          it.unsw.edu.au/students/email/index.html
                                                                                                                                                   system for recording and viewing the
                                                                                                                                                   steps in the process and status of        Enrolment
                                                                                                       All HDR Candidates need to
                                                                                                                                                   thesis examination                        All Candidates must be enrolled every
                                                                                                     know about…                                 - Scholarship pay slips                     term unless they are on approved
                                                                                                                                                 - Pay slips for HDR Candidates doing        program leave or have submitted their
                                                                                                     GRIS                                          paid work at UNSW – these 		              thesis, otherwise their candidature will
                                                                                                     The Graduate Research Information             Candidates will have a staff profile as   be considered lapsed. Program leave
                                                                                                     System (GRIS) is an online system for         well as a student profile                 is taken on a term basis and must be
                                                                                                     accessing Candidate profile information,    - Access to the University Handbook         approved before the Census date in
                                                                                                     lodging candidature variation requests        and the A to Z Student Guide              order to take effect in that term.
                                                                                                     and completing Research Progress            - Options to view and pay fees 		           For further information please see
                                                                                                     Review forms. GRIS provides a central         through links to payment service 		       Section 6, page 29.
26   Commencing a research degree_   Commencing a research degree_                                              27

                                                                     Census dates
                                                                     The Census date is the last day
                                                                     Candidates can enrol or vary their
                                                                     candidature (ie change enrolment
                                                                     details, apply for overtime enrolment or
                                                                     program leave). As 2019 is a transition
                                                                     year, Candidates whose Semester 2
                                                                     2018 enrolment took them to 4 EFTSL
                                                                     (PhD) or 2 EFTSL (Masters) will be given
                                                                     until 31 March 2019 to submit their
                                                                     thesis for examination.
                                                                     Term 1 2019: 2 June 2019
                                                                     Term 2 2019: 30 June 2019
                                                                     Term 3 2019: 13 October 2019
                                                                     Summer Term 2020: 19 January 2020

                                                                     Term End dates
                                                                     The Term End date is the thesis
                                                                     submission deadline for a given term.
                                                                     Term 1 2019: 31 March 2019
                                                                     (transition year)
                                                                     Term 2 2019: 15 September 2019
                                                                     Term 3 2019: 15 December 2019
                                                                     Summer Term 2020: 16 February 2020

                                                                     Variations to candidature
                                                                     Candidates must formally apply to
                                                                     make changes (variations) to their
                                                                     candidature. For more information
                                                                     please see Section 7, page 33.

                                                                     Scholarship conditions
                                                                     All scholarships have specific conditions
                                                                     of award relating to leave, extensions
                                                                     and paid work, and any recipient of a
                                                                     scholarship must be aware of these.
                                                                     For further information please see
                                                                     Section 9, page 43.

                                                                     HDR Extend
                                                                     HDR Extend is an online resource
                                                                     designed to guide HDR Candidates
                                                                     through all key aspects of their candidature
                                                                     and beyond.
                                                                     hdrextend.unsw.edu.au
28   Enrolment_                                                                                                             Candidates and supervisors_                                                          29

                                                                                                             06 / Enrolment
                  KEY FACTS
                  ■   All Candidates must ensure they’re enrolled at the start
                      of every term
                  ■   There are procedures for managing coursework, cross-
                      Faculty enrolments, and changes in study load
                  ■   Enrolment incurs tuition fees and the Student Services
                      Amenities Fee (SSAF)                                           Initial enrolment                      Candidates returning from Program           Candidates enrolled with UNSW Canberra
                                                                                                                            Leave should contact their School           will need to complete their coursework
                      Fees may be covered by a scholarship or the Research 		     All Candidates must ensure that they
                  ■
                                                                                                                            prior to the term start date in order to    subjects during Canberra semesters.
                      Training Program (RTP)                                      are enrolled at the start of every term
                                                                                                                            complete a re-enrolment form. The
                                                                                  and that their enrolment details are                                                  Please note: Some Faculties require
                                                                                                                            re-enrolment form must be approved
                                                                                  correct. Candidates can check their                                                   compulsory coursework subjects to
                                                                                                                            by the appropriate School and then
                                                                                  enrolment status on myUNSW.                                                           be completed. This requirement, and
                                                                                                                            returned to the GRS or appropriate
                                                                                                                                                                        the grade to be achieved, should be
                                                                                  Commencing Candidates will be given       campus office for processing.
                                                                                                                                                                        discussed with Supervisors and PGCs.
                                                                                  an enrolment form after they accept       Candidates who require overtime
                                                                                  their offer of admission. Enrolment       enrolment must follow the Variation to      Candidates should discuss any
                                                                                  information for Kensington and            Candidature procedure as described in       additional skills required for their
                                                                                  Paddington campuses can be found at:      Section 08 Variation to Candidature.        research project with their Supervisor(s).
                                                                                  https://research.unsw.edu.au/enrolment-   Candidates should be enrolled by the
                                                                                  instructions                              term start date. Enrolment for each
                                                                                                                            term will commence approximately one
                                                                                                                                                                           Cross-Faculty enrolments
                                                                                  UNSW Canberra Candidates should
                                                                                  consult Student Administrative Services   month in advance of the term start. HDR     Candidates who are carrying out
                                                                                  (see inside front cover for contact       Candidates who cannot enrol by the          cross-disciplinary research with
                                                                                  details).                                 term start date should contact the GRS      two Supervisors located in different
                                                                                                                            immediately; the absolute latest date for   Faculties will normally have two Joint
                                                                                  Please note: HDR Candidates can’t                                                     Supervisors (see Section 3). One of
                                                                                                                            completed enrolments in each term is
                                                                                  currently enrol online. Enrolment forms                                               these Supervisors will be designated
                                                                                                                            the census date.
                                                                                  must be approved by the appropriate                                                   as the GRS contact (or Admin
                                                                                  School and then returned to the GRS                                                   Supervisor) and should be based in
                                                                                  or appropriate campus office for
                                                                                                                            Additional subjects and coursework
                                                                                                                                                                        the School and Faculty in which the
                                                                                  processing.                               Outside the prescribed coursework           Candidate is enrolled.
                                                                                                                            subjects for the program (if any),
                                                                                                                            HDR Candidates may not concurrently
                                                                                  Re-enrolment
                                                                                  HDR Candidates are contacted in
                                                                                                                            undertake any other course of study at         Lapsed candidature
                                                                                                                            the University or elsewhere without prior
                                                                                  January regarding re-enrolment for                                                    Candidates will be considered lapsed
                                                                                                                            approval of the School and the Dean
                                                                                  coming year. Candidates who have                                                      if they have failed to enrol and have not
                                                                                                                            of Graduate Research. Enrolment in
                                                                                  no impediment to re-enrolment will be                                                 formally applied for Program Leave.
                                                                                                                            additional UNSW coursework subjects
                                                                                  automatically re-enrolled and advised                                                 Candidates whose enrolment has
                                                                                                                            to assist in the research program is
                                                                                  via email.                                                                            lapsed will be notified in writing by the
                                                                                                                            permitted, provided that the research
                                                                                                                                                                        GRS. Failure to respond will result in
                                                                                  Impediments may include outstanding       component of the degree is no less
                                                                                                                                                                        the candidature being discontinued. In
                                                                                  fees, overtime candidature, and           than two-thirds of the total program.
                                                                                                                                                                        cases where the response is considered
                                                                                  candidature variations within the         Additional fees will normally not apply.
                                                                                                                                                                        unsatisfactory by the Higher Degree
                                                                                  previous term. Candidates who are         Candidates should note that enrolment
                                                                                                                                                                        Committee, the Candidate would
                                                                                  unable to be automatically re-enrolled    in coursework cannot later be used
                                                                                                                                                                        normally be requested to “Show Cause”
                                                                                  will be contacted and advised how         as grounds for an application for
                                                                                                                                                                        as to why their candidature should not
                                                                                  to re-enrol.                              overtime enrolment.
                                                                                                                                                                        be terminated.
30                                            Enrolment_                                                                                                                               Enrolment_                                                                           31

 Please note: International HDR               Institute, and The Kirby Institute for       If a Candidate wishes to study at an        Candidates must also apply for
 Candidates on a student visa must be         infection and immunity in society.           external location, they must obtain         admission at UNSW via the normal
 enrolled at all times. Failure to re-enrol   These UNSW-affiliated institutes and         the support of their Supervisor and         admissions process and should discuss
 will result in cancellation of the visa.     centres have formal agreements with          Head of School or PGC, complete the         the possibilities of a Joint PhD Program
                                              UNSW to conduct research that is             Variation of Candidature Form (see          with their prospective Supervisor during
                                              mutually beneficial to both the institute/   Section 7), and submit it for approval.     the application process.
   Full-time and part-time                    centre and UNSW. HDR Candidates              The supporting documents will need          research.unsw.edu.au/joint-phd-program
 candidature                                  working at these sites should be aware       to include detailed arrangements for
                                              of the specific rules and regulations        continued supervision and appropriate
 Enrolment as a full-time Candidate
                                                                                           resources while at the external location.
 requires a commitment of 35 to 40            that govern the institute/centre, such                                                      Fees
                                              as occupational health and safety and        Applications for periods of external
 hours per week. If Candidates have
                                              procedural matters.                          study beyond one year must go to the
 work or other commitments that prevent                                                                                                Research Training Program (RTP)
                                                                                           Faculty Higher Degree Committee.
 them from devoting at least 35 hours to      Regardless of their location, Candidates                                                 The RTP was introduced by the
                                                                                           Final approval for all external research
 their candidature each week (including       are expected to attend the University                                                    Commonwealth Government in January
                                                                                           study rests with the Dean of Graduate
 attendance at University for lectures,       regularly in order to benefit from                                                       2017. It replaces the Research Training
                                                                                           Research.
 seminars, practical work, and meetings       planning, conducting, and writing                                                        Scheme (RTS) for domestic Candidates,
 with their Supervisors), they should         up their research within a University        Candidates should be aware of their         which provided an `entitlement’ to
 enrol as a part-time Candidate. Due to       community and environment.                   obligations while working at external       an exemption from tuition fees for
 the time commitments involved, full-                                                      locations. If asked to sign an agreement    a maximum defined period for PhD
                                              Regular on-campus attendance is
 time HDR Candidates should not be                                                         to work at an external site that is not     and Masters programs. It provides a
                                              particularly important in the first year
 employed in a full-time capacity (see                                                     part of UNSW, for example the CSIRO,        fee offset amount towards the tuition
                                              of candidature as Candidates are
 Section 9, page 43).                                                                      Candidates should ensure that they          fees of a domestic Candidate for an
                                              expected to interact on a regular basis
                                                                                           fully understand all requirements in        accredited research degree. UNSW
 The University recognises that work          with their Supervisor, the School and the
                                                                                           the agreement, including intellectual       also contributes to cover the remaining
 and other commitments often require          University in order to:
                                                                                           property.                                   research training costs.
 a Candidate to enrol part-time.              - Acquire the skills and knowledge
 Part-time enrolment is 50% of a full-          necessary to develop and carry out         If there are any uncertainties,             The estimated Commonwealth
 time candidature, and requires a               the proposed research program              Candidates should seek advice from the      Government fee offset amount is
 commitment of at least 15 hours per          - Understand the standards required          GRS or the Student Support Services         communicated in writing to all domestic
 week. Efficient time management and a          for a PhD, Masters by Research, or         team at Arc (arc.unsw.edu.au). For          HDR Candidates. The maximum                                                                UNSW has determined to charge the
 regular time commitment are required           Master of Philosophy award at UNSW         advice on intellectual property, contact    entitlement to the RTP is 4 years full-time   Change of residency                          Fee to:
 to complete a research degree. If            - Access orientation and support 		          Division of Enterprise (innovations.unsw.   equivalent (FTE) for PhD Candidates           International HDR Candidates who             - Any student enrolled in a
 Candidates are unable to meet this             programs and facilities provided by the    edu.au).                                    and 2 years FTE for Masters by                are granted Permanent Residency at             Commonwealth supported program
 expectation, their progress and                University, the School, and the GRS.                                                   Research or Masters of Philosophy             any stage during their studies must            (award and enabling programs)
 enrolment status should be reviewed                                                                                                   Candidate.
                                              In cases where coursework subjects                                                                                                     provide certified documentation              - Any Domestic or International student
 and discussed with their Supervisor(s)
                                              must be completed as a condition of              Joint PhDs                                                                            confirming their residency status to           enrolled in a Higher Degree Research
 and PGCs.                                                                                                                             research.unsw.edu.au/faqs-research-
                                              the degree, on-campus attendance             The Joint PhD Program allows for                                                          the GRS or appropriate campus office           program.
                                                                                                                                       training-program-rtp
 Please note: It is a requirement             is mandatory unless an exemption is          approved PhD Candidates to be jointly                                                     within seven days.                           - Any Domestic or International student
 of International student visas that          approved.                                    supervised by both a UNSW Supervisor                                                                                                     in a full fee-paying program
                                                                                           and a collaborating Supervisor from an      International HDR Candidates                  If this information is provided before the
 Candidates are enrolled full-time, unless                                                                                                                                                                                        - Any student in a non-award program.
                                                                                           approved international university. The      Tuition Fees                                  term census date, the Candidate’s status
 there are exceptional compassionate
                                              Working at non-UNSW-affiliated               Candidate is enrolled concurrently at                                                     will be updated for the current term.        UNSW has determined not to charge
 and compelling reasons (see Section 7).                                                                                               International HDR Candidates are
                                              locations                                    both institutions for the period of their                                                                                              the Fee to:
                                                                                                                                       charged tuition fees for the duration         If this documentation is provided after
                                              There may be circumstances where             PhD, and receives a single doctoral                                                                                                    - All Candidates enrolled in a program
                                                                                                                                       of the program. Fees are charged in           the census date, the Candidate will be
                                              a Candidate would like to work at an                                                                                                                                                  at UNSW Canberra
     Working at external locations                                                         degree jointly awarded by the two           advance each term. Payment is required        recognised as a Domestic Candidate
                                                                                                                                                                                                                                  - Students enrolled in cross-
                                              external location (such as a laboratory,     institutions. One of the aims of Joint      by the end of the first week of each term.    from the commencement of the
                                              library, or other specialist facility) for   PhDs is to build upon existing research                                                                                                  institutional, PLuS Alliance or
                                                                                                                                       Candidates should access fee statements       following term and will remain liable
 UNSW-affiliated institutions                 a period of time. In these instances,        capabilities and relationships between                                                                                                   exchange programs studying with
                                                                                                                                       online at myUNSW and ensure that fees         for any international tuition fees for the
 Most Candidates will conduct their           there is provision for HDR Candidates        institutions.                                                                                                                            UNSW (where UNSW is not the
                                                                                                                                       are paid by the due date.                     current term.
 research at one of the three main UNSW       to undertake part of their candidature                                                                                                                                                ‘home’ institution).
                                              away from the University. Regardless of      The Joint PhD Program requires
 campuses (Kensington, Paddington,                                                                                                                                                                                                Eligible students have the option of
                                                                                           the collaborating institution to have                                                     Student Services and Amenities Fee
 or Canberra). However, UNSW HDR              whether permission has been granted to                                                   Refund policy                                                                              taking out a loan for the fee under the
                                              work at an external location, Candidates     entered into a Memorandum of                                                              NB: not applicable to UNSW Canberra
 Candidates may also be based at                                                                                                       For detailed information on refund of                                                      SA-HELP scheme (similar to HECS-
                                              are expected to spend a minimum of           Understanding on research training                                                        Candidates.
 various UNSW-affiliated research centres,                                                                                             tuition fees, see the Student Fee Policy                                                   HELP or FEE-HELP).
                                              twelve months (full-time equivalent) at      activities, and a Joint PhD Agreement
 medical research institutes, and other                                                                                                and Student Fee Procedure at:                 The Student Services and Amenities
                                                                                           with UNSW. Approval for the Joint PhD                                                                                                  student.unsw.edu.au/ssaf
 approved locations. These include the        the University or at a UNSW-affiliated                                                                                                 Fee (SSAF) was established through
                                                                                           Program must be finalised prior to the      https://student.unsw.edu.au/fees-policy                                                    student.unsw.edu.au/sa-help
 Garvan Institute for Medical Research,       institution following initial enrolment in                                                                                             the Student Services and Amenities
                                              the degree.                                  candidature commencing.
 Prince of Wales Medical Research                                                                                                                                                    Bill 2011.
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