2020 PRIMARY ELECTION - Instruction Manual Election Poll Workers August 4, 2020 - Pinal County Elections Department
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Instruction Manual
Election Poll Workers
2020 PRIMARY ELECTION
August 4, 2020
Pinal County Elections Department 1
POLL WORKER OBJECTIVE AND
EXPECTATIONS
Objective
Primary objective of poll workers is to ensure that all procedures are
executed correctly and impartially.
Poll workers are the face of elections on Election Day.
YOU are our representatives at the polls.
YOU are who the voters see and associate with elections.
YOU can make or break the voter experience.
Expectations
Work as a Team
Respect other board members and all voters
Provide voters with a positive atmosphere to vote
Be a good role model
Assist student and new workers
Perform job as assigned by Inspector
Treat all voters with courtesy regardless of differences in political
affiliation, race, gender, age, ethnicity, ability, or religion
Be attentive
Be courteous
2
ELECTION LAW - HELP AMERICA VOTE ACT (HAVA)
Help America Vote Act (HAVA)
Never deny a voter the right to vote!
The Help America Vote Act is a United States federal law which was
passed on October 29, 2002.
The Help America Vote Act (HAVA) mandates that all individuals who
come into a polling place be allowed to vote. If a voter’s eligibility is in
question, the voter MUST be allowed to vote a provisional ballot.
If the voter is not in the PollPad and you cannot identify which precinct the
voter is registered, then call the Citizens Contact Center or any of the
numbers for Voter Registration. If the voter still insists on voting at that
precinct, have the person vote a provisional ballot.
3
COMPENSATION
CLERKS, JUDGES, & MARSHAL: $200.00
(includes $50 for training)
INSPECTORS: $250.00
(includes $50 for training)
Poll Workers Must:
Attend poll worker training. Anyone who attends training but does
not work on Election Day, will not be paid for training.
Complete a new W-9 form each calendar year. W-9 forms must
be complete, legible, and include mailing address. Paychecks
are mailed to this address
To access the W-9 form, go to:
https://www.pinalcountyaz.gov/elections/Pages/PollWorkerResources.
aspx
Complete, print, sign and return form to Elections via email or by
mail.
Email to: Robin.Menefee@pinal.gov
Mail to: Pinal County Elections, PO Box 2209, Coolidge, AZ
85128
Expect to receive your paycheck 3 to 4 weeks after the election.
Poll workers that are also county employees will receive poll
worker pay with their regular paycheck.
All poll workers must clearly print and sign the Ballot Report at the
end of election night. Failure to do so will delay the delivery of
your paycheck and potentially the rest of the teams as well.
Do not call until at least 4 weeks after Election Day if you have
not yet received your check.
4
POLL WORKER EXPECTATIONS
While the Polls are open, it is important that all Poll Workers maintain a
professional appearance and demeanor. Poll Workers MUST NOT discuss their
political preferences regarding candidates or issues on the day of the election.
Any board worker who violates this rule will be disqualified to work future
elections and maybe sent home without pay.
BREAKS
Please remain at your work station all day, except for your comfort breaks. Poll
workers are not allowed to leave the facility, so take everything you will need
for the day (meals, sweater, medications, etc.). Make arrangements for your
pets, child care, appointments, if needed.
DRESS ATTIRE
Dress is business casual. Comfortable shoes are suggested. If shorts are to be
worn they MUST be business casual style (no jeans). Flip flops, & tank tops
are not allowed. Workers may wear patriotic attire, however, workers may not
wear clothing with political messages.
READING MATERIAL
If you take a book to read when the polls are slow,
reading material (hard cover or digital) should be
appropriate and non-political. It’s advisable to not
have newspapers in the polling place.
CELL PHONES
Please use discretion when using your cell phones, except to
communicate with the Voter Registration or Election
Departments. If you must talk on the phone, notify the
Inspector and step away from your station to the break area
to use your phone. Phones should be turned off or put on
silent.
5
USE OF FACILITIES
Facilities voluntarily host elections and we should behave as
invited guests. Please keep kitchens, bathrooms and break
rooms in the condition in which you found them.
FOOD & BEVERAGES
Please do not eat at your work station & keep all beverages off of the
tables. Potlucks are encouraged and food may be brought to the polling
place providing there are no limitations by the facility. Workers may not
leave the polling place to pick up food or for meal breaks.
NO SMOKING
Arizona Revised Statute 36-601.01 prohibits smoking within 20 feet of
entrances, exits, windows and ventilation intakes of all public buildings.
Please step outside and away from the building to smoke, and only during
breaks or when there is no voting activity.
6
COVID-19 PRECAUTIONS
Guidance For Poll
Worker And Polling
Place Safety
• Poll Workers, please say home if you have a fever, respiratory
symptoms, or believe you are sick. Please notify your inspector as
early as possible that you will not be working.
• Wash hands often with soap and water for at least 20 seconds. This
applies to both workers and voters.
• Use hand sanitizer provided at polling places if unable to wash hands.
• Clean and disinfect tables and voting booths per hour with alcohol
wipes provided.
• Avoid touching your eyes, nose and mouth with unwashed hands.
• Cover your cough or sneeze with a tissue, then throw the tissue in the
trash.
• Increase distance between voting booths when setting up equipment.
• Stay 6 feet apart, if feasible.
• Do not greet co-workers and voters with physical contact (e.g.
handshake).
• Use stylus for poll pad. Workers use stylus to look up voters, and
voters will use stylus to sign. No finger signatures.
• Encourage curbside voting.
• Disinfect voter marking pens once per hour. Voter will place pen in
bag at ballot box area. Workers will wipe down each pen every hour
before placing pen back in circulation.
• Wipe down stylus pens once every hour during the election day.
• Participate in online poll worker training.
• Wipe down breakroom and coffee areas routinely.
• Return the hand sanitizer bottle with the other supplies even if it is
empty.
Source: Centers for Disease Control (CDC) and Arizona Department of Health Services
7
WHAT’S ON THE BALLOT
What is a Primary Election?
• A Primary Election is an election in which registered voters select a
candidate that they believe should be a political party’s candidate for
elected office to run in the General Election in November.
Who can Vote in the Primary Election?
• All registered voters of all party affiliations may vote.
• Unaffiliated voters may choose which party’s primary they will vote.
• Voters registered with a party can only vote in that party’s primary.
(See table below).
What Candidates are on the Ballot?
• Federal, state, county and local candidates will appear on the ballot.
• Ballot measures, also known as “propositions” will also appear on the
ballot.
Party Affiliated Ballot
Republican (REP) Republican
Democrat (DEM) Democrat
Libertarian (LBT) Libertarian
Non-Affiliated Ballot
Voter chooses Republican or Democrat ballot.
Independent (IND)
NOT Libertarian. May also choose Non-Partisan only ballot.
Party Not Designated Voter chooses Republican or Democrat ballot.
(PND) NOT Libertarian. May also choose Non-Partisan only ballot.
Voter chooses Republican or Democrat ballot.
Other (OTH)
NOT Libertarian. May also choose Non-Partisan only ballot.
Voter receives Federal ballot of party registered. If no party
Federal (FED) affiliation, voter chooses Republican or Democrat. NOT
Libertarian.
*See table on page 15 for which Ballot Style to issue to voter
8
ELECTION BOARD POSITIONS
The Precinct Election Board consists of local registered voters (poll workers)
who ensure a secure election that assists all eligible voters to participate.
Election Boards are made up of the following Positions:
- Inspector (Opposite party from Marshal)
- Marshal (Opposite party from Inspector)
- Judge (One each from different political parties)
- Clerk
Others involved with elections:
- Election Staff/HQ
- Troubleshooters
- Technical Troubleshooters
- Voter Registration
- Citizens Call Center
INSPECTOR
1 MARSHAL
2 JUDGES 4 CLERKS
Ballot Judge (DEM) 2-3 each ID/Poll List Clerks
Ballot Judge (REP) 1 Provisional Clerk
9
INSPECTOR
The Inspector is the Election Board Team Leader and
oversees the general operation of the polling place. Each
Inspector must be thoroughly familiar with all election
procedures and the poll worker duties.
Days before the Election
• Contact the facility to schedule a date/time for set-up
• Arrange to pick up/check-out keys of polling place facility
• Arrange when/how to enter the building on the day of the election
• Contact the workers to notify them of their duties and date/time for set-up at
least one week prior to the setup day (this is to allow for replacements to be
found if needed)
Election Set Up
• Open the supply cage and locate the Inspector’s Envelope
• Verify the Ballot Report, Oath of Office and Poll List Form is in the envelope
• Complete the Inspector’s Inventory checklist
(Call the Elections Department if any critical supplies are missing)
• Check for any names to be added to lists (Early Voters, Write-in Candidates)
• Check for notifications regarding precinct splits (if applicable) and share this
information with the Ballot Judge
• Assist with all set up tasks & verify everything is in order for the election
• Secure ballots, registers, & rosters back into the supply cage
10INSPECTOR
Election Day
• Administer the Oath of Office located in the Inspector’s Envelope
• Ensures each poll worker knows their job duties & what is expected
• Monitor the ballot box at all times!
• Collects secrecy sleeve from voter after the ballot is deposited into ballot box
• Ensures that every voter receives the “I Voted” sticker
• Schedules regular comfort & meal breaks for poll workers
• Oversees authorized Party Representatives requesting the Poll List sheet
• Verifies they have written authorization signed by the Party Chairperson
Election Day – Closing
• Follow duties on page 36 of this manual to close up polling place
• Important to turn over Ballot Transfer Receipt, Official Ballot Box, Ballot
Transfer Bag, Early Voting Bag, and supply cage key to Troubleshooter
• Coordinate with facility to return keys to building
11MARSHAL
Election Set Up
• Sets up secrecy booths, posts signs inside & outside, as required (includes all
75’ limit signs & barriers, Vote Here signs, red arrows, Notice to Voters signs,
Curbside Voting sign, Emergency Polling Place sign, etc).
Election Day
• Administers Oath of Office to the Inspector
• Announces the opening and closing of polls outside the polling place at the
following times:
• 6:00 a.m. – announces polls are open
• 6:00 p.m. – one hour until polls close
• 6:30 p.m. – 30 minutes until polls close
• 6:45 p.m. – 15 minutes until the polls close
• 6:59 p.m. – one minute before polls close
• 7:00 p.m. – announces polls are closed
• Maintains order inside and outside the Polling Place throughout the day.
• Periodically analyzes the line of voters. If the waiting time is 30 minutes or more,
the Marshal shall advise the Elections Department.
• Relieves workers for breaks and meals.
*Anyone in line by 7:00pm MUST be permitted to vote.
12MARSHAL
Ensures no Electioneering is taking place within the 75 ft. limit
(see below).
75 ft
75 ft 75 ft
Polling Place
Room
Building
NOTE: *Electioneering is not allowed at any Emergency Polling
Places and not within the 75 foot limit at all other locations.
A.R.S. §16-515(H): "Electioneering occurs when an individual knowingly, intentionally, by
verbal expression and in order to induce or compel another person to vote in a particular
manner or to refrain from voting expresses support for or opposition to a candidate who
appears on the ballot in that election, a ballot question that appears on the ballot in that
election or a political party with one or more candidates who appear on the ballot in that
election.” ~SOS Election Procedures Manual
13JUDGE
Ballot Security
• Priority of the Ballot Judge is to secure all ballots and issue correct ballot
to voter
• Assemble Brown Early Voting Ballot Bag and place seal on bag
• View voter ticket for ballot style number
• Ensure the voter is issued ONE ballot only
• Provides proper instructions to ensure vote counts
• Issue a secrecy sleeve and a ballot marking pen to voter
• Show the voter the location of the voting booths and the official ballot box
to drop their ballot when finished voting
Poll Closing
• Count all unused ballots
• Count all spoiled ballots
• Provide these numbers to the Inspector to calculate into
the Official Ballot Report
14JUDGE
Ballot Issuance
IT’S IMPERATIVE THAT BALLOT JUDGES ISSUESTHE
CORRECT BALLOT TO VOTER
• There are numerous ballots for each party, precinct and splits
• Look at Precinct Heading to verify correct ballot is being issued
• Precinct Heading will match Ballot Style on Voter Ticket
BALLOT: REPUBLICAN
27 Poston Butte 027PR1
BALLOT: DEMOCRAT
27 Poston Butte 027PD1
BALLOT: LIBERTARIAN
27 Poston Butte 027PL1
BALLOT: NONPARTISAN
27 Poston Butte 027PN1
BALLOT: DEMOCRAT FEDERAL*
27 Poston Butte 027PDF
*If the ballot style has an “F”, this
means this voter is a Federal Only voter.
VOTER TICKET
See page 26 for more info.
15SPOILED BALLOTS
Spoiled Ballots
If a ballot becomes spoiled, either accidentally or deliberately, the voter will
return to the Ballot Judge for a new ballot.
A voter can be issued up to two (2) REPLACEMENT ballots.
Use RED ink, write “SPOILED” across the back of the ballot
Both the Inspector & Judge signs below the “Spoiled” marking
Place spoiled ballots in the Official Returns envelope
BALLOT: REPUBLICAN
01 NAME OF PRECINCT
Official Ballot August 26, 2014, County of Pinal, State of Arizona
Balota Oficial 26 de agosto de 2014, Condado de Pinal, Estado de Arizona
Vote for not more than 1-Vote por no más de 1
CANDIDATE 1
CANDIDATE 2
BACK Card 1 Rpt Pct 01 "PINAL COUNTY"
Write “Spoiled” in red ink Both the Inspector &
across the ballot Judge sign the ballot
16CLERK – ID
Election Day
• Greet voter & request proof of identification.
Refer to lists of acceptable identification.
• Follow the E-Poll Pad instructions on page 14 of the Poll Pad Guide to
check-in voter:
Scan identification
Verify voter information
Collect voter signature
• Issue the voter a ballot ticket from the printer.
• Direct voter to ballot table to receive ballot.
If voter is not at the right precinct, provide instructions and
directions for correct polling place, as per page 30 of the Poll
Pad Guide.
If voter fails to meet identification requirements to be
checked-in, voter will receive a Provisional ballot. Follow
instructions on page 24 of the Poll Pad Guide.
If voter voted by Early Ballot, follow instructions on page 27 of
the Poll Pad Guide.
If unable to locate a voter or their precinct contact
Voter Registration
(520) 866-6859 or (520) 866-6861
1718
CLERK – ID
Identification at the Polls
• Purpose of identification is to provide identity not citizenship
• Photo ID and matching address constitutes acceptable
identification. Remember, identification can be in different
forms to satisfy the photo and address requirements.
• Name and address on identification must “reasonably” match
• Below are sample acceptable photo IDs:
19CLERK - PROVISIONAL
When to Vote Provisionally
A Provisional Ballot is issued when the eligibility of the voter has not yet been
determined. The ballot is said to be “provisionally” cast until the Recorder’s
Office can determine if the voter was eligible to vote.
Common Reasons for a Provisional Ballot:
Voter has not provided sufficient identification
Voter’s name doesn’t appear in the signature roster or on the inactive list, and
the voter has not moved
Voter has moved within the same precinct
Voter has moved to a new precinct, within the county
Voter has changed their name
Voter is challenged at the polling place
Voter is a Federal Voter according to the PollPad, but wishes to vote a full ballot.
Provisional Process – Registration Short Form (Gold Form)
• Greet voter and request their identification with Voter Ticket.
• Place Voter Ticket in ticket envelope.
• Attach the half-sheet gold voter registration short form to the outside &
bottom blank space of the Provisional Ballot Envelope. Remove
adhesive strip from back of form and affix to envelope.
• Poll worker will complete top section and check reason for provisional
vote.
• Voter will complete Current Information.
• Voter will complete Former Information if name and/or address has
changed.
• Voter will complete all information on gold form and sign and date.
• If voter requires assistance completing form, person assisting voter will
sign in block [23] of form. Poll worker DOES NOT sign form.
20CLERK – PROVISIONAL
Provisional Process – Provisional Roster Book
• Enter the voter’s name and address in the red Provisional Signature
Roster Book
• Assign numbers in chronological order in roster book next to the “V” in the
first column. Example, V.1, V.2, V.3, etc.
• Voter will place signature in block next to their name in roster book
• Obtain the correct ballot style from Ballot Judge.
• Place a red dot sticker in the top LEFT corner of the ballot over the hash
marks. This is to ensure the provisional ballot is not counted before being
verified
Provisional Process – Ballot and Provisional Envelope
• Explain to voter that they must completely & properly “FILL” in the oval of
their choice(s).
• Direct the voter to a vacant voting booth.
• Instruct the voter to return to you with their ballot after voting.
• Place the voted ballot in white Provisional Ballot Envelope.
• Verify all information has been completed on the white Provisional Ballot
Envelope BEFORE the voter leaves the polling place.
• Tear off the Provisional Envelope receipt at the top perforated section of
the envelope. Give receipt to voter.
• Explain to the voter how they can contact the Pinal County Recorder’s
Office to check the status of their Provisional Ballot referencing the red
reference number.
• Clerk seals the Provisional Envelope and places it in the black ballot
transfer bag.
• It’s important to place the ballot transfer bag in a secure location but still
visible to the public. Please DO NOT fold provisional envelopes.
See sample Provisional Envelope and Receipt on next page
21Voter
Receipt
Provisional
Envelope
Worker
completes
Section I
Voter
completes
Section 2 and
signs
Voter
Registration
Short Form
Voter
completes and
signs
22CLERK - PROVISIONAL
Provisional Process – Conditional Provisional
A Conditional Provisional Ballot is issued when the voter has no
acceptable ID with them. In order for this voter’s ballot to count, the voter
must go to the Voter Registration office or their local city or town clerk’s office
and present their ID within 3 business days.
• The same process is followed for a Conditional Provisional as a regular
Provisional Ballot
AND
• The “Conditional Provisional” STAMP is used and placed next to the “No
ID Provided” statement at the top of the white Provisional Envelope.
23BALLOT TYPES
Polling precincts may have several ballot types for voters.
Each ballot type is for designed for a different voter based on
a voters party affiliation and/or identification presented.
Voter Ballot Style
Voter presents photo identification Regular (Polling Place)
with matching name and address.
Voter presents identification, or
lack of identification that does not Provisional
match or has changed
Voter does not present any type of
Conditional Provisional
identification
24BALLOT - FEDERAL
Who can Vote on a Federal Ballot
A person must be a U.S. Citizen in order to
register and vote.
A person who submits valid proof of citizenship
with their voter registration form is entitled to vote
in all federal, state, county and local elections in
which they are eligible.
A person is not required to submit proof of
citizenship with the voter registration form, but
failure to do so means the person will only be
eligible to vote in federal elections (known as
being a “federal only” voter).
A Federal only voter will become eligible to vote
a “full ballot” in all federal, state, county and local
elections if he or she later provides valid proof of
citizenship to the appropriate County Recorder’s
office.
A Federal Ballot is issued when the voter has not
proven their citizenship at the time of registering to
vote.
A Federal Ballot only has federal offices listed: U.S.
Senate & U.S. Representative in Congress
25BALLOT - EARLY VOTER (EV)
Early Voters are voters that have elected to receive their ballot by mail
ahead of Election Day. There will be times when early voters are likely to
come by the polls to drop off their ballot instead of dropping it in the mail.
Early ballots must be received by Pinal County elections on election day
to be counted.
The Inspector will assign ONE poll worker to accept these early ballots
and place them in the Early Ballot bag. Allow a voter to drop their ballot in
the Early Ballot bag if they so choose.
Confirm with the voter that the ballot is:
• From Pinal County
• Sealed in the envelope
• Signed by the voter
Place Early Ballots in designated Early Ballot Bag only
DO NOT place in Official Ballot box.
DO NOT ACCEPT BALLOTS FROM OTHER COUNTIES!
26PRE-ELECTION DAY-MEETING & SETUP
VOTING SUPPLIES & MATERIALS
Troubleshooters will start delivering polling place cages that contain supplies, ballot
boxes, E-Pollbooks and signs to the various polling places the Monday before election
day.
Ballot Drop Box Secrecy Booths AutoMARK Poll Pad
ELECTION EVE
Poll workers will meet as a team at the polling place to set-up polling place
and all equipment. The date and time of set-up will be determined by the
Inspector. Inspector will notify team well in advance of said date and time.
Everyone should work together to complete all tasks to prepare the polling place
for voting.
Clerks, Judges, & Marshal:
a. Help to set up all secrecy voting booths, AutoMARK machine, tables,
chairs, indoor signs, supplies, and Certified Write-in Candidates (If any)
b. Organize the multiple sets of precinct Registers (if applicable)
c. Add alphabetical tabs to edges of Register books
d. Keep Poll Pads in cage until the morning. These will be set-up first thing in
the morning
e. Inventory the ballots to ensure they are correct for your precinct(s), that they
are all accounted for, and that they are organized by party (if applicable)
Inspector:
a. Complete the Inspector’s Inventory checklist & immediately call the
Elections Department if any critical supplies are missing
b. Assist with all tasks above & verify everything is in order
c. Secure ballots, registers, & rosters back into the supply cage
27POLLING PLACE CONFIGURATION
Early
Voting
Ballot Bag
Ballot
Table
Set up Poll Pads at the
ID/Poll List location
28ELECTRONIC POLLPADS
Pinal County now has electronic PollPads!
Traditionally, voting precincts had paper poll
books that contain a list of eligible voters for a
particular precinct. As technology continues to
improve the voting process, Pinal County
Elections is excited to announce the purchase
of electronic PollPads. Also known as an e-poll
book, they have the ability to look up eligible
voters and more!
What can PollPads Do?
• No more searching through large paper roster books for voter name
and information
• Allows voter to sign in electronically on poll pad
• Poll workers can determine if voter is at wrong polling place and can
easily redirect voters to the correct polling place
• Scans a driver’s license to pull up a voter’s information
• Notifies poll workers if a voter voted by early ballot
29SEQUENCE FOR VOTERS
Clerk(s)
1. Voter enters the Polling Place and is greeted by the Clerk
2. Clerk will ask the voter for identification
3. Voter will place their ID on the ID Tray of the Poll Pad
4. Clerk will scan the barcode, or manually enter the voter’s information
5. Clerk will determine if voter will cast vote by regular or provisional ballot
6. Voter affirms information displayed is correct
7. Clerk accepts verification and voter signs Poll Pad tablet
8. Clerk prints a Voter Ticket and hands it to the voter
9. The voter is then directed to the Ballot Judge
VOTER TICKET
Ballot Judge(s)
1. Voter hands the Judge the printed Voter Ticket
2. Judge reads the ballot style on printed Voter Ticket that voter will receive
3. Judge issues the correct ballot to voter along with pen and secrecy sleeve
4. Voter is directed to a vacant secrecy voting booth
5. Judge places printed Voter Ticket in envelope for tracking purposes
6. Voter completes their ballot and places ballot in the secrecy sleeve
7. Voter proceeds to the Official Ballot Drop Box and inserts ballot
8. Voter gives pen and secrecy sleeve to Inspector
9. Inspector issues voter their “I Voted” sticker
Provisional Ballot Clerk
1. Voter hands Voter Ticket to the Provisional Clerk
2. Voter completes form for a Provisional Ballot and is directed to a vacant
secrecy voting booth to complete their ballot
3. Voter returns the Provisional Ballot to the Provisional Ballot table/clerk
4. Voter is given the opportunity to complete other forms to update their voter
registration choices
5. Provisional Clerk places ballot in the Provisional Ballot Envelope along with
other voting supplies
6. Voter is directed to the Inspector to receive their “I Voted” sticker
30ELECTION DAY – OPENING THE POLLS
If you are unable to access the Polling Place, call the
Elections Department immediately at (520) 866-7554.
If any Poll Workers do not show up for work, please call the
Elections Department immediately at (520) 866-7558.
ARRIVAL TO POLLING PLACE
All Poll Workers arrive at the polling place no later than 5:30 a.m.
Inspector administers the Oath of Office to all workers
Marshal administers the Oath of Office to the Inspector
All Poll Workers sign the Oath and Affirmation Form
All workers will collect their name tag and lanyard to wear during the day
COMPLETE SET-UP OF POLLING PLACE
Set up Poll Pads first. Set up printer, make sure WiFi unit and printer are
connected, and print test ticket.
Verify all signs, ballots, forms, books, supplies and stickers are correctly
placed both inside and outside the polling place
Relocate unused ballots locked in a secure location, supplies and cage to
a location out of site and reach of voters
Note, AutoMark machines should be set-up and turned on before leaving
the night before.
OPEN POLLS
At 6:00 a.m. the Marshal announces the polls are open
All workers should be at their assigned stations ready to assist voters
31CLOSING THE POLLS
Precinct Marshal
announces the closing of
the polls at 7:00 p.m.
CLOSING THE POLLING PLACE
Polls are officially closed after the Marshal makes the final announcement
and the last voter in line has voted
MARSHAL, JUDGES AND CLERKS
Break down and put away all secrecy voting booths, AutoMark machines,
Poll Pads, tables, chairs, indoor signs, flags, and supplies
Marshal shall remove outside signage, A-Frame signs, 75 ft. perimeter/cones
Deliver to the Inspector Provisional Roster and any spoiled ballots
Ballot Judge and Provisional Ballot Clerk will report to the Inspector to assist
counting of ballots for Official Ballot Report
Clean break room area, removing all food and placing trash in proper
receptacles. Wipe down counters and turn off coffee pots, and return polling
place to condition in which it was found.
Turn in name tag and lanyards to Inspector
Meet with Inspector prior to departure for further instructions and dismissal
All Poll Workers will sign both the Poll List Affirmation and Ballot Report. If
you don’t sign, pay will be delayed.
CLOSED
32ASSISTING VOTERS
Common Courtesies & Guidelines
• Be considerate of the extra time it may take an
elderly or disabled person to vote and offer
unhurried attention to anyone who has difficulty
speaking.
• Speak directly to a person with a disability rather
than to the companion who may be along. Speak
calmly, slowly and directly to a person with a
hearing problem. Do not shout or speak in the
person’s ear. If understanding is doubtful, write a
note.
• Before pushing a person in a wheelchair, ASK if
you may assist and how you should proceed. If a voter asks for
assistance from a
• Greet a person who is visually impaired by letting
the person know who and where you are. Provide
board worker,
a guiding device such as a ruler or card for It must be two
signing forms. When offering walking assistance, people of opposing
allow the person to take your arm and inform the parties.
person of approaching steps or inclines. (i.e. one Democrat &
one Republican)
• Remember that Federal Law allows voters to be
accompanied and to receive assistance by
another person inside the voting booth. They can
bring anyone they would like to assist them in a
booth.
• Invisible Disabilities. Be aware that many
disabilities are invisible to the onlooker.
Examples, epilepsy, psychiatric disabilities brain
injury multiple sclerosis, etc. These disabilities
are absolutely as valid as those that are more
readily apparent.
• Take voters at their word – an accommodation
request should never be followed by a challenge
to a person’s disability status. 33AUTOMARK MACHINES
AutoMARK® is an ADA-Compliant ballot-marking system that provides
autonomy to voters who are blind, visually impaired, or have a disability or
condition that makes it difficult to traditionally mark a ballot.
Set up is as easy as opening the case and turning the machine on. The
AUTOMARK does not store votes, the votes are printed on a ballot, so there
is no uploading data at the end of the day.
Audio Function
• Voter hears a list of candidates (or props) through the headphones
• Synthesized voice enables voter to control speed, and volume
• Choices may be repeated easily
• Selections are read back to voter at end of session, ensuring proper
selection was made
• Summary Verification Process. Ensures that no races are accidentally
under-voted, over-voted, or left blank, providing an opportunity to adjust
selections before voters cast their ballots.
Voting Process
• Voter inserts paper ballot into machine
• Voter proceeds through prompts to cast their vote
• Once completed, paper ballot records voters selections and prints ballot
• Voter takes ballot and drops ballot into official ballot box
34CURBSIDE VOTING
Curbside Voting allows voters unable to venture into the polling
place to have voting materials brought to them.
1. Voters drive to the designated area for
Curbside Voting. Illustrated by
signage.
2. Voter calls phone number on sign to
request voting assistance.
3. Call is directed to a staff member at
Election Central Headquarters who
then notifies the precinct Inspector that
a voter is requesting curbside voting
assistance.
4. The Inspector assigns two (2) clerks to
report to the curbside voter.
5. Clerks must be of opposite parties.
6. Clerks, along with the Marshal, will
take a electronic Poll Pad, Ballot,
Secrecy Sleeve, and “I Voted” sticker
curbside.
7. Voter will present identification, sign
Poll Pad tablet, be provided a ballot
and marking pen to cast vote.
8. When finished voting, voter will place
ballot in secrecy sleeve and give to
one of the Clerks.
9. Marshal will present voter with “I
Voted” sticker.
10. Clerks and Marshal will return to
polling place and Inspector will
observe Clerk insert ballot into official
ballot box.
35POLITICAL PARTY OBSERVERS
Political party observers must immediately present the document appointing
them as a political party observer to election officials (usually the Inspector)
upon entering a polling place. Election officials must return the document to
the political party observer after authenticating the document.
Political party observers can enter and leave a polling place as long as their
entering and leaving does not interfere with or impede the election procedures
or staff.
Under no circumstances should a political party ever place a mark or any type
of material on a ballot or touch a voted ballot during observation of any of
these election processes.
Political Party Representatives may request a copy of their party’s poll list.
The Inspector will contact election headquarters to print report requested by
representative
Observers may not interfere with or impede the election procedures, workers
or voters. If a political party observer has a question about the proceedings,
the political party observer should communicate the question to the officer in
charge of the election (Inspector) and the officer in charge of the election
should respond in a timely and reasonable manner.
If a political party observer is asked by the officer in charge of the election or
procedure to cease an activity that interferes with the election process, the
political party must comply or the political party observer may be ejected.
Source– Secretary of State Elections Procedures Manual.
36Voter Registration Forms
• The full sheet voter registration form is for voters who did not vote a
Provisional ballot
and
• Need to change their political party, name, or mailing address
• Changes on this form will not apply to the current election
• Give the voter the white copy as a receipt
• The completed form should be placed in the Unofficial Returns bag.
37SAMPLE EARLY VOTER FORMS
Permanent Early Voting List Request (PEVL)
Request for Removal from Permanent Early Voting List
PO Box 460 Coolidge, AZ 85128
Both forms are available at polling places for voters to be
added to or removed from the Permanent Early Voting List
38
(PEVL)CONTACT INFORMATION
VOTER REGISTRATION Voter Information, Inactive
Voters, Provisional or Conditional Ballot Voters
(520) 866-6854 (520) 866-6861
(520) 866-6859 (520) 866-6862
(520) 866-6867 (520) 866-6846
Poll workers may use this number to have questions answered, including a voter’s registration
information.
EARLY VOTING Early Voters, Permanent Early Voting List
(520) 866-7560
(520) 866-7563
(520) 866-7564
ELECTIONS All things related Elections; Supplies, Polling Places/Workers
Supplies: Goran Petkovic (520) 866-7555
Poll Workers: Kimberly Grable (520) 866-7558
Poll Workers/Ballots: Robin Menefee (520) 866-7557
Polling Places: Dana Lewis (520) 866-7554
Elections Supervisor: Stephanie Cooper (520) 866-7552
Elections Director: Michele Forney (520) 866-7556
39On behalf of the Great
State of Arizona, Pinal
County, and the voting
public, we want to thank
you for your service as an
election poll worker!
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