AMBER SCHOOL MANAGER School at your fingertips - Amber SM
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AMBER SCHOOL MANAGER
School at your fingertips
School
at your
ngertips
AMBER SCHOOL MANAGER
Amber IT soulutions
School at your ngertips
A S M AT A G LA N C E Amber School Manager is a fully integrated cloud-based solution for dynamic school management. It is user-friendly, adaptable and designed to meet your needs while saving you time and money. Online platform, accessible 24/7 from any device connected to the Internet, anywhere in the world Integrates all functionalities of ERP (Enterprise Resource Planning), CRM (Client Relationship Management), MIS (Management Information System) and LMS (Learning Management System) uniquely built for educational institutions Built in accordance with all financial and tax laws and regulations, and to support all accounting and bookkeeping requirements Ensures measurable savings, error elimination and automation of business processes Fully customizable to provide each user with personalized environment to meet your business needs, and allow dynamic business development in line with your specific vision and needs
BENEFITS OF ASM
Amber School Manager is all about creating valuable and measurable benefits for you, your organization, your team and your clients.
ASM users report clear and visible results within the first year of implementation.
Management,
business
Savings of time, development
energy and money and marketing
improvements
Elimination of
Productivity increase procedural errors
and associated
costs
Client, staff and
management
satisfaction increas
Based on existing user experiences, which include diverse educational institutions across several countries, we offer a full money-
back guarantee if you are not satisfied with our product and its impact on your business within the first 12 months of implementation!*1
*1) Subject to special terms and conditions. Money-back guarantee is offered to those clients who use Amber School Manager at its complete functionality.
I N D I CAT O R S O F S U C C E S S
School
at your
ngertips
ASMs users can determine its impact by using the following list of measurable indicators:
ź Time saving for administrative processes starting at 30% and up
ź At least 25% increase in staff productivity in the first year of implementation
ź Better use and management of school resources (facilities, equipment, programs, etc.)
ź Decrease in the student drop-out rate by enabling immediate recognition of negative patterns and by providing more
direct and solution-oriented communication with students and parents
ź Improved communication, cooperation and teamwork among school staff, students, parents, as well as business
partners and associates
ź Improved strategic planning and management by enabling direct access to data crucial for more effective decision-
making
ź Improved financial flows and financial management with almost 100% accuracy, enabling immediate interventions
that contribute to faster business growth
ź Integration of all processes and one-stop shop business monitoring and analysis tools
ź Enabling and stimulating innovation and creative engagement of school staff, associates, students and even
parents, thus contributing to competitiveness and school growth
ź Improved quality of education and learning outcomes, contributing to the recognition and esteem of the school and
its programs
ź Adaptability to school and business practices
ź Automation and optimization of all administration processes
ź Up to 100% error elimination in most business processes, including enrolments, invoicing, financial management
and bookkeeping
ź Easier introduction of new products, services, solutions and technologies
ź Smooth and simple integration of online programs
ź Decreased cost of archiving data through the introduction of digital archives. Also provides increased security and
resilience of data through cost-effective and safe archiving and back-up solutions
OUR PHILOSOPHY Transforming school management: modernization and optimization Managing a school is a complex business. Education providers offer a unique service to a great number of clients (students), with more paramenters than most other businesses in the world. Schools are a delicate network of service providers (owners, managers, teachers, directors of studies) and clients (students, parents, companies), and interaction between the two is interwoven and thus subjected to laws and regulations, finances and accounting, administration and archiving, course planning and execution, and much more. In fact, very few people understand what it means to own, manage and run a successful school. Our goal is to make that process as easy and effective as possible. As a cutting-edge web based software solution, we can help you transform your entire school management into a fun and highly efficient process that you can perform from any device connected to the internet, anywhere in the world.
School
at your
ngertips
Satisfied teachers and satisfied students
While ASM brings endless advantages to school owners and managers, it is also used by your teachers, students, parents,
accountants and admins through specific user accounts. In Amber IT Solutions, we understand that transfer to digital can be a
challanging process. That is why ASM was created as a collaboration of computer technicians and software developers, school
owners and managers, teachers and teacher trainers, as well as students and parents themselves. User interface for all of these target
groups is simple and intuitive, and requires very little to no training at all for effective use.
ASM allows you to go full digital with no hassle at all!OUR CLIENTS
Schools of all backgrounds
ASM is designed primarily for schools that sell various courses as a service. It is used by both formal and informal education providers,
with their sizes ranging from 200 to 2500 students per year. ASM is implemented in several countries, enabling the implementation of
every country's own specific business logic.
ASM is predominantly used by:
language schools
vocational training schools
various formal adult education institutions
private secondary schools or schools offering high school education for adults schools offering IT education and computer
programing courses
Quality assurance users
Many of our clients are members of one or more organizations involved in quality assurance, such as EAQUALS, ISO, CROATIAN
QUALITY, and similar. ASM has various features to support these standards. These features not only allow users to maintain their
chosen quality standard(s), but also enables easy implementation of these if your institution decides to implement them.School
at your
ngertips
Success stories
For your own success story,
start using ASM today!
„Our goal was to improve our business processes through the integration of a holistic ICT solution, as well as develop new
innovative teaching methods both in the classroom and through implementation of e-learning. ASM helped us achieve this goal
within months of its implementation. It also opened new communication channels for us, making it easier to exchange
information with our students and their parents.
Our direct, measurable benefits were the optimization of all our business processes, organizational improvements, increase in
teaching staff capacities, modernization of current services, development of new programs, and technology driven branding.“
Foreign language school owner
Adult education institute owner
Quote taken from „Women in Adria“ online magazine where Prof. Sobin was featured as one of the most successful business women in the regionTHE MOST COMPREHENSIVE SCHOOL
MANAGEMENT SOLUTION ON THE MARKET
70+ 50+ 50+
distinct data sets covering business processes reports for detailed business
every single aspect of your automated through simple analysis generated using
school's activities one-click operations real-time data
ASM's advanced architecture makes our platform the most comprehensive school management solution available. Our unique design
allows for easy upgrades to ensure market-oriented development of new features.
Automation tools
Tedious multi-step operations are packed into single clicks, producing consistent and accurate results
Interactive data tables
Our user friendly interactive grids allow easy data searching and filtering, as well as automated operations on large data sets
Data driven reports
Fully explore and analize important data through our interactive reports
Unique interface for everyone
ASM for managers, ASM for students, ASM for parents, ASM for teachers, ASM for accountantsPacked with features ASM's 200+ features are divided into eight main modules, each of them focusing on a set of closely related business processes. STUDENT MANAGER ADMIN WIZARD ENROLLMENT WIZARD TLM Student profiles, course Contract, form and Enrollment activity logs, E-gradebook, lesson history, education certificate generator, comprehensive lead planner, attendance portfolio, payment digital logbooks, payroll management, tracking, classroom history, documentation calculator, digital archive conversion tracking and lesson scheduling FINANCES BIZ IQ EXCHANGE CONFIG WIZARD Acounting reports, Staff productivity, Teaching material and Unique system of user invoice generator, comprehensive student portfolio defined settings makes payment tracking, tax enrollment, sharing, in-house ASM a highly adaptive calculator, expense demographical and communication, platform tracking financial analysis integrated chat
Student Manager
Track your students' progress through the most comprehensive online database
The core of a complete and integrated system must be a well-designed and efficient client manager. The schools' primary business is
education, and therefore the primary clients are students and parents of young learners. Student Manager is our largest CRM module.
Through a high degree of user customisation and a variety of tools, it provides comprehensive management of all your students,
including their education portfolios, financial history, personal archives etc.
More than just biodata
The student database contains individual profiles of all students that get in touch with your school. Once a profile is created, it remains
in your database indefinitely, along with all the relevant information. In addition to standard biodata, our student database allows
upload of photos, ID cards, and user-defined personal documents. Using a multi-tab system, it also connects students' course history,
digital archives, user accounts, payments and purchase history, as well as an integrated set of student management tools. The student
profile database in fact serves as a fully funcional CRM through an innovative, user-friendly interface.Know your students
ASM's interactive course history tab provides a quick and easy access to your students' complete education portfolio. In
addition to providing a detailed overview of active and completed courses along with all relevant information (teachers,
levels, course books, final grades, etc.), it also features a number of quick access management tools. These allow one-click
operations such as previous certificate printing, e-gradebook access, price changes, group switching, and similar.
Share
your students'
personal portfolio
with them
ASM allows teachers to
upload selected student
assignments (such as
essays, student projects,
exams or even photos) to
their online portfolio. The
uploaded materials are
automatically visible to
students or their parents.
Get rid of your physical archives
User defined digital archive allows each school to define the document types for storage (e.g. student
contracts, enrollment forms, exam applications, certificates, etc.). These documents are uploaded for
specific courses in the student education history overview, and stored on our secure servers
indefinitely. The sigital archive is designed to save money, be environmentally friendly, and provide
users with a complete back-up of all the documentation needed for storage.Enrollment Wizard
Maximize your lead to student conversion
Student enrollments are among the most complex
school activities, and at the same time probably the
most important one. In addition to providing
majority of school's income, every single enrolled
student adds to school's branding and prestige. How
many times has your school lost a potential student
due to lack of appropriate enrollment mechanisms?
Amber School Manager features full Enrollment
Wizard that covers complete enrollment process for
every student, from the moment they apply to the
moment they are added to the group.
“Enrollment Wizard is one of our favorite Amber
features. We use it for complete enrollment
monitoring, from the first contact with
applicants to placing them into specific groups
and generating their docume-ntation.
We love the fact that we have well organized
notes about what action has been taken so far,
and what action still needs to be done about
particular student.”
Input applicants' preferences the easy way!
Simple and user friendly interface allows input of necessary data
hassle free. Enter standard data such as applicants' preferred
MARKO ŽIGER Foreign language school Žiger courses, locations, schedules and other information provided at
headmaster EAQUALS accredited member
the time of their application.Know what your staff is doing!
With activity log updated in real time, you have complete overview and control over every single action that your staff carries out during
enrollments. This feature ensures full quality assurance, as it will not only eliminate embarrassing repetitive phone calls to applicants,
but will also provide school owners and managers an insight into staff's enrollment efforts. After all, we expect our staff to do
everything in their power to find a place for every single applicant.
Well organized applicant data allows for easy
enrollment management
Browse through your applicants through multiple tabs (in progress,
enrolled, cancelled), and filter them by application preferences. This
allows for easy staff assignments, as well as quick and organized data
searching and browsing. Track your conversion from leads to enrolled
students through one simple interface.
Complete the
enrollment process
at the click of
a mouse!
Add students to groups
with single clicks,
automatically generate and
print out their contracts,
enrollment documents and
other user-defined
documentation, and take
their down payments
through integrated cash
registers.
Never lose information about new applicants again!
ASM's digital student database ensures that
once applicants are added into the system, all
their application information remains secure on
our server – forever!TLM
Improve learning outcomes with the most complete teaching/learning manager
ASM includes an innovative teaching/learning manager, which includes a unique set of tools allowing for full digitalization and
integration of course-related business processes. Our TLM allows owners, managers, administrators, teachers and students easy
access to relevant course-related information, from schedules, grades, attendance, homework and even the distribution of digital
learning materials. It is a powerful module designed for the effective organization and execution of your courses.
Organize and track your classes in real-time
Among the vast array of digital calendars and course schedules,
ASM is the first platform to fully integrate these tools with all other
business processes of educational providers. A complete class
schedule can be generated at a click of a button for the entire
school year, with full consideration to personalized school breaks
and national holidays. The teacher schedule serves as a hub for
teachers, with all the necessary tools for easy class management.
The classroom schedule allows improved utilization of school
resources, equipment, and even staff.
ASM's digital scheduler ensures efficient class management and
organization, and serves to improve communication, coordination,
teamwork, as well as social and business interactions and
productivity.
Always come to class prepared
The ASM's lesson plan builder allows teachers an easier, faster
and more creative lesson preparation. Lesson plans are integrated
directly into the electronic class schedule, thus enabling easy
implementation leading to improved lesson management, better
learning outcomes, and teaching and learning improvements.Track student progress
With a complete e-gradebook fully integrated into our scheduler, tracking students' progress with ASM becomes time-saving, easy,
effective, and most importantly, available for sharing with your clients anytime, anywhere. Teachers, students and even managers
have full insight into students' grades, attendance, homework, exam results and even a portfolio of selected assignments.
Improved teacher to student communication ultimately leads to improved client satisfaction for all target groups (students, parents
and caretakers, and corporate clients). In addition, our unique set of tools provides decision makers with easy, fast and reliable access
to any student data for administration, management, evaluation and planning purposes.
Store and share digital content
The ASM features a joint database for all digital
teaching materials and tools, created either by
teachers or gathered from other resources. All
materials are stored on our servers and easily
accessible to any user with required permission,
preventing data loss. Digital teaching materials
can be shared among teachers, or distributed to
s t u d e n t s t h ro u g h e l e c t ro n i c s c h e d u l e
integration.Admin Wizard
Automate time-consuming administrative processes
An average ASM user has 7.490 student contracts
and 6.885 course certificates issued over a three-
year period. Each of these needs to be carefully
enumerated and filed, in accordance with both local
laws and the school's administrative policies. These
represent just a fraction of paperwork needed to be
handled annually, yet paperwork, although one of the
most time-consuming operations, is not the only
administrative process that can be optimized.
The ASM's Admin Wizard provides significant
reduction in operational resources, while at the
same time strengthening your institutional
organization. Time-saving benefits ensure that your
staff is focused on their main business activities,
rather than being entangled in bureaucracy.
Automatic payroll calculator
Floating course schedules, group distribution, irregular shifts, complex school year calendar - these are just some of the
reasons why it is often difficult and time-consuming to correctly calculate teachers' payroll. ASM's payroll calculator is
integrated with a digital course schedule, and allows calculation of working hours at the click of a button.Create, manage and organize your courses and groups
Course management is one of the core ASM modules. A well organized interface allows users to easily connect different course
components, ranging from educational components (such as textbooks used), to financial (such as price, VAT rates, VAT exemptions,
etc.). This component integration allows automation of most administrative processes. In fact, the creation of courses and student
groups completes almost all administrative operations in ASM on a yearly basis. For a school with an average of 220 groups annually, it
takes an experienced user approximately four to five hours to set up courses, groups and schedules for the entire school year.
Employee management designed specically for schools
The human resources module allows users to store and manage employee
related data. In addition to standard employee information (biodata, contract
information, competencies, etc.), HR module stores all professional development
activities and tracks course related textbooks distributed to teachers.
EZ form generator
ASM allows users to generate
and print all forms from one
single interface. Users can define
any form template needed, and
these become available for use
through the interface. Forms that
need to be archived (such as
contracts or certificates) are
automatically saved into the
database, while others (e.g.
application forms) are simply
printed as needed. Any template
can be generated/printed for
individual students or entire
student groups.Finances
Improved financial flows, automated invoicing and simplified accounting
For most education professionals, teaching is a passion. However, it is also a business, and running a business requires immaculate
financial administration. Finances are the most regulated aspect of any business, and usually the most vulnerable to outside audits.
For education providers, financial management has always been a challenge, due to the complex nature of provided services and client
distribution.
ASM makes financial management easy and allows fast, simple and error-proof financial reporting.
Explore foolproof payment tracking
ASM provides tools for error proof payment
allocation, distribution and tracking. All your
financial transactions are managed through our
specialized modules, whether it is cash, bank
transfers or credit cards. Automatic invoicing and
billing, course pricing, discount tracking, payment
history and outstanding balance reports are just
some of ASMs many features that allow you
complete control of your school's finances.Save money on accounting services
ASM has all the necessary reports (e.g. outgoing invoices, VAT calculator, income calculator) for accounting and bookkeeping
purposes. These reports were designed in collaboration with international accounting specialists and consultants, and are generated
by simply pressing a button. Moreover, provide your accountant with their own user account (with restricted access to relevant tools
and reports), giving them access to relevant data online.
Available nancial tools:
student payment history
integrated cash registers
bank statement manager
textbook ordering and sales
pro-forma invoice generator
outgoing invoice generator
incoming invoice tracking
quantitative and qualitative expense analysis
payment slip generator
VAT calculator
revenue calculator
…and much more!BizIQ
Make smart decisions!
ASMs extensive set of business reports provides intuitive business analysis and intelligence, allowing for improved decision making
and business development. Whether you are evaluating your teachers' performance and profitability, developing marketing strategies,
considering your investment planning, or even writing data driven scientific papers, ASM BizIQ module can give you all the data you
need. If you want your business to grow and flourish, an educated guess will simply not be enough. We provide the tools you need to
steer your business in the right direction.
Long term analysis Your school by the numbers
In addition to many real time analytical data, ASM features a number of reports enrollment analysis
that allow for long term business monitoring. For example, you can track your student statistics
student numbers over a designated period of time, with direct correlation to venue profitability
financial flows. Continuous data monitoring provides a lot clearer picture over teacher effectiveness
time and allows for better planning and decision making. drop-out percentages“ASM statistics are brilliant! It allows us quick and easy overview of relevant school information, such as
income, teacher effectiveness, course breakdowns, venue profitability, student return rates and so much
more. And since everything is online, it makes it much easier for a director or an assistant manager to
supervise the entire school activity from anywhere, even the comfort of your own home.”
BERISLAV BOŽANOVIĆ Linguapax
school owner EAQUALS accredited member
Unleash your marketing Financial analysis that everyone understands
student demographics interactive, easy-to-use graphs and charts
course popularity graphical analysis of income and expenses
age related data income analysis by venue, course type or teacher
gender related data quantitative and qualitative analysis of expenses
income projectionsExchange
An integrated communication platform for secure and organized
information exchange
ASM's exchange platform integrates several different modules for improved communication on all levels. The integrated chat service
provides quick and easy communication among individuals or even groups. Chat is accessible to all user accounts, enabling both
teacher-to-student and teacher-to-parent communication, as well as communication between staff members.
ASM also features multiple other exchange modules specifically designed for information exchange (such as information about
missed lectures or homework, digital content sharing, and much more). All of these were implemented to improve business to client
communication. Our exchange module offers new, improved and innovative communication channels, leading to better business-to-
client relations, as well as more effective communication within the school hierarchy.
Send e-mail through ASM
Stay in touch with your clients through our integrated e-mail service.Cong Wizard
Personalize your school through ASM
ASM features over 40 different setup categories, with the total of almost 100 configurable items. These allow our clients to turn ASM
into a tailored solution aligned with their business practices and philosophy.
Cong Wizard allows you to
Organize courses and course schedules
effectively by customizing your own aca-
demic year, semesters, school breaks and
national holidays
Form your service portfolio by defining your
subjects, levels, course books and syllabi
Define your grading scales and exam
categories
Use your preferred certificate, contract and
invoice counters
Define required document types for your
online archive
...and much more!ASM LEAD DEVELOPEMENT TEAM
Jure Granić Skender is the CEO and founder of Amber IT Solutions.
He is a young ICT expert with multiple awards in the field, a software development
teacher and entrepreneur, with multiple successful projects in the education and ICT
sector. He is the lead developer of the Amber School Manager software, and
development team leader. He has contributed his knowledge, zeal and creativity into
the ASM in order to make it as efficient, powerful and user-friendly . He is always
eager to explain the technical aspects of the software, and is passionately devoted
to further software development and customization.
Josip Sobin is the lead product manager and main creative force behind the Amber
School Manager software.
As a scientist, education manager and entrepreneur, he launched the ASM project
with the goal of making education management user- friendly and simplistic, rather
than overwhelmed with irrelevant details. As the creator and innovator of this
software he has comprehensive expert knowledge regarding its functionality . His
job is to help you turn ASM into a professional personal assistant.
Ranko Milić is an expert in the agile business development, and an awarded
passionate education innovator himself.
As a local and national cluster founder, project developer, manager, social entrepre-
neur and community sustainable development leader, he provides our clients with
solutions for growth and sustainable development. In addition to being the fund-
raiser of our EU projects, he is always there to assist with brainstorming for new
innovative ideas and keeping our visions attainable and real.P R I C I N G P LA N S
ASM Lite ASM Advanced ASM Premium
Starting at Starting at Starting at
79.99 € 129.99 € 199.99 €
per month* per month* per month*
Includes full set of features All ASM Lite features Unlocks all features and
and tools for automated included tools
organization, administration
Advanced financial and Unlimited upgrades
and finances (e.g. student
accounting tools
database, course Quality assurance tools
management, e-schedule, Exchange
Full BizIQ
invoicing)
Basic BizIQ
Unlimited standard and
Includes up to 5 standard
Includes up to 10 standard custom reports
reports
and custom reports
Full customization options
Limited customization
Advanced customization
options
options
*Lowest quoted price available for schools with up to 300 students per year. For larger schools, final price is based on the total number of students and/or users.Amber IT solutions Ltd.
Poljička cesta 26A, HR-21000 Split, Croatia
EMAIL amber@amber-it.co
WEB www.amber-it.co
PHONE +385 98 929 1839
Amber School Manager product showcase
www.amber-sm.com
For a complete ASM presentation contact us at:
josip.sobin@amber-it.co | Josip Sobin, project manager
jure@amber-it.co | Jure Granić Skender, lead developer
Europska unija
Zajedno do fondova EU
The content of this brochure is the sole responsibility of Amber IT solutions d.o.o.
The project is funded by the European Union through the European regional development fund.
For more information about EU funds visit: www.strukturnifondovi.hrYou can also read
