2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK

 
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
2021

SOPHIA UNIVERSITY
STUDENT GUIDEBOOK
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
SOPHIANS' GUIDE 2021
Sophia University │ Student Guidebook

INTRODUCTION             This guidebook is designed to navigate new students          Welcome to          The University’s name, Sophia, originates from Sedes
                         with basic essential information in order to prepare for a   Sophia University   Sapientiae, or Seat of Wisdom, found in the traditional
                         new life on campus. For further information, please refer                        Catholic prayer the “Litany of the Blessed Virgin Mary”.
                         to Sophia University’s official website.                                         It is a title to celebrate the Virgin Mary whose lap on
                                                                                                          which Jesus, the eternal wisdom, sat.
                         Sophia University Official Website:                                              The Latin word “sapientia” is a translation of the Greek
                         www.sophia.ac.jp/eng/index.html                                                  word “ΣΟΦΙΑ”. The mission of Sophia University is to
                                                                                                          nurture in students a heart that pursues and acquires
                                                                                                          supreme wisdom (sophia) and also sympathizes with and
                                                                                                          devotes themselves to others.
                         Overview of Sophia                                                               This is the very meaning of “Men and Women for Others,
                         Sophia University Official Website > About Sophia                                with Others”, which is the common objective of Jesuit
                         Student Life                                                                     Schools worldwide. The spirit of Sophia University is
                         Sophia University Official Website > Campus Life                                 captured in the campus atmosphere.
                                                                                                          In an increasingly globalized world, there is a greater call
                                                                                                          to embrace diversity. Sophia University is represented
                         Meet Sophia University ʼs Official Mascot,                                       by students from all over the world, a melting pot of
                         “Sophian-kun ”                                                                   cultures, a vibrant part of campus life.
                                                                                                          We hope your educational journey at Sophia University
                         Sophia University is known for its diverse culture                               is fruitful.
                         since its establishment. Students and alumni are
                         called Sophians, while "Sophian-kun" is the school
                         mascot, the eagle flying toward Lux Veritatis, the
                         Light of Truth. The Greek letters standing for Lux
                         Veritatis are displayed on Sophian-kunʼs chest.                                                           “ The Virgin and Child with Two
                                                                                                                                   Music-Making Angels ”
                                                                                                                                   by Rogier Van Der Weyden

                                                                                                                                   The Virgin Mary is elaborately
                                                                                                                                   depicted as the Seat of Wisdom
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
SCHOOL ANTHEM

                                                                                                           The Lyrics of the   Suggestions were made to ask a famous poet to write the
                                                                               Words by Sadao Henmi        School Anthem       lyrics, but finally it was decided to publicly solicit the words
                                                                               Music by Naotada Yamamoto
                                                                                                                               from the students to give the song a young spirit. Sadao
                                                                                                                               Hemmi, a junior student of the Department of Philosophy in
                                                                                                                               the Faculty of Humanities, was selected for his version of
                                                                                                                               the school song. The school anthem was completed in 1932
                   Mi - yo to- ko shi - e ni       ha - ruyo-mi-ga-e-ru       Mi-do-rino ko-da-ma                             and sung for the first time at the inauguration of Building 1.
                                                                                                                               The lyrics represent the enthusiastic spirit of a young man
                                                                                                                               earnest in his pursuit of truth.

                   ta - ka - na - ru ho-to-ri      ya - su - ra ni i - ko - u So-phi-a no wa-shi no

                                                                                                           The Origin of       “Sophia” is taken from the Greek ΣΟΦΙΑ, meaning “the wis-
                                                                                                           the Words in the    dom which is expressed in ethical activities that further the
                   ma - na - za - shi i - ru wa     Lux   Ve - ri - ta - tis   O        so -   gon no     School Anthem       goals of human existence”. The wisdom, or "SOPHIA", is the
                                                                                                                               ultimate treasure which Sophia aims to give to students.

                                                                                                                                “The Eagle”: The School Insignia is modeled after the eagle
                    ga - ku - fu            So- phi -        a                 u - ru wa - shi no                              which flies toward the Light of Truth, and its figure expresses
                                                                                                                               the essence and the ideal of Sophia University.

                                                                                                                               “Lux Veritatis”: Latin for “the Light of Truth”, the motto of
                    Al - ma       Ma    -    ter        So - phi       -             a                                         Sophia University. The characters inscribed in the center of
                                                                                                                               the school badge are the initials of the motto, “L” and “V”.

                   1. Miyo tokoshie ni, haru yomigaeru, midori no kodama, takanaru hotori.
                       Yasura ni ikou, Sophia no washi no, manazashi iru wa, Lux Veritatis.
                       O, sogon no gakufu Sophia, uruwashi no Alma Mater Sophia.

                   2. Kike, shinonome no, ama kakeriyuku, washi no tsubasa no, sora utsu
                       hibiki. Hagai ni tsudou, Inochi no mureno, mezasu yukute wa, Lux Veritatis.
                       O, sogon no gakufu Sophia, uruwashi no Alma Mater Sophia.

                   3. Yuke, kondaku no, yami uchihiraki, Washi no michibiku, kagayaku kata he.
                       Moyuru kokoro ni, kataku musubi te, sakebe, todoro ni, Lux Veritatis.
                       O, sogon no gakufu Sophia, uruwashi no Alma Mater Sophia.

YouTube: https://www.youtube.com/watch?v=5jm_ZRLat1A
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
CALENDAR OF EVENTS
                                                          7                                                    10                                                       12              St. Xavierʼs Day
                                                                                                                                                                                        Friday, Dec. 3
                                                                                                                                                                                        A day to honor the memory of St. Francis
                                                                                                                                                                                        Xavier, the founder of Sophia University;
                                                                                                                                                                                        School holiday.

                                                                    Sophia Yukata Day                                          Music Festival                                           Foreign Language Drama Festival by Sophia

 4
         Entrance Ceremony                                          Early July at Yotsuya Campus                               Mid-October                                              University Faculty of Foreign Studies
         Undergraduate and Graduate Students:                       (organized by nexnect). Many                               At an outside venue (organized                           Mid-December
         Thursday, Apr. 1 and Tuesday, Sep. 21                      students, faculty, and staff                               by Sophia Music Society).
                                                                    members come to the University                             A concert held by about ten                              Sophia Marathon
                                                                    dressed in Yukata on this day.                             groups with individual features                          December or January
         Incoming Students Orientation                                                                                         belonging to Sophia Music                                Near the Imperial Palace (Sakurada-mon,
         Camp Early April                                           Johnan the Classic (Sophia-                                Society on a joint stage formed                          Inui-mon) (organized by Marathon Executive
         Thursday, Sep. 23 – Friday, Sep. 24                        Nanzan Sports Festival)                                    for this music festival.                                 Committee). Held for groups and individuals;
                                                                    Friday, July 3, Saturday, July 4,                                                                                   participation is open to the public. At the
         Freshman Week                                              Sunday, July 5 at Nanzan                                                                                            same time, another marathon is held for ex-
                                                                    University (organized by Johnan                                                                                     team members of athletic groups. Higher rank
         Thursday, Apr. 9 – Saturday, Apr. 11                       the Classic Committee)                                                                                              winners are presented with prizes.

April              May                June               July                   August             September   October               November                 December                   January            February                March

                  5                                                                                                                   11                                                               3
                           All Sophians’ Festival (ASF)                                                                                              Foundation Day                                             Commencement
                           Sunday, May 30                                                                                                            Memorial Mass for                                          Ceremony
                           Organized by Sophia Alumni                                                                                                the first Founders                                          Undergraduate and
                           Association, ASF is a home-                                                                                               Monday, Nov. 1                                             Graduate students:
                           coming day at alma mater for                                                                                                                                                         Friday, Sep. 17 and
                           alumni, current students, faculty                                                                                                                                                    Monday, Mar. 28
                           and staff members, as well as                                                                                             Sophia Festival
                           their families.                                                                                                           Monday, Nov. 2, Tuesday, Nov. 3,
                                                                                                                                                     Wednesday, Nov. 4 at Yotsuya
                                                                                                                                                     Campus (organized by Sophia
                                                                                                                                                     Festival Committee)
                                                                                                                                                     The Universityʼs festival with lively
                                                                                                                                                     student performances attracts about
                                                                                                                                                     30 thousand participants each year.                      Partial Photo Credit: KEIGADO

Sophia University Official                              Sophia University Official Facebook Page                 Sophia University Official Instagram Account
Social Media Accounts                                   www.facebook.com/SophiaUniversityE                       www.instagram.com/sophiauniversity
Following Sophia University social media
accounts is a great way to keep connected to            Sophia University Official Twitter Account               Sophia University Official YouTube Channel
campus life as well as being informed in times          twitter.com/SophiaUniv_ENG                               www.youtube.com/c/SophiaAcJp
of emergency. Join us on our Facebook, Twitter,         *Check for the light blue verified badge

Instagram, and YouTube channel!                                                                                  Please take caution not to follow false accounts with similar names.
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
SOPHIANS' GUIDE 2021                                                                3 PRECAUTIONS                   Safety and Security Awareness
CONTENTS                                                                             3-01 C
                                                                                           AMPUS RULES                                                 42
                                                                                     3-02 C
                                                                                           RIME PREVENTION                                             43
                                                                                     3-03 E
                                                                                           MERGENCIES                                                  44
                                                                                     3-04 P RECAUTIONS                                                45
                                                                                          Use of Alcohol / Use of Drugs / Student Loan / Social Media

             1 BASIC INFORMATION FOR UNIVERSITY LIFE                                      Unscrupulous Part-Time Jobs / Deceptive Business Practices /
                                                                                          Investment scam
               “Loyola” Bulletin Board / Announcements                        11         Solicitation by Cult Groups
                     ACILITIES
               1-01 F                                                         12         Harrasment / Stalking
                    Offices and Service Counters                                          Precautions for Overseas Travel
                    Office hours / Library                                                 Confirming Students’ Safety in Event of Overseas Emergencies,
                    Learning Commons                                                      Disasters, and Terrorism
                    Active Commons                                                   3-05 D
                                                                                           ISASTER PREVENTION                                          54
                    Sophia Student Integration Commons (SSIC)                             Guidelines for Action in Case of an Earthquake
                    Language Learning Commons (LLC)                                       Prevention of Fire
                    Opening and Closing Hours of the Gates                                Safe Fire Evacuation
                    Course Hours / Copy Machine・Printer / Sophia Dormitories              Safety Confirmation System
                    Campus stores
                    Dining hall / Cafeterias / Prayer Room
                    Exhibition Space Bldg 6, 1F                                     4 PROCEDURES FOR INTERNATIONAL STUDENTS
                   Health Center / Training Room / Swimming Pool
                                                                                      4-01STATUS OF RESIDENCE                                          58
               1-02 STUDENT SUPPORT SERVICES                                 20
                                                                                          Resident card
                   Counseling Center / Health Center
                                                                                          Extension of Period of Stay
                   Career Center / Center for Student Affairs
                                                                                          Change of Status of Residence/ Re-entry Permit
                     ROCEDURES / NOTIFICATION / ISSUANCE 
               1-03 P                                                          22
                                                                                          In Case of Leave of Absence or Withdraw From University
                   Student ID Card
                                                                                      4-02PART-TIME JOBS                                                61
                   Certificates
                                                                                      4-03M EDICAL COST SUBSIDY FOR INTERNATIONAL STUDENTS 61
                   Student travel discount certificate / Request for
                                                                                          National Health Insurance
                   group tour permission / Student commuter pass
                                                                                          Tokyo Medical Institution Information Service
                   Issuance of bills and payment deadline of tuition and
                   fees / Disaster and Accident Insurance for Students
               1-04 A CADEMIC RECORDS                                        26   5 ABOUT GRADUATE STUDENT LIFE
                                                                                      ABOUT GRADUATE STUDENT LIFE                                       64
                                                                                      Financial Support (Scholarships)
             2 ACADEMIC AND STUDENT SUPPORT                                           Research Activity Support/ Research Grant
                                                                                      Safety and Crisis Management During Overseas Research Activities
               2-01 GLOBAL EDUCATION/ STUDY ABROAD                            32
                                                                                      Employment and Career
               2-02 FINANCIAL SUPPORT/ CAREER                                36
                    JOB SEARCH SUPPORT
               2-03 D ISABILITY SUPPORT                                      37   6 WHERE SHOULD I SEEK HELP?
               2-04 EXTRACURRICULAR ACTIVITIES                                38     STUDIES / CAREER                                                  70
                                                                                      STUDENT LIFE/ EXTRA CURRICULAR ACTIVITIES                         71
                                                                                      WHISTLEBLOWER REPORTING                                           73
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
Contents
                                                                                               1 Basic Information for
                                                                                                 University Life
                            Loyola, a Website that Provides Students of Sophia
                            Access to University Announcements
                            All announcements from the University to students will
                            be posted on Loyola under the Bulletin Board tab. Any
                            disadvantages that may arise from failure to check the Loyola
                            Bulletin Board is the responsibility of each individual student.
                            All announcements on class information (cancelled classes,
                            make-up classes, temporary change of classrooms, notices

                                                                                               2 Academic and
                            on exams and reports) or important urgent notices are posted

                                                                                                 Student Support
                            on Loyola. Please check the Loyola Bulletin Board every
                            day for updated information from the University. Written
                            announcements may be posted as well on campus Bulletin
                            Boards; please check for the locations of bulletin boards on
                            the map on the next page.

                                                                                                             3 Precautions
                                                                                               4 Procedures for
                                                                                                  International Students
                                                                                               5 About Graduate
                                                                                                  Student Life
1   BASIC INFORMATION FOR
    UNIVERSITY LIFE

                                                                                               6 Where Should I
                                                                                                  Seek Help?
                                                                                                           11
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
1-0 1                                                                                                                                             Office Hours

                                                                                                                                                                                                                                                                                                                  Contents
                                                                                                                                                                                                        Mon–Fri                       AM                          PM

     Facilities                                                                                                                                                                                         Class and exam period         10 : 00 – 11 : 30           12 : 30 – 15 : 30

                                                                                                                                                                                                        Outside of class period       -                           12 : 30 – 15 : 30

                                                                                                                                                                                                        *Spring semester (class and exam period) is from Apr. 12 to July 31,

                                                                                                                                                                                                                                                                                                     1 Basic Information for
                                                                                                                                                                                                                                                                                                       University Life
                                                                                                                                                                                                         Autumn semester (class and exam period) is from Sep. 27 to Jan. 31
                                                                                                                                                                                                        *This may change due to the influence of COVID-19. Please check Sophia University’s
                                                                                                                                                                                                          official website or the Bulletin Board tab on Loyola for the latest information

Offices and Service Counters (Building 2, 1st Floor)                                                                                                                                     Library        Central Library
                                                                                                                                                                                                        The University library is a core facility for academic learning,
                                                                                                                                                                                                        education, and research. It offers a multi-faceted collection of info-
                                                          Entrance facing Bldg. 1

                                                                                                                                                                                                                                                                                                     2 Academic and
                                                                                                                                                                                                        rmation and data from various databases, books, periodicals, audio-

                                                                                                                                                                                                                                                                                                       Student Support
                                                                                                                                                                                                        visual material and major newspapers in and outside of Japan. For
①                                                                                                                                          Catholic Jesuit Center                                       information on its services, facilities, and functions, please refer
           Office of Property                                                                                                              ・Religion in general                                         to Sophia University Central Library User’s Guide (available at the
②                                                                                                                                          ・Campus ministry
           ・Lost and found                                                                                                                                                                              Central Library). Please check the open hours and other detailed
③                                                                                                                                                                                                       information on the Central Library’s website.
④                                                                                                                                                         ②                                             Central Library website: http://lux.lib.sophia.ac.jp/HomePage/?lang=english
                                                                                   EV                                                  ②      Career Center
                                                                                                                                             ・Job offers,                                               Open Hours (During Class and Exam Periods)

                                                                                                                                                                                                                                                                                                                   3 Precautions
                                                                                                                                              employment information
                                                 Stairs               Stairs       EV                                                                                                                                                     *1 (Reading areas on B2 – 2nd floor are open from 8:00)
                                                                                                                                             ・Internships                                               Mon–Fri     9:00 – 22:00*1
                                                                                                                                                                                                                                          *2 (18:00–20:00 for reading only)
                                                                                                                                             ・Career advice
                                                                                                                                                                                                        Sat         9:00 – 20:00*2        Any changes in the open hours will be posted on the
                                                                                                                                            Stairs                                                                                        library website. For other open hours and service
                                                                                                                                                                                                        Sun/
⑤                                                          WC(F)                WC(M)
                                                                                                                                                                                                        Holidays
                                                                                                                                                                                                                    10:00 – 18:00
                                                                                                                                                                                                                                          hours such as for the circulation desk, please check
                                                                                                                                                                                                                                          the service hours schedule on the library website.
⑥
⑦                                                                                                                                                                                                       Services Available
                                                                                                                          ○  13 Center for Student Affairs
                                                                                                                          12 ○

                                                                                                                                                                                                                                                                                                     4 Procedures for
                                                          Certificate stamp                                                                                                                              ① Circulation Counter check out,                 ④ Use of audio-visual materials

                                                                                                                                                                                                                                                                                                        International Students
⑧                                                          issuing machine                                                       Student advice service
                                                                                                                                           ・
                                                                                                                                           ・Scholarships                                                  book return                                     ⑤ Use of Learning Commons*
⑨                                                                                                                                          ・Sophia Dormitories
                                                                                                                                           ・Extracurricular, volunteer activities
                                                                                                                                                                                                        ② Reference service                               ⑥ New Arrival Books display
       Center for Global                       Center for Academic Affairs                                                                                                                              ③ Online data search/CD-ROM search                ⑦ Use of copying service
                                                                                                               (Academic services)

○                                                                                                                                          ・Assistance for students with
                                                                                                                exam grades
                                                                                                                Course registration,

10
       Education and Discovery
                                                                                          (Tuition and fees)

                                              (Academic Records Section)                                                                    special needs
                                                                                                                                                                                                        *Learning Commons (refer to p.14)
○
11
      ・Study abroad (long-term, short term)
      ・Counseling for study abroad
                                              ・Leave of absence/ Study abroad/
                                               Withdrawal from university/ Departmental
                                                                                                                                           ・Offense report,
                                                                                                                                            Commuter pass for training,                                  Located on B1, this facility can be used for various purposes including group study,
      ・Courses offered by Center for Global    transfer/ Research Students/ Non-                                                            accident insurance, part-time jobs                           wired or wireless LAN connection, preparation for presentations, writing essays and
       Education and Discovery Internship      matriculated students/ Doctoral degree/                                                     ・Nursery application                                         reports, etc. PCs are available in the library for student use.
        courses etc.                           College Student Status

                                                                                                                                                                                                                                                                                                     5 About Graduate
                                                                                                                                                                                                        Other Libraries

                                                                                                                                                                                                                                                                                                        Student Life
       Admissions Office: Bldg 12, 1F,
       Center for Teaching and Curator Credentials: Bldg 2, 2F
                                                                                                                                                                                                        Law School Library
                                                                                                                                                                                                        Located in Bulding 2, 2nd floor: holds materials related to studies of
Bulletin    ① Office for Community & Alumni Relations                           ⑦ Office for the Promotion of Diversity                                                                                 law. Permission for use is required for users other than Law School
Board          (Museum information)
                                                                                ⑧ Catholic Jesuit Center                                                                                                faculty members/students, faculty members of Faculty of Law, and
            ② Career Center                                                                                                                                                                             students of the Graduate Program of Law; use is limited to materials
                                                                                ⑨ Center for Global Education and Discovery
            ③ Center for Student Affairs
                                                                                ⑩ Center for Language Education and Research
                                                                                                                                                                                                        not held in Central Library collections.
                (Student Life Support)
                                                                                ⑪ Admissions Office

                                                                                                                                                                                                                                                                                                     6 Where Should I
            ④ Center for Student Affairs (Scholarships)                                                                                                                                                 Mejiro Seibo Campus Library

                                                                                                                                                                                                                                                                                                        Seek Help?
            ⑤ Center for Academic Affairs                                       ⑫ Center for Student Affairs (Part-time Jobs)                                                                           Located in Bulding 1, B1: Mejiro Seibo Campus library holds col-
            ⑥ Center for Academic Affairs                                       ⑬ Center for Student Affairs (Volunteer Bureau)                                                                         lections of materials focused on nursing science. PCs are available in
                                                                                                                                                                                                        the library for student use. For open and service hours, please check
                                                                                                                                                                                                        the Library Hours on the official website of the specific Library.

                                                                                                                                                                                    12                                                                                                                         13
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
Contents
Sophia Commons
Sophia University offers 4 Common areas with a variety of different features.                                                         Sophia Student Integration Commons (Building 11, 1st Floor)

                                                                                                                                                                                                                                                     1 Basic Information for
                                                                                                                                                                                                                                                       University Life
                                                                                                                                                       SSIC is a space for students with different majors, grades, and
Learning Commons (Central Library, B1)                                                                                                                 nationalities to make cultural exchanges. Opening hours depend on
                                                                                                                                                       event schedules. Check Loyola and Twitter for this information.
                                                                                                                                                       https://twitter.com/commonssophia
                           The Learning Commons is a multipurpose study area. Books, magazines,
                           databases, and online journals are available for you to utilize at your leisure.                                            Student Activities
                                                                                                                                                       SSIC often holds international events focusing on
                           Open Hours During Term                              Open Hours During Break                                                 the various areas of the world as well as exhibitions

                                                                                                                                                                                                                                                     2 Academic and
                                                                                                                                                       of student club activities. Also, once every few

                                                                                                                                                                                                                                                       Student Support
                           Mon-Fri              8 : 00 – 22 : 00               Mon-Fri           9 : 00 – 20 : 00                                      months, SSIC offers student outing events for local
                           Sat                  9 : 00 – 20 : 00                                                                                       exchanges outside the University. Those who are
                                                                               Sat               9 : 00 – 18 : 00
                                                                                                                                                       interested are welcome to join in the fun!
                           Sun                  10 : 00 – 18 : 00              Sun               10 : 00 – 18 : 00                                     Past Events: Let’s Talk in Japanese (にほんごではなそう),
                                                                                                                                                       What’s HAKKO?, Flower Arrangement Workshop,
                           The Learning Commons are open during weekends and holidays. However, please note that
                                                                                                                                                       HIROSHIMA tour, Do you know Japanese Agri-
                           presentation equipment and laptops are not available for rent during these times.
                                                                                                                                                       culture?, Kabuki & Brunch tour, etc.

                           Group Work Area (40 seats)                    Presentation Area (40 seats)

                                                                                                                                                                                                                                                                   3 Precautions
                           Students can work in groups using             This area can be used for academic presentation
                           movable chairs and tables which allows        preparations and rehearsals. Please make a reserv-
                           flexibility in changing of the layout         ation at the service desk in the Learning Commons
                           based on the number of students, etc.         during open hours; 9:00 – 17:00 (Mon – Fri).
                                                                                                                                      Language Learning Commons (Building 6, 1st Floor)
                           PC Area (18 seats)                            Learning Support Space (2 seats)
                           This area is prioritized for PC users. Wi-    This space provides support for undergrad through the
                           Fi as well as LAN cables are provided.        guidance of graduate student staff. Feel free to ask
                                                                         about anything from how to write a thesis to how to                           Language Learning Commons (LLC) is a facility to provide
                                                                         do a presentation. Open hours are from 12:30 – 17:00,                         language-learning support programs to Sophia students.

                                                                                                                                                                                                                                                     4 Procedures for
                                                                                                                                                                                                                                                        International Students
                                                                         Monday to Friday, except during long school holidays.
                                                                         Inquiries are accepted until 16:30.
                                                                                                                                                       Open Hours

                                                                                                                                                       Mon – Fri           10 : 00 – 15 : 30 (Closed 11 : 30 – 12 : 30)

                                                                                                                                                       www.sophia-cler.jp/llc/japanese.html

Active Commons (Building 9, B1)                                                                                                                        Language Exchange                                    Watching DVDs
                                                                                                                                                       Feel free to participate in this lunchtime           Watching popular movies in target lan-

                                                                                                                                                                                                                                                     5 About Graduate
                                                                                                                                                       event at LLC where Japanese speaking                 guages is a great way to study foreign

                                                                                                                                                                                                                                                        Student Life
                                                                                                                                                       students studying foreign languages                  languages
                           This space is not only a cafeteria, but also a space used for student                                                       interact with foreign students who are
                           performances and events.                                                                                                    studying Japanese.
                           www.sophia.ac.jp/jpn/studentlife/support/shisetsu/gakunai/gakunai_shokudo.html
                           (Japanese)                                                                                                                  Japanese Language Learning
                                                                                                                                                       Support Session
   Learning Commons Area                     Private Study Space: Sofa Area                9 CAFÉ by PRONTO                                            Japanese supplementary tutoring and
   This area is equipped with movable        This area can be used for both studying       This Café offers delicious menus                            conversation lessons are available for
   furniture and a whiteb oard for           alone or in groups: seats by the wall are     such as pasta and sweets. Also,                             international students.

                                                                                                                                                                                                                                                     6 Where Should I
   students to work in groups.               set to consider your privacy and sofa         breakfast is available for 100 yen!

                                                                                                                                                                                                                                                        Seek Help?
   Students can also rent equipment          seats are available for groups of students.
   s uch as pr oje c tor s n e e de d for    Electrical outlets are equipped at each                                                                   These programs might be offered online. Latest information will be posted on Loyola’s
   presentation rehearsals.                  individual seat.                                                                                          University Bulletin Board > Language Courses・LLC

                                                                                                                                 14                                                                                                                            15
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
Opening and Closing                                                                                                                                              Sophia Dormitories             Sophia University owns and manages three dormitories: Sophia

                                                                                                                                                                                                                                                                                                             Contents
                                                                   Mon – Fri                   Sat                             Sun/Holidays
Hours of the Gates                                                                                                                                                                              Edagawa Dormitory (Male), Sophia Soshigaya International House
                                                Main Gate          open 24 hours               open 24 hours                   open 24 hours
                                                                                                                                                                                                (Co-ed), and Sophia-Arrupe International Residence (Co-ed). The
(Yotsuya Campus)
                                                East Gate          8 : 00 – 20 : 00            9 : 00 – 18 : 00                9 : 00 – 18 : 00                                                 Center for Student Affairs accepts the applications and holds the
                                                North Gate         8 : 00 – 19 : 30            8 : 00 – 19 : 30                9 : 00 – 18 : 00
                                                                                                                                                                                                screening processes. Please visit Sophia University’s website for

                                                                                                                                                                                                                                                                                                1 Basic Information for
                                                                                                                                                                                                more information.

                                                                                                                                                                                                                                                                                                  University Life
                                                For hours of extracurricular activities, please refer to p.38                                                                                   www.sophia.ac.jp/eng/studentlife/housinginfo/sophiadormitories/index.html

Course Hours                                    1st period        9 : 00 – 10 : 40    3rd period     13 : 30 – 15 : 10   5th period     17 : 20 – 19 : 00

                                                2nd period        10 : 55 – 12 :35    4th period     15 : 25 – 17 : 05   6th period     19 : 10 – 20 : 50
                                                                                                                                                                 Campus Stores                  Store Hours
                                                                                                                                                                 (Building 2, B1)                                                              *Closed on first and third Saturdays
                                                                                                                                                                                                Mon – Fri            10 : 00 – 18 :00
                                                                                                                                                                                                                                                 (Store hours will differ during Spring,
                                                Classes/Final Exams When Public Transport Service is Shut Down                                                                                                                                   Summer, and Winter breaks)
                                                                                                                                                                                                Sat*                 10 : 00 – 14 :00
                                                When public transport services are shut down due to natural disasters such as

                                                                                                                                                                                                                                                                                                2 Academic and
                                                typhoons, heavy rain falls, accidents, or strikes, and it is proved difficult to hold

                                                                                                                                                                                                                                                                                                  Student Support
                                                classes or final exams, special measures will be taken to cancel classes or change                                                              Kinokuniya Sophia Square
                                                exam schedules. Please check Loyola for these special arrangements. Such                                                                        Items Available                                 Services Available
                                                information may also be posted on the University website or official social media
                                                depending on the circumstances.                                                                                                                 • Textbooks, books, journals                  • Applications for English Language
                                                                                                                                                                                                  (12% discount)                                  Proficiency Tests
                                                                                                                                                                                                • Stationery (22% discount)*                  • Applications for various qualification
Copy Machine/Printer                            Copy cards can be purchased on the 1st floor (or 5th floor copy room)                                                                           • Commodities, miscellaneous items              courses (Student discount available)
                                                of Central Library, 2nd and 4th floors of Building 2, as well as the 3rd                                                                          (12% discount)*                               • Business card services
                                                floor of Hoffmann Hall. Copy machines are located on B1 and 5th                                                                                 • Sophia goods (22% discount)*                *For items not available in the store,

                                                                                                                                                                                                                                                                                                              3 Precautions
                                                floor of Central Library, the 4th floor of Building 2, B1 in Building 9,                                                                        * With some exceptions                            orders can be placed
                                                and the 4th floor of Building 6. Copy machines are compatible with
                                                USB devices.                                                                                                                                    Patine Sports
                                                                                                                                                                                                Items Available
                                                *OA Rix Copy Room: Library, 5th floor; Open Hours: Mon to Fri 9:00 – 18:00                                                                      • Sportswear (10 – 20% discount)
                                                                                                                                                                                                •S
                                                                                                                                                                                                  ports articles (10 – 20% discount)
                                                Location                         № of Machines       Remarks
                                                                                                                                                                                                • Sophia logo wear, goods
                                                Central Library B2 – 9F          15                  Card/coin operated (13); card operated (2)

                                                                                                                                                                                                                                                                                                4 Procedures for
                                                                                                                                                                                                                                                                                                   International Students
                                                Bldg. 2, B2 / B1 / 4F            6                   Card/coin operated
                                                                                                                                                                 7-Eleven Convenience           Store Hours                                    *Closed year-end and New Year holidays,
                                                Bldg. 9, B1                      1                                                                                                                                                               and power outage days (twice a year).
                                                                                                                                                                 Store (Building 12, B1)        Mon – Fri          8 : 00 – 22 :00               Store open hours will differ during Spring,
                                                Bldg. 3, 2 / 3F                  2                                                                                                                                                               Summer, and Winter breaks. Please keep
                                                                                                                                                                                                Sat                10 : 00 – 20 :00
                                                                                                                                                                                                                                                 in mind that this information may change
                                                Bldg. 6, 3 / 4F                  2
                                                                                                                                                                                                Sun/Holidays       10 : 00 – 17 :00              due to the influence of COVID-19. Please
                                                Bldg. 11, 2 / 3F                 2                                                                                                                                                               check Loyola’s Bulletin Board tab for the
                                                                                                                                                                                                Open 7 days a week*                              latest updates (An eating area is avail-
                                                Hoffmann Hall, 3F                2                                                                                                                                                               able for light meals, etc.)

                                                                                                                                                                                                                                                                                                5 About Graduate
                                                                                                                                                                                                                                                                                                   Student Life
                                                *A photocopy machine on B2 of Building 2 has been lowered so that it is wheelchair accessible
                                                                                                                                                                 Sophia Campus                  Services Available                            • Recruit suit
                                                                                                                                                                                                                                                 (appropriate for job interviews, etc.)
Mejiro Seibo Campus: One copy machine           Besides the copy machines, there is a printer for large volume pri-                                              Support Co., Ltd.              • Beverage vending machine management
                                                                                                                                                                                                                                              • Moving companies and disposal of
                                                                                                                                                                                                   (shortage of change, etc.)
installed in Building 1, B1 (Student Lounge);   nting located in Hoffmann Hall, on the 3rd floor; Cost of printing is                                            (Building 13, 2nd Floor)                                                        unwanted articles
one machine in Library; both locations with                                                                                                                                                     • Photo BOX management
                                                high due to the plate making fee, but the printing unit price is lower                                                                            (located in front of campus store)          • Rent-a-car
card/coin operated machines. The Student                                                                                                                         Business corporation
Lounge copy machine is USB compatible.          than the copy machine.                                                                                                                          Information on:
                                                                                                                                                                                                                                              • Courses of qualification for career
                                                                                                                                                                 100%-owned                                                                      program
                                                                                                                                                                                                • Student accommodations
                                                                                                                                                                 by Sophia School Corporation                                                 • Accommodations for seminar or
Hadano Campus: One copy machine in-             Location                         № of Machines       Remarks                                                                                       (rental apartment, dormitory)

                                                                                                                                                                                                                                                                                                6 Where Should I
                                                                                                                                                                                                                                                 extracurricular activities

                                                                                                                                                                                                                                                                                                   Seek Help?
stalled in Library, and another in Building                                                                                                                                                     • Hakama, formal graduation attire for women
                                                                                                                                                                                                                                              • Overseas travel insurance for private travel
1, B1. Both accept cash and prepaid cards.                                                           No application required, may bring your                                                    • Driving schools
                                                                                                                                                                                                                                                 and various types of non-life insurance
                                                                                                     own printer paper; Card operated machine                                                   • Photos for job search and graduation
                                                Hoffmann Hall, 3F                2
                                                                                                     (card vending machine installed in Hoffmann                                                   commemorative photo (taken on campus; For more details, please visit Sophia
                                                                                                     Hall and the 5th floor Library Copy Room)                                                     rooms will be arranged)                      Campus Support’s official website.
                                                                                                                                                                                                                                                www.sophia-cs.co.jp (Japanese)

                                                                                                                                                            16                                                                                                                                             17
2021 SOPHIA UNIVERSITY STUDENT GUIDEBOOK
Dining Hall/Cafeterias                  Campus dining hall and cafeterias are all self-service; after meals,                       Health Center                              The Health Center not only offers regular health checkups, but also

                                                                                                                                                                                                                                                                                                   Contents
                                        return the dishes to the dish counter.                                                     (Hoffmann Hall, 2nd Floor)                 provides first-aid treatment, consultations on health issues, and
                                                                                            *Check Loyola for open hours                                                     referrals to hospitals. Although prescription of medication and
                                        Stores                        Location
                                                                                            *On Mejiro Seibo Campus,                                                         treatments covered by health insurance are not available, students
                                        Bldg. 2 Student Dining Hall   Bldg. 2, 5F             Swan Bakery sells bread                                                         may see the school doctor for consultation on general medical con-

                                                                                                                                                                                                                                                                                      1 Basic Information for
                                                                                              during lunch once a week
                                                                                                                                                                              cerns and smoking cessation, as well as a psychiatrist for mental

                                                                                                                                                                                                                                                                                        University Life
                                        Bldg. 2 Lounge (SUBWAY)       Bldg. 2, 5F             (day of week varies by
                                                                                              semester), in Building 1, B1,                                                   health concerns. A cardiovascular specialist is also available for
                                        S-CAFÉ                        Bldg. 6, 1F
                                                                                              Student Lounge                                                                  consultations. Please rest assured that all health records are main-
                                        9-CAFÉ                        Bldg. 9, B1                                                                                             tained in a strictly confidential manner in accordance with the law.
                                        Bldg. 11 Lounge               Bldg. 11, B1
                                                                                                                                   *1 Please note that this information is
                                                                                                                                                                              Services                       Office Hours
                                        TOKYO HALAL DELI & CAFE       Hoffmann Hall, 4F                                                subject to change
                                                                                                                                   *2 To receive medical certificates        Internal medicine
                                                                                                                                                                                                             [By appointment ] Tue, Fri 9:30 – 11:30, 13:00 – 16:00
                                                                                                                                       in Japanese, please use the            consultations (*1)

                                                                                                                                                                                                                                                                                      2 Academic and
                                                                                                                                                                                                                                                                                        Student Support
                                                                                                                                       automated certificate issuing
                                                                                                                                       machine (Building 2, 4th floor)        Mental health
                                                                                                                                                                                                             [By appointment ] Tue, Wed, Thu, Fri 12:30 – 16:30
Prayer Room                             Sophia University has provided a Prayer Room on campus (Room                               *3 In August, February, and               consultations (*1)
(Building 11, 1st Floor)                108, Building 11) for students, faculty and staff in an effort to serve                        March, window hours are
                                                                                                                                                                                                             [ By appointment ] cardiovascular disease
                                        the needs of increased diversity in cultures and religions. Students                           from 10 : 00 – 11 : 30 and from        Consultation by specialists    For the schedule, please check Sophiaʼs website (Japanese)
                                                                                                                                       12 : 30 – 17 : 00
                                        who wish to use the Prayer Room must register at the Center for                                                                                                      www.sophia.ac.jp/jpn/studentlife/healthcare/index.html

                                        Student Affairs (Service Desk 9, Building 2, 1st floor). For details                                                                                                 Mon to Fri 9:30 – 17:00
                                                                                                                                                                              First-aid
                                        of the use of the Prayer Room, please check the following website:                                                                                                   Emergency/first-aid is also available during lunch (11:30 – 12:30)
                                        www.sophia.ac.jp/eng/studentlife/support/prayerroom.html

                                                                                                                                                                                                                                                                                                    3 Precautions
                                                                                                                                                                              Health consultation/
                                                                                                                                                                                                             Mon to Fri 9:30 – 11:30, 12:30 – 17:00
                                                                                                                                                                              Hospital referrals
                                        To support the diet of Muslim students as well as faculty and staff,
                                                                                                                                                                              Medical checkup certificate
                                        Sophia University has provided a dining hall exclusive for Halal food                                                                                                Mon to Fri 9:30 – 11:30, 12:30 – 17:00
                                                                                                                                                                              (English version) (*2)
                                        TOKYO HALAL DELI & CAFE on the 4th floor of Hoffmann Hall.

                                                                                                                                   Training Room                              Mon – Sat      8:00 – 21:00
                                                                                                                                                                                                                     *Mon / Wed / Fri 12 : 00 - 13 : 30: exclusively available for
                                                                                                                                                                                                                       faculty/staff and female students only
                                                                                                                                   (Hoffmann Hall, 1st Floor)
                                                                                                                                                                              Sun            9:00 – 19:00            *Announcements will be posted under the Loyola Bulletin

                                                                                                                                                                                                                                                                                      4 Procedures for
                                                                                                                                                                                                                                                                                         International Students
                                                                                                                                                                                                                       Board tab for hours closed during University holidays
                                                                                                                                                                                                                       (Year-end and New Year holidays, power outage days,
                                                                                                                                                                                                                       etc.) or for maintenance, etc.
                                                                                                                                                                              For Use of Facilities
                                                                                                                                                                              • Prior to using the facilities, you must attend the information session
                                                                                                                                                                                 for the training room and obtain Permission for Use and carry it with
                                                                                                                                                                                 you (You must also carry your Student ID card at all times)
                                                                                                                                                                              • The schedule for the information session will be announced on the
Exhibition Space                        Exhibition Space in Sophia Tower has been designed to be a                                                                               Loyola Bulletin Board tab (Extracurricular Activities). Make sure to

                                                                                                                                                                                                                                                                                      5 About Graduate
                                        walk through time. Starting from Kojimachi Street, visitors are

                                                                                                                                                                                                                                                                                         Student Life
(Building 6, 1st Floor; Sophia Tower)                                                                                                                                            apply to attend the information session.
                                        led through the history of Sophia to its future. The permanent                                                                        • If you have any questions, please contact Service Desk 9 in the
                                        exhibition describes the establishment of Sophia University and                                                                          Center for Student Affairs (Building 2, 1st floor)
                                        its parent organization, the Society of Jesus. Two or three times a
                                        year, special exhibitions are showcased in two separate locations
                                        demonstrating the developments initiated by Sophia University                              Swimming Pool                              In the basement of the Gymnasium, there is a heated pool open
                                        in academic, cultural, and international fields. A large timeline of                       (Gymnasium, B1)                            throughout the year. Please show your Student ID card at the service
                                        history beginning in the pre-founding days is also displayed. Four                                                                    desk of the pool and pay the fee (200 yen per use).

                                                                                                                                                                                                                                                                                      6 Where Should I
                                        monitors display today’s Sophia and the “Wisdom Tree (Chie no

                                                                                                                                                                                                                                                                                         Seek Help?
                                        ki)”. The faculty’s recent academic work, student activity, as well                                                                                                                *Changes may be made; be sure to
                                                                                                                                                                              Mon – Fri    12:00 – 15:00, 17:00 – 18:50
                                                                                                                                                                                                                             check the Bulletin Board in front of the
                                        as information of events held on campus including various other
                                                                                                                                                                              Sat          12 :00 – 14 :00                   Gymnasium for updated information
                                        recent topics will be presented on the trees as fruits of wisdom,                                                                                                                  *Please note that open hours may change
                                        and will be constantly updated.                                                                                                       Sun          closed                            due to class hours

                                                                                                                              18                                                                                                                                                                19
1 - 02                                                                                                                          Health Center

                                                                                                                                                                                                                                                                   Contents
                                                                                                                                                                                                                Services: Medical counseling,

      Student Support Services                                                                                                                                                                                  psychiatric counseling, specialized
                                                                                                                                                                                                                health counseling, health
                                                                                                                                                                                                                consultation, hospital referrals

                                                                                                                                                                                                                                                      1 Basic Information for
                                                                                                                                                                                                                                                        University Life
University life is very different from what you may have experienced in
life up to this point. You will be choosing your classes and learning with
students from all over Japan and around the world. At Sophia University, you
have access to many academic disciplines as well as many opportunities
                                                                                                                              Career Center                            Message From the Career Center
to interact with people from different religious and cultural backgrounds.                                                    Location: Building 2, 1st floor          We welcome students to ask any questions regarding employment

                                                                                                                                                                                                                                                      2 Academic and
Navigating this new terrain may be overwhelming at times, so we invite you                                                    Office Hours: Monday – Friday            and careers. You do not have to be a Junior or Senior to speak with

                                                                                                                                                                                                                                                        Student Support
                                                                                                                              10:00 – 16:30
to use the Student Support Services.                                                                                                                                   our advisors and make use of our services at the Career Center.
                                                                                                                              *Front desk is closed from             Whether you already have clear career goals, or you wish to discover
                                                                                                                                11:30 – 12:30                          the type of career you would like to pursue, please feel free to come
                                                                                                                                Individual Consultation is available   and have a consultation with us. Find new information and gain
                                                                                                                                by appointment through the Career
Counseling Center                               Message From the Counselor                                                                                             new perspectives to help clarify your career interests and goals.
                                                                                                                                Center System
Location: Building 10, 3rd floor                Student life requires a lot of self direction, and with so many avail-          www.sophia.ac.jp/jpn/studentlife/
                                                                                                                                                                                                                Career Center
Office Hours: Monday-Friday                     able options, you may feel overwhelmed. The Counseling Center                   career/riyou/soudan.html
                                                                                                                                                                                                                Services: Answering questions and

                                                                                                                                                                                                                                                                    3 Precautions
9:30 – 11:30, 13:00 – 16:30                                                                                                   *Office Hours are subject to
                                                works together to address the challenges you are facing, using a                                                                                                providing consultations related to
*By appointment only                                                                                                            change during vacations. Please
*Japanese, English and Chinese
                                                psychology-based approach. No concern is too big or too small. In               be sure to check before contacting
                                                                                                                                                                                                                employment and careers

  language support available                    order to thrive in society, it is also necessary to learn how to con-           or visiting the Career Center.
                                                sult with others to address your worries and concerns. Please do
                                                not carry those burdens by yourself. Do not hesitate to talk to us.
                                                Are you feeling depressed or confused about changes in your living
                                                environment? Are you feeling uncomfortable in class and unsure of
                                                who you can approach to discuss your struggles? Or do you have

                                                                                                                                                                                                                                                      4 Procedures for
                                                                                                                                                                                                                                                         International Students
                                                trouble in your academic life and personal relationships? We are
                                                happy to help you address all kinds of concerns. You can also use
                                                our services to develop self-understanding in preparation for future          Center for                               Message From the Scholarship Staff
                                                job hunts, or learn tools to cope with nervousness and anxiety. Your          Student Affairs                          Beyond achieving academic success at Sophia University, we hope
                                                days at Sophia University may seem long at times, but they will pass                                                   that you will have many experiences that will enrich your time here.
                                                                                                                              Location: Building 2, 1st floor
                                                very quickly. It is a nice chance to reflect and work out personal            Office Hours: Monday – Friday            Whether that’s studying abroad, engaging in club activities, or
Counseling Center Services:
                                                struggles while professional resources are available. When you                10:00 – 11:30, 12:30 – 15:30             volunteering—all of these experiences make student life fruitful.
Counseling, Workshops, and Seminars.
Please contact us if you are unsure of          face any sort of trouble, please remember the Counseling Center.              *12:30 – 15:30 during                   However, sometimes unexpected changes in your family or social

                                                                                                                                                                                                                                                      5 About Graduate
                                                                                                                               University breaks
which service best fits your current needs.     We are here to help.                                                                                                   circumstances can prevent you from living your student life to the

                                                                                                                                                                                                                                                         Student Life
                                                                                                                                                                       fullest. If you are struggling to pay tuition, the scholarship programs
                                                                                                                                                                       will help support you. If you find yourself in trouble, please do not
                                                                                                                                                                       hesitate to consult with the Center for Student Affairs.

Health Center                                   Message From the Nurse                                                                                                                                          Center for Student Affairs
                                                                                                                                                                                                                Services: Answering questions and
Location Hoffmann Hall, 2nd floor               If you wish to discuss your physical and mental health concerns,
                                                                                                                                                                                                                providing consultations related to
Office Hours: Monday – Friday 9:00 – 11:30,     or would like to be referred to a hospital, please contact the                                                                                                  financial support, dormitories and
12:30 – 17:00 (In August, February and

                                                                                                                                                                                                                                                      6 Where Should I
                                                Health Center. Although we do not prescribe drugs or provide                                                                                                    housing, as well as extracurricular

                                                                                                                                                                                                                                                         Seek Help?
March, window hours are from 10:00 – 11:30
and from 12:30 – 17:00)                         other services covered by insurance, you can consult a nurse,                                                                                                   activities

*Medical counseling, psychiatric counseling,   physician, or psychiatrist at the Health Center. Consultation with
  and specialized health counseling are         a doctor is by appointment only, so please make a reservation by
  available by appointment only
                                                phone or by visiting the front desk.

                                                                                                                         20                                                                                                                                      21
1 - 03                             Certificates                         Some certificates may be issued at the automated certificate

                                                                                                                                                                                                                                                         Contents
                                                                                                                                                       issuing machine (for current students only); for other certificates,
   Procedures/Notification/Issuance                                                                                                                     you will need to affix a fee payment stamp to the request form and
                                                                                                                                                       submit it to the issuing office.

                                                                                                                                                                                                                                            1 Basic Information for
                                                                                                                                                       Automated Certificate Issuing Machine

                                                                                                                                                                                                                                              University Life
Student ID Card   Your Student ID Card certifies that you are a student of Sophia
                  University. Carry it with you at all times and show it whenever                                                                      Certificate                                                     Fees

                  requested.                                                                                                                           Certificate of Attendance (Japanese/English)                    200 yen

                                                                                                                                                       Transcript (Japanese/English)                                   200 yen
                  Cases Where Student ID Card is Required:
                  1. to take exams                                                                                                                    Certificate of Prospective Graduation (Japanese/English)        200 yen

                  2. to use the certificate issuance machine and obtain a certificate                                                                 Medical Checkup Report (Japanese)                               300 yen

                                                                                                                                                                                                                                            2 Academic and
                                                                                                                                                                                                                                              Student Support
                      or student travel fare discount certificate                                                                                      Student Travel Discount Certificate                             Free
                  3. t o enter the University central library and borrow books
                  4. t o buy commuting passes                                                                                                         Location: Building 2, 4th Floor
                                                                                                                                                                  In the Office of Mejiro Seibo Campus (Building 1, 1st floor)
                  5. to show at the request of officials when on trains, etc. upon
                                                                                                                                                       Operating hours: Mon to Fri, 9:00 – 17:00
                      using a commuting pass or student discount ticket
                  6. t o apply and inquire for scholarship, apply for Gakusei Kinko
                      loan (interest-free emergency student loan)
                  7. to submit various application forms at the office
                                                                                                                  Application at                       Fill out the application form available at the issuing offices. Buy

                                                                                                                                                                                                                                                          3 Precautions
                  8. to show when requested by a faculty member or staff of Sophia
                                                                                                                  Service Counters                     the fee payment sticker from the vending machine*. Paste it on the
                      University
                                                                                                                                                       application form and submit it.

                  Enrollment sticker                                                                                        Certificate                    Issuing office                 Fees                Number of Days for Issuing
                  You will receive a new Enrollment Sticker at the beginning of
                                                                                                                                                                                                             Three business days or more
                  every academic year. Please paste the newest sticker to your                                    Certificate of Prospective
                                                                                                                                                                                       400 yen
                  Student ID card.                                                                                Teaching License
                                                                                                                                                                                                       Date of
                                                                                                                                                                                                                        Date of issue

                                                                                                                                                                                                                                            4 Procedures for
                                                                                                                                                                                                       application

                                                                                                                                                                                                                                               International Students
                                                                                                                  Application for Change of
                  Changes in Personal Information
                                                                                                                  Residence Status and Renewal                                         200 yen         Mon/Tue          Fri, same week
                  If there are any errors on your Student ID Card or any changes nece-                                                              Center for Academic Affairs
                                                                                                                  of Period of Stay
                                                                                                                                                    (Academic Records Section)                         Wed/Thu          Mon, next week
                  ssary due to change of name, etc., notify the Center for Academic
                  Affairs (Academic Records Section) as soon as possible.                                         Payment Certificate of                                                                Fri              Wed, next week
                                                                                                                                                                                       300 yen
                                                                                                                  Tuition and Fees

                  Returning Student ID Card
                                                                                                                  Reissuance of Student ID Card                                        1,000 yen                   The same day
                  If withdrawing from the University, return your Student ID Card
                  to the Center for Academic Affairs (Academic Records Section).                                  Student Commuter Certificate
                                                                                                                                                                                   *Each separate

                                                                                                                                                                                                                                            5 About Graduate
                                                                                                                                                    Center for Student Affairs                            It may take about a month for

                                                                                                                                                                                                                                               Student Life
                                                                                                                                                                                  railway company
                                                                                                                  Student Commuter Certificate for      (student support)                                 issuing from date of application
                  If Student ID Card is Lost, Damaged, or Stolen                                                  Practical Training
                                                                                                                                                                                    costs 300 yen
                  Your Student ID Card is an official form of identification; keep it
                                                                                                                  Scholarship Nomination Letter     Center for Student Affairs
                  with you at all times.                                                                                                                                               300 yen                       4 to 7 days
                                                                                                                  Scholarship Certificate               (financial support)

                  If you lose it or it is stolen, it may be misused; report to the nearest police station.        Medical Checkup Report
                  If you need to have your Student ID Card re-issued, fill out and submit Request for             (English) Limited to the
                                                                                                                                                          Health Center                500 yen           The same day (not guaranteed)
                  Re-issue of Student ID Card to the Center for Academic Affairs (Academic Records                designated form of Sophia
                  Section). (Reissue fee: 1,000 yen. ID reissued on the same day)                                 University

                                                                                                                                                                                                                                            6 Where Should I
                                                                                                                                                                                                                                               Seek Help?
                  Mejiro Seibo Campus Students of the Department of Nursing and Course of Midwifery
                  may apply and pick up the Request for Re-issue of Student ID Card at the Office of                                                 Payment sticker vending machine
                  Mejiro Seibo Campus. If a request is submitted at Mejiro Seibo Campus, the Student                                                 Location: Center for Academic Affairs (Student Registry/Certificates)
                  ID Card will not be reissued on the same day.                                                                                      Operating hours: same as office hours.
                                                                                                                                                     * Student Commuter Certificates for compulsory courses are issued for free

                                                                                                             22                                                                                                                                      23
Student Travel           The Student Travel Discount Certificate can be used on JR trains                                    student ID number, name, current address, and commuting route

                                                                                                                                                                                                                  Contents
Discount Certificate     for traveling 100km or more one way; you can get a 20% discount                                     must be stated on the Enrollment Sticker. The commuting route
                         on basic fare.                                                                                      should be a direct and economical route; otherwise the request
                                                                                                                             may be denied.
                         Student Travel Discount Certificate                                                                 *For use of bus lines, another Student Commuter Certificate may

                                                                                                                                                                                                     1 Basic Information for
                         Situations when issued:                                                                               be required; apply for one at Center for Student Affairs or Office

                                                                                                                                                                                                       University Life
                         1. Traveling to hometown                                                                              of Mejiro Seibo Campus.
                         2. Co-curricular program
                         3. Extracurricular activities
                         4. Job search/exam
                         5. Study tour                                                              Issuance of Bills and    All tuition and fees must be paid in full by the deadline. Failure to
                                                                                                    Payment Deadline         do so may result in forced withdrawal from University. Paid tuition
                         6. Accident/ illness treatment
                                                                                                                             will not be refunded.
                         7. Trip accompanying guardian or guarantor                                 of Tuition and Fees

                                                                                                                                                                                                     2 Academic and
                                                                                                                             Please visit Sophia University’s website for more details.

                                                                                                                                                                                                       Student Support
                                                                                                    (Academic Year 2021)
                         • Student Travel Discount Certificate is issued at the automated
                                                                                                                             Contact: Center for Academic Affairs (Building 2, 1st floor)
                            certificate issuing machine (see p.23)
                                                                                                                             https://www.sophia.ac.jp/eng/studentlife/tuitions/index.html
                         • Up to two tickets issued at a time.
                         • Period of validity is three months from date of issue.
                         • One-way tickets, round-trip tickets, and connected train ride/
                            excursion tickets can be covered with one Student Travel                Disaster and Accident    All Sophia students are required to purchase the above insurance,
                            Discount Certificate.                                                                            paying all fees upon entering University. This insurance covers
                                                                                                    Insurance for Students

                                                                                                                                                                                                                   3 Precautions
                                                                                                                             accidents that cause injury while engaged in research and
                         Points to Note                                                                                      education activities, or those occurring during commuting or
                         • Student Travel Discount Certificates must be used in person.                                     moving between facilities on campuses. For more information,
                         • It is a crime to give away a Student Travel Discount Certificate                                 please refer to the Handbook for Enrollment of Personal Accident
                            to or receive it from another person. If you are found using a                                   Insurance for Students Pursuing Education and Research.
                            Student Travel Discount Certificate which has expired or which
                            you received from another person, not only will you be charged
                            a penalty, but also the service of student travel discount may

                                                                                                                                                                                                     4 Procedures for
                                                                                                                                                                                                        International Students
                            be terminated for the entire student body of Sophia. Your moral
                            choices affect all Sophia students; please keep this in mind.

Request for Group Tour   A group of eight or more students led by a member of faculty or
Permission               staff are eligible to receive the railway student group discount
                         (50% off the basic fare ticket). Submit the Request for Group Tour
                         Permission together with the Railway Group Tour Application to

                                                                                                                                                                                                     5 About Graduate
                                                                                                                                                                                                        Student Life
                         the Center for Student Affairs or Office of Mejiro Seibo Campus.

Student Commuter Pass    The student commuter pass may be purchased for the most
                         economical route between the closest station to your home and
                         that of the University limited for the purpose of commuting.

                         Fill out the application form at the nearest station office and

                                                                                                                                                                                                     6 Where Should I
                                                                                                                                                                                                        Seek Help?
                         submit it together with your Student ID Card to purchase the
                         student commuter pass. Please note that the Enrollment Sticker
                         for the Academic Year for which you wish to buy the commuter
                         pass must be pasted on the back of the Student ID Card; your

                                                                                               24                                                                                                             25
1-0 4                                                                                  Affairs (Academic Records Section) together with your Student ID

                                                                                                                                                                                                                  Contents
                                                                                                                           Card. All tuition and fees must be paid in full for the period of study
   Academic Records                                                                                                        prior to the withdrawal.

                                                                                                                           Dismissal by the University

                                                                                                                                                                                                     1 Basic Information for
                                                                                                                           The following students shall be dismissed from the University:

                                                                                                                                                                                                       University Life
Academic Records   Leave of Absence                                                                                        1.	Students whose period of enrollment (excluding leave of absence
                   A leave of absence can be taken when a student is unable to focus on                                        period) exceeds 8 years (Article 38, University Regulations)
                   their studies for a long duration of time due to unavoidable reasons                                    2. Students who fail to obtain 32 credits or more including subjects
                   such as illness or financial difficulties. A leave of absence may be                                        specified by undergraduate faculties/departments in two con-
                   requested per quarter and may not extend over two consecutive                                               secutive academic years (Article 40, University Regulations)
                   years or a total of 4 years. Please note that a leave of absence will                                   3.	Students who fail to pay tuition and fees before the set deadline
                   delay graduation, making it impossible to graduate within 4 years.                                          (Article 64, University Regulations)

                                                                                                                                                                                                     2 Academic and
                                                                                                                           4.	Students to whom Article 60 and 61 of University Regulations apply.

                                                                                                                                                                                                       Student Support
                   A student who is taking a leave of absence cannot graduate in the
                   quarter. To take a leave of absence, consult with your Department
                   Chairperson or course teacher, and submit the Request for Leave              For Mejiro Seibo Campus:   For students of the Department of Nursing and Course of Mid-
                   of Absence to the Center for Academic Affairs (Academic Records                                         wifery; the following forms are available at and may be submitted
                   Section). If the reason is illness, the request should be accompanied                                   to Mejiro Seibo Campus:
                   by a supporting doctor’s certificate. If you have to take a leave of                                    • Request for Leave of Absence, Intent to Resume Studies,
                   absence due to financial difficulties, consult with the Center for                                         Request for Withdrawal From the University, Request for Study
                   Student Affairs. Be sure to check the deadline for submission of                                           Abroad (General Study Abroad Program)

                                                                                                                                                                                                                   3 Precautions
                   the Request for Leave of Absence. No request is accepted after the                                      • Name Change Sheet, Guarantor Change Sheet
                   submission deadline. There will be a deduction of tuition and fees
                   while you are on leave of absence. For more information, contact the                                    Department Transfer
                   Center for Academic Affairs (Tuition and fees). Foreign students with                                   Students who wish to change departments and who satisfy the
                   a college student status of residence who take a leave of absence                                       following requirements may do so by submitting a request. After
                   may lose their status of residence in Japan.                                                            submitting the request, the student will take an exam given by
                                                                                                                           each department:
                   Resuming Studies

                                                                                                                                                                                                     4 Procedures for
                                                                                                                                                                                                        International Students
                   As soon as the period for approved leave of absence is over, student                                    1.	Student has completed or is expected to complete at least four
                   status is reinstated automatically to resume studies. However, if                                           semesters of study at the time of the requested change (period of
                   the leave of absence was due to illness, submit an Intent to Resume                                         leave of absence is not included).
                   Studies form accompanied by a medical certificate to the Center                                         2.	Student has a 2.6 GPA or higher for credits obtained in Foreign
                   for Academic Affairs (Academic Records Section). The Intent to                                              Language Courses (only compulsory courses) and General Studies
                   Resume Studies form must also be submitted if returning to studies                                          (Zengaku Kyotsu). (Only General Studies for students who entered
                   earlier than scheduled.                                                                                     before 2014).
                                                                                                                           3.	Student satisfies all requirements set by the Department they

                                                                                                                                                                                                     5 About Graduate
                   Suspension From University                                                                                  wish to change to.

                                                                                                                                                                                                        Student Life
                   If violations are committed (e.g., misconduct during examinations),                                     4.	There is adequate reason for the change.
                   severe penalties shall be served including suspension or dismissal
                   from University. (Suspension from University delays graduation.)                                        Graduation
                                                                                                                           If you have satisfied the study requirement (four years full time,
                   Withdrawal and Dismissal From University                                                                excluding leave of absence or suspension period) and successfully
                   There are two types of withdrawal from University; voluntary                                            earned credits required for graduation, you will be given approval
                   withdrawal and dismissal.                                                                               to graduate from the University by the President, after the faculty

                                                                                                                                                                                                     6 Where Should I
                                                                                                                           examines each graduating student. You cannot graduate in the

                                                                                                                                                                                                        Seek Help?
                   Voluntary Withdrawal
                                                                                                                           same quarter that a leave of absence is taken, even if all graduation
                   If you wish to withdraw from University for personal reasons, consult                                   requirements have been met. Announcements of the graduating
                   the Department Chairperson or course teacher and submit a Re-                                           students will be made in mid-March for March graduation, and
                   quest for Withdrawal From the University to the Center for Academic                                     mid-September for September graduation.

                                                                                           26                                                                                                                  27
Repeating a Year/Semester

                                                                                         Contents
If the credits required for graduation are not earned in four years,
you will have to repeat a year/semester. Also, even if the credits
required for graduation were earned, if you were away from
University on a leave of absence or on suspension, you will not be

                                                                            1 Basic Information for
able to graduate within four years. If you need to repeat a year, a

                                                                              University Life
new Student ID Card with the extended period of validity will be
sent by postal mail to you by the end of the semester.

Re-admission
Re-admission is for students who have withdrawn from Sophia
University and wish to re-enter the Faculty/Department they were
previously enrolled in. Please note however, that the following

                                                                            2 Academic and
students are not eligible to apply for re-admission:

                                                                              Student Support
1. Students who withdrew from University because the length of
    attendance had reached the limit of 8 years.
2. Re-admitted Students withdraw a second time.

Change of Address
If there are any changes in the address of the student or the
guarantor, change the data on Loyola from the menu option.

                                                                                          3 Precautions
“Change of student’s address”. If there is a change of address of
the student, receive a new Enrollment Sticker (Zaiseki-kakunin
sticker) issued at the Center for Academic Affairs (Academic
Records Section) and paste it to the back of your Student ID Card.

                                                                            4 Procedures for
                                                                               International Students
                                                                            5 About Graduate
                                                                               Student Life
                                                                            6 Where Should I
                                                                               Seek Help?
                                                                       28            29
Contents   1 Basic Information for   2 Academic and     3 Precautions   4 Procedures for           5 About Graduate   6 Where Should I
                                                                                                                                              31

             University Life            Student Support                      International Students      Student Life        Seek Help?
                                                                                                                                              30
                 STUDENT SUPPORT
                 ACADEMIC AND
              2
2 - 01                          students and above. Participants may learn through internship

                                                                                                                                                                                       Contents
   Global Education / Study Abroad                                                              placement at a company, an international organization or a media
                                                                                                agency, as well as pre- and post- sessions by academic staff
                                                                                                with relevant backgrounds. Most placements take place during
                                                                                                summer and spring breaks.

                                                                                                                                                                          1 Basic Information for
                                                                                                                                                                            University Life
Global Education/   Global education programs at Sophia University are designed                 ⑤ Special Admission Program for Overseas Graduate Schools
Study Abroad        around its specialized academic curriculum and aims to help                 Students have the option to apply for graduate programs overseas
                    students acquire “global communication skills”, which include               that have partnerships with Sophia (e.g., Columbia University,
                    linguistic abilities and a wide range of relevant knowledge. With           Georgetown University, Boston College, etc.) with a recommendation
                    these sets of skills, students are expected to collaborate with             from Sophia. A 5 year Concurrent BA-MA Program is also available
                    people around the world, address common social issues, and to               in partnership with the Graduate Institute in Switzerland (GI), where
                    develop their career in a globalized society.                               students chosen for this program may be eligible to study towards a

                                                                                                                                                                          2 Academic and
                                                                                                                                                                            Student Support
                                                                                                BA degree from Sophia and MA from GI within 5 to 5.5 years.
                    The Center for Global Education and Discovery offers various
                    opportunities for students to gain global communication abilities           *There are information sessions for each program at the beginning
                    and multicultural understanding. Some of these include study                  of each semester before the application periods. Please check
                    abroad programs, general education courses, as well as other                  the information session schedule on Loyola’s Bulletin Board
                    various support programs. Students are strongly advised to take               (Center for Global Education and Discovery). To access, click
                    advantage of the resources offered by the Center.                             “Advanced Search”, and select “Study Abroad” under Category 1.

                    ① Student Exchange Program                                                  ⑥ Study Abroad Counseling

                                                                                                                                                                                        3 Precautions
                    Students participating in the Student Exchange Program can                  Students can receive individual counseling from a highly expe-
                    choose to study at one of the 330 exchange partner universities             rienced study abroad counselor who conducts around 1,000
                    for one semester or an academic year by simply paying tuition and           consultations throughout the year. This service is free of charge to
                    fees to Sophia. There is no need to pay tuition to another partner          students. Please make an appointment first through the University
                    university. Some programs focus on certain areas such as SAIMS              website as consultations are by appointment only.
                    for study in Southeast Asia, and LAP in Latin America. An internal          Questions and inquiries regarding the University’s study abroad
                    selection of students is made approximately 10 months prior to the          programs can be directed to the Center for Global Education and

                                                                                                                                                                          4 Procedures for
                    start of the program. As grades and language skills are important in        Discovery (Reservation not required). Please visit during office hours.

                                                                                                                                                                             International Students
                    applying, it is recommended that planning begins early. Graduate
                    students can also participate in the exchange programs.                     ⑦ Overseas Travel Insurance and Crisis Management Services
                                                                                                Designated by the University
                    ② Short-term Language Programs and                                          Apart from study abroad programs sponsored by the University,
                    Short-term Study Abroad Programs                                            students who submit a report to the University for overseas travel
                    These short-term programs are for students to attend short-                 (e.g. general study abroad, study abroad with a leave of absence
                    term language courses and subject courses, offered at partner               from the University, participation in academic conferences, re-
                    institutions and other prestigious universities during summer               search travel, extracurricular activities, etc.) are required to

                                                                                                                                                                          5 About Graduate
                                                                                                                                                                             Student Life
                    and spring breaks. While the language programs do not require               purchase overseas travel insurance designated by the University
                    a minimum GPA or specific language proficiencies, most of the               and subscribe to crisis management services. Details are provided
                    short-term study abroad programs do.                                        at the Center for Global Education and Discovery.

                    ③ Social Engagement Programs                                                ⑧ Study Abroad Expenses and Scholarships
                    Social Engagement Programs constitute of a wide variety of short-           The application period and requirements vary depending on the type
                    term programs, in which participants may engage in field studies,           of scholarship. In addition to University-sponsored scholarships,
                    service learning, and briefings at intergovernmental organizations.         information on scholarships provided by external organizations are

                                                                                                                                                                          6 Where Should I
                                                                                                                                                                             Seek Help?
                    Participants must attend preparatory sessions.                              available on the University’s official website. Homepage> Global
                                                                                                Education • Study Abroad International Exchange/ Study Abroad
                    ④ Internship Courses                                                        Study Abroad Expense/ Financial Aid
                    Credit-based internship courses are available for Sophomore

                                                                                           32                                                                                      33
⑨ Opportunities on Campus

                                                                                                    Contents
Sophia University welcomes a large number of exchange students
every semester. Here are some of the many opportunities to
interact with international students on campus:
“Sophia Exchange Supporter Program” is a volunteer program to

                                                                                       1 Basic Information for
support exchange students’ life in Japan on and off campus. In

                                                                                         University Life
addition, other opportunities such as “Airport Pick-Up Service”
and “Global Network (GL-Net)”, a volunteer organization that
holds events for Japanese students and International students to
interact, are available. For more details, please visit the Center for
Global Education and Discovery.
For details on programs and offerings, visit the following link and
the Loyola download center.

                                                                                       2 Academic and
                                                                                         Student Support
Website (global education/study abroad): www.sophia.ac.jp/jpn/global (Japanese)
Loyola download center: Loyola > download center > Center for Global Education
and Discovery

Official Twitter
Information on study abroad programs, events at the Center
for Global Education and Discovery, and useful tips from study
abroad counselors are available through the Center for Global

                                                                                                     3 Precautions
Education and Discovery on Twitter.
For questions related to study abroad, please contact the Center
for Global Education and Discovery.
Center for Global Education and Discovery
Twitter: https://twitter.com/Sophia_Goglobal (Tweeted in Japanese)

                                                                                       4 Procedures for
                                                                                          International Students
                                                                                       5 About Graduate
                                                                                          Student Life
                                                                                       6 Where Should I
                                                                                          Seek Help?
                                                                                  34            35
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