AU STUDY ABROAD FAIR 3 OCTOBER 2019 - Aarhus ...
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AU STUDY ABROAD FAIR
3 OCTOBER 2019
AU
AARHUS
UNIVERSITET 3. OKTOBER 2019
TODAY’S AGENDA
Where can you go?
Qualifying for an exchange position
Where to find information
How to apply
Summer schools abroad
Financing your stay
Erasmus+ Grants for internships in Europe
3 OCTOBER 2019
3 OCTOBER 2019
HOW CAN YOU GO?
Exchange: Freemover:
AU allocates positions – and we have You find and contact the host
many! university yourself (or via an agent)
You are eligible for a grant (Erasmus+, In most cases you must pay tuition fee
Nordplus, or Faculty grant)
No additional tuition fees
3 OCTOBER 2019WHERE CAN YOU GO?
The world is your oyster
Search AU GO for information
Possible changes in AU GO until November
Final exchange choices available 1 November
Check for relevant courses (course catalogues for this semester or next)
3 OCTOBER 2019INFORMATION ABOUT EVERYTHING, ALMOST
3 OCTOBER 2019AU GO – STUDY ABROAD DATABASE
Arts Study Abroad Database: arts.studyabroad.au.dk
Health Study Abroad Database: health.studyabroad.au.dk
Science and Technology Study Abroad Database: scitech.studyabroad.au.dk
Aarhus BSS Study Abroad Database: bss.studyabroad.au.dk
- please do not google – you risk ending up in the database!
3 OCTOBER 2019DO YOU QUALIFY?
You must be a full time student at AU
You must be an active student
You must be able to transfer 30 ECTS per semester from
your study abroad (some exceptions)
You must fulfill specific requirements for the partner
universities you apply for (mostly GPA requirement)
3 OCTOBER 2019PRACTICALITIES
Courses
It is your responsibility to find relevant
courses at the partner institution.
Visa
Most countries outside EU require a visa. Also important that you check your Danish
residence permit, which may lapse if you stay outside DK for more than 6 months.
Contact Helle at the International Office, if you’re in doubt (hcs@au.dk)
Insurance
Mandatory insurance, extra health insurance etc.
Accommodation
On campus or off campus housing?
3 OCTOBER 2019HOW TO APPLY
Online application opens 1 November, 2019
Choose as many priorities as you like
Application deadline: 1 December 2019
for Autumn 2019 + Spring 2020
Application deadline 15. September for Spring 2021
3 OCTOBER 2019APPLICATION ATTACHMENTS
Remember to attach documentation alongside online application!
A completed course selection form for each of your priorities.
Master’s degree students holding a Bachelor's degree from another university
must also submit proof of this. If you hold a foreign Bachelor’s degree, you must
further enclose an explanation of the grading scale used in the country in
question.
Joint Application form – if relevant
3 OCTOBER 2019COURSE SELECTION FORM
Du skal udfylde en ”Course Selection Form” for hver enkelt af dine prioriteter.
3 OCTOBER 2019COURSE SELECTION FORM
This is NOT an application for pre-approval of courses!
Do not submit course descriptions.
This is to ensure that you only apply to institutions that offer courses which are
relevant to your study program.
Students who can find already pre-approved courses for their study program in
AU GO are welcome to list these courses in the form.
No guarantee that previously approved courses will be offered/approved again!
3 OCTOBER 2019JOINT APPLICATION
Different Faculties – different rules!
Arts and Health: Talk to your coordinator before applying.
BSS and ST:
1. You and your fellow applicant must both submit the individual electronic application, and
tick box for joint application. There will be a field where you must note the name of your
fellow applicant.
2. Submit the exact same list of priorities in your individual electronic applications.
3. Complete, sign and upload the document ”Joint Allocation” in each of your individual
electronic applications.
3 OCTOBER 2019ALLOCATION CRITERIA
Criteria of Allocation for Exchange positions differs between faculties:
GPA
Specific requirements – check AU GO or ask AU coordinator
Seniority of study
Distribution across study programs
Kindly note:
Once allocated a position, you cannot change it! If you want to withdraw you
application please notify us ASAP or the position will be lost!
3 OCTOBER 2019APPLICATION RESPONSE
Application confirmation:
You will receive an electronically generated confirmation
by email when submitting your application. This
confirmation contains a copy of your application.
Position offer:
You will receive a reply to your application in the middle of
January
3 OCTOBER 2019AFTER ALLOCATION
You apply for pre-approval of courses at your department
Your AU coordinator will nominate you to your host university
You will receive application information from your AU coordinator or
your host university
Take language test if required by host university
You apply to host university yourself
3 OCTOBER 2019APPLICATION TO HOST UNIVERSITY
Documentation attachments to your application for host university:
Application - paper or on-line
Transcript of records
Language proficiency proof, if required
Other specific requirements – e.g. learning agreement, recommendation
letters, bank statements, health statement, insurance documentation etc.
Please note that AU cannot guarantee you acceptance at the host
university. The host university is entitled to singlehandedly decide, which
students they will admit.
3 OCTOBER 2019PROCESS OVERVIEW
To-do: When?
1. Explore your options in AU GO 1. Nov and until 1 Dec
2. Talk to your AU-coordinator Now and until 1 Dec
3. Apply online – remember attachtments 1 Nov – 1 Dec,
4. Receive the reply to your application 11 – 17 Jan, 2020
5. Apply for pre-approval AU Jan-Feb and onwards 2020
6. Take a language test (if required) Prior to application to host
university
7. Apply for admission at the host university Feb-May (Autumn semester)
Aug – Oct (Spring semester) 3 OCTOBER 20193 OCTOBER 2019
FINANCING YOUR STAY ABROAD
If you receive SU, you can receive while abroad if the courses are pre-
approved
If you apply for exchange in the Nordic Countries or Europe, you are
automatically taken into account for an Erasmus+/Nordplus grant (200-
370 EUR per month)
If your exchange is outside Europe, you can apply for a faculty grant
(400 – 7000 kr in total)
Check out our budget examples – if money matters there’s a big
difference between e.g Sydney and Warsaw
3 OCTOBER 2019SUMMER SCHOOLS ABROAD
AU
AARHUS
UNIVERSITET 3. OKTOBER 2019HOW YOU CAN GO
EXCHANGE: FREEMOVER:
AU allocates positions You must contact host
No tuition fees or limited fees institution/provider on your own
Assistance with You must organize all practicalities
yourself
application procedure
In most cases you need to
housing arrangement
pay tuition fees
Visa requirements
3 OCTOBER 2019WHERE YOU CAN GO
https://studerende.au.dk/en/summer-university/
3 OCTOBER 2019EXAMPLES OF WHAT WE EXPECT TO OFFER
IN 2020
University of Helsinki (incl. a mobility grant of approx. 470 EUR)
University of Tampere (incl. a mobility grant of approx. 470 EUR)
University of Oslo (incl. a mobility grant of approx. 670 EUR)
King’s College, Londo
Nordic Center, India
Nordic Center, Fudan
Chinese University, Hong Kong
Tsinghua University, Beijing
Kindly note, that the final list of summer courses is not expected before February, 2020
3 OCTOBER 2019DO YOU QUALIFY?
You must be a full time student at AU
You must be an active student
You must fulfill specific requirements for the partner
universities you apply for
3 OCTOBER 2019HOW TO APPLY
Check application deadlines- they vary among universities
Send email to ic@au.dk which must include:
your name and student number
Which summer school(s) you wish to apply for
transcript of records
pre-approval from your study board (but you may apply without)
If applying for more summer schools include a prioritized list
3 OCTOBER 2019ALLOCATION CRITERIA
Criteria of Allocation for summer university positions:
GPA
Pre-approval
Seniority of study
Relevant level of study
3 OCTOBER 2019APPLICATION RESPONSE
Position offer:
You will receive a reply to your application shortly after the
application deadline
3 OCTOBER 2019AFTER ALLOCATION
The international office will nominate you to the host institution
You will receive application information from the international office
You apply to host university yourself
Please note that AU cannot guarantee your acceptance to the host university
or into specific courses. The host university is entitled to singlehandedly
decide which students they will admit.
3 OCTOBER 2019ERASMUS+ GRANTS FOR
INTERNSHIPS IN EUROPE
AU
AARHUS
UNIVERSITET 3. OKTOBER 2019THE ERASMUS+ PROGRAMME
European Commission Programme
32 participating European countries
Grants for student exchange and internships
Currently grants of 385-425 Euro/month for internships
You can receive Erasmus+ grants for studies and/or internships:
up to12 months during your BA
up to12 months during your MA
3 OCTOBER 2019WHERE CAN I GO?
Your internship must take place within the 32 participating countries (not
Denmark, Greenland and Faroe Islands)
Your stay can take place in e.g.:
Private or public companies
NGOs
Embassies and consulates
Reseach Centres
NOT in organisations managing EU programmes
3 OCTOBER 2019TIPS ON FINDING YOUR INTERNSHIP
Jobbank.au.dk
AU Career
Rejs UD Facebook page
Your network
IMPORTANT: you must find and organize the internship yourself
3 OCTOBER 2019REQUIREMENTS
Your internship should last minimum 60 days (and up to 12 months)
You need prior approval from your board of studies (as a rule minimum
20 ECTS per semester)
You MUST have a liability, accident and health insurance during your
internship (AU cannot cover you)
NB: Remember to contact the SU office at AU if you receive SU before you
go abroad
3 OCTOBER 2019HOW TO APPLY FOR ERASMUS+ GRANT
The application holds 2 documents:
1) the application form for the Erasmus+ grant (be aware of deadlines)
2) the Learning Agreement for Traineeship (EU document) with info on the
place of internship, your duties, number of ECTS recevied and signed by all
parties
You
The place of internship
Your academic supervisor
Send application and Learning Agreement to Sara Eaton: solholm@au.dk
3 OCTOBER 2019DEADLINES
2 annual application deadlines
15th November (for internships in the spring)
15th May (for internships in the fall)
You can send in your Learning Agreement after the application deadlines. Final
deadlines for Learning agreement is:
1st February
1st August
Find application and Learning Agreement at your Study Portal:
http://studerende.au.dk/rejsud/ -> study abroad -> Erasmus work placement
3 OCTOBER 2019CHECK LIST: HOW TO…
Find and organize your placement
Apply for prior approvel by your board of studies
Check-out the application deadlines for the Erasmus+ grant relevant for you
Fill in the application form and learning agreement and send them to
solholm@au.dk
After the application deadline you will receive a contract by e-mail that you will
need to sign and return
Take the mandatory language test online(if your main working language is not
your mother tounge)
Arrange for liability, accident and health insurance
Enjoy your internship!
3 OCTOBER 2019IF HELP IS NEEDED:
The International Centre offers:
Information on how and when to apply for the Erasmus+ grant
Allocate grants
Your study counsellor or Study Centre
Guidance on your specific academic regulations and knowledge about your
specefic subject
3 OCTOBER 2019CONTACT INFO
Sara Ølholm Eaton, international coordinator
E-mail: solholm@au.dk
Phone: 8715 2429
Internationalt Centre
Høegh-Guldbergs Gade 4A
8000 Aarhus C
E-mail: ic@au.dk
Phone: 8715 0220
3 OCTOBER 2019QUESTIONS
AU
AARHUS
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