Bush Fire Advisory Committee Unconfirmed Minutes - 19 November 2020 1900hrs 10.1.14 - attachment 1 - Shire of ...
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10.1.14 - attachment 1
Bush Fire Advisory
Committee
Unconfirmed Minutes
19 November 2020
1900hrs
Ordinary Council Meeting - 15 February 2021
10.1.14 - attachment 1
Minutes – Bush Fire Advisory Committee – 11 November 2020 Page 2 of 26
Table of Contents
1. Attendances and Apologies (including leave of absence): ................................................. 3
2. Declaration of Councilors, Officers and Committee Members interest:............................. 4
3. Minutes of Previous Meeting:................................................................................................ 4
3.1 Bush Fire Advisory Committee Meeting -16 April 2020................................................ 4
That the minutes of the Bush Fire Advisory Committee Meeting held on 16 April 2020 be
confirmed (E20/4526). ............................................................................................................... 4
4. Standing Items: ...................................................................................................................... 4
4.1 Status Report .................................................................................................................. 4
5. Agency and Brigade Reports ................................................................................................ 4
5.1 Shire Report - Chief Bush Fire Control Officer / Emergency Services Department ... 4
5.1.1/11/20 - Formation of Emergency Support Brigade (E20/12200) ...................................... 4
5.1.2/11/20 - Terms of Reference Bush Fire Advisory Committee (E20/11499) ....................... 8
5.1.3/11/20 - Endorsement of Shire of Serpentine Jarrahdale Brigade Operating Procedures
(SJ648) .................................................................................................................................. 11
5.1.4/11/20 - Update on Advocacy for a Career Fire Station for the Shire of Serpentine
Jarrahdale (SJ648) ................................................................................................................ 14
5.1.5/11/20 - Draft Bush Fire Brigades Local Law 2020 (SJ648) ............................................ 17
5.2 Department of Fire and Emergency Services ............................................................. 21
5.3 Department of Biodiversity, Conservation and Attractions ....................................... 21
5.4 Byford Brigade .............................................................................................................. 22
5.5 Mundijong Brigade ....................................................................................................... 22
5.6 Jarrahdale Brigade ....................................................................................................... 22
5.7 Serpentine Brigade ....................................................................................................... 22
5.8 Keysbrook Brigade ....................................................................................................... 24
5.9 Oakford Brigade............................................................................................................ 25
5.10 Emergency Support Group .......................................................................................... 25
6. Urgent Business: ................................................................................................................. 26
7. Next meeting: ....................................................................................................................... 26
8. Closure: ................................................................................................................................ 26
Ordinary Council Meeting - 15 February 2021
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Minutes – Bush Fire Advisory Committee – 11 November 2020 Page 3 of 26
Dear Committee Member
Minutes of the Bush Fire Advisory Committee Meeting held in the Council Chambers, Civic
Centre, 6 Paterson Street, Mundijong on 19 November 2020.
The Chairperson, Cr Bill Denholm declared the meeting open at 1900hrs and welcomed Councilors,
Committee Members, Staff and members of the gallery, and acknowledged that the meeting was
being held on the traditional land of the Noongar People and paid his respects to the Traditional
Owners, Elders Past, Present and Emerging.
Minutes
1. Attendances and Apologies (including leave of absence):
Voting Delegates
Cr Bill Denholm Chairperson/Council Delegate
Cr Dave Atwell Council Delegate
Ricky Southgate Chief Bush Fire Control Officer
Craig Bown Byford Captain
Jason White Mundijong Captain (1910hrs)
Sarah Davis Jarrahdale Captain
Scott Jones Serpentine Captain
Chris Burgess Deputy Chairperson/Keysbrook Captain
Mike Ross Oakford Captain
Non Voting Delegates
Cr Dean Strautins Deputy Council Delegate
Andrew Trosic Director Development Services
Gillian French Administration Officer/ES Coordinator
Paul Southam District Officer South East Department Fire and Emergency
Services
Chris Wells Deputy Chief Bush Fire Control Officer 3
Dave Richer Coordinator Emergency Support Group
Chris Phoebe Department of Biodiversity, Conservation and Attractions
Apologies
Nathan Carrall Coordinator Emergency Support Group (Non Voting)
Helen Sarcich Deputy Chief Executive Officer/Director Community and
Organisational Development (Non Voting)
Ken Elliott Deputy Chief Bush Fire Control Officer 1 (Non Voting)
Observers Members of the Public - 5
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2. Declaration of Councilors, Officers and Committee Members interest:
Nil
3. Minutes of Previous Meeting:
3.1 Bush Fire Advisory Committee Meeting -16 April 2020
3.1/11/20 BUSH FIRE ADVISORY COMMITTEE RESOLUTION
Moved S Davis, seconded M Ross
That the minutes of the Bush Fire Advisory Committee Meeting held on 16 April 2020
be CONFIRMED (E20/4526).
CARRIED UNANIMOUSLY 8/0
4. Standing Items:
4.1 Status Report
The status report provides members with a list of resolutions passed by the committee
and any actions associated with the resolution. This report will be updated as required until
actions / resolutions have been completed.
5. Agency and Brigade Reports
5.1 Shire Report - Chief Bush Fire Control Officer / Emergency Services Department
5.1.1/11/20 - Formation of Bush Fire Support Brigade (E20/12200)
Responsible Officer: Community Emergency Services Manager
Senior Officer: Director Development Services
No officer involved in the preparation of this report has an interest to
Disclosure of Officers
declare in accordance with the provisions of the Local Government Act
Interest:
1995.
Authority / Discretion
Executive The substantial direction setting and oversight role of the Council such as adopting
plans and reports, accepting tenders, directing operations and setting and
amending budgets.
Report Purpose
The purpose of this report is to request the Bush Fire Advisory Committee to consider the
formation of the Shire of Serpentine Jarrahdale Bush Fire Support Brigade. This proposes to
specifically recognise the Emergency Services Group as a Brigade Entity, which will provide further
identity for its members and enable access to further opportunities of Local Government Grants
Scheme funding. It is recommended that BFAC support this request, and recommend to Council
the establishment of the Shire of Serpentine Jarrahdale Bush Fire Support Brigade.
Relevant Previous Decisions of Council
There is no previous decision relating to this matter.
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Background
The Emergency Support Group is a group of existing Bush Fire Brigade members who provide
incident management support at fire stations and crew the Incident Control Vehicle operated by the
Shire. It is important to note that the Incident Control Vehicle is operated by the Shire under a
memorandum of understanding with Department Fire and Emergency Services.
Community / Stakeholder Consultation
This matter was discussed at the Bush Fire Advisory Committee meeting of 16 April 2020 where it
was resolved as follows:
5.10/04/20 BUSH FIRE ADVISORY COMMITTEE RESOLUTION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Emergency Support Group and supports research into a report of the possibility of the
Emergency Services Group becoming its own independent Brigade/Unit.
CARRIED EN BLOC BY ABSOLUTE MAJORITY 9/0
This matter was also discussed at a Brigade Captains Meeting of 16 July 2020 where a “feasibility
study” was provided (attachment 1).
Statutory Environment
Section 36 of the Bush Fires Act 1954
“Local government may expend moneys in connection with control and extinguishment of
bush fires
A local government may, notwithstanding anything to the contrary contained in any other Act -
(a) purchase and maintain appliances, equipment, and apparatus for the prevention, control
and extinguishment of bush fires;
(b) clear a street, road or reserve vested in it or under its control, of bush, and other
inflammable material, for the purpose of preventing the occurrence or spread of a fire;
[(c) deleted]
(d) establish and maintain bush fire brigades as a part of its organisation for the
prevention, control, and extinguishment of bush fires;
(e) use any vehicle in controlling or extinguishing a bush fire or in the attempting so to do but
the local government must pay to the owner or hirer of the vehicle, in respect of any
damage done to a tyre of that vehicle while it was being so utilized, an amount assessed by
an employee of the local government authorised by it to assess the cost of that damage;
(f) assist the occupier of farm lands within its district to acquire appliances, equipment and
apparatus for the prevention, control, and extinguishment of bush fires upon or threatening
his land, including the sale, loan or exchange to the occupier of appliances, equipment and
apparatus belonging to the local government.”
Comment
The Incident Control Vehicle is a strategic appliance that forms part of an integrated network of
response vehicles within Western Australia. The response area for the Incident Control Vehicle
includes areas outside of the Shire. This vehicle is mobilized regularly and for extended durations
to incidents outside the boundaries of the Shire at the discretion of Department Fire and
Emergency Services.
The Group has requested consideration to be formed as a separate Support Brigade, similar to
those already operating at the Cities of Swan and Wanneroo. This would allow the Group to set up
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a formal management within the Group, instead of being part of other Brigades, which in turn
allows them to allocate responsibilities accordingly and create further emphasis on both attracting
and retaining volunteers who are interested in incident support.
Becoming a separate Brigade would enable direct recruitment, training and succession planning,
which is key to long-term success. Through previous discussions, there are members of the
community who are interested in becoming a part of the Group but are not keen on fire ground
training or placement. At present, nearly half the members are active fire fighters who would still
have the ability to help when they wanted to. As they are a support unit of the fire fighters, they
would not have to strip Brigade members from active firefighting but would like the ability to recruit
specific people who can no longer be active within the Brigades, or who may wish to be in a
specific support (rather than firefighting) role.
The Brigade would provide support to the Incident Management Teams both locally and out of
Shire responses, with the potential to assist with logistics where personnel are available. The
Brigade would continue to be based at the Mundijong Station at this point in time.
Options and Implications
Option1
That the Bush Fire Advisory Committee RECOMMEND to Council the formation of the Shire of
Serpentine Jarrahdale Bush Fire Support Brigade.
Option 2
That the Bush Fire Advisory Committee DOES NOT RECOMMEND to Council the formation of the
Shire of Serpentine Jarrahdale Bush Fire Support Brigade.
Option 1 is recommended.
Conclusion
The establishment of the Shire of Serpentine Jarrahdale Bush Fire Support Brigade will allow for
specialized recruitment in logistical support, welfare management, administration control and public
relations. The establishment of the Brigade from the Emergency Support Group provides grounds
for the justification of further operating fund from the State Government through the ESL process.
This will enable brigade planning and growth, and importantly support for the six brigades within
the Shire.
Attachments (available under separate cover)
5.1.1/11/20 - Attachment 1 - Recommendations to Captains Meeting (E20/12220)
Alignment with our Strategic Community Plan
Outcome 1.3 A safe place to live
Strategy 1.3.1 Comply with relevant local and state laws, in the interests of the community
Strategy 1.3.2 Support local emergency services
Strategy 1.3.3 Enhance community safety
Financial Implications
There are no financial implications as the Emergency Support Group has funding available within
the Local Government Grant Scheme.
Risk Implications
Risk has been assessed on the Officer Options and Implications:
O
O
ff
ti
p
o
n
c
e
Risk Description Controls Principal Risk Risk Mitigation
r
i
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Consequence Assessment Strategies (to
Category further lower the
risk rating if
Consequence
required)
Risk Rating
Likelihood
MODERATE
1 Insufficient Supporting a ReputationOrgan Accept Officer
volunteers to unique brigade isational recommendation
Moderate
Possible
provide response entity for ESG Performance
within the Incident
Control Vehicle
Voting Requirements: Simple Majority
5.1.1/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
Moved M Ross, seconded S Jones
That the Bush Fire Advisory Committee APPROVES the formation of the Shire of Serpentine
Jarrahdale Bush Fire Support Brigade and forward this RECOMMENDATION to Council.
CARRIED UNANIMOUSLY 9/0
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5.1.2/11/20 - Terms of Reference Bush Fire Advisory Committee (E20/11499)
Responsible Officer: Coordinator Emergency Services
Senior Officer: Director Development Services
No officer involved in the preparation of this report has an interest to
Disclosure of Officers
declare in accordance with the provisions of the Local Government Act
Interest:
1995
Authority / Discretion
Executive The substantial direction setting and oversight role of the Council such as adopting
plans and reports, accepting tenders, directing operations and setting and
amending budgets.
Report Purpose
The purpose of this report is to request the Bush Fire Advisory Committee recommend Council
approves amendments to the Terms of Reference of the Bush Fire Advisory Committee as detailed
in attachment 2.
Relevant Previous Decisions of Council
Ordinary Council Meeting - 16 December 2019 -OCM296/12/19
In part
That Council
REQUESTS that the Chief Executive Officer present the draft terms of reference detailed in the
Committees and Related Groups Handbook 2019 -2021 to the next available meetings of the Local
Emergency Management Committee and Bush Fire Advisory Committee’s for the consideration of
the respective Committees.
Background
At the Ordinary Meeting of Council held on 16 December 2019, Council was asked to consider a
review of Committees and related groups.
Through this process, Council was asked to consider revised Terms of Reference for the Bush Fire
Advisory Committee. Council subsequently resolved that the proposed Terms of Reference be
presented to the next meeting of the Bush Fire Advisory Committee for consideration by the
Committee.
Community / Stakeholder Consultation
Nil
Statutory Environment
Section 67 of the Bush Fires Act 1954
(1) A local government may at any time appoint such persons as it thinks fit as a bush fire
advisory committee for the purpose of advising the local government regarding all matters
relating to the preventing, controlling and extinguishing of bush fires, the planning of the
layout of fire-breaks in the district, prosecutions for breaches of this Act, the formation of
bush fire brigades and the grouping thereof under group brigade officers, the ensuring of
co-operation and co-ordination of bush fire brigades in their efforts and activities, and any
other matter relating to bush fire control whether of the same kind as, or a different kind
from, those specified in this subsection.
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(2) A committee appointed under this section shall include a member of the council of the local
government nominated by it for that purpose as a member of the committee, and the
committee shall elect one of their number to be chairman thereof.
(3) In respect to a committee so appointed, the local government shall fix the quorum for the
transaction of business at meetings of the committee and may -
a. Make rules for the guidance of the committee: and
b. Accept the resignation in writing of, or remove, any member of the committee; and
c. Where for any reason a vacancy occurs in the office of a member of the committee,
appoint a person to full that vacancy.
(4) A committee appointed under this section –
a. May from time to time meet and adjourn as the committee thinks fit;
b. Shall not transact business at a meeting unless the quorum fixed by the local
government is present;
c. Is answerable to the local government and shall, as and when required by the local
government, report fully on its activities.
Comment
The proposed Terms of Reference provided to Council at the meeting held on 16 December 2019
are contained in this report as attachment 2. The changes proposed are simple amendments and
updated format that align the Terms of Reference with other committees of Council. This supports
the effective operation of the Bush Fire Advisory Committee.
Options and Implications
Option1
That the Bush Fire Advisory Committee recommends Council APPROVES the amendments to the
Terms of Reference of the Bush Fire Advisory Committee as per attachment 2.
Option 2
That the Bush Fire Advisory Committee recommends Council NOT APPROVE the amendments to
the Terms of Reference of the Bush Fire Advisory Committee as per attachment 2.
Option 1 is recommended.
Conclusion
The Bush Fire Advisory Committee recommend Council approves the amendments to the Terms of
Reference of the Bush Fire Advisory Committee as per attachment 2.
Attachments (available under separate cover)
5.1.2/11/20 - attachment 1 - Terms of Reference - Adopted (E17/10586)
5.1.2/11/20 - attachment 2 - Revised Terms of Reference provided to Council 16 December
2019 (E20/11550)
Alignment with our Strategic Community Plan
Outcome 4.2 A strategically focused Council
Strategy 4.2.1 Build and promote strategic relationships in the Shire’s interest.
Financial Implications
Nil
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Risk Implications
Risk has been assessed on the basis of the Officer’s Recommendation.
Risk
Assessment
Risk Mitigation
Principal Strategies (to
Officer Option
Consequence
Risk Description Controls Consequence further lower the
Risk Rating
Likelihood
Category risk rating if
required)
1 That the Updated terms of Organisational Accept Officer
Committee do not reference Performance recommendation
make a
recommendation
in regards to the
Terms of
Reference and
Terms of
Possible
Reference are not
Minor
LOW
adopted by
Council
Risk Matrix
A risk rating of 2 has been determined for this item.
Voting Requirements: Simple Majority
5.1.2/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
Move C Burgess, seconded R Southgate
That the Bush Fire Advisory Committee recommends Council APPROVES the amendments
and ADOPTS the Terms of Reference of the Bush Fire Advisory Committee as per
attachment 2.
CARRIED UNANIMOUSLY 9/0
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5.1.3/11/20 - Endorsement of Shire of Serpentine Jarrahdale Brigade Operating Procedures
(SJ648)
Responsible Officer: Community Emergency Services Manager
Senior Officer: Director Development Services
No officer involved in the preparation of this report has an interest to
Disclosure of Officers
declare in accordance with the provisions of the Local Government Act
Interest:
1995.
Authority / Discretion
Executive The substantial direction setting and oversight role of the Council such as adopting
plans and reports, accepting tenders, directing operations and setting and
amending budgets.
Report Purpose
The purpose of this report is to request the Bush Fire Advisory Committee endorse the Brigade
Operating Procedures for the management of Bush Fire Brigades throughout the Shire of
Serpentine Jarrahdale.
Relevant Previous Decisions of Council
There is no previous decision relating to this matter.
Background
Currently the Shire has a Bush Fire Brigade Local Law that does not provide any guidance for
management of the Bush Fire Brigades in the Shire of Serpentine Jarrahdale.
A new local law has been drafted for the strategic management of all personnel within the Shire of
Serpentine Jarrahdale Bush Fire Services. This is presented as item 5.1.5/11/20 of this agenda.
The local law references the Brigade Operating Procedures for the overall management processes.
While the Local Law sits in draft, the complexities around establishing local laws will see an
approximate date of gazettal in May 2021. Preparing and considering Brigade Operating
Procedures in advance of this local law coming in to affect, will enable brigades the opportunity to
familiarise themselves with the procedures and the expectations associated with them. It will for
the first time provide an element of consistency across all of the Shire’s brigades, that will
ultimately assist in a robust framework that continues to build the capabilities of the brigades.
Community / Stakeholder Consultation
All Brigades have reviewed the Brigade Operating Procedures
Statutory Environment
Section 62 of the Bush Fire Act 1954
62. Local government may make local laws
(1) A local government may make local laws in accordance with subdivision 2 of Division 2 of
Part 3 of the Local Government Act 1995 for and in relation to —
(a) the appointment, employment, payment, dismissal and duties of bush fire control
officers; and
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(b) the organisation, establishment, maintenance and equipment with appliances and
apparatus of bush fire brigades to be established and maintained by the local
government; and
(c) any other matters affecting the exercise of any powers or authorities conferred
and the performance of any duties imposed upon the local government by this Act.
(2) Where a regulation made by the Governor under this Act is inconsistent with or repugnant
to a local law previously made by a local government under subsection (1) and still in
force, the regulation prevails and the local law to the extent by which it is inconsistent with
or repugnant to the regulation is deemed to be repealed.
[Section 62 amended: No. 14 of 1996 s. 4.]
Comment
The Brigade Operating Procedures seeks to unify and provide a consistent management
framework, which reflects a contemporary set of processes and procedures, and which provides
effective guidance in the management of brigades and their professional volunteers. It seeks to
particularly support Captains in leading their brigades, and the broader Chain of Command in
supporting Captains and their high performance brigade teams.
The formulation of the Procedures has been undertaken in a consultative manner, with the Chief
Bush Fire Control Officer working collaboratively with captains and deputies to gain input and
understanding of the set of procedures.
Preparing and considering Brigade Operating Procedures in advance of this local law coming in to
affect, will enable brigades the opportunity to familiarise themselves with the procedures and the
expectations associated with them. It will for the first time provide an element of consistency across
all of the Shire’s brigades, that will ultimately assist in a robust framework that continues to build
the capabilities of the brigades.
Options and Implications
Option 1
That the Bush Fire Advisory Committee ENDORSE the Brigade Operating Procedures to enable
brigades the opportunity to familiarise themselves with the procedures and the expectations
associated with them, in advance of the new draft local law.
Option 2
That the Bush Fire Advisory Committee NOT ENDORSE the Brigade Operating Procedures.
Option 1 is recommended.
Conclusion
The endorsement of the Brigade operating procedures for all Shire of Serpentine Jarrahdale Bush
Fire Brigades will allow for sound management through specialized documented processes
enhancing consistency across all brigades. Adopting these in advance of the local law being
finalised will also enable brigades the opportunity to familiarise themselves with the procedures
and the expectations associated with them.
Attachments (available under separate cover)
5.1.3/11/20 - attachment 1 - Brigade Operating Procedures (E18/1470)
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Alignment with our Strategic Community Plan
Outcome 1.3 A safe place to live
Strategy 1.3.1 Comply with relevant local and state laws, in the interests of the community
Strategy 1.3.2 Support local emergency services
Strategy 1.3.3 Enhance community safety
Financial Implications
There are no financial implications
Risk Implications
Risk has been assessed on the Officer Options and Implications:
Risk
Assessment
Risk Mitigation
Principal Strategies (to
Officer Option
Consequence
Risk Description Controls Consequence further lower the
Risk Rating
Likelihood
Category risk rating if
required)
1 Lack of consistent Establishment of ReputationReput Accept Officer
MODERA
Moderate
Unlikely
documented BOP and Local ation recommendation
process and Law TE
procedure
Voting Requirements: Simple Majority
5.1.3/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
Move M Ross, seconded S Jones
That the Bush Fire Advisory Committee ADOPTS the Brigade Operating Procedures and
notes that the following will be actioned:
1. Brigade Operating Procedures will be provided to each Brigade;
2. The Captains sign that the Brigades will follow the Brigade Operating Procedures; and
3. The Brigade Operating Procedures will be used as part of the induction process.
CARRIED UNANIMOUSLY 9/0
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5.1.4/11/20 - Update on Advocacy for a Career Fire Station for the Shire of Serpentine
Jarrahdale (SJ648)
Responsible Officer: Community Emergency Services Manager
Senior Officer: Director Development Services
No officer involved in the preparation of this report has an interest to
Disclosure of Officers
declare in accordance with the provisions of the Local Government Act
Interest:
1995.
Authority / Discretion
Executive The substantial direction setting and oversight role of the Council such as adopting
plans and reports, accepting tenders, directing operations and setting and
amending budgets.
Report Purpose
The purpose of this report is to update the Bush Fire Advisory Committee on the current status of
advocacy for a Career Fire Station for the Shire of Serpentine Jarrahdale.
Relevant Previous Decisions of Council
Background
The Shire of Serpentine Jarrahdale is the fastest growing local government in Western Australia.
Year on year, the Shire’s growth rate exceeds 5%, and comprises nearly 2 families per day moving
in to the Shire. The Shire currently comprises a population of 34,523, with this growing to more
than double by 2036 (68,335), and extending beyond 100,000 people by 2050.
The Shire previously received a letter from the then Assistant Commissioner Stringer on 25 July
2018, which highlighted the risk of structural response capability for the Shire.
The Shire has responded to this, noting that the Shire raises further concerns in respect of:
- Complex Structural Fire capabilities and resources;
- Serious Crash Response capabilities and resources;
- Commercial Industrial Fire Response capabilities and resources.
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The Shire has written to the Commissioner and Hon Minister for Emergency Services, requesting
State Government consideration for a Career Fire Station for the Mundijong Emergency Services
Precinct. A copy of this letter is provided at attachment 1.
Community / Stakeholder Consultation
NA
Statutory Environment
Bush Fire Act 1954
Local Government Act 1995
Comment
The rate of new dwelling development, coupled with the rate of industrial, commercial and civic
buildings being developed, creates a risk profile that drives the need to consider emergency
service response capabilities at this critical juncture. The Shire is considered to now require a
career fire station facility, located centrally within the emergency services precinct on Mundijong
Road, to meet the current and future community need.
The Shire’s strategic emergency management planning has identified capability risks as they relate
to these vulnerable areas. Significant gap exists in the Career Fire Station response capability for
our community. Closing this gap is based on the long-term needs of the State, and results in a
commitment to a career station now being required. The detailed justification and reasoning is
contained in the letter at attachment 1.
Options and Implications
Option 1
That the Bush Fire Advisory Committee NOTE the letter written to the Commissioner and Hon
Minister.
Option 2
That the Bush Fire Advisory Committee NOT NOTE the letter written to the Commissioner and Hon
Minister.
Option 1 is recommended.
Conclusion
The Shire has written to the Commissioner and Hon Minister for Emergency Services, requesting
State Government consideration for a Career Fire Station for the Mundijong Emergency Services
Precinct. A copy of this letter is provided at attachment 1. It is important to keep the Bush Fire
Advisory Committee up-to-date on this important piece of advocacy.
Attachments (available under separate cover)
5.1.4/11/20 - attachment 1 - Copy of letter (OC20/18978)
Alignment with our Strategic Community Plan
Outcome 1.3 A safe place to live
Strategy 1.3.1 Comply with relevant local and state laws, in the interests of the community
Strategy 1.3.2 Support local emergency services
Strategy 1.3.3 Enhance community safety
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Financial Implications
There are no financial implications
Risk Implications
Risk has been assessed on the Officer Options and Implications:
Risk
Assessment
Risk Mitigation
Principal Strategies (to
Officer Option
Consequence
Risk Description Controls Consequence further lower the
Risk Rating
Likelihood
Category risk rating if
required)
1 Lack of advocacy Advocacy at Reputation Accept Officer
MODERA
Moderate
Possible
to address departments and recommendation
identified risk State Government
TE
levels
Voting Requirements: Simple Majority
5.1.4/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
Moved C Burgess, seconded S Davis
That the Bush Fire Advisory Committee NOTE the letter written to the DFES Commissioner
and the Minister for Emergency Services.
CARRIED UNANIMOUSLY 9/0
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5.1.5/11/20 - Draft Bush Fire Brigades Local Law 2021 (SJ648)
Responsible Officer: Community Emergency Services Manager
Senior Officer: Director Development Services
No officer involved in the preparation of this report has an interest to
Disclosure of Officers
declare in accordance with the provisions of the Local Government Act
Interest:
1995.
Authority / Discretion
Executive The substantial direction setting and oversight role of the Council such as adopting
plans and reports, accepting tenders, directing operations and setting and
amending budgets.
Report Purpose
The purpose of this report is to present to the Bush Fire Advisory Committee the Draft Bush Fire
Brigades Local Law 2021, for consideration of recommendation to Council to advance as a Draft
Local Law.
Relevant Previous Decisions of Council
OCM156/12/18
Council authorised the Chief Executive Officer to give statewide and local public notice of
the proposed Volunteer Bush Fire Brigades local law.
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Background
This report presents a draft new Bush Fire Brigades Local Law 2021 for consideration. The draft
Local Law seeks to introduce additional provisions and controls which seek to enable the effective
management and administration of the Shire’s bushfire brigades. The updated local law particularly
aims to support Captains and the Chain of Command in the effective day to day management of
brigades, so that all members of brigades enjoy a clear, consistent and effective framework
underpinned by good governance and principles of natural justice.
Community / Stakeholder Consultation
Should Council resolve to advance the draft Local Law, the Chief Executive Officer will give
statewide and local public notice of the proposed local law.
Statutory Environment
Bushfire Act 1954
Section 43 of the Bush Fires Act provides that a local government which establishes a bush fire
brigade shall by its local laws:
… provide for the appointment or election of a captain, a first lieutenant, a second lieutenant, and
such additional lieutenants as may be necessary as officers of the bush fire brigade, and prescribe
their respective duties.
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Other sections of the Bush Fires Act set out where a local government may make local laws
including s62:
62. Local government may make local laws
(1) A local government may make local laws in accordance with subdivision 2 of Division 2 of Part
3 of the Local Government Act 1995 for and in relation to —
(a) the appointment, employment, payment, dismissal and duties of bush fire control officers; and
(b) the organisation, establishment, maintenance and equipment with appliances and apparatus of
bush fire brigades to be established and maintained by the local government; and
(c) any other matters affecting the exercise of any powers or authorities conferred and the
performance of any duties imposed upon the local government by this Act.
Local Government Act 1995
3.16. Periodic review of local laws
(1) Within a period of 8 years from the day when a local law commenced or a report
of a review of the local law was accepted under this section, as the case requires,
a local government is to carry out a review of the local law to determine whether
or not it considers that it should be repealed or amended.
(2) The local government is to give Statewide public notice stating that —
(a) the local government proposes to review the local law;
And
(b) a copy of the local law may be inspected or obtained at any place specified
in the notice; and
(c) submissions about the local law may be made to the local government
before a day to be specified in the notice, being a day that is not less than 6
weeks after the notice is given.
(2a) A notice under subsection (2) is also to be published and exhibited as if it were a
local public notice.
(3) After the last day for submissions, the local government is to consider any
submissions made and cause a report of the review to be prepared and
submitted to its council.
(4) When its council has considered the report, the local government may determine*
whether or not it considers that the local law should be repealed or amended.
* Absolute majority required.
[Section 3.16 amended by No. 64 of 1998 s. 7; No. 49 of 2004 s. 24.]
Comment
The draft local law seeks to present the next opportunity on the journey of providing a robust and
supportive framework for the effective governance of the Shire‘s bush fire brigades. Reflecting an
updated and clear local law, the draft integrates an effective set of controls and provisions,
underpinned by principles of natural justice, to enable the effective administration of brigades.
This includes provisions pertaining to:
The preparation, adoption and implementation Bush Fire Brigade Operating Procedures;
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Appointment of officers of bush fire brigade;
The Bush Fire Brigade Operating Procedures and Policies supporting administration of the
brigades;
Enabling an appropriate structure through which the organisation of bush fire brigades is
maintained;
Managerial and Duty Role Statement for the Chief Bush Fire Control Officer;
Clear processes of natural justice and procedural fairness to underpin discipline and dismal
processes.
Importantly, having been formulated in collaboration with Captains and their Brigades, the draft
local law and supporting Brigade Operating Procedures enables the Shire to support it brigades
and members with a clear, consistent and relevant local law.
Options and Implications
Option 1
That the Bush Fire Advisory Committee RECOMMEND Council authorise the Chief Executive
Officer to give local public notice of the proposed Bush Fire Brigades Local Law 2021.
Option 2
That the Bush Fire Advisory Committee NOT RECOMMEND Council authorise the Chief Executive
Officer to give local public notice of the proposed Bush Fire Brigades Local Law 2021.
Option 1 is recommended.
Conclusion
The updated local law particularly aims to support Captains and the Chain of Command in the
effective day-to-day management of brigades, so that all members of brigades enjoy a clear,
consistent and effective framework underpinned by good governance and principles of natural
justice.
Attachments (available under separate cover)
5.1.5/11/20 - attachment 1 - proposed Bush Fire Brigades Local Law 2021 (E20/13012)
Alignment with our Strategic Community Plan
Outcome 1.3 A safe place to live
Strategy 1.3.1 Comply with relevant local and state laws, in the interests of the community
Strategy 1.3.2 Support local emergency services
Strategy 1.3.3 Enhance community safety
Financial Implications
There are no financial implications
Risk Implications
Risk has been assessed on the Officer Options and Implications:
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Risk
Assessment
Risk Mitigation
Principal Strategies (to
Officer Option
Consequence
Risk Description Controls Consequence further lower the
Risk Rating
Likelihood
Category risk rating if
required)
1 Lack of a clear, Advance a local Organisational Accept Officer
MODERATE
consistent and law Performance recommendation
Moderate
Possible
robust local law
Voting Requirements: Simple Majority
5.1.5/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
Moved S Jones, seconded M Ross
That the Bush Fire Advisory Committee RECOMMEND Council AUTHORISE the Chief
Executive Officer to give local public notice of the proposed Bush Fire Brigades Local Law
2021.
CARRIED UNANIMOUSLY 9/0
5.2 Department of Fire and Emergency Services
A briefing on the weather analysis for the upcoming season and aviation support was
provided to the meeting. Copies of the presentation as discussed, are attached to the
minutes.
5.3 Department of Biodiversity, Conservation and Attractions
Completion of Spring burns ending, which have all gone extremely well. Burning
undertaken to the North East and South of Jarrahdale town site, including, Pipehead Dam,
Gordon block and McKay Drive. The burn programme for Autumn includes Serpentine
national Park to minimise the risk to the surrounding areas.
DFES and DPAW have received confirmation from the Department of Transport regarding
flame throwers attached to the back of utility vehicles. An exemption in licencing conditions
is required to use this and the Department have been extremely helpful in cutting through
red tape in order that these be operational again by Autumn.
DPaW have received positive feedback from the Jarrahdale community regarding the burns
that have taken place. DPaW, DFES and local Brigades have worked well together this
season which is positive and builds bonds between the agencies.
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5.4 Byford Brigade
Byford has 48 listed members currently with 10 of those in varying stages of probation and
training.
We are currently going through a pre-season skills audit for each member to ensure
volunteers are all up to speed.
We have 15 Cadet members meeting weekly with approximately half of them related to
adult members.
Both vehicles are in good shape having recently had significant repairs. There will be
heightened awareness of looking after them this season.
We have been attending community events to help with general awareness. There is a local
Truck Show this month where we will be assisting with organising the parking area and
accepting donations from attendees.
Still undertaking hazard reduction burns on private and council land while we can.
5.5 Mundijong Brigade
Brigade has eight new members this year, it is a young Brigade but have a wealth of
knowledge. Brigade thanked DFES and Shire Officers for the maintenance of vehicles.
Repairs were undertaken promptly. Mundijong is looking forward to a good season.
5.6 Jarrahdale Brigade
Jarrahdale thanked all of the Shire trainers for their work this year, giving up weekends to
undertake training, which was especially difficult this year due to COVID. Maintenance of
the vehicles prior to the upcoming season has been great. Jarrahdale are still undertaking
prescribed burns and also thanks DPaW
5.7 Serpentine Brigade
The purpose of this report is to advise the Shire of Serpentine Jarrahdale Bushfire Advisory
Committee of the activities that have occurred over the last reporting period, upcoming
activities and any key matters pertaining to the Serpentine Volunteer Bushfire Brigade
1. Transition following 2020 AGM
Following the 2020 Annual General Meeting, a new Captain and Lieutenant were
elected into the Executive group, with no other changes.
Over the last 3 months, the brigade has been transitioning to a new Operating
Model whereby each of the Operational Officers are now directly responsible for a
portfolio in the brigade (all directly reporting to the Captain). This has already proven
to be of great benefit to the overall management of the brigade with clear division of
responsibility and workload across the team.
Following the AGM, the brigade has transitioned back to normal operations post
COVID-19 restrictions.
2. Management and Administration
The brigade currently has 49 registered members. Following a recent review of the
membership list by the Operational Officers group, the breakdown now sits at:
o Eleven (11) Non-Operational Support and Auxiliary Members;
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o Fifteen (15) Probationary / Trainee Members with less than 2 years
operational experience;
o Eleven (11) Active Fire Fighters; and
o Twelve (12) Senior / Officer in Charge Fire Fighters.
In addition, there are also three (3) members in various phases of inductions.
The brigade also currently has eight (8) cadet members following the resumption of
cadets for the final term of 2020.
Over this period, the brigade has supported a small number of community events,
including a visit to the Byford Scouts, Serpentine Airfield Annual Fly in and the
Community BBQ at Jarrahdale.
3. Operational Response
The brigade has responded operationally to five (5) incidents so far this financial
year, consisting of:
o Three (3) Primary Responses. All were justifiable false alarms from controlled
burns; and
o Two (2) Support Responses within the shire with Mundijong (1) and
Keysbrook (1).
The brigade has continued to increase its use of the BART system to manage
turnout with an increase in participation by brigade members.
4. Preparations and Readiness
Over the month of October, the brigade has focussed its training towards the
completion of Preseason Skills Assessments for all active brigade members. To
date, 65% of all active registered members have completed their assessments, with
the remainder targeted over the month of November. The key areas focused on are
Safety and Survival, Radio Operations and pumping operations on both appliances.
The brigade would like to thank DCBFCO3 Chris Wells for putting together a turnout
package for us which has now been socialised with all members.
Ongoing Hydrant and Water Supplies inspections are continuing on a regular basis.
The brigade also had representatives attend both the WAFES Conference (2) and
Metro Pre-Season Forum (2).
5. Fire Control and Hazard Reduction Burning
There have been thirty five (36) permits issued across both of the Serpentine FCO
districts during the 2020 Spring Restricted Season.
Overall, discipline and adherence to the stipulations of Permits has been good.
The brigade has undertaken three (3) hazard reduction burns during this period.
These burns have consisted of:
o Two (2) Private Pile Burns; and
o One (1) Private Scrub / Grass Burns;
During this period, both brigade FCO’s have undertaken detailed inspections of their
districts to ascertain any key risks in these areas. The identified Key Risk Area
Assessments are;
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o Rowe Road; and
o Kingsbury Drive Prison / Monastery. Further work regarding bushfire response
has been undertaken by the CBFCO with the Prison.
6. Training
During this period, the brigade has seen the following training completed for new
Members:
o Seven (7) Brigade members have completed their on station inductions;
o Four (4) Brigade members have completed their Bushfire Safety Awareness
Training; and
o One (1) Brigade member has completed Bushfire Skills Training
Brigade Training
o Brigade training over this period following the lifting of COVID restrictions have
been focussed on core basic skills in preparation for the season.
o Training has seen a steading increase in attendance in the lead up to the
season.
During this period, a number of brigade members have attended a number of
accredited Training Courses;
o Three (3) Brigade Members have undertaken First Aid Training;
o Three (3) Brigade Members have undertaken Structural Fire Training; and
o Five (5) Brigade Members have undertaken 4wd Training
7. Equipment and Facilities
Appliances and Equipment
o Both the Serpentine 3.4U and LT are fully operational in the lead up to the
fire season with a number of defects being rectified on both appliances. The
brigade would like to acknowledge the support and responsiveness of the
shire in addressing these issues.
Station
o Just prior to the introduction of the COVID restrictions, the brigade completed
a self-funded substantial renovation of the old LT appliance bay and office
area into a meeting and training room. This was lead in no small part of two
(2) brigade members with some fantastic support from the community. This
room has boosted the liveability of the facility for the brigade and has been a
significant morale booster.
o The brigade has commence planning of the next phase of renovation to the
kitchen and amenities area of the building, noting the increase in brigade
members and the need for functional amenities that suit the requirement of
the brigade and its members.
5.8 Keysbrook Brigade
There has been no change in leadership within Keysbrook Brigade. Membership remains
stable. A monthly training programme is now in place and the Brigade have responded to a
couple of incidents. They are the last Brigade to begin using the BART app and are busy
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practicing. The Brigade and Community held an event last month in memory of Marie
Gallin who recently lost her battle with cancer. They will also be in attendance at the
Keysbrook Community Markets.
5.9 Oakford Brigade
Members were very disappointed to hear the initial application for funding for the new
Oakford Station was rejected by the LGGS funding board. After nearly 4 years with no plan, it
was great to see so much positive progress on the project in 2020. Members are hopeful
this is just a bump in the road and we can keep working towards a new permanent home for
Oakford Bush Fire Brigade.
COVID made a bit of a mess of our winter training schedule but thankfully we have retained
a good amount of both new and established members and we are consistently seeing good
numbers attending regular training and hazard reduction burns.
This training season we have put 5 members through the new Bushfire Safety Awareness
course, 4 through Bushfire Fighting, 3 through Bushfire Fighting Skills and 4 through External
Structure Firefighting courses. I’d also like to acknowledge the efforts of the SJ training team
as it is a big ask to give up their entire weekend to train our volunteers, being volunteers
themselves. In addition, this year again thanks to COVID meant a very compressed training
period. SJ Shire is very lucky to have them.
The annual AGM saw only one change to the officers group with Ross Cooper taking up 2 nd
lieutenant role. We also had numerous members put up their hands for support roles in the
brigade. It was great to see so much enthusiasm from members in making the brigade
function.
Moving towards fire season I believe Oakford is in a healthy position with a good spread of
enthusiastic new members and experienced members. Most of these members are also
available during regular work hours where we have experienced shortages in previous years.
5.10 Emergency Support Group
The Emergency support Group have been conducting training both within the Shire and
with DFES. Their focus has been on roles and responsibilities and communication
protocols. There have been a number of enquiries from persons who are interested in
joining ESG without joining a Brigade.
ESG are happy to come along to Brigade training sessions with the ICV and have had
requests from surrounding local governments.
5.2/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Department of Fire and Emergency Services.
5.3/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Department of Biodiversity, Conservation and Attractions.
5.4/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Byford Volunteer Bush Fire Brigade.
5.5/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Mundijong Volunteer Bush Fire Brigade.
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5.6/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Jarrahdale Volunteer Bush Fire Brigade.
5.7/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Serpentine Volunteer Bush Fire Brigade.
5.8/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Keysbrook Volunteer Bush Fire Brigade.
5.9/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Oakford Volunteer Bush Fire Brigade.
5.10/11/20 BUSH FIRE ADVISORY COMMITTEE RECOMMENDATION
That the Bush Fire Advisory Committee recommends Council NOTES the report from
Oakford Volunteer Bush Fire Brigade.
CARRIED EN BLOC BY ABSOLUTE MAJORITY 9/0
6. Urgent Business:
Nil
7. Next meeting:
Schedule for BFAC Meetings to be held at 1900hrs
Shire of Serpentine Jarrahdale Civic Chambers 15 April 2021
Shire of Serpentine Jarrahdale Civic Chambers 18 November 2021
8. Closure:
There being no further business, the Chairperson, Cr Denholm, declared the meeting
closed at 2054hrs.
Ordinary Council Meeting - 15 February 2021
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