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Applications open 7 May & close at 5pm on 15 June Apply at nsw.gov.au/cbp - NSW Government
COMMUNITY BUILDING
PARTNERSHIP 2018
Program Guidelines

                     Applications open 7 May
                     & close at 5pm on 15 June

                     Apply at nsw.gov.au/cbp
Applications open 7 May & close at 5pm on 15 June Apply at nsw.gov.au/cbp - NSW Government
Community Building Partnership — 2018 Program Guidelines

Overview of the Community Building Partnership
The NSW Government is investing in infrastructure          Eligible projects will also be assessed against four
projects that deliver positive social, environmental       program criteria:
and recreational outcomes, while promoting community
                                                           1. Enhancing facilities — the project develops a
participation, inclusion and cohesion.
                                                             vibrant, sustainable and inclusive community
More than $275 million has been awarded to 12,000            through the enhancement or construction of
projects through the Community Building Partnership          community infrastructure.
(CBP) program since 2009.                                  2. Meeting community needs — the project supports
In 2018, incorporated not-for-profit community               activities and services needed by local communities.
organisations and local councils are eligible to           3. Increasing community participation — the project
apply for grants between $2,500 and $330,000.                encourages participation in activities or services
The average grant awarded is around $20,000.                 needed by a broad section of the community.

Projects with contributions from their own or other        4. The organisation’s capacity — the applicant has the
sources will be considered favourably. Local councils,       capacity to deliver the project on time and within scope.
including their section 355 committees, are required
to provide matched funding to the CBP grants.

As total funding will be divided equally among the state
electorates of NSW, applications will be
assessed against other proposed projects within
the same electorate.

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ELIGIBLE APPLICANTS
Applications open 7 May & close at 5pm on 15 June Apply at nsw.gov.au/cbp - NSW Government
Community Building Partnership — 2018 Program Guidelines

Applications are invited from:                                     such as a parents and citizens association or hospital
                                                                   auxiliary, that may be eligible to apply for funding.
• incorporated not-for-profit community organisations
• NSW local councils (and their section 355 committees)       Common questions —
    operating under the Local Government Act 1993.            eligible applicants
Incorporated not-for-profit bodies are organisations that
                                                              1.     Can not-for-profit groups make a joint application?
are registered and approved as not-for-profit bodies by
NSW Fair Trading.                                                    An application must be made by a single organisation
                                                                     which will accept responsibility for the delivery of
They can include:                                                    the project if the application is successful.
• charities                                                   2. Our organisation is not incorporated. Is there any
• organisations with Deductible Gift Recipient (DGR) or              way we can apply for funding?
    Public Benevolent Institution (PBI) status                       No, you must be incorporated. For more information
• cooperatives                                                       about becoming incorporated, call the registry of
• companies limited by guarantee and/or limited by                   co-operatives and associations at NSW Fair Trading
    shares (non-distribution of profits or dividends)                on 1800 502 042.

• trusts that are registered with the Australian Charities    3. Does my organisation require an ABN?
    and Not-for-profits Commission (ACNC)                            It is preferable that your organisation holds an ABN
• associations (under the Associations Incorporation                 and that it links to your organisation’s name and/
    Act 2009)                                                        or trading or business name. If your organisation
• Local Aboriginal Land Councils                                     name does not match the details for the ABN, please
                                                                     call NSW Fair Trading on 1800 502 042 to update
• religious organisations
                                                                     your details.
• organisations established under an Act of Parliament.
Note: Organisations listed on the ACNC Register must                 If your organisation does not have an ABN but has

have a current and up-to-date record. Any organisation               an Incorporation Number, you are still eligible to

which has defaulted on providing the required                        apply for funding. You will be required to provide

documentation to the ACNC will have funding withheld if              a Statement by Supplier Form (refer to the ATO

the project is successful. Any outstanding issues must be            website) to receive payment of the funds if your

resolved before the CBP project completion deadline, or              application is successful.

organisations may have the grant offer withdrawn.             4. How do parents and citizens associations apply for

Where an organisation is eligible to apply for funding,              a project on public school grounds?

that organisation must apply under its own legal name                Applications for projects on public school grounds
and ABN (if applicable). Where an eligible organisation              must have completed a Department of Education
applies on behalf of another eligible organisation, the              Asset Management Unit (AMU) Works form,
application will not be considered.                                  signed by the school principal. Download the AMU
                                                                     Works form at https://static.nsw.gov.au/Uploads/
CBP will not fund projects by:                                       files/1519954498/AMU-Works-Form.pdf.

• individuals or groups of individuals                               The school principal’s signature on the AMU form
                                                                     does not qualify as approval to proceed with works.
• unincorporated organisations
                                                                     It is the responsibility of the school principal to
• for-profit commercial organisations                                submit the completed form to the AMU for formal
• organisations with two or more un-acquitted CBP                    approval once the CBP application is successful.
    projects from CBP2015-16. Eligibility will be assessed
    based on CBP2015-16 acquittal paperwork received by
    the CBP team on or before 15 June 2018
• NSW Government or Australian Government
    agencies and their entities (including public trusts,
    NSW Government schools, area health services and
    public hospitals).* These organisations should consider
    whether there is an incorporated not‑for‑profit body,

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Applications open 7 May & close at 5pm on 15 June Apply at nsw.gov.au/cbp - NSW Government
Community Building Partnership — 2018 Program Guidelines

   The following information must be provided on
   the form:

   a. AMU location (principal can advise if unsure)
   b. school
   c. school principal
   d. funding source
   e. detailed description of works.
   As part of the CBP eligibility process, the AMU
   will use the information provided in the application
   to assess whether school-based projects are
   appropriate and viable.

   If the CBP application is successful, funding will
   only be made available once the AMU has approved
   the project.

   Note: Private schools do not need to submit an
   AMU Works form with their application.

5. What do local councils and their section 355
   committees need to do?
   Local councils may submit applications for each
   state government electorate within their local
   government area.

   Councils should submit one application per
   project location, even if they are seeking funding
   for a number of sites within the same electorate.
   Applications will be assessed against other proposed
   projects within the same electorate.

   Local councils (including their section 355
   committees) are required to provide matched
   funding to the CBP grants. Matched funding from
   councils must be in the form of cash and can be
   provided from council income sources or from other
   external funding sources.

   Local councils and their relevant section 355
   committees must provide evidence of agreement on
   cash matching at the time of application.

   In-kind contributions can be included in the project’s
   budget but will not be counted as part of the
   council’s matching cash contribution.

   Section 355 committees must submit applications
   under the relevant local council name.

                                                                                                                  5
ELIGIBLE PROJECTS
Community Building Partnership — 2018 Program Guidelines

CBP supports projects                                       Common questions —
involving the:                                              eligible projects
• construction of new community infrastructure              6. Does the CBP support projects involving vehicles?
• refurbishment, repair and maintenance of existing              Yes, but projects involving vehicles, including cars,
  community infrastructure                                       buses, trailers, rescue vehicles and any modifications
• purchase of capital equipment with a minimum                   to existing vehicles, will only be considered if they:
  individual asset value of more than $2,500.                    • deliver positive social, environmental and
                                                                   recreational outcomes
Projects which are not eligible for
                                                                 • promote community participation, inclusion
CBP funding                                                        and cohesion.
The CBP is a community infrastructure grant program;             If you seek funding to buy a vehicle, the address
it does not fund activities which are not related to             where it will be registered or garaged overnight
community infrastructure. These include:                         should be entered as the project location on
                                                                 the application.
• projects that have commenced works prior to the
  grant round closing date (15 June 2018)                   7.   Can CBP funding be used to buy capital equipment
• projects that seek funding to:                                 with an individual asset value less than $2,500?

  ––run workshops, training or facilitation                      Buying capital equipment with an individual asset
                                                                 value less than $2,500 will only be considered where
  ––pay for development approval, project planning and
                                                                 the total cost of the equipment forms less than
    management costs that total more than 5 per cent of
                                                                 30 per cent of the entire project cost funded by the
    funding requested
                                                                 CBP grant.
  ––stage events or exhibit displays
                                                            8. Will all CBP applications receive funding?
  ––undertake filming or recording
                                                                 No. The application process is competitive.
  ––cover operating costs or recurrent expenses, such
                                                                 Applications will be assessed on how they address
    as staff costs, insurance, leases, bills, consumables
                                                                 the program assessment criteria and against those
    and disposables
                                                                 from the same electorate.
  ––deliver programs or services
                                                            9. Will an application receive all funding requested?
  ––purchase portable equipment
                                                                 Not necessarily. The application form allows
  ––purchase capital equipment with an individual asset
                                                                 organisations to nominate a full and partial funding
    value less than $2,500 where the total cost of the
                                                                 amount to deliver their project. Organisations need
    equipment forms more than 30 per cent of the entire
                                                                 to outline the modified project scope they will
    project cost funded by the CBP grant
                                                                 deliver if only partial funding is offered.
  ––undertake studies or investigations
                                                                 Organisations that receive partial funding must
  ––purchase land or buildings (fixed assets)
                                                                 still deliver the modified project scope within the
• projects that involve the development of private or            agreed timeframes.
  commercial ventures, including licensed areas of
  registered clubs such as liquor and/or gaming areas            If partial funding is offered, organisations are also
                                                                 encouraged to obtain the balance of funds from
• projects receiving funding from other grant programs
                                                                 other sources.
  for the same scope of works
• projects that should be funded as a core responsibility   10. Can CBP funding be sought for a project that has
  from another source, such as a local government, the           already commenced?
  NSW Government or the Australian Government                    No. If your project has been completed before the
• project works or costs that are covered by insurance           close of the grant round on 15 June 2018.
  claims (e.g. repairs following weather events).                Yes, if your project commenced after the close of
                                                                 the grant round on 15 June 2018. Please contact the
                                                                 CBP Team if your project has been completed.

                                                                                                                           7
Community Building Partnership — 2018 Program Guidelines

11. Can CBP funding be sought for planning and                   secured by 31 July 2019. The release of the grant
    development application costs?                               funds is conditional on the development consent
    Projects seeking funding exclusively for costs               being secured. If you do not secure development
    associated with planning or a development consent            consent by 31 July 2019, the grant offer may
    application are not eligible.                                be withdrawn.

    A maximum of 5 per cent of grant funding may                 If you are not sure whether you require planning
    be allocated towards the project preparation and             approval, contact your local council.
    management costs, including applying for and              15. Do I need authorisation from the land or
    securing development approval and project design.            property owner/s?
    These costs must be considered integral to the
                                                                 Yes. You are responsible for obtaining approval for
    successful delivery of the project.
                                                                 the proposed project from the appropriate land or
12. Can an organisation submit more than one project             property owner/s.
    location per application?
                                                                 If your project location is a public school, approval
    No. Applications with more than one project location         by the Department of Education is required as
    will be deemed ineligible. You must submit one               owner’s consent. Refer to Question 4.
    application per project location, even if you have
                                                              16. When should I apply for land or property
    multiple projects within the same electorate. Each
                                                                 owner’s consent?
    application is assessed against other projects within
    the electorate.                                              It is preferable that you secure approval from the
                                                                 land or property owner before applying for the
    If you seek funding to purchase, for example,
                                                                 CBP funding.
    a vehicle, boat or ride-on mower, the registered
    garaged address should be entered as the                     If not yet secured, you should have at least
    project location.                                            commenced relevant discussions at the time of
                                                                 your application.
13. What if my project crosses electorate boundaries
    and may get funding support from more than one               If your project is successful, the release of grant
    State Member of Parliament (MP)?                             funds will depend on evidence of the land or
                                                                 property owner’s consent, if applicable for the
    You need to talk to all MPs involved before putting
                                                                 approved project. If you do not secure land or
    in an application. If your application is successful,
                                                                 property owner’s consent by 31 July 2019, the grant
    the MPs involved will need to advise CBP of the joint
                                                                 offer may be withdrawn.
    funding arrangement.
                                                              17. What insurance coverage do I need to provide?
    Your chance of success in getting funded has no
    direct relationship to the number of MPs involved.           Your organisation must have a minimum public
                                                                 liability insurance cover of $5 million. Your
14. Should I apply for planning approval before
                                                                 organisation is responsible for ensuring that it
    submitting an application for funding?
                                                                 has appropriate insurance coverage in place for
    It is preferable that you obtain all planning approvals      the project works, equipment or activities, and its
    including development consent from local councils,           day-to-day operations.
    before applying for CBP funding. The Crown Lands
                                                                 It is recommended, but not a condition of funding,
    and Heritage Council approvals can be a lengthy
                                                                 that organisations also have personal accident,
    process, generally up to two years. If you do not
                                                                 professional indemnity, and directors and officers
    already have these approvals, it is unlikely your
                                                                 insurance. Organisations that employ staff must
    project will be completed within the timeframe
                                                                 comply with relevant industrial relations, and
    allowed by the CBP program. Failure to deliver a
                                                                 workplace health and safety requirements.
    project within the timeframe may result in your grant
    offer being withdrawn.                                    18. Can I submit an application for a component or
                                                                 stage of a larger project?
    Projects that do not have development consent
    will still be considered, however, you must have             Yes, provided that the works funded with the
    commenced discussions with your local council                CBP grant are a new project stage that does
    and be ready to lodge the development application            not commence before 15 June 2018 and will be
    by January 2019. Development consent must be                 completed by 31 March 2020.

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Community Building Partnership — 2018 Program Guidelines

     HOW TO APPLY

Yeoval Memorial Hall in Central Western NSW commemorates war heroes while serving as a                                            9
community centre. Upkeep of key community infrastructure like this is vital to healthy communities.
Community Building Partnership — 2018 Program Guidelines

Step one: Access SmartyGrants                                  Conflicts of interest
Visit communitybuildingpartnership.smartygrants.com.           All applicants must declare if they or key members of
au/applicant/login.                                            the organisation have an actual, perceived or potential
                                                               conflict of interest with the relevant State MP.
If your organisation does not have an account,
click ‘Register’.                                              Declaring conflicts of interest does not generally impact
                                                               a project’s eligibility to receive grant funding under the
If your organisation already has a SmartyGrants
                                                               CBP program. As MPs are involved in the assessment of
registration from another grant program or a previous
                                                               CBP applications, it is important that the declarations
CBP funding round, you may log in using the same
                                                               are recorded.
username and password.
                                                               Examples of actual or perceived conflicts of interest may
Step two: Apply                                                include situations where:

Once logged into SmartyGrants, click                           • the MP has been invited to functions by the
‘Start new submission’.                                          organisation or at its facility before

Complete one online application form for each
                                                               • the organisation has met with the MP regarding
                                                                 funding for this project (or others) in the past
project location.
                                                               • the MP has children who attend(ed) the school/are
Submit your completed application by
                                                                 enrolled with the sporting club etc.
5pm AEST on Friday, 15 June 2018.
No late applications will be accepted.
                                                               • key members of the organisation have worked with the
                                                                 MP on a local campaign

Important notes:                                               • the MP attends the same church as members of
                                                                 the organisation
• Your application must be accurate and completed
  upon submission. If all of the required information is not   • any other relationship/meeting that you or members
                                                                 of your organisation have with the MP, or have had in
  provided, your application may be deemed ineligible.
                                                                 the past.
• Submission of an application does not guarantee
  funding. The cost of preparing an application is the
                                                               Common questions — how to apply
  responsibility of the applicant.
                                                               19. Where can we access the application forms?
If you require assistance, contact the CBP call centre on
13 77 88 or email CBP2018@facs.nsw.gov.au.                         Applications can only be made on the CBP website:
                                                                   communitybuildingpartnership.smartygrants.com.au
Applicant’s declaration                                            /applicant/login.

The declaration section of the application must be                 If you have difficulties with internet access we
authorised as follows:                                             suggest you contact your MP who may be able to
                                                                   assist. You may also like to visit your local library, or
a. By a member of the executive/committee as
                                                                   seek assistance from your local council.
     deemed under the Articles of Association for
     not‑for‑profit organisations.                             20. Will late applications be accepted?

b. By the General Manager or delegated officer of the              No. The online system will not accept applications
     council submitting the application.                           submitted after the advertised closing time of 5pm
                                                                   on Friday, 15 June 2018.
This will require the applicant to certify that the
application is truthful and to agree that the NSW                  If you are having problems submitting your
Department of Premier and Cabinet (or its delegated                application, you should contact the helpline on
agents) may disclose information contained in the                  13 77 88 well before the closing date and in time to
application to other government agencies, local                    seek assistance.
government authorities, reviewers and staff assisting
with the administration or promotion of state
government grant schemes.

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Community Building Partnership — 2018 Program Guidelines

21. How important is my project location?                    27. Can I confirm that my application has
   This is very important. Each application must                been submitted?
   accurately identify the project location. All                Yes. Once you have completed an application
   completion and acquittal reporting relates to the            you will be asked to review and submit it.
   specific project location. Any uncertainty may lead          Your application is not officially submitted for
   to delays in paying and closing projects.                    consideration until you have reviewed it, corrected
                                                                any errors and clicked submit.
22. Can an applicant organisation submit more than
   one application?                                             Once you click submit, you will receive a
   Organisations may submit multiple applications.              confirmation email that will contain a PDF copy of
   There is usually a very high demand for funds in each        your application. Check to ensure that you have
   electorate and applicants should consider which              received this email and retain it as a record of
   application is the highest priority.                         your application.

23. Do we need to provide quotes for the project?               If you have not received this email, that means your
                                                                application has not been successfully submitted,
   It is preferred that at least one quote is uploaded to
                                                                or the confirmation email has ended up in your
   substantiate the funding amount requested. Quotes
                                                                junk mailbox.
   should align with and substantiate information
   provided in the project budget.                              You can log into the online system, click on
                                                                ‘My Submissions’ to view all submitted and
   The project budget should be presented by major line
                                                                un-submitted applications. Submitted applications
   items and in enough detail for assessors to consider it
                                                                are identified by a green tick.
   within the competitive assessment process.

24. Can value-in-kind be considered as funding
   contributed by a not-for-profit organisation?
   Yes. Voluntary labour and donated materials are
   allowed as part of the not-for-profit organisation’s
   contribution to the cost of a project. Voluntary
   labour and donated materials, including estimated
   value, should be provided in the project budget.

   Council applicants cannot match CBP funding with a
   value-in-kind contribution.

25. Should my grant application include GST?
   Yes. You should include in your funding request the
   GST you will be charged by contractors or suppliers,
   as this is part of the project cost.

   At the time of funding release, if the successful
   applicant is registered with ATO to pay GST, an
   additional 10 per cent on top of the grant amount will
   be paid. If the successful applicant is not registered
   to pay GST, they will be paid the grant amount only.

26. Do I need to finish the application in one go?
   No. Applications may be saved, revisited and edited
   before being submitted.

                                                                                                                         11
YOUR OBLIGATIONS
IF SUCCESSFUL
Community Building Partnership — 2018 Program Guidelines

Keep your contact details                                     Contact the CBP team on CBP2018@facs.nsw.gov.au
                                                              if your project has been completed before the
up‑to‑date in SmartyGrants                                    announcement of the grant outcomes.
It is the responsibility of the grant recipient to keep the
CBP team up to date with any change in contact details.       Submit progress report
If the SmartyGrants user account contact details change,      It is a program requirement for all grant recipients to
call 02 8753 8144 or email CBP2018@facs.nsw.gov.au.           submit a mid-way Progress Report regardless of whether
                                                              the project is paid or not and whether development
The CBP Team is not responsible for any consequence
                                                              consent is required. An online Progress Report will be
should your grant offer be withdrawn due to out-of-date
                                                              available in SmartyGrants between 1 and 15 July 2019.
contact details in SmartyGrants.
                                                              This is an important part of the reporting cycle as it
Meet all program requirements and                             allows any concerns with project implementation to be
                                                              foreshadowed. Failing to submit the Progress Report
due dates
                                                              may result in withdrawal of your grant offer.
Successful applicants are required to meet the following
program requirements. Failure to meet due dates listed        Seek approval for any variations
below may result in the withdrawal of your grant offer.
                                                              It is a program requirement that any variations to the
 Due dates for projects not requiring                         approved project scope, project location and completion
 development consent                                          timeframes outlined in the original CBP application
 31 March 2019     Submit online EFT banking details          form on SmartyGrants must be formally requested and
                                                              approved through SmartyGrants before any related
 31 March 2019     Submit online Funding Deed
                                                              works taking place. Failure to do so may result in the
 15 July 2019      Submit online Progress Report
                                                              withdrawal of the grant offer.
 31 March 2020 Complete project
                                                              To discuss your change request, call the CBP team on
 30 April 2020     Submit online Completion Report
                                                              02 8753 8144 or email CBP2018@facs.nsw.gov.au.
                                                              You will be required to provide documentation to
 Due dates for projects requiring
                                                              support your request.
 development consent
 31 March 2019     Submit online EFT banking details
                                                              Submit completion report
 15 July 2019      Submit online Progress Report
                                                              All CBP 2018 projects must be completed before
 31 July 2019      Submit online Funding Deed
                                                              31 March 2020. You are required to submit a Completion
 31 March 2020 Complete project
                                                              Report in SmarytGrants no later than 30 April 2020.
 30 April 2020     Submit online Completion Report
                                                              Successful applicants should familiarise themselves with
Submit Funding Deed and Electronic                            the evidence required for CBP grant acquittal on the
                                                              program website: nsw.gov.au/cbp.
Funds Transfer (EFT) banking details form
                                                              It is a program requirement that all financial records
Successful applicants are required to submit an online
                                                              related to grant expenditure and acquittal be retained by
Funding Deed and EFT banking details form before the
                                                              the successful application organisations for seven years.
due date. It is your responsibility to carefully read the
terms and conditions of the Funding Deed and provide          All applications are assessed on their own merits and
the correct banking details before submitting the online      each project must be delivered and acquitted in its
forms. Funds transferred to an incorrect bank account         own right. Waiting for potential future funding for a
may not be recoverable.                                       subsequent stage of works is not an acceptable rationale
                                                              for delaying submission of progress or completion
Your submitted Funding Deed will be reviewed by CBP.
                                                              reporting for projects in previous funding rounds.
You may be required to provide evidence of owner’s
consent, public liability insurance, and development
consent or exemption if they are not already provided
with the application. Upon completion of the review,
your Funding Deed will be countersigned by CBP and
sent to you by email.

                                                                                                                           13
Community Building Partnership — 2018 Program Guidelines

Common questions —                                           30. What happens if my application is successful?

your obligations                                                If your application is successful, you will be formally
                                                                notified in writing.
28. What is the process after applications close?
                                                                To receive your grant, you will need to log in to
     Applications are reviewed for general eligibility and
                                                                SmartyGrants and fill out and return the online
     then subject to the assessment process.
                                                                Funding Deed and the EFT banking detail form.
     Applicants will be formally notified in November/
                                                                Once reviewed by the CBP team, a co-signed
     December 2018 on whether their application has
                                                                Funding Deed will be returned to you via email.
     been successful or unsuccessful. It is an applicant’s
                                                                Funding will be transferred directly to successful
     responsibility to ensure all contact details are up
                                                                applicants with an ABN number. Successful
     to date.
                                                                applicants without an ABN number will be required
29. How will applications be assessed?                          to present an invoice to claim the CBP funding. If this
     Applications will be assessed in two stages.               is the case, the CBP team will advise you with clear
                                                                invoicing instructions.
     Stage 1: CBP will review if the organisation and
     project is eligible, for example, that:                    If your organisation’s details change, or the project
                                                                contact person changes, notify the CBP team via
     • the applicant organisation is eligible to apply          email on CBP2018@facs.nsw.gov.au as soon as
     • the application meets program requirements               possible to ensure that the contracting and payment
       for commencement, completion and amount of               process runs smoothly.
       funding requested
                                                                CBP will conduct a full compliance history check
     • the application is in the right electorate and is        of approved applications. CBP reserves the right
       complete, including quotes or an estimate of the
                                                                to request any information before the release of
       project cost
                                                                funding and closure of the project.
     • the project type is eligible for CBP funding.
                                                                If you are awarded funding under the CBP 2018
     Projects located on NSW public school premises will        grant round, the program may withhold payment
     be checked by the NSW Department of Education              of funds if you have any outstanding or incomplete
     AMU to ensure the project is appropriate and viable.       projects from previous CBP rounds. If you are unable
     Stage 2: Applications will be assessed in the NSW          to complete previous projects due to circumstances
     electorate where the project is located. Eligible          outside of your control, please advise the CBP team
     applications will be assessed by the relevant MP and       in writing so that an exemption can be considered.
     Independent Review Panel members to determine              For more information on Project Reporting and
     the relative merit against the program criteria.           Closures, see nsw.gov.au/cbp.

     Recommendations for projects to receive funding         31. What if my project is completed before funding
     will be made on the basis of these assessments.            is released?
                                                                If your project is completed before the grant round
     The Department of Premier and Cabinet works with
                                                                closing date, it will not be funded.
     MPs to finalise the funding recommendations for
     projects in their respective electorates before they       If your completed project starts after the grant
     are submitted to the Premier for final approval.           round closing date, you may be eligible to complete
                                                                the shorter Reimbursement Agreement in the place
                                                                of a Funding Deed.

                                                                Contact the CBP team on 02 8753 8144 or email
                                                                CBP2018@facs.nsw.gov.au for advice as you will
                                                                need to submit a completion report.

14
Community Building Partnership — 2018 Program Guidelines

32. How long do we have to start and complete                 35. Why was my application not successful?
   the project?                                                  There are around 3,000 applications each year.
   You should be ready to commence your project or               Many worthwhile applications are submitted,
   seek planning approval by early 2019.                         however funding is limited and not all applications
                                                                 are successful.
   If planning approval is required and has not been
   obtained, development consent should be secured               Due to the high volume, CBP is unable to provide
   by 31 July 2019.                                              individual feedback on each unsuccessful application.

   The project should be completed by 31 March 2020.             If your application is not successful, it does not
                                                                 mean your application is without merit. CBP is a very
33. What NSW Government acknowledgement or
                                                                 competitive grant program where the assessment
   signage is required for my project?
                                                                 and recommendation of applications is through a
   All recipients of NSW Government funding
                                                                 merit selection process.
   for infrastructure and capital works should
   acknowledge the government. At a minimum, the                 If you receive a letter of notification indicating
   NSW Government acknowledgement should be in                   whether your organisation status or the project
   annual reports, media releases, digital and printed           scope is ineligible, refer to the ‘Eligible applicants’
   materials, web pages and online documents,                    or ‘Eligible projects’ sections of this guideline for
   advertising, plaques and signs for the period in              more information.
   which funding is received.                                 36. What information about my project will
   For projects that receive grants of more than                 be disclosed?
   $100,000, signs must be displayed acknowledging               If your application is successful, the NSW Government
   the NSW Government funding.                                   may provide certain information to the media and
                                                                 MPs for promotional purposes. This information
   Refer to the funding acknowledgement guidelines for
                                                                 will include organisation and project name, project
   recipients of NSW Government infrastructure grants
                                                                 description, electorate, town, amount of the
   at https://sc.dpc.nsw.gov.au//assets/strategic-
                                                                 approved grant and organisation contact details.
   communications/Funding-Acknowledgement-
   Guidelines-for-Recipients-of-NSW-Government-
   Grants.pdf.

   Organisations are encouraged to involve their MP in
   any launches, openings and media announcements
   about the CBP-funded project.

34. How are applicants notified?
   All applicants will be notified of the outcome of
   their application in writing during November and
   December 2018.

   There are no appeals under the CBP program.

   A list of all successful applicants will be published on
   the CBP website.

   All correspondence with applicants is via email.
   Please ensure that your contact details are up to date
   and correct for each application. To update your
   details, email CBP2018@facs.nsw.gov.au.

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More information on
Community Building Partnerships (CBP) 2018
nsw.gov.au/cbp

Contact us
Email: CBP2018@facs.nsw.gov.au
Phone: (02) 8753 8144
©State of NSW 2018

Disclaimer
Submission of an application does not guarantee funding.
The cost of preparing an application is the responsibility of the applicant.

Government Information (Public Access) Act 2009
Information received in applications and in respect of applications is treated as confidential. Documents in the possession of the government are subject
to the provisions of the Government Information (Public Access) Act 2009. Under some circumstances a copy of the application form and other material
supplied by the applicant may be released, subject to the deletion of exempt material, in response to a request made in accordance with the Act.

Privacy Policy
The NSW Government will collect and store the information you voluntarily provide to enable implementation of this grant program.
Any information provided by you will be stored on a database that will only be accessed by authorised personnel and is
subject to privacy restrictions. The information will only be used for the purpose for which it was collected.
The NSW Government is required to comply with the Privacy and Personal Information Protection Act 1998. The NSW Government collects
the minimum personal information to enable it to contact an organisation and to assess the merits of an application.
Applicants must ensure that people whose personal details are supplied with applications are aware that the
NSW Government is being supplied with this information and how this information will be used.
Please note this information is considered to be true and correct at the date of publication, however changes in
circumstances after the time of publication may impact upon the accuracy of the data.

CS0467 032018
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