Barnsley Metropolitan Borough Council Part one Healthy Holidays Holiday Clubs Fund Guidance Document - Closing Date: 15/06/2021 - 4pm - Barnsley ...
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Barnsley Metropolitan Borough Council
Part one
Healthy Holidays
Holiday Clubs Fund
Guidance Document
Closing Date: 15/06/2021 – 4pm
1|PageHoliday Activity and Food Programme
Barnsley Healthy Holiday Clubs Fund
Small Grants Available to Run Healthy Holiday Clubs for 5-16 year olds
1. Introduction
The Holiday Activity and Food Programme is funded by the Department for Education (DfE).
In Barnsley we call this the Barnsley Healthy Holidays Holiday Clubs Fund. The DfE has
identified that school holidays can be pressure points for some families because of
increased costs (such as food and childcare) and reduced incomes. For some children, that
can lead to children from disadvantaged families less likely to access organised out-of-
school activities, more likely to experience ‘unhealthy holidays’ in terms of nutrition and
physical health and more likely to experience social isolation.
Free holiday clubs are a response to this issue and evidence suggests that they can have a
positive impact on children and young people. It also shows they work best when they
provide consistent and easily accessible enrichment activities, when they offer more than
just breakfast or lunch, and when they involve children (and parents) in designing and
evaluating the activities.
2. Barnsley Healthy Holiday Clubs Fund
Barnsley MBC has been awarded funding through the Holiday Activity and Food programme,
known locally as Barnsley Healthy Holidays. This programme requires that free holiday
places be made available for ALL children and young people aged 5-16 years. This should be
for those who are eligible for benefit-related free school meals, other children who would
benefit from attending a holiday club and for the 3 remaining school holidays, summer,
October and Christmas 2021.
*Note that the October holiday clubs will be funded solely from BMBC and not the DfE due
to DfE funding restrictions.
We are pleased to announce a small grants process whereby other organisations are invited
to submit expressions of interests to run the holiday clubs across the borough.
3. Funding available
There is £690,000 available for the summer project, £138,000 for October and £138,000 for
the Christmas project across the borough.
You can apply for funding for any amount.
2|Page1. Who can apply?
The funding is open to:
• Any voluntary or community group which is locally led and run.
• Registered Charities.
• Social Enterprises & not for profit organisations.
• Private sector organisations.
Any group or organisation applying must meet the aims and minimum standards of the
project below:
• Have your own constitution and or governing document
• Have a bank account in the name of the group / organisation applying with at least 2
signatories
• Keep accounts of how the grant is spent (which needs to be spent by 31st December 2021)
and produce evidence of expenditure/accompanying narrative report.
• Have relevant insurances in place.
• Have required policies in place (e.g. Health and Safety, Equal Opportunities and
Safeguarding. See Minimum Standards below).
We encourage partnership and collaborative working between organisations.
The Primary Fund Holder will be responsible for ensuring that any organisations they work
in partnership with meet the required standards set by the council, and have all the
necessary policies and procedures in place.
4. Target groups
We have nearly 10,000 children and young people eligible for free school meals in Barnsley.
However, we are looking for organisations to provide holiday clubs where the offer is made
to all children who want to attend, not just those who meet the criteria.
The age range for this project is 5-16 years. We are keen to ensure the different age groups
within this, are offered age appropriate activities that are attractive, interesting and fun for
them, and would like to hear how groups plan to do this.
We are also keen to ensure that the following children’s needs are met through the holiday
clubs.
A. Engaging Older Children – over 12s.
There are 6 main factors to consider when arranging holiday clubs for this age group:
• Time – When best suits the target demographic?
• Place – Is the venue right / are there travel issues?
• Style – How does it look and feel / will it appeal to older children?
• People – Who runs the activities / Are they trusted and skilled?
3|Page• Food – Is the food offer right?
B. Target children who need more support than others to be active
• Girls are less active than boys.
• Disabled young people require more support.
• Young people from BAME backgrounds are less likely to engage.
• Young people from disadvantaged backgrounds are less likely to engage.
C. Inclusive HAF Provision – Children with special educational needs (SEND) and/or
disabilities and BAME
• Consider Face to Face. Is the location accessible? Is there space in the car park for needs
assisted transport?
• Consider digital delivery. Small online groups / parental support / digital access needs /
timetable of sessions / easy read instructions in resource packs.
• Activities to consider.
Arts & Crafts
Cooking
Sport & Exercise
Yoga and mindfulness
Music and Dance
Make an instrument
Quizzes and Bingo Make a Book
Lego Challenge
Sensory play
D. Inclusive HAF Provision BAME
• Make marketing culturally appropriate and appealing.
• Considerations around session timings.
• Food options – Halal meat or vegetarian options.
• Digital access and language barriers.
• Extra COVID vigilance for face to face delivery as BAME groups are more vulnerable to the
virus.
5. Aims
The aims of the programme are that children and young people attending the clubs will:
• Eat more healthily.
• Be more active.
• Take part in engaging and enriching activities.
• Be safe and not isolated.
• Have greater knowledge of health and nutrition.
• Be more engaged with school and other services.
• Have greater knowledge and awareness of holiday club provision.
6. Overview of requirements
The following must be met by all providers:
4|Page7.1 Holiday periods
This funding is for:
Summer holiday: 26 July to 27 August 2021 (inclusive) – 5 weeks
October half term: 25 to 29 October 2021 (inclusive) – 1 week
Christmas holiday: 20 to 24 December 2021 (inclusive) – 1 week
6.2 Duration
We aim to create provision for 4 hours a day and 5 days per week, but organisations can bid
to make provision for any number of days during the week.
7. Minimum standards
We expect all providers who are funded through the Barnsley Healthy Holidays programme
to meet the framework of standards laid out by the DfE. The standards that we expect for
2021 providers are:
8a Food
Holiday clubs must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the
club (including snacks) must meet school food standards. Our expectation is that the majority of food
served by providers will be hot, however, we acknowledge that there will be occasions when this is not
possible and that a cold alternative should be used. All food provided as part of the programme must
comply with regulations on food preparation and take into account allergies and dietary requirements
and preferences as well as any religious or cultural requirements for food.
8b Enriching activities
Holiday clubs must provide fun and enriching activities that provide children with opportunities to
develop new skills or knowledge, to consolidate existing skills and knowledge, or to try out new
experiences. This could include physical activities such as football, table tennis, cricket, creative
activities such as putting on a play, junk modelling, drumming workshops; or experiences such as a
nature walk, visiting a farm etc. Providers should consider how to deliver a rich and varied mix of fun
and enriching activities which are age appropriate.
8c Physical activities
Holiday clubs must provide activities which meet the Physical Activity Guidelines on a daily basis.
8d Nutritional education
Holiday clubs must include an element of nutritional education each day aimed at improving the
knowledge and awareness of healthy eating for children. These do not need to be formal learning
activities and could for example include activities such as getting children involved in food preparation
and cooking, growing fruit and vegetables, and taste tests.
5|Page8e Food education for families and carers
Clubs must include at least weekly training and advice sessions for parents, carers or other family
members which provide advice on how to source, prepare and cook nutritious and low-cost food.
8f Signposting and referrals
Clubs must be able to provide information, signposting or referrals to other services and support that
would benefit the children who attend their provision and their families. This could include information
provided by:
• Citizen’s Advice - https://barnsleycab.org.uk/
School Nurses, dentists or other healthcare practitioners -
https://fsd.barnsley.gov.uk/kb5/barnsley/fisd/advice.page?id=dCnhDDLcX88
• Family Support Services or Children’s Services -
https://www.barnsley.gov.uk/services/children-families-and-education/early-help-for-
families/
• Housing Support Officers - https://www.barnsley.gov.uk/services/housing/
• Jobcentre Plus - https://www.jobcentreguide.co.uk/barnsley-jobcentre
• Organisations providing financial education
8g Policies and procedures
Holiday clubs must be able to demonstrate and explain their safeguarding arrangements and have
relevant and appropriate policies and procedures in place in relation to:
• Safeguarding.
• Health and Safety.
• Insurance.
• Accessibility and inclusiveness.
• Where appropriate, clubs must also be compliant with the Ofsted requirements for working
with children.
8. Ofsted registration
Holidays clubs may need to register with Ofsted and there are benefits associated with
doing so, but it is not a requirement for clubs and providers participating in the HAF
programme and we know that not all will need or want to do that.
https://www.gov.uk/guidance/childminders-and-childcare-providers-register-with-
ofsted/registration-exemptions
9. Effective performance
It is essential that we collect data to demonstrate the effectiveness of the programme to the
DfE. Such data will be used to put forward the case to government for future funding of the
programme. We will expect providers to therefore collect the following performance
measure and submit to BMBC within 2 weeks of the end of each holiday period.
The performance measure is a requirement. The data source is a guide. Please ensure that
no child is stigmatised as a result of the collection of performance measures.
6|PagePerformance measure Potential data source
Percentage of participating Numbers of children participating.
children eligible for HAF- Determine if they are eligible.
funded provision? i.e. eligible Ask children to sign in and provide an address (or the
for benefit-related free school parent/guardian). Check the address against the FSM
meals data to determine how many were eligible.
Percentage of participating Numbers of children participating.
children not eligible for HAF- Determine if they are not eligible by deducting from
funded provision? i.e. not those listed as eligible above.
eligible for benefit-related free
school meals
How many children in total The number of children attending face to face sessions?
were supported over the Broken down by:
summer holidays through face-
to-face attendance at holiday A. Those eligible for FSM and all others.
clubs? B. Primary school age.
C. Secondary school age.
May need to ask which school they go to or their age?
On average, how many days Data collect number attending each holiday club and
did participating children times by the number of days each child attended. This
attend the holiday club will be down to name and address collection.
provision?
10. Assessment process and criteria
Bids submitted through the Healthy Holidays Application form will be assessed by a panel agreed by
the Barnsley HAF Steering Group.
Applications will be assessed for value for money on the basis of:
• Eligibility of the project/ activities in line with the HAF minimum standards.
• Demonstration of adherence to policies for: safeguarding; health and safety; insurance;
accessibility and inclusiveness; Ofsted registration if required.
• Demonstration of the impact of the project, its scale, the age range covered and the
communities served.
• Value for money in the breakdown of costs.
• Demonstration of inclusive practice.
• The applicant organisations will be responsible for the project management and delivery of
successful schemes. Consequently, the panel will be looking for applications that
demonstrate evidence and clarity of both planning and delivery of projects.
• Systems for collecting, monitoring and assessing the impacts of the project and for reporting
and sharing this information with BMBC and the DfE (effective performance and financial
management).
7|Page11. Volunteering
BMBC and the DfE recognise the value of volunteers on a programme such as this and would like to
actively encourage applicants to offer volunteering opportunities.
Assistance to recruit volunteers can be found at https://www.barnsleycvs.org.uk/volunteering
12. Payment
Payment arrangements will be agreed in advance of each holiday period, but all spend must
be properly evidenced and made available for audit if and when required.
13. Monitoring and evaluation
Before the Healthy Holidays project starts, the applicant will sign an agreement which sets out the
obligations of the two parties. This is important as the way in which the money is used will be subject
to inspection and audit, and your monitoring and evaluation plans will help us ensure that your
project is progressing in line with the HAF guidance. An account of all monies spent must be provided
within 14 days of completion of the project. If money is not spent as agreed in the project submission,
then BMBC will recover any monies in accordance with the agreement.
Performance will be evaluated, and RAG rated during the summer holidays. Any providers not
meeting the required standards will be excluded from the programme for the October and Christmas
holidays.
14. Application assessment and award - timescales
All expressions of interest need to be submitted by 4pm on 15 June 2021. The panel will sit during w/
c 14 June 2021. Successful organisations will be notified of the panel’s decision by 18 June 2021. The
end date for eligible expenditure will be 31st December 2021.
Successful applicants will be selected to make provision in the summer, October and Christmas
holidays.
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