BSC YL - Covid Contingency Plan 2022 - British Study Centres
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BSC YL – Covid Contingency Plan 2022
Policy Statement
The spread of Coronavirus has been rapid and unpredictable. This policy has been drawn up to raise awareness of the steps that BSC YL
Central and BSC YL Centres take to mitigate the spread of the virus throughout our workplace and the locations where we undertake our
lessons, activities and pastoral care. The remit of this policy is to:
• Make everyone aware of the precautions BSC Young Learners (BSC YL) take at our centres
• Define procedures to be followed should staff or students display symptoms or receive positive Covid19 test results
• Define measures the company is taking to prevent Coronavirus from being transmitted via lessons, activities and pastoral care
• Describe how the plan will be managed and monitored during a Coronavirus outbreak
• Detailed contingency plans on the Quarantine Covid Centre implemented at BSC YL Wycliffe 2022.
In order for BSC YL to provide the best possible service and safety, it’s vitally important that this plan is updated weekly and that the latest
emergency contact number is made readily available. BSC YL Central Emergency Contact Number – + 44 (0) 7767 100 580
*Additional Centre Emergency Contact Numbers will be made available 2 months before the opening of the designated centre.
For more information about who to contact at BSC YL Central during an emergency. Please refer to the BSC YL Emergency and Escalation
Structure Policy
COVID 19 TESTING
BSC YL will provide two types of Covid19 testing at every centre:
Government approved PCR Test – (At a cost to the student/staff member.) To be taken every time symptoms are displayed by the person.
‘NHS’ Lateral Flow Test – Provided free of charge by BSC YL. These are regular rapid lateral flow tests, even without the displaying of
coronavirus symptoms.BSC YL – Covid Contingency Plan 2022
ENGLISH CLASSES – WHAT TO DO?
What will BSC YL do? What students need to do?
• Students will maintain a distance of 2 metres in classrooms • Be careful to enter and exit the class, making sure to keep a
• Give students their own personal chair & desk/table space distance of 2 metres from everyone else
• Give students extra learning materials in digital format via the • Wear a face mask at all times
class online learning portal, instead of on paper. Students still • Keep to own personal chair and desk
receive their own paper copy of the course book • Report to the teacher immediately if feeling unwell.
• Keep windows (and doors, where possible) open to allow for
ventilation
• Teachers will always wear face masks.
CENTRE TEAM OFFICE – WHAT TO DO?
What will BSC YL do? What students need to do?
• Create 2 metre distances of desks/tables • Never go into the office if there is another student in there
• Allowing one student at a time in each office, with a socially • Make sure you queue safely outside, maintaining at least 2
distanced queuing system outside metres between you and everyone else
• Clear signs, emergency numbers and Covid19 safety precaution • Avoid touching the doors, noticeboards and door handles
posters readily available outside • If students are feeling unwell whilst within close proximity to the
• Centre Management will give thorough Covid19 safety advice office then students should report to a Manager in the office
during inductions. immediately.
• Keep windows (and doors, where possible) open to allow for
ventilationIN THE ACCOMMODATION – WHAT TO DO?
What will BSC YL do? What students need to do?
• Clean and disinfect the house daily in close collaboration with • Maintain social distancing from other students in the house.
the Host Centre cleaning teams • Wash hands thoroughly upon entering
• Maintain a regular schedule of cleaning and disinfecting • Do not gather in the kitchen unless maintaining social distancing
• Daily inspections carried out by welfare teams and to be • Use anyone else’s belongings
managed by the Welfare Manager • Wear face masks when there are COVID19 cases (as instructed
• Provide hand sanitiser in all common rooms by the Welfare Team)
• Laundry rota to be implemented • Avoid touching common objects like table tops, doors handles
• Never allow visitors into the house and stair cases
• No students from other ‘house’ bubbles to enter a different • Arrive/exit through designated areas
‘house’ bubble residence • It’s advised for students to complete the welfare journey
• Wear face masks at all times questionnaires to provide additional feedback on their welfare
• Host regular evening meetings to monitor student welfare. • Students should tell their Welfare Leader if they are feeling
• Take regular ‘Lateral Flow’ testing for staff and students unwell anytime they are in the residence.
• Attend testing during House evening meetings
DURING ACTIVITIES – WHAT TO DO?
What will BSC YL do? What students need to do?
• Clean and disinfect the equipment daily • Wash hands thoroughly upon arrival
• Maintain a regular schedule of cleaning and disinfecting • Do not use anyone else’s belongings
• Provide hand sanitiser to all participants • Arrive/exit through designated areas
• Never allow visitors to participate in any activity • Maintain 2 metres distancing while not physically engaged in
• Wear face masks at all times activity
• Temperature check on arrival • Avoid celebrating goals/scores/wins with high ‘fives’ or hugs
• Thorough Covid19 Health Safety during excursion briefings • Report to the Activity Manager immediately if they are feeling
• Covid19 Risk Assessments for all excursions and activities unwell.
• Comply to all suppliers/attractions Covid19 Risk Assessments
• Avoid physical contact with students and staff.WHEN TO WEAR FACE MASKS?
Where will BSC YL wear face Where students MUST wear a Where is it recommended for Where students don’t need to
masks? face mask? students to wear a face wear a face mask?
mask?
• Classrooms • On public transport (bus, • Walking from building to • When eating
• Dining areas train, building • During house time in the
• Leading activities/excursions • tram) accommodation when there
• Staff rooms • In a taxi are no cases of COVID19
• Leading house activities • On a plane (Centre Management will
• Traveling from building to • In shops monitor this. The Welfare
building • Anywhere where students Leaders will update Houses
• EVERYWHERE! are less Bubbles about this.)
• than 2 metres from other • In bedrooms.
people.
• In your classroom
• In the restaurant.
*Students are free to not wear
face masks within their house
accommodation when there are
no cases at the centre.WHAT IF SOMEONE DISPLAYS SYMPTOMS OR TESTS POSTIVE FOR CORONAVIRUS?
BSC YL STAFFING ACRONYMS
Centre Manager CM *Below is a table outlining in detail the required health and safety protocols to take when
facing
Activity Manager ActM different Covid 19 scenarios at every centre.
Welfare Manager WM
Academic Manager AM
Assistant Academic Manager AAM
Teacher TS **This scenario table is followed by the protocols required to take at the BSC YL Wycliffe
2022
Activity Leader AL Quarantine Centre
Welfare Leader WL
Scenario What/who Covid 19 - Safety Procedures
a) If one student displays • The student is tested and self-isolates until the PCR test results comes back
coronavirus symptoms • The student is supervised/monitored (hourly), delivered meals by WL (wearing PPE)
• Everyone in the house bubble has to wear face masks until the result comes back
• Staggered start/end times for Activity sessions and English lessons
• All outside afternoon excursions/activities require face masks
• All evening house activities continue with students wearing face masks
• The Centre is thoroughly cleaned and disinfected
• BSC YL Central informed.
b) An individual student tests • The entire house (including the resident WLs/ALs) has to isolate for 10 days
positive for COVID19 • The house is supervised/monitored (hourly) with meals delivered by the WM (wearing PPE)
• Students continue English lessons via hybrid classrooms
• Outside ‘house bubble’ afternoon excursions/activities are cancelled and some online events created
• Evening activities from the student’s house are cancelled
• All students from the same English class have to be tested (lateral flow) and isolate until the result is
returned, monitored by their respective House-WL and ALs• The Centre is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Parents and agent/s are informed.
c) A number of individuals from • The entire house (including all of the Houses-WL/AL) has to isolate for 10 days
the same house have positive • The house is supervised/monitored hourly with meals delivered by WM and ActM (wearing PPE)
tests • Every English level class with respective students are tested (lateral flow) and they isolate until results
are received. They are monitored by their House-WL/AL (wearing PPE)
• Students continue English lessons via hybrid classrooms
• Outside ‘house bubble’ afternoon excursions/activities are cancelled and some online events created
• Evening house activities from the same house cancelled
• Other afternoon/evening activities in other house (bubbles) can continue with staff and students wearing
face masks
• The Centre is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Parents and agent/s are informed.
d) A number of students from at • All concerning houses and students (including all the resident ALs and WLs) have to self-isolate for 10
least 2 classes and different days
houses have tested positive • The houses are supervised and monitored hourly with meals delivered by the WM/ActM and CM
(wearing PPE)
• Additional support staff sent from head office to support the centre
• Students from the 2 classes continue English lessons via hybrid classrooms
• All House evening activities in the affected house ‘bubbles’ are cancelled
• All Outside afternoon excursions/activities are cancelled and some online events created
• The Centre is thoroughly cleaned and disinfected
• Parents and agent/s are informed
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures.
e) An Activity Leader or a Welfare • The AL or WL is tested (PCR) and self isolates until the test is returned, monitored by the WM (given
Leader display symptoms meals, wearing PPE)
• The ActM or WM covers the duties until the test result comes back
• To introduce staggered start/end times to activity sessions
• Everyone from the same accommodation block has to wear face masks inside the house until the result
is confirmed• The centre is thoroughly cleaned and disinfected
• English lessons continue has per normal in class
• House – Evening activities can continue in the centre as per normal, the affected house has to wear face
masks
• Outside afternoon excursions/activities to carry on with everyone wearing face masks
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing.
f) An Activity Leader or a Welfare • The entire house bubble has to isolate for 10 days and take Lateral flow tests
Leader tests positive • The ActM or WM monitors hourly (wearing PPE) and deliver meals
• Additional staff support sent from head office to cover duties
• Evening activities are cancelled for that ‘house bubble’
• Outside ‘house bubble’ afternoon excursions/activities cancelled, some online events created
• The centre is thoroughly cleaned and disinfected
• Parents and Agent/s are informed
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures.
g) A Teacher displays symptoms • The Ts has to isolate, take a PCR test and is monitored by the WM (and given meals wearing PPE)
• Every student from the same class has to wear a face mask into the accommodation until Ts test has
returned
• To introduce staggered start/end times to lessons
• Everyone who stays in the same accommodation block has to wear face masks in the house until the
test is returned
• The AAM/or AM teaches the class until the result returns
• The centre is thoroughly cleaned and disinfected
• Evening House activities continue with everyone wearing face masks
• Outside afternoon excursions/activities continue with everyone wearing face masks
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing.
h) A Teacher tests positive • The Ts has to isolate and is monitored by the WM (and given meals wearing PPE)
• Everyone in the same house block has to isolate for ten days and take lateral flow tests
• All students from the same class have to isolate for ten days and they are monitored/delivered meals by
WL/ALs
• The students receive English hybrid classes
• The AAM/or AM teaches hybrid class until isolation is over
• The centre is thoroughly cleaned and disinfected
• House evening (the respective teachers house) activities cancelled
• Other house bubble evening activities can continue with staff/students wearing face masks• (Other house bubble) Outside afternoon excursions/activities can continue with everyone wearing face
masks
• Parents/agent’s informed
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures.
i) A Manager displays symptoms • The Manager is tested and isolates until the PCR test result is received
• The Manager is monitored by the Welfare Team (hourly check-ups and meals delivered)
• Everyone staying in the same house has to wear face masks in the accommodation until test result is
returned
• All Members of Management are tested (lateral flow) and wear masks everywhere until the test is
returned
• Management cover each other’s duties (as instructed by the CM)
• All evening activities can continue with staff/students wearing face masks
• All outside excursions/activities can continue with everyone wearing face masks
• The centre is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional support/staffing.
j) A Manager tests positive • The Manager isolates for 10 days
• All other Managers isolate for 10 days depending on the test results
• An entire Management and Support team is sent by Head Office to manage the centre
• Everyone (including all staff/students) staying in the same house has to isolate for 10-day period
• Hybrid English lessons occur
• The House Bubble (the same house as the Manager) afternoon/evening activities are cancelled, some
online events created
• Other ‘house bubbles’ afternoon excursions/activities and evening activities can continue with everyone
wearing face masks
• Parents/agents are informed
• The centre is thoroughly cleaned and disinfected
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Final Review to be made by Head Office to discuss closing the centre.
l) A National Outbreak occurs Follow all government adviceBSC YL WYCLIFFE QUARANTINE CENTRE
BSC Young Learners has introduced a Covid19 quarantine facility at the prep school of BSC YL Wycliffe College in Gloucestershire to cater for
student groups that will need to quarantine upon arrival (in accordance to the latest UK governments travel guidance).
The Centre will have at least 1 Teacher and 1 Welfare Leader (who have both been doubled vaccinated) residing with them at the centre.
(Possibly an additional Activity Leader is the numbers are above 1:15) The students will attend English lessons at the Main Centre (depending
on Covid19 scenarios) during the afternoons whilst the Main Centre – students are experienced activities/or excursions
Below are the health and safety measures to be taken at the Quarantine Centre:
Scenario What/who Covid 19 - Safety Procedures
a) If one student displays • The student is tested (PCR) and self-isolates until the test results comes back
coronavirus symptoms in • The student is supervised/monitored (hourly), delivered meals by WL (wearing PPE)
the Quarantine Centre • All students can continue English lessons at the campus but must wear masks
• Carefully timetabled and socially distanced walks to the Main Centre (to avoid the main
centre groups)
• Everyone in the Quarantine Centre has to wear face masks until the result comes back
(including the WL/AL/Ts)
• The Main Centre Classroom is thoroughly cleaned and disinfected
• The Quarantine Centre is thoroughly cleaned and disinfected
• The WM/CM closely monitor the situation
• BSC YL Central informed.
b) An individual student tests • The entire Quarantine Centre (including the resident WLs/ALs/Ts) has to isolate for 10
positive for COVID19 in the days on top of the remaining quarantine days
Quarantine Centre • The Quarantine Centre is supervised/monitored (hourly) with meals delivered by the WM
(wearing PPE)
• Students continue English lessons via online hybrid classrooms
• Evening activities from the Quarantine House are cancelled and some online events
created
• The Quarantine Centre is thoroughly cleaned and disinfected• BSC YL Central informed for guidance and the possibility of providing additional
support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Parents and agent/s are informed.
c) A number of individuals • The entire Quarantine Centre (including the resident WLs/ALs/Ts) has to isolate for 10
from the Quarantine Centre days on top of the remaining quarantine days
have positive tests • The Quarantine Centre is supervised/monitored (hourly) with meals delivered by the WM
(wearing PPE)
• Students continue English lessons via online hybrid classrooms
• Evening activities from the Quarantine House are cancelled and some online events
created
• The Quarantine Centre is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional
support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Parents and agent/s are informed.
e) The Quarantine (House) • The AL or WL is tested (PCR) and self isolates until the test is returned, monitored by the
Activity Leader or a Welfare WM (given meals, wearing PPE)
Leader display symptoms • The ActM or WM covers the duties until the test result comes back (wearing masks and
socially distancing)
• Everyone from the Quarantined House has to wear face masks at all times until the result
is confirmed
• English lessons continue has per normal in class (wearing masks) with additional
supervision support provided (escorting to the main centre etc)
• Carefully timetabled and socially distanced walks to the Main Centre (to avoid the main
centre groups)
• Evening activities from the Quarantine House are cancelled and some online events
created
• The Quarantine Centre is thoroughly cleaned and disinfected
• The Main Centre Classroom is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional
support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Parents and agent/s are informed.f) The Quarantine (House) • The entire Quarantine Centre (Including the Ts) has to isolate for 10 days on top of the
Activity Leader or a Welfare remaining quarantine days
Leader tests positive • The ActM or WM monitors hourly (wearing PPE, social distancing) and deliver meals
• Every student from Quarantine House will attend online lessons until the test is returned
• The AAM/or AM teaches the class until the result returns
• Evening activities from the Quarantine House are cancelled and some online events
created
• The Quarantine Centre is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional
support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Parents and agent/s are informed.
g) The Quarantine Group • The Ts has to isolate (and is PCR tested) and is monitored by Centre Management (and
Teacher displays symptoms given meals wearing PPE)
• Every student from Quarantine House will attend online lessons until the test is returned
• The AAM/or AM teaches the class until the result returns
• The Classroom is thoroughly cleaned
• Evening activities from the Quarantine House are cancelled and some online events
created
• The Quarantine Centre is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional
support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures
• Parents and agent/s are informed.
h) The Quarantine Group • The Ts has to isolate and is monitored by the WM (and given meals wearing PPE)
Teacher tests positive • Everyone in Quarantine Centre (including AL/WL) has to isolate for 10 days on top of the
remaining quarantine days. To be monitored/delivered meals by the Welfare Team
• The students receive English online hybrid classes
• The AAM/or AM teaches hybrid class until isolation is over
• Evening activities from the Quarantine House are cancelled and some online events
created
• The Quarantine Centre is thoroughly cleaned and disinfected
• BSC YL Central informed for guidance and the possibility of providing additional
support/staffing
• Centre Management liaise with the Host Centre Liaison Officer about COVID19 procedures• Parents and agent/s are informed.
l) A National Outbreak occurs The Quarantine House group will remain in quarantine. The Centre Manager will follow all
government advice as instructed by BSC YL Central
Last review November 25th, 2021
Reviewed by Lee Hall, YL Operations ManagerYou can also read
