7 Ontario Association of Fire Chiefs
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OAFC 2022 Trade Show May 6 & 7 Exhibitor Prospectus OAFC 2022
OAFC 2022 Trade Show Exhibitor Prospectus THE INTERNATIONAL CENTRE, 6900 AIRPORT ROAD, MISSISSAUGA FRIDAY, MAY 6 & SATURDAY, MAY 7, 2022 The Trade Show takes place in Halls 2/3/4 of the International Centre on Airport Road in Mississauga on Friday, May 6 and Saturday, May 7, 2022. Year after year, the Ontario Association of Fire Chiefs Trade Show has proven that it is the must-attend show for the fire service in Canada. With over 2,000 fire service personnel in attendance, exhibitors have access to the people who have direct buying power in Ontario's $1-billion fire service marketplace. With over 250 booths and fire vehicles on display, it is the largest and most successful gathering of fire service manufacturers and suppliers in Canada, offering attendees direct access to your sales team to maximize product exposure and corporate visibility. OAFC 2022 Trade Show is the premiere marketplace in Canada to strengthen and build relationships with decision makers, increase your company's sales, launch new products and services and determine your customer’s current needs. Why Participate?
How Else Can You Get Involved?
Are you looking for exposure and sales opportunities beyond the trade show booth? Maximize your involvement with the
OAFC and its members with one of the following options:
Become an Industry Member
Industry members get discounted rates at OAFC 2022 and first opportunities for strategic sponsorship opportunities. In
addition, Industry members are included in our online directory, receive an Ontario Fire Department Directory, receive
access to our online member contact info, a set of complimentary fire department labels and more. Most important
Industry membership helps support the initiatives of the OAFC and the fire service in Ontario.
Participate in one of our Strategic Sponsorship Opportunities!
Capitalize on your investment in exhibit space by extending your marketing message beyond the booth. Each year the OAFC
offers a selection of sponsorship opportunities that help maximize product exposure and corporate visibility at our conference
and trade show. With hundreds of chief fire officers in attendance at the conference, and over 2,000 trade show guests,
sponsors can leverage their brand with an elevated profile. We love to work individually with companies to discuss new
ideas and customize your sponsorship to ensure your return on investment. For more information on sponsorship and to
customize your marketing opportunities at OAFC 2022, please contact Kris Newton at kris.newton@oafc.on.ca.
OAFC 2022 Date & Exhibit Hours
Hospitality rooms at the conference hotel are available
Friday, May 6, 2022 - 10:00am to 4:00pm to sponsors only. Contact show management for more
Saturday, May 7, 2022 -10:00am to 4:00pm information.
It is the responsibility of the exhibitor to ensure that NOTE: The OAFC does NOT use housing
booths are open and staffed between the show hours. companies for accommodations. If you are
Booth materials may not be removed until the end of contacted by one, it is NOT authorized by the OAFC
the show at 4pm on May 7. Failure to comply with this
ruling will result in a $250 penalty invoiced to the Additional accommodation information will be available
company following the show. on our website at:
https://www.oafc.on.ca/event/oafc-2022-
trade-show-exhibitors
OAFC 2022 Location
The International Centre, Halls 2/3/4 OAFC 2022 Sponsorship
6900 Airport Rd, Mississauga, ON L4V 1E8
Tel: (905) 677-6131 Capitalize on your investment in exhibit space by
extending your marketing message beyond the booth.
Each year the OAFC offers a selection of sponsorship
OAFC 2022 Show Management opportunities that help maximize product exposure and
corporate visibility at our conference and trade
Ontario Association of Fire Chiefs show. We love to work individually with companies to
Phone: 905-426-9865 discuss ideas and customize your sponsorship to
Toll Free: 1-800-774-6651 ensure your return on investment is met. Contact Kris
Newton at kris.newton@oafc.on.ca for more
OAFC 2022 Accommodations information. Sponsorship information can also be found
on our website at
MAIN CONFERENCE HOTEL https://www.oafc.on.ca/event/oafc-2022-
Holiday Inn Toronto International Airport trade-show-
970 Dixon Road, Toronto, ON exhibitors#2022_sponsorship_opportunities_t
ab
Additional Accommodations:
The Westin Toronto Airport 950 Dixon Road
Rates and room block information will be available on
our website.
All booths include name and booth number online and in delegate
OAFC 2022 Trade Show Exhibit Fees brochures, aisle carpeting and 24 hour general security for set-up,
show and dismantling.
Deluxe Booth 10x10
Inclusions: Black carpet, chair, draped table, side/rear drape, power OAFC 2022 Move In
(1500watt, 120v duplex outlet), wireless internet during show, lead
retrieval, free guest passes, access to evening functions, passes for 3 to
attend keynote both days and $40 worth of Lunch Vouchers. The International Centre, Halls 2/3/4
Member Rate: $2455 Non-Member Rate: $2575
Truck Wash
Additional Deluxe Booth 10x10 Thursday, May 5 .......................................................7:00am
Inclusions: Black carpet, chair, draped table, side/rear drape, passes
for 2 to attend keynote both days.
Member Rate: $1830 Non-Member Rate: $2035 Vehicles Only
Thursday, May 5 ......................................................7:30am
Enhanced Booth 10x10
Inclusions: Chair, draped table, side/rear drape, power (1500watt, 120v
duplex outlet), wireless internet during show, lead retrieval, free guest
Booth Set-up
passes, access to evening functions, passes for 3 to attend keynote Thursday, May 5 ........................................1:00pm–5:00pm
both days and $40 worth of Lunch Vouchers.
Member Rate: $2367 Non-Member Rate: $2480 Final preparations
Standard Booth 10x10 Friday, May 6 ............................................7:00am–9:30am
Inclusions: Chair, draped table, side/rear drape, wireless internet during
show, free guest passes, access to evening functions, passes for 3 to Vehicles, which are to be a part of the trade show, can be
attend keynote both days. parked overnight on Wednesday, May 4, 2022. Parking lot
Member Rate: $2106 Non-Member Rate: $2220 security will be provided on Wednesday night until
Additional Booth 10x10 Thursday morning. An email will be sent closer to the
Inclusions: Chair, draped table, side/rear drape, passes for 2 to attend trade show date with a map of the area that will be used.
keynote both days.
Member Rate: $1820 Non-Member Rate: $1925 Exhibitor vehicle move in will be on Thursday, May 5,
2022, starting at 7:30am. Vehicles will be directed in
Fire Vehicle Space
Inclusions: Wireless internet during show, lead retrieval, free guest according to the order determined by the OAFC staff. All
passes, access to evening functions, passes for 3 to attend keynote vehicles must be ready to enter the exhibit hall at 7:30am.
both days and $40 worth of Lunch Vouchers.
Member Rate: $2222 Non-Member Rate: $2326 Move in for the Exhibitor Outdoor/Demo space may take
Additional Fire Vehicle Space place any time after 7:30am on Thursday, May 5, 2022.
Inclusions: Passes for 2 to attend keynote both days. All displays must be ready at 9:30am on Friday, May 6,
Member Rate: $1865 Non-Member Rate: $2017 2022. Security for the Exhibitor Outdoor/Demo space will
start at 5:00pm on Thursday, May 5, 2022. You must have
Outdoor Demo Space 8x45 a registered paid space inside the Trade Show to be
Inclusions: Passes for 2 to attend keynote both days. Must book indoor
space in order to secure outdoor space. Sponsors receive eligible for Outdoor/Demo space. Complimentary coffee,
discounted/free outdoor space. tea and water will be available on the day of move-in
Member Rate: $1710 Non-Member Rate: $1784 starting at 7:30am.
Fire Vehicle with Display Space Exhibitor registration and booth move-in and set-up will
Inclusions: Wireless internet during show, power (1500watt, 120v duplex
outlet) lead retrieval, free guest passes, access to evening functions, begin at 1:00pm on Thursday, May 5, 2022, at the
passes for 3 to attend keynote both days and $40 worth of Lunch entrance to the exhibit halls at the back of Halls 2.
Vouchers.
Member Rate: $3615 Non-Member Rate: $3805 * Fire service cadets will be available from 1:00pm until
5:00pm on Thursday, May 5 and 8:00am on Friday, May 6
Additional Items to assist Exhibitors with move in. They will also be
Power (1500watt, 120v duplex outlet)…...……...$175
Lead Retrieval………………..…………..………..$190
available on Saturday, May 7 to assist Exhibitors with
move out. Exhibitor set up will close at 5:00pm on
Contact Kris Newton, Events & Trade Show Manager Thursday, May 5 and resume at 7:30am on Friday, May 6.
for pricing on feature spaces which are offered by the All exhibitors are to be completely set up in their
square foot. designated booth(s) by 9:30am on Friday. Doors open to
the Trade Show at 10:00am.
If you require booth carpeting, furniture, storage, AV, Customs,
shipping or cleaning the order forms are can be found at
https://www.oafc.on.ca/event/oafc-2022- Please note that The International Centre deems the
trade-show-exhibitors#overview_tab trade show floor a construction site therefore no one
under 16 years of age is allowed on the trade show
floor during move-in.
merchandise, or personnel against robbery, theft, damage
by fire, damage by water, accident or any other cause. In all
OAFC 2022 Move Out cases, exhibitors should provide their own insurance.
Saturday, May 7 .............................4:00pm – 8:00pm Security staff will be present in the exhibit area during those
times when exhibitors are not required to be in attendance.
It is the responsibility of the exhibitor to ensure that booths The presence of security staff does not constitute
are cleared, and all exhibit materials are removed from the acceptance of any responsibility by the Association and the
exhibit area between 4:00pm & 8:00pm on Saturday, May International Centre for security of the exhibitor’s
7. Any freight/booths that have not been possessions, but is a service rendered only to assist the
removed/picked up by 8:00pm on Saturday, May 7, will exhibitor during the show.
be removed/forced from the floor at the exhibitor’s
expense. Cancellation by Exhibitor
From a health and safety perspective, we ask that trucks There is an administrative fee of $500.00 for all
not be started until 4:30pm. This allows an opportunity for cancellations. In the event of a cancellation by an
booth vendors to pack up and leave before the trucks are exhibitor after March 1, 2022, the OAFC Show
started, creating exhaust fumes. Management shall retain the exhibit fee unless a
suitable replacement exhibitor can be found to
*Fire service cadet volunteers will be available to assist purchase the space. All cancellations must be received
exhibitors with move out. It is understood and agreed that in writing. No refunds will be given after March 1, 2022.
any materials remaining after the above time will be
removed and stored at the exhibitor’s expense.
OAFC 2022 Conduct
Insurance and Safety The exhibitor agrees to use the said space solely for
the display and/or sale of his product and/or service
While every precaution is taken to safeguard exhibits, Show manufactured, distributed or sold as a bona fide sales
Management and The International Centre do not assume agency (incorporated with the laws of Canada as such).
responsibility for the safety of exhibits against robbery, fire,
damage, accidents or any cause whatsoever, whether He/she agrees not to sublet, assign or share any part of
during move in, show time or move out periods. In all the exhibit space with any other manufacturer;
cases, exhibitors must insure their goods and exhibits distributor; wholesaler; jobber; sales agency or person
against such losses. Entry into storage and loading areas is or to allow orders to be taken within the exhibitor’s
at the exhibitor’s risk. space by any person other than the exhibitor’s own
employees or agents.
Show Management and The International Centre do not
assume responsibility for personal injury due to accidents of Exhibitors are responsible for and agree to make good
any cause whatsoever. any damages to the building or Show equipment
caused by their occupation of the space.
Security of Exhibitor's Property
Booths must be staffed at all times during the Show
The Trade Show will have 24-hour security; however, Show hours and alcoholic beverages are not to be served.
Management accepts no responsibility or liability for loss or
damage to merchandise or display material. Any flashing or strobing lights on display (whether on a
vehicle or part of your booth display) must only be used
Security will be on duty throughout move-in, show days and when demonstrating your product to a potential
nights, and move-out. These people are there to safeguard customer. Some individuals can experience
your interests. Please extend them your fullest cooperation. disorientation, vertigo, photosensitive epilepsy and
You can assist by not bringing into the Trade Show halls nausea-inducing effects of a strobe or ongoing flashing
during move in or take down any person not directly lights. For safety reasons, please keep these types of
involved in the set up or dismantling of your display. lighting to a minimum.
Exhibitors are asked to contact the Show Office
IMMEDIATELY if losses are experienced, so that an Exhibitors are not to accost attendees in the aisle or in
investigation can be conducted. other exhibitor’s booths. Any breach of this regulation
will be dealt with severely. Handouts of promotional
The International Centre and the Association are not material or product are strictly prohibited outside the
responsible for the protection or security of exhibits, confines of your exhibit space.
Photographing another exhibitor’s display is not any such change or cancellation, other than to refund in full
permitted without consent of the exhibitor. In addition, any amounts paid by the Exhibitor to Management.
exhibitors are reminded that visiting other booths is by
invitation only and are requested to observe this 2. The Exhibitor shall comply with all rules and regulations
fundamental courtesy at all times. by Management for the show and agrees that
Management’s decision to adopt and enforce any such rule
Violation of any of the above mentioned conditions or regulation shall be final and binding.
could result in the immediate cancellation of the
exhibitor’s contract and all funds due or paid will be 3. The Exhibitor is responsible for compliance with all
forfeited and will result in immediate eviction from the applicable law, bylaw, ordinances, regulations,
show. requirements, codes and standards, including those with
respect to fire, safety, health and environmental matters and
Liability and Indemnification shall ensure that all equipment, materials and goods used
by the Exhibitor so comply.
Exhibitors are responsible for any and all damage to
4. The Exhibitor shall indemnify and hold Management
The International Centre facilities and equipment,
harmless from and against any loss, injury or damages
whether caused by transportation, installation or
whatsoever suffered by Management as a result of the
dismantling of displays, posters, signs; whether this
Exhibitor’s failure to comply with the terms and
damage is caused by those in attendance, or the
conditions of this contract or as a result of the
exhibitor’s employees and/or guests.
Exhibitors participation in the show, including without
limitation, any third party claim against Management
The Association and the International Centre will not be
with respect to loss, injury or damage sustained or
responsible for loss and/or damage or injury, no matter
suffered by any other exhibitors, the owner of the
how caused, to exhibits, merchandise, or personnel,
building, attendees of the show, and their respective
while such are on the property of The International
directors, officers, agents and employees.
Centre.
5. This contract may be canceled by either party
The Exhibitor (Lessee) agrees that they will indemnify
provided written notice is received by the other by
and save harmless at all times the Association and The
March 1, 2022, in which case all monies paid by the
International Centre from all claims, demands, suits, or
Exhibitors will be refunded less an administration fee of
actions of any kind, including claims or rights created by
$500 per booth. If the Exhibitor cancels after such date,
statute for loss, expense, damage, or injury (including
it will be responsible for the full contract price.
death), to persons or property, caused or contributed to
by reason of the exhibitor’s occupation of the exhibit
6. Management reserves the right at any time to alter or
space, or by any act or omission of the exhibitor in
remove exhibits or any part thereof, including printed
connection with their delivering, setting up, or
material, products, signs, lights or sound, and to expel
dismantling their exhibit, or by reason of the exhibitor
exhibitors or their personnel if, in Management’s
failing to comply with provisions of this agreement.
opinion, their conduct or presentation is objectionable to
Exhibitors shall provide their own comprehensive Management or to other show participants.
public liability insurance and proof must be
provided to Show Management prior to Show set 7. Exhibitor’s display must comply with all requirements
up. of Management and of the owner of the building,
including maximum height requirements. The Exhibitor
Please Note: must provide at least one, and not more than three,
Completing registration online indicates that you have read staff per booth/marketplace, to maintain display during
and agreed to the following Terms and Conditions as show hours. The Exhibitor agrees to confine its
outlined in this Exhibitor Prospectus and as follows: presentation to the contracted space only.
Terms and Conditions of Contract between the 8. All goods shipped to the show must be clearly
marked with the name of the Exhibitor and the number
Exhibitor and the Ontario Association of Fire of the display space. Goods must not be shipped to the
Chiefs. ("Management") show with any shipping charges to be paid on arrival as
1. Management reserves the right to alter or change the any such goods will not be accepted by Management.
space assigned to the Exhibitor. Management further Management assumes no responsibility for loss or
reserves the right, at its sole discretion to change the date or damage to the Exhibitor’s goods or property either
dates upon which the show is held, or to cancel the show, before, during or after the show. (Do not ship to the site
and shall not be liable in damages or otherwise by reason of prior to the move-in date as they cannot store it.)
9. In consideration of the Exhibitor’s participation in the show, the Exhibitor hereby releases Management, its directors, officers, agents and employees from any and all claims, losses, or damages whatsoever suffered or sustained by the Exhibitor in connection with its participation in the show, including, without limitation, any claims for loss or theft of property, personal injury, or loss of business or profits, whether arising from any act of Management or otherwise. 10. The Exhibitor is responsible for the placement and cost of insurance relating to its participation in the show. The Exhibitor shall carry liability insurance of $2 million with a $500 deductible, as well as such additional insurance as may be required by Management. The Exhibitor agrees to furnish to Management, certificates of insurance pertaining to all policies of insurance carried by the Exhibitor together with satisfactory evidence from the insurers of the continuation of such policies. If the Exhibitor fails to comply with any of the foregoing, in addition to any other rights or remedies available to Management at law or under this contract, Management shall have the right to take possession of the display space for such purposes as it sees fit and the Exhibitor will be held liable for the full contract price for the said space. 11. The Exhibitor agrees that no display may be dismantled, or goods removed during the entire run of the show or a penalty of $250.00 shall be paid. The Exhibitor agrees to remove the exhibit, equipment and appurtenances from the show building by the final move out time. In the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by Management. 12. The Exhibitor will comply with the rules and regulations of any unionized contractors, which may be selected by Management to service the exhibitors. Any dispute between the Exhibitor and any such contractor or union representative will be referred to Management for resolution, whose decision shall be final and binding on all parties. 13. Management reserves the right to cancel this contract and to withhold possession of the space or to expel the Exhibitor there from if the Exhibitor fails to comply with any terms and conditions of this contract or the show rules and regulation, in which case the Exhibitor shall forfeit as liquidated damages and not as a penalty all payments made pursuant to this contract, all without limiting Management’s other rights and remedies at law under this contract as a result of such failure to comply.
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