CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU

Page created by Leslie Cruz
 
CONTINUE READING
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
CLUB
     TO G E THE R
Club Benefits Guide 2017-18

This guide is designed to help you grow your club, with ideas and
support available to help you deliver the very best rugby experience.

Englandrugby.com
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
Introduction
                                                                                                                                     The past season saw healthy growth across community rugby, with 26,000
                                                                                                                                     women and girls playing contact rugby, overtaking our target a year
                                                                                                                                     ahead of schedule, the O2 Touch milestone of 20,000 registered players
                                                                                                                                     outstripped and the Old Mutual Wealth Kids First target of 500 clubs and
                                                                                                                                     schools pledges met.
                                                                                                                                     Our nationwide Inner Warrior Campaign also boosted women’s playing numbers and
                                                                                                                                     we saw 166 net growth in adult male teams playing at least seven fifteen-a-side matches.
                                                                                                                                     We launched our first of a planned 100 floodlit Artificial Grass Pitches, which will see
                                                                                                                                     more rugby played more of the time.
                                                                                                                                     And we made many loans, grants and gave lots of guidance to clubs on everything
                                                                                                                                     from fundraising to taxation and grounds maintenance to the best buying options.
                                                                                                                                     Our clubs and helping them to be sustainable businesses at the heart of their community
                                                                                                                                     remain of paramount importance.
Being part of England Rugby                                                                                                          There are many resources on offer and a variety of ways we can help. So I do hope that
                                                                                                                                     this Benefits Guide proves useful and that you have a successful and very enjoyable
brings many benefits and for the                                                                                                     2017/18 season.

RFU’s member clubs numerous                                                                                                          Yours,

resources and advantages.
This guide aims to help you get                                                                                                      Steve Grainger
                                                                                                                                     Rugby Development Director

the most from all that’s on offer.
© Rugby Football Union. Published by the Rugby Football Union September 2017. Information contained in this guide is accurate as
at the date of publication and may be subject to change. The RFU rose device and the words ‘England Rugby’ are official registered
trademarks of the Rugby Football Union and are the subject of extensive trademark registrations world wide.

                                                                                                                                                                                                                                3
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
Funding For Your Club                            Running Your Club Effectively                                 Growing The Game
     1      Financing Improved Facilities
            Helping Hand Grant
                                                8
                                                8
                                                      4      The Game Management System
                                                             Club Accreditation
                                                                                                              39
                                                                                                              40
                                                                                                                    7      Linking with Schools New to Rugby
                                                                                                                           Education – Club Links
                                                                                                                                                                      75
                                                                                                                                                                      75    KEY
    Pg 6    Groundmatch Grant                   8    Pg 36   Rugby Energy Club                                41   Pg 72   Club – Schools Links                       76
            RFF Interest Free Loans             10           Facility Design Guidance                         42           Club – Colleges Links                      76
            RFF Green Deal Interest Free Loan                Club Governance                                  43           Club – Universities Links                  77
                                                                                                                                                                            To ensure this guide is easy to navigate, we have
                                                11
            Emergency Funding                   11           CASC / Charity Assistance                        43           Club Rugby for Women & Girls               78    included the following signposts throughout:
            Grant & Loan Search Tool            12           Club Incorporation                               44           O2 Touch                                   79
            Lead up & Legacy Grants             12           Commercial Revenue Resources & Workshops         45           The Secure Trading 24/Seven Series         80
            RFU Grand Draw                      13           Alcohol Licensing Helpline                       45           Mixed Ability Rugby                        81    HOW?
            Try For Change                      14           Commercial & Residential Property                46                                                            How to access the resource.
                                                             Club Financial Management & Business Solutions   46
                                                             Club and Property Insurance Scheme               47
                                                             Accidental Injury Loss of Income Cover           47                                                            WHEN?
                                                             Club Insurance Cover                             48                                                            During what time period.
                                                                                                                           Promoting Your Club
                                                             Health & Safety
                                                             Tours Insurance Scheme
                                                             The RFU Legal Helpline
                                                                                                              48
                                                                                                              49
                                                                                                              50
                                                                                                                    8      Media & Communications Guidance
                                                                                                                           Getting MPs on Board
                                                                                                                                                                      85
                                                                                                                                                                            WHO?
                                                                                                                                                                      86
            Commercial Offers & Benefits                                                                                                                                    Who to contact for more information or support.
    2       England Rugby Deals
            The England Rugby Deals Portal
                                                18
                                                21
                                                             Legal Expenses Insurance
                                                             VAT Helpline
                                                             Taxation Support
                                                                                                              50
                                                                                                              51
                                                                                                              51
                                                                                                                   Pg 82   Sponsorship
                                                                                                                           Marketing Tools & Templates
                                                                                                                                                                      86
                                                                                                                                                                      87
                                                                                                                                                                                   Benefit
    Pg 16                                                    NatWest RugbyForce                               52
                                                                                                                                                                                   Opportunity to access funding

                                                             Playing Support
                                                     5       Tours
                                                             Touring with Children
                                                                                                              56
                                                                                                              57           Your Twickenham Stadium
                                                                                                                                                                                   Resource
                                                                                                                                                                                   Detailed advice and further

                                                     Pg 54   Player Registration
                                                             OMW Kids First
                                                                                                              58
                                                                                                              58
                                                                                                                    9      International Match Tickets                 91
                                                                                                                           Hosting Events or Conferences at Twickenham 92
                                                                                                                                                                                   resource or training

                                                             Age Grade Rugby U18 & Below                      59                                                                   Support
                                                             Out of Season Activity for Age Grade Rugby       59
                                                                                                                   Pg 88   World Rugby Museum & Stadium Tours          93
                                                                                                                                                                                   Key contact for further information
                                                             Disciplinary Advice                              60
                                                             Travel Funding & Long Distance Allowances        61
            Club Workforce
    3       Guidance & Training
                                                                                                                                                                            Abbreviations
                                                                                                                                                                            AFM - Area Facilities Manager
            Volunteer Overview                  24
    Pg 22   Rugby Groundsmen Connected          25                                                                                                                          PDO - Playing Development Officer
                                                             Training, Qualifications
            Volunteer Recruitment
            Volunteer Succession Planning
                                                26
                                                27   6       & Player Safety
                                                                                                                                                                            ATM - Area Training Manager
                                                                                                                                                                            RDO - Rugby Development Officer
            National Honours                    27           Match Official Development                       65                                                            URDO - University Rugby Development Officer
            Reward & Recognition MMVRP          28   Pg 62   Match Official Courses                           66
                                                                                                                                                                            WRDO - Women’s Rugby Development Officer
            Young Rugby Ambassadors (YRAs)      29           Coach Development                                67
            Employee Recruitment                30           Coach Development Courses                        68
            Leadership Academy                  30           Player Safety & Medical Support                  68
            Safeguarding Children Training      31           Community Heartbeat Trust AED Scheme             70
            In Touch Courses                    32           Player Safety & Welfare Advice                   70
            Play It Safe Courses                33           Managing Injuries                                71
            Disclosure & Barring                34           The RFU Injured Players Foundation               71
            Safeguarding Case Management        35

4                                                                                                                                                                                                                               5
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
1
           NG
     FUNDI
    FO R YO U R
       CLUB
6                 7
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
FUNDING FOR YOUR CLUB                                                                                                                                                                                    FUNDING FOR YOUR CLUB

                                                                                                                                                                                 Jon Bendle
                                                                                                                            HOW?                                                 Cornwall, Somerset, Devon, Dorset
                                                                                                                            Helping Hand Grant                                    & Wilts and Gloucestershire
                                                                                                                            Complete the RFF Helping Hand Application            jonbendle@rfu.com
                                                                                                                            Form and submit it, together with a copy of your
                                                                                                                                                                                 07753 881272
                                                                                                                            club rules, evidence you can occupy your site for
                                                                                                                            one year or more, and one quote identifying total
                                                                                                                            project costs, and evidence of your funds.           Jason Bowers
                                                                                                                                                                                 Middlesex, Hampshire, Oxfordshire,

    Funding For Your Club                                                                                                   Groundmatch Grant                                    Buckinghamshire, Berkshire and Hertfordshire
                                                                                                                            Complete the RFF Groundmatch Application             jasonbowers@rfu.com
                                                                                                                            Form and submit it, together with a copy of your     07703 466773
                                                                                                                            club rules, evidence you can occupy your site
                                                                                                                            for five years or more, two quotes identifying       Rick Bruin
    Your club’s facilities will play a big part in attracting and keeping players and supporters.                                                                                Kent, Sussex, Surrey and Essex
                                                                                                                            total project costs, your latest club bank account
    Their expectations may be based on their use of modern health clubs and leisure settings                                statement, latest annual accounts, and evidence      rickbruin@rfu.com
    and if the club environment disappoints they won’t stay involved. Good facilities show                                  of your matching funds.                              07738 029211
    your club cares and there are many funding sources available to help you to upgrade
                                                                                                                            WHEN?                                                Peter Shaw
    and improve.                                                                                                                                                                 Notts, Lincs & Derby, Eastern Counties,
                                                                                                                            All year round.
                                                                                                                                                                                 Leicestershire, East Midlands and Warwickshire
                                                                                                                                                                                 petershaw@rfu.com
                                                                                                                            WHO?
       Financing Improved Facilities                                                                                                                                             07734 070674
                                                                                                                            Contact your local RFU Area Facilities Manager
    You will inevitably lose players if your club is run down,   Helping Hand Grant                                         (AFM) and CB Facility Co-ordinator (see
                                                                                                                                                                                 Tom Bartram
    with inadequate floodlights, an antiquated clubhouse or                                                                 contacts opposite).
                                                                 The Helping Hand Grant awards between £500 and £1,500                                                           Lancashire, Cheshire, Staffordshire
    badly drained, muddy pitches.                                for capital improvements and must be matched £ for £                                                            and North Midlands
    The Rugby Football Foundation (RFF) invests in               by the club.                                                                                                    tombartram@rfu.com
    community rugby clubs, financing capital projects which      Groundmatch Grant                                                                                               07841 156806
    improve facilities and support either the retention or       The Groundmatch Grant is for bigger projects and makes
    growth of players.                                           £1,500 to £5,000 available, again matched by your club’s                                                        Alex Bowden
                                                                 own contribution, which can be from club funds, sponsors                                                        Northumberland, Durham, Yorkshire and Cumbria
    The funds can be used for projects like pitch improvement
                                                                 or other external grants.                                                                                       alexbowden@rfu.com
    (land purchase, pitch construction, drainage and
    levelling), clubhouses (all apart from bars), floodlights                                                                                                                    07764 336701
                                                                 Visit: www.rugbyfootballfoundation.org for more
    and equipment.                                               information about the RFF and to source the various
                                                                 application forms.                                                                                              A list of the CB Facility Co-ordinators can be found
    If your club is a voting member of the RFU playing                                                                                                                           at: www.englandrugby.com/cbfc
    at level 5 or below you can apply for a:

8                                                                                                                                                                                                                                       9
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
FUNDING FOR YOUR CLUB                                                                                                                                                          FUNDING FOR YOUR CLUB

     The Rugby Football Foundation                                                   The Rugby Football Foundation                                      Emergency Funding
     Interest Free Loans                                                             Green Deal Interest Free Loans                                  An emergency is any unforeseen act upon a club facility
     RFU voting member clubs playing at Level 3 and below                            RFU voting member clubs playing at Level 3 and below            that renders the club unable to operate as a rugby club
     can apply for an interest free loan of between £5,000                           can apply for an interest free loan of up to £20,000 to         or to fulfil its business commitments. Such emergencies
     and £100,000, repayable over a period of up to 15 years, to                     enable them to install facility solutions that reduce utility   may be severe weather conditions resulting in flooding
     make improvements to facilities supporting the retention                        costs. The loan repayments are then based upon these            or wind damage to club facilities, damage from fire, theft
     and recruitment of players.                                                     projected utility savings.                                      or vandalism, an outbreak of foot and mouth disease or
                                                                                                                                                     some other infectious disease, or pollution resulting in
                                                                                                                                                     the postponement of matches and resultant financial
                                                                                                                                                     hardship for clubs. An emergency situation may affect
         HOW?                                                                                                                                        a number of clubs in a given geographic area or an
         Complete the RFF Stage One Interest Free Loan                                   HOW?                                                        individual club may be subject to one of the
         Application Form, and submit it with a copy of                                  Complete and submit the RFF Green Deal                      emergencies outlined.
         your club rules, project design drawings (scale                                 Stage One Interest Free Loan Application Form,
         1:100 if clubhouse), detailed QS estimate of
         project costs, latest three years’ annual accounts,       Apply for an          underpinned by an independent, accredited
                                                                                         energy survey.                                                  HOW?
         five year cash flow forecast, details on any
         existing debt secured against the property, and
         evidence of tenure for a period at least matching
                                                                   interest free         Clubs should also evidence the no cost/ low
                                                                                         cost improvements that they have already
                                                                                                                                                         Both voting and non-voting member clubs
                                                                                                                                                         affected by emergency situations can apply for
                                                                                         implemented and the impact of those improvements.               emergency capital funding to assist the club in
         the loan requested.
         At stage two, provide a club plan demonstrating
                                                                   loan of between       WHEN?
                                                                                                                                                         the short to medium term. Grants or loans of up
                                                                                                                                                         to £5,000 can be made available.
                                                                                         All year round.
         retention and recruitment plans, support for the
         project from your Constituent Body, planning              £5,000 and                                                                            WHEN?
         permission, three tenders, tender appraisal and                                 WHO?                                                            As soon as you experience an emergency check
         evidence of partnership funding to achieve the
         total project cost.
                                                                   £100,000,             Contact your local AFM or CB Facility
                                                                                         Co-ordinator on page 9.
                                                                                                                                                         immediately with your AFM to discover whether
                                                                                                                                                         you can access this funding, detailing any

         WHEN?
                                                                   repayable over                                                                        damage and the impact on club activities,
                                                                                                                                                         whether the affected items are insured and the
                                                                                                                                                         short- term measures required to keep the club
         All year round.
                                                                   a period of up                                                                        operating as repairs and insurance claims are
                                                                                                                                                         processed. Help will be available a week from
         WHO?
         Contact your local AFM or CB Facility                     to 15 years.                                                                          receipt of the full data.
         Co-ordinator on page 9.                                                                                                                         WHO?
                                                                                                                                                         Contact your local AFM as listed on page 9.

10                                                                                                                                                                                                                11
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
FUNDING FOR YOUR CLUB                                                                                                                                                                FUNDING FOR YOUR CLUB

        Grant & Loan Search Tool                                     Lead Up & Legacy Grants                                     RFU Grand Draw
     The Grantfinder on-line tool is a free to use grant search   The Rugby World Cup 2015 offered a once in a generation     The RFU Grand Draw is a great fundraiser which requires
     facility allowing you to search through the thousands of     opportunity to grow the game.                               minimal effort. The Draw raises over £420,000 every
     grants and loans that could help your club.                                                                              year, with the total raised surpassing £4.6 million since
                                                                  To maximise the opportunity there are grants available to
                                                                                                                              the Draw started in 2003. Clubs have raised as much as
                                                                  clubs as part of our legacy focus.
                                                                                                                              £10,000 through their ticket sales.
         HOW?                                                     Lead Up & Legacy Grants of up to £100,000 are available
                                                                                                                              The Draw is an excellent way to make money; 90% of that
                                                                  to voting and non-voting members of the RFU, including
         www.englandrugby.com/grantfinder                                                                                     raised through the sale of your tickets is donated to the
                                                                  clubs, schools, universities and colleges based on the
         to search for a grant and register your details                                                                      club tax free.
                                                                  growth in participation the project can deliver.
         on the website.
                                                                                                                              You will be given a list of over 30 fantastic prizes from
                                                                                                                              England Rugby’s partners. Past incentives have included
         WHEN?                                                                                                                a top cash prize of £10,000, signed England shirts and
                                                                      HOW?
         All year round.                                                                                                      match hospitality packages.
                                                                      Clubs should identify their prioritised facility
                                                                      needs and communicate them to their local               Packs will include all you need to run the Grand Draw
                                                                      Area Facilities Manager (AFM) or Constituent            at your club, including tickets, promotional posters and
                                                                      Body Facilities Co-ordinator. Projects that can         instruction leaflets.
                                                                      demonstrate the key readiness factors and
                                                                      can offer a strong return on investment will
                                                                      be prioritised for RFU investment within their              HOW?
                                                                      local CB Facility Plan. Examples of the types of
                                                                                                                                  Visit: www.englandrugby.com/granddraw
                                                                      projects that are delivered through this process
                                                                      are: natural and artificial playing surfaces,
                                                                      floodlights, changing rooms and clubhouses.                 WHEN?
                                                                                                                                  Launches in September, closes early March.
                                                                      WHEN?
                                                                      All year round, with awards considered and                  WHO?
                                                                      granted within 6 – 12 months.                               Email: franthornber@rfu.com
                                                                                                                                  Call: 020 8831 7985
                                                                      WHO?
                                                                      Contact your local AFM as listed on page 9 or
                                                                      CB Facility Co-ordinator. A list of the CB Facility
                                                                      Co-ordinators can be found at:
                                                                      www.englandrugby.com/cbfc                                    £420,000 Every year.
                                                                                                                                   £5 million Total raised.

12                                                                                                                                                                                                                13
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
FUNDING FOR YOUR CLUB                                                                                             FUNDING FOR YOUR CLUB

        Try For Change
     Try for Change is an England Rugby programme which
                                                                 HOW?
     uses the power of rugby union to improve and support        www.englandrugby.com/tryforchange
     the lives of disadvantaged people in England and across     Clubs can apply for a Try for Change grant to
     the world.                                                  support a project they are running which uses
                                                                 rugby union to improve and support the lives
     We recognise the invaluable work of charities, clubs        of disadvantaged people in their communities.
     and individuals who use rugby as a force for good and       Also look out for exciting opportunities for your
     are raising new revenues to grant out to projects using     club to get involved in fundraising for the Try for
     our sport for social change. These projects encapsulate     Change project during Sport Relief 2018.
     rugby’s core values of teamwork, respect, enjoyment,
     discipline and sportsmanship to tackle a number of
     significant social challenges around education, social
                                                                 WHEN?
     inclusion, unemployment, mental and physical well-being,    Small and large grant rounds are open for
     personal development and community growth.                  applications once a year within set application
                                                                 windows. Clubs can also fundraise throughout
     England Rugby is proud to partner with Sport Relief         the year for Try for Change with special events
     and together we have launched the Try for Change Fund.      and activities taking place for Sport Relief 2018
     This is a fully managed fund by Comic Relief and our        from January - April 2018.
     ambition is to raise £4million over four years to support
     projects and programmes that use rugby to for positive      WHO?
     change here in England and across the world.
                                                                 All clubs in England are eligible to apply for the
                                                                 Try for Change Fund and everyone is encouraged
                                                                 to fundraise for Try for Change to help improve
                                                                 lives through rugby.

14                                                                                                                                             15
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
2
     CO M M ER C I A L
     O  F F E R S &
     benB E N E F I TS
16                       17
CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
COMMERCIAL OFFERS & BENEFITS                                                                                                                                                                                  COMMERCIAL OFFERS & BENEFITS

                                                                                                                              Scoreboards                                                    RFU Catalogue
                                                                                                                              Discount offers on a range of high-quality scoreboards         For the first time the full RFU catalogue of kit and
                                                                                                                              direct from the manufacturer.                                  equipment is now available to view online. This includes
                                                                                                                                                                                             an extensive range of products from our Commercial
                                                                                                                                                                                             Partners and an assortment of promotional items and
                                                                                                                              Duralock Fencing                                               branded collateral to cover every fixture, event and
                                                                                                                              Perimeter fencing package, exclusively discounted for          promotion your club could ever need. All these products
                                                                                                                              RFU clubs.                                                     are able to be branded uniquely to clubs or carry the
                                                                                                                                                                                             appropriate RFU branding.
                                                                                                                              LED Lighting

     Commercial Offers & Benefits                                                                                             Free lighting surveys and supply of high-quality LED
                                                                                                                              lighting solutions direct from Ideal Lights

                                                                                                                              Energy Purchasing
     The RFU can pass on many of the benefits of its purchasing power to clubs so that all can
                                                                                                                              Join the Rugby Energy Club – let our appointed
     get the best possible deal for their money. Whether it’s products or services, it’s well worth                           independent consultants ZTP find the best energy deal
     considering when spending the budget.                                                                                    for you. Then align any new contract to a common end
                                                                                                                              date when all rugby clubs will come under a single giant
                                                                                                                              contract, saving thousands!
                                                                                                                                                                                             Medical Supplies
        England Rugby Deals (ERD)                                                                                                                                                            Preferential 10% off web-prices from our market leading
                                                                                                                                                                                             supplier who stocks one of the widest ranges of sports
     England Rugby Deals allows clubs to not only access          Goalposts                                                                                                                  medicine products available anywhere. Free postage on
     great England Rugby partner offers, but also discounted      Discount offers on high-quality goalposts direct from                                                                      orders over £120.
     deals for all of the common areas of spend in the daily      the manufacturer: Harrod UK, goalpost suppliers to
     running of clubs.                                            Twickenham Stadium.
                                                                                                                                                                                             Discounted case price on all Tyrrells products
     This simple-to-use yet powerful portal utilises over                                                                                                                                    Tyrrells Hand Cooked English potato crisps & veg crisps
     £1 billion of buying power to negotiate discounts that                                                                                                                                  are absurdly good & bound to go down a treat at your club.
                                                                  Keith Kent Package
     will help clubs manage their costs even better than                                                                                                                                     You can enjoy a discount on every case you order. To see
                                                                  A compact tractor and attached pitch preparation
     they currently do.                                                                                                                                                                      the full range of products go to: www.tyrrellscrisps.co.uk
                                                                  machinery identified by RFU Head Groundsman Keith
     We have some excellent offers, including from our official   Kent and significantly discounted through RFU suppliers.    Preferential Rates on Canterbury Products
     England Rugby Partners that give you great access to                                                                     A carefully selected range of Canterbury Team wear –           Washroom Services
     products and services including:                                                                                         both from stock and made to order items, which can be          Significantly reduced prices on a full range of washroom
                                                                  Seed and Fertilizer                                         emblazoned with club crests or logos, or the RFU Member        hygiene and environmental services, including textile
                                                                  A full range of pitch maintenance materials significantly   Club logo – this is the only place that can offer Canterbury   care, pest control, paper and janitorial products and
                                                                  discounted through RFU suppliers.                           Team wear kit with the England rose, giving a unique           horticultural services. UK leading supplier, operates
                                                                                                                              affiliation to England Rugby. Place an order for over          throughout UK.
                                                                                                                              £1,000 and receive a 10% discount.

18                                                                                                                                                                                                                                                        19
COMMERCIAL OFFERS & BENEFITS                                                                                                                                                                                     COMMERCIAL OFFERS
                                                                                                                                                                                                                        COMMERCIAL      AND
                                                                                                                                                                                                                                   OFFERS & BENEFITS

     Print                                                                                                                                                                                        In just three easy steps, you will be able to begin to
     High quality litho and digital print available to rugby                                                                                                                                      make cost savings:
     clubs specialising in the manufacture of leaflets,
     flyers and window stickers.
                                                                                                                                     The England Rugby Deals Portal                                     STEP 1 Register and Login
     Screwfix                                                                                                                        The portal is very easy to use and there is a full support         Register your details to receive your unique
     Recieve a 5% discount on all catalogue prices.                                                                                  service available. They also offer a helping hand. Clubs           username and password. Once you have received
                                                                                                                                     can arrange a visit with one of the England RugbyDeals             them you can log in to explore the deals.
     Merchant Services                                                                                                               team. They will listen to your needs and offer advice on
     2 months’ FREE terminal hire, market-leading merchant                                                                           where to save money on overheads and consumables
     account rates, full range of latest PDQ machines.                                                                               against your current spend profile.
     No set up fees.                                                                                                                                                                                    STEP 2 Explore and Investigate
                                                                                                                                                                                                        Selecting the item you want to investigate will
                                                                       The Sky Ultimate package                                                                                                         give you the supplier contacts and details of
     Cellar Gases                                                      New RFU affiliated clubs joining Sky before June 2018             HOW?
     Huge saving potential for clubs on drinks dispense gases.                                                                                                                                          their offer, including the prices. If you need any
                                                                       will receive the Sky Ultimate package for £203 ex VAT             Visit: www.englandrugbydeals.com and take the
     Quality supplier with the most stringent safety checks                                                                                                                                             assistance in comparing prices, simply ring
                                                                       per month. Existing customers this will be £285 ex VAT            simple three-step process outlined on the right.
     giving confidence that your club is compliant with all                                                                                                                                             or email the support line and they will do the
                                                                       per month.                                                                                                                       comparisons for you.
     current legislation.                                                                                                                WHEN?
                                                                       Booker Wholesale                                                  Available for clubs to make great savings now.
     Gilbert                                                           This cash & carry food and drink deal offers a 2% rebate
     Gilbert offer a full range of products ideally suited to elite,   paid six monthly. If you are an existing customer, register       WHO?                                                           STEP 3 Contact Suppliers
     club and schools rugby. As a member club of England               then purchase, and your rebate can be backdated. All              Email: support@englandrugbydeals.com with                      Once you have found a cost saving opportunity
     Rugby you can access the best balls and rugby equipment           Booker branches offer free delivery for orders over £100.         your questions or to arrange a visit.                          simply contact the supplier involved, quoting
     at a preferential discounted rate via ERD. Products                                                                                 Call: 0870 755 2579 (available during normal                   EnglandRugbyDeals and buy from them directly
     available include: Match balls - Training balls - Training                                                                          business hours 9am–5pm).                                       at the discounted rates.
     Aids - Tackle Equipment - Rugby Training Equipment.               Janitorial
     You could save over 20%. For an order of £500 your                Discounted rates available to all members on core
     estimated saving would be over £100.                              cleaning and hygiene products. Our supplier is the UK’s
                                                                       leading supplier of janitorial, cleaning, hygiene and
                                                                       associated products. Free delivery on orders over £35.
                                                                                                                                              This simple portal utilises over £1 billion
                                                                       Waste and Recycling
                                                                       Reduce your costs with a reliable and well-managed
                                                                       service while sustaining the planet by facilitating zero
                                                                                                                                              of buying power to negotiate discounts
                                                                       to landfill solutions through green thinking. Offerings
                                                                       bespoke solutions for every area of your waste, as well                and help clubs to manage their costs.
                                                                       as looking at like for like services.

20                                                                                                                                                                                                                                                           21
3
              CLUB
       WO R K F O RC E
     GUIDA N C E &
         TRAINING
22                       23
CLUB WORKFORCE GUIDANCE & TRAINING                                                                                                                                 CLUB WORKFORCE GUIDANCE & TRAINING

                                                                                                     Rugby Groundsmen Connected
                                                                                                  Rugby Groundsmen Connected is a club benefit providing
                                                                                                                                                               HOW?
                                                                                                  information, advice and special offers for clubs via their   Anyone can register to join RGC at no cost.
                                                                                                  groundsmen. Specific product offers, including discounted    Registration is by email to:
                                                                                                  machinery and grass seed, are outlined in the England        groundsmenconnected@rfu.com
                                                                                                  Rugby Deals section of this guide. Registered members
                                                                                                  are able to request a free club visit by Twickenham Head     WHEN?
                                                                                                  Groundsman Keith Kent.                                       All year round.

     Club Workforce                                                                                                                                            WHO?
                                                                                                                                                               Email: tedmitchell@rfu.com
                                                                                                                                                               Call: 07738 029212

     Guidance & Training
     Rugby union is all about people. Whether coaching the Under 8s on Sunday mornings, serving
     behind the clubhouse bar or taking on a committee role, your workforce will be happier and
     more confident if appointed to appropriate roles and helped with suitable training.
     The RFU can help.

        Volunteer Overview
     No fewer than 100,000 people support rugby in England,
     with well over 90% of rugby’s total workforce made up of
     volunteers, bringing a contribution in hours of some
     £30 million every year. This in kind contribution could
     be worth as much as £20k to an average rugby club.
     Volunteering should be an enjoyable experience, with
     efforts recognised and rewarded.

24                                                                                                                                                                                                           25
CLUB WORKFORCE GUIDANCE & TRAINING                                                                                                                                                                 CLUB WORKFORCE GUIDANCE & TRAINING

        Volunteer Recruitment                                                                                                 Volunteer Succession Planning                                   National Honours
     If you need to attract more volunteers, a useful first step to
                                                                      HOW?                                                 Identifying and developing potential successors for key         The RFU encourages members of the rugby family to
     identify gaps or where someone may have duplicate roles          Visit: www.englandrugby.com/volunteers               positions within your club is a vital part of sustaining        submit applications for national honours, where an
     is completing a Workforce Map available on                       for more information and ideas on recruiting         your club’s future.                                             outstanding contribution to the game has been made. If
     www.englandrugby.com/volunteers                                  volunteers.                                                                                                          you think someone deserves to be recognised in this way
                                                                                                                           Develop a succession plan that identifies the skills or
     An example of how a new volunteer got involved in the            Once you have identified gaps in your workforce      expertise needed to fill key roles within the club now and
     game and the benefits she has seen from volunteering can         there are lots of ways you can recruit new           in the future. Carry out a skills audit to identify potential
     be found here: www.englandrugby.com/volunteers                   volunteers, which are identified in the Volunteer    successors; make sure these volunteers are supported               WHEN?
                                                                      Recruitment Workshop and Recruitment Toolkit.        in developing understanding of the role so they are well
     For information on safer recruitment in relation to                                                                                                                                      All year round
                                                                      To help with recruitment of specific roles, a        equipped to step in if someone has to step down. This
     volunteers working within the children’s workforce,              selection of draft role descriptions can be          supports stability and will help ensure you always have            WHO?
     please see Safeguarding section on page 32.                      found at:                                            the right person for the right role at the right time.
                                                                      www.englandrugby.com/volunteer-roles                                                                                    Email: vincentthorne@rfu.com for further
                                                                                                                                                                                              information and support on the application process.
                                                                      Have you got a Club Volunteer Coordinator?
                                                                      This role is invaluable for providing dedicated
                         GOLDE                                        support to recruit, retain and recognise                 HOW?
                                         N ROLE                       volunteers and support succession planning.              Visit: www.englandrugby.com/volunteers
                                               S                      More information on this role and the                    for more information and ideas on volunteer
                                                                      Recruitment Toolkit can be found at                      succession planning.
                                                                      www.englandrugby.com/volunteers and
             EY
     OTHER K                                                          www.englandrugby.com/club-volunteer-                     WHEN?

           ROLES
                                                                      coordinator/                                             All year round, ideally around the end of
                                                                                                                               the season.
                                                                      WHEN?
                                                                                                                               WHO?
                                                                      Recruit all year round, especially in time for the       Email: jennybox@rfu.com
                        ADDITIO                                       start of the season.                                     Call: 07834 617237
                                     NAL
                                  VOLUNT                              WHO?
                                         EER                          Talk to your Rugby Development Officer (RDO)
                                                                      about Volunteer Recruitment needs to help your
                                     ROLES                            club find new people. Details can be found in the
                                                                      index of this guide.

            NG
     ANYTHI
           ELSE?
26                                                                                                                                                                                                                                                   27
CLUB WORKFORCE GUIDANCE & TRAINING                                                                                                                                                   CLUB WORKFORCE GUIDANCE & TRAINING

       Mitsubishi Motors Volunteer                                                                                    Young Rugby Ambassadors (YRA)
     Recognition Programme                                      HOW?                                               Recruiting Young Rugby Ambassadors from within your
                                                                                                                                                                                HOW?
     Reward and Recognition                                     Visit: www.englandrugby.com/recognition            club and local community is a great way to retain younger    Young people can register for the programme at
                                                                for more information and ideas on rewarding        players and help with long-term succession planning.         any time, with a simple online sign up found at:
     Thanking your volunteers for their support and             and recognising volunteers.                        The Young Rugby Ambassadors programme, partnered             www.englandrugby.com/YRA
     recognising their contributions to your club should                                                           with vInspired, provides opportunities for young
     be done regularly and in a variety of ways. A little       WHEN?                                                                                                           WHEN?
                                                                                                                   volunteers aged 14-25 years old to get involved
     appreciation goes a very long way in helping to ensure                                                                                                                     Recruit all year round.
                                                                Reward outstanding contributions year round at     and receive recognition for the hours they volunteer.
     people feel appreciated and stay motivated. You can find   any function, at mid-season and season’s end.      YRAs log their hours on the online system, apply for         WHO?
     lots of simple ideas that you can adopt in your club on                                                       awards and receive incentives for the time committed         Contact your Rugby Development Officer (RDO).
     the England Rugby website.                                 WHO?                                               to rugby.                                                    Details can be found in the index of this guide.
     To say a special thank you to outstanding volunteers,      Contact your Rugby Development Officer (RDO).
     the RFU Mitsubishi Motors Volunteer Recognition            Details can be found in the index of this guide.
     Programme provides a number of exciting and unique                                                            The incentives are as follows:
     money can’t buy experiences, including the Volunteer                                                             • 10 hours: Certificate and t-shirt
     of the Year Awards, RFU President’s Outstanding
     Contribution Award, visits to watch the England                                                                  • 30 hours: Certificate, letter of recognition
     teams in training, coaching by England Head Coach                                                                  and a bobble hat
     Eddie Jones, recognition lunches hosted by the RFU                                                               • 50 hours: Certificate and hoody
     President and opportunities for Groundsmen, as well
                                                                                                                      • 100 hours: Certificate and jacket
     as match tickets, certificates and a range of volunteer                     X3
     recognition gifts.                                                       Volunteer
                                                                               winners                             The YRA programme is designed to provide a flexible
     You can also consider nominating your club and
                                                                                                                   approach to volunteering which means that hours can
     volunteers, via the RFU, for external recognition such
                                                                                                                   be logged for many different types of volunteer activity
     as Torch Trophy Trust and Sport and Recreation                                  Outstanding
                                                                  Volunteer of                                     including (but not limited to): coaching; refereeing; club
     Alliance awards and national honours.                                           Contribution
                                                                    The Year           Award                       volunteering; organising events and festivals; college,
                                                                                                                   university and school volunteering.
                                                                  Volunteer Reward Experiences                     To help support YRAs’ development within the
                                                                                                                   programme, Leadership Conferences and a Celebration
                                                                                                                   Events are run on an annual basis. Details of these will
                                                                 Volunteer Reward at Twickenham                    be shared with YRAs via email and on the YRA Facebook
                                                                    Matchday. West Fan Village                     page: www.facebook.com/YoungRugbyAmbassador

                                                                Volunteer Recognition Merchandise

28                                                                                                                                                                                                                                 29
CLUB WORKFORCE GUIDANCE & TRAINING                                                                                                                                                    CLUB WORKFORCE GUIDANCE & TRAINING

        Employee Recruitment                                       Leadership Academy                                        Safeguarding Children Training
     The RFU can provide clubs with a guide to recruiting       The RFU Leadership Academy gives new or aspiring          The RFU is at the forefront of safeguarding young people
     paid employees. This includes templates for creating job   rugby committee leaders a solid foundation for their      participating in sport. The RFU Safeguarding Policy
     descriptions, assessing CVs, conducting interviews and     development. Units cover a variety of topics from         sets out key principles as well as providing best practice
     taking up references.                                      leadership styles to planning change.                     guidance. There is also a club safeguarding policy
                                                                                                                          template available for clubs to use. Policies should, ideally,
                                                                The Academy facilitates networking opportunities to
                                                                                                                          be reviewed annually and dated on the review date.
                                                                allow participants to share experiences and solutions
         HOW?                                                   on similar issues, under the guidance of a mentor. On     Safeguarding training is available both for Club
         Your club can obtain this guide by emailing            completion of the Academy candidates become part of the   Safeguarding Officers and for any coach or volunteer
         the RFU.                                               alumni with further development opportunities offered.    working with children.
                                                                                                                          www.englandrugby.com/safeguarding
         WHEN?
         As and when needed, year round.                            HOW?
                                                                    For further information contact your local
         WHO?                                                       RDO or Constituent Body (CB).
         Email: sophiecharlton@rfu.com
         Call: 020 8831 7408                                        WHEN?
                                                                    Launches in November and candidates complete
                                                                    the Academy in June. The Leadership Academy
                                                                    runs on a two-year cycle based on CB Areas,
                                                                    covering the whole country.

                                                                    WHO?
                                                                    Email: alexthompson@rfu.com
                                                                    Call: 07894 489756

                   WE ARE
                   HIRING

30                                                                                                                                                                                                                              31
CLUB WORKFORCE GUIDANCE & TRAINING                                                                                                                                                        CLUB WORKFORCE GUIDANCE & TRAINING

        In Touch Course                                                                                                  Play It Safe Course
     The In Touch Course can be attended by any club official,
                                                                  HOW?                                               The Play It Safe course is designed for club coaches and
                                                                                                                                                                                     HOW?
     but is specifically targeted at Club Safeguarding Officers   Contact your Constituent Body Safeguarding         volunteers working with children. This is a three-hour          Visit: www.englandrugby.com/courses
     and Assistants.                                              Manager, Club Safeguarding Officer or Rugby        course designed to:                                             in order to locate and book onto either course.
                                                                  Development Officer (RDO). You can also
     This is a three-hour course designed to:                     contact the RFU direct to help organise a course   •   Identify signs and indicators of possible abuse and         WHEN?
                                                                  at your club.                                          poor practice.
        • Define and explain the role and responsibility of                                                                                                                          Both courses are run all year round.
          an RFU Club Safeguarding Officer.                       The Play It Safe Course is £15 and In Touch        •   State action to take if there is a concern or disclosure.
                                                                                                                                                                                     If hosting a course allow six weeks for people to
        • Identify the roles of club members and officers         course is free for Club Safeguarding Officers      •   Recognise their role in safeguarding and protecting         sign up and the course to be delivered.
          to promote best safeguarding practice.                  and their Assistants.                                  children.
        • Identify best practice when recruiting in the club.     Visit: www.englandrugby.com/courses                Contact your Constituent Body Safeguarding Manager,             WHO?
                                                                  in order to locate and book onto either course.    Club Safeguarding Officer or Rugby Development Officer          Contact your local RFU Area Training Manager.
        • Apply the RFU Safeguarding Children in Rugby                                                                                                                               Details can be found in the index of this guide.
                                                                                                                     (RDO). You can also contact the RFU direct to help
          Policy and Guidance and Safeguarding Tool-kit.          WHEN?                                              organise a course at your club.
        • Manage concerns and disclosures.                        Both courses are run all year round.
                                                                                                                     The Play It Safe Course is £15 and In Touch course is free
        • Provide an opportunity to share best                    If hosting a course allow six weeks for people     for Club Safeguarding Officers and their Assistants.
          safeguarding practice.                                  to sign up and the course to be delivered.

                                                                  WHO?
                                                                  Contact your local RFU Area Training Manager.
                                                                  Details can be found in the index of this guide

32                                                                                                                                                                                                                                       33
CLUB WORKFORCE GUIDANCE & TRAINING                                                                                                                                                 CLUB WORKFORCE GUIDANCE & TRAINING

        Disclosure and Barring Service                                                                            Safeguarding Case Management
     The RFU provides Disclosure and Barring Service checks
                                                                     HOW?                                      The Safeguarding Case Manager provides a first point
                                                                                                                                                                              HOW?
     in relation to volunteers and those working in rugby.           Visit: www.englandrugby.com/governance/   of contact for all safeguarding issues. All referrals to the   Visit: www.englandrugby.com/safeguarding/
     However, effective safer recruitment processes go far           safeguarding/dbs-guidance                 RFU will be dealt with effectively and appropriately.          reportinganincident Whenever you have
     wider than these checks and involve how you recruit,                                                                                                                     any particular concern or issue involving
     induct, train and support volunteers. It is also advisable to   WHEN?                                                                                                    safeguarding.
     request references for volunteers unknown to the club.          As required.
                                                                                                                                                                              WHEN?
     The management of the Disclosure and Barring Service
                                                                     WHO?                                                                                                     If you feel that the child is in immediate risk of
     process is overseen by the Referral Management Group
                                                                     Email: chrisrawlings@rfu.com                                                                             abuse or harm then a statutory agency (local
     (RMG), made up of representatives from across the
                                                                     Call: 020 8831 7454                                                                                      children’s services or the police) should be
     RFU and with external, expert advice. DBS checks with
                                                                                                                                                                              contacted immediately.
     information about an individual’s criminal record are
     considered on a case by case basis by the RMG.                                                                                                                           An incident reporting form should be completed
                                                                                                                                                                              and forwarded, outlining the action you have
     Clubs should demonstrate safer recruitment practice
                                                                                                                                                                              taken with contact details of the statutory body
     when recruiting individuals to work with children. The
                                                                                                                                                                              you have contacted.
     RFU have created an application form to assist in the
     safer recruitment process – www.englandrugby.com/                                                                                                                        If a child is not in immediate risk of abuse or
     governance/safeguarding/policy-and-guidance                                                                                                                              harm but you have a concern about that child
                                                                                                                                                                              then an incident reporting form should be
     The Safeguarding Compliance Officer also offers a
                                                                                                                                                                              completed and sent to the Safeguarding Case
     helpline service.
                                                                                                                                                                              Manager. The Case Manager is available to
     The RFU operates an online E-DBS system accessed via                                                                                                                     discuss any safeguarding matters with parents,
     the Game Management System, which allows volunteers                                                                                                                      club officers or coaches.
     and paid staff who work regularly with children to apply
                                                                                                                                                                              It is important to note that clubs do not have
     for a check through a secure online site.
                                                                                                                                                                              jurisdiction to deal with safeguarding matters
                                                                                                                                                                              unless they have been referred back to them by
                                                                                                                                                                              the RFU.

                                                                                                                                                                              WHO?
                                                                                                                                                                              Email: rmg@therfu.com
                                                                                                                                                                              Call: 020 8831 7479

34                                                                                                                                                                                                                                 35
4
       RUNNING
     YO U R C L U B
     EF F E CT I V ELY
36                       37
RUNNING YOUR CLUB EFFECTIVELY                                                                                                                                                     RUNNING YOUR CLUB EFFECTIVELY

                                                                                                      The Game Management System (GMS)
                                                                                                   What is it?                                                  Where can I find information I need?
                                                                                                   The RFU established the Game Management System               The hub (www.englandrugby.com/GMS) is your one-
                                                                                                   (GMS) as a central platform to help clubs complete a wide    stop shop for all things GMS. Club administrators, data
                                                                                                   range of Rugby administration tasks. Key benefits include:   officers or those with a golden role should visit it. For key
                                                                                                                                                                information in the following areas:
                                                                                                      • Registering your players
                                                                                                                                                                   • Latest news and case studies: Up to date information
                                                                                                      • Managing your membership more efficiently
                                                                                                                                                                     on latest GMS releases & updates, plus examples of
                                                                                                      • Increased revenue potential through online                   club usage
                                                                                                        payments at a competitive rate

     Running Your Club Effectively
                                                                                                                                                                   • Support and training: help videos, helpdesk contact
                                                                                                      • Manage teams, fixtures and results                           information & handy user-guides
                                                                                                      • Streamlined communication with club members                • Specific Information on ongoing projects: major
                                                                                                                                                                     project information and how to get involved
                                                                                                      • Free club website, linked to your GMS data
     Your club may be looking to incorporate or need health and safety advice, or maybe you need
     property or financial management help. Whatever your requirement there are a number of
     resources and specialists who may be able to help you.

38                                                                                                                                                                                                                              39
RUNNING YOUR CLUB EFFECTIVELY                                                                                                                                                                             RUNNING YOUR CLUB EFFECTIVELY

        Club Accreditation                                                                                                   Rugby Energy Club
     The Club Accreditation scheme is based on the six
                                                                  HOW?                                                 Rugby Energy Club is a club benefit providing
                                                                                                                                                                                             HOW?
     Key Drivers identified as crucial to a strong club:          Make contact with your Rugby Development             information, advice and special offers for clubs to help              Visit: www.sustainableclubs.co.uk
                                                                  Officer (RDO) initially to discuss and ask for the   reduce their expenditure on energy and utilities.
        • Recruiting New Players                                  self review form.                                                                                                          WHEN?
                                                                                                                       Specific product offers, including discounted energy
        • Retaining, Re-engaging & Developing Players                                                                                                                                        All year round.
                                                                  WHEN?                                                purchasing and LED lighting, are outlined in the England
        • Retaining & Recruiting High Quality Coaches,                                                                 Rugby Deals section of this guide.
                                                                  Year round. Clubs will be expected to undertake                                                                            WHO?
          Volunteers & Referees
                                                                  an annual self review as part of the accreditation   Registered members are able to request a free club visit              Email: tedmitchell@rfu.com
        • Effective & Efficient Management & Governance           process with a more formal review every two          by Twickenham Sustainability Manager Dru Morton and                   Call: 07738 029212
        • Effective & Efficient Facilities                        years.                                               also access the interactive
                                                                                                                       www.sustainableclubs.co.uk website. The site is kept
        • Integration with the Local Community                    WHO?                                                 up to date with all new innovations and provides a
     Each of these Key Drivers, together with the Core Values     Contact your RFU Rugby Development Officer           comprehensive range of energy and cost efficiency
     of the game, is represented within the Club Accreditation    (RDO). Details can be found in the index of          suggestions for small, medium and large rugby
     scheme and together they represent the component parts       this guide.                                          clubs alike.
     of a strong, sustainable club and provide a vehicle by
     which a club can identify current practice and, where the
     opportunity exists, to improve it. RFU Club Accreditation
     follows a self review: the club to undertake a simple self
     review of activities. This can be done by the club or in
     conjunction with the Rugby Development Officer (RDO).
                                                                                                                                                                £1,786
                                                                                                                                                             Average annual saving
     Since it is the club’s accreditation, the RDO is there to                                                                                                with the ZTP energy contract
     simply coach the club through the process, asking relevant                                                                                                                                                       A typical club uses
     questions and details to strengthen the review.
                                                                                                                                                                                                                      the same amount of
                                                                                                                                                                                                                     energy in the summer

                                                                                                                                                  1 in 5                clubs are out of
                                                                                                                                                                         contract rates
                                                                                                                                                                                                                         as the winter

                                                                                                                           LED light
                                                                                                                         replacements                            Energy bills                  Most Clubs can
                                                                                                                           can save                              could rise by                   reduce their

                                                                                                                         90%
                                                                                                                                                                                               consumption by

                                                                                                                       on lighting costs
                                                                                                                                                                 90%
                                                                                                                                                             in the next 5 years
                                                                                                                                                                                                 40%
40                                                                                                                                                                                                                                             41
RUNNING YOUR CLUB EFFECTIVELY                                                                                                                                                        RUNNING YOUR CLUB EFFECTIVELY

        Facility Design Guidance                                                                           Club Governance                                            Community Amateur Sports Club
     The following technical guides are available to support
                                                               HOW?                                     Governance has become an increasingly important issue       (CASC) and Charity Helpline
     clubs with the design, procurement and maintenance of     Visit: www.englandrugby.com/facilities   that rugby union clubs in England have to address. This     The RFU can provide a referral to an expert for advice
     their facilities:                                                                                  is due to examples of poor management, financial failure,   in terms of CASC and charity taxation issues. If clubs are
                                                               WHEN?                                    compliance requirements (legal and insurance) and to
        • Natural turf pitches                                                                                                                                      looking for help and advice in this area then in the first
                                                               As required.                             maximise the opportunity of public funding, resulting in    instance please make contact with Dave Stubley for a
        • Artificial grass pitches                                                                      a need for better sports administrative structures.         telephone referral.
        • Clubhouses and changing rooms                        WHO?                                     Guidance and information on good club governance
                                                               Email: tedmitchell@rfu.com               for your club is readily available and includes a health
        • Floodlights                                          Call: 07738 029212                       check, guides, and templates.                                   HOW?
        • Designing accessible sports facilities
                                                                                                                                                                        Visit: www.englandrugby.com/community-
        • Car parking                                                                                                                                                   amateur-sports-clubs
        • Preventing and managing flooding
                                                                                                            HOW?
                                                                                                            Visit: www.englandrugby.com/governance                      WHEN?
        • Environmental sustainability                                                                      to access the health check, guides and templates.           As requested.

     The following one-page Essential Guides                                                                WHEN?                                                       WHO?
     are also available:                                                                                    Support materials available online.                         Email: davestubley@rfu.com
        • Artificial Grass Pitches                                                                          WHO?                                                        Call: 07736 722387

        • Insulation                                                                                        Email: alexthompson@rfu.com
                                                                                                            Call: 07894 489756
        • Energy Smart Meters
        • Biomass Boilers
        • Photovoltaic Panels
        • Ground Source Heat Pumps
        • Water Harvesting

42                                                                                                                                                                                                                               43
RUNNING YOUR CLUB EFFECTIVELY                                                                                                                                                                   RUNNING YOUR CLUB EFFECTIVELY

        Club Incorporation                                                                                           Commercial Revenues Resources                               Alcohol Licensing Helpline 24/7
     If your club is not incorporated, your club officers
                                                                  HOW?                                             and Workshops                                              Qualified advisors can provide immediate, independent
     and their assets can be put at risk. The RFU strongly        Incorporate as a Company Limited by Guarantee                                                               advice on any issues or concerns you may have relating to
                                                                  or a Co-operative Society, visit:                Guidance and information on developing commercial
     recommends that all clubs incorporate and provides                                                                                                                       the licensing of your premises.
                                                                  www.englandrugby.com/constitutionguidelines      revenues for your club is readily available and includes
     guidance and information on the following options:
                                                                                                                   guides, case studies and online tutorials on:
     Company Limited by Guarantee:                                WHEN?                                               • Maximising bar revenue and catering opportunities.       HOW?
        • Memorandum and articles                                 Research and take advice in advance of an AGM.                                                                 Alcohol Licensing Helpline: 0115 934 9177
                                                                                                                      • Effectively packaging and presenting your prices.
        • Tax clearance letters
                                                                  WHO?                                                • Effective market research and marketing.
                                                                                                                                                                                 WHEN?
        • Resolution to transfer assets                           For further information:                                                                                       As required 24/7.
        • What to do post-incorporation                           Email: davestubley@rfu.com
                                                                  Call: 07736 722387                                   HOW?
     Co-operative Society (formerly known as an
                                                                                                                       Visit: www.englandrugby.com/clubsupport
     Industrial & Provident Society):
                                                                                                                       to access guides, case studies and online
        • Model rules                                                                                                  tutorials.
        • What to do post-incorporation
                                                                                                                       WHEN?
     Incorporation is an ideal opportunity to consider whether                                                         Support materials available online.
     your club should register as a Community Amateur
     Sport Clubs (CASC), or charity since its constitution will
                                                                                                                       WHO?
     have to be changed to incorporate as it will for CASC or
     charity status. You may also consider incorporating as a                                                          Email: alexthompson@rfu.com
     Charitable Incorporated Organisation.                                                                             Call: 07894 489756

44                                                                                                                                                                                                                                        45
RUNNING YOUR CLUB EFFECTIVELY                                                                                                                                                                          RUNNING YOUR CLUB EFFECTIVELY

       Commercial and Residential                             Club Financial Management                                Club and Property Insurance Scheme                             Accidental Injury Loss of
     Property                                               and Business Solutions                                     Your club isn’t just about the players and coaches – there’s   Income Cover
                                                                                                                       the clubhouse, grounds and equipment to take care of too.
     The RFU can offer you Chartered Surveyor support on    A range of resources are available to help clubs                                                                          Working with the RFU insurers, Perkins Slade have
     commercial and residential property related matters,   implement sound financial management. Developing           Perkins Slade the RFU insurance broker can provide             arranged a scheme for clubs to purchase cover to protect
     including:                                             commercial revenues is covered in workshops and            property insurance to protect the bricks and mortar of         their players’ weekly income should they be unable to
                                                            support materials. These include:                          affiliated clubs:                                              work as a result of an accidental injury sustained whilst
        • Leasehold and freehold, commercial and
                                                                                                                                                                                      playing or training with an insured team.
          residential property related matters.                • Online resources including cash flow forecast,           • Clubhouse / changing room
                                                                 tax and case studies.                                                                                                Clubs can purchase the insurance to protect players in
        • Rates advice.                                                                                                   • Grounds and equipment
                                                                                                                                                                                      specific teams and can chose to buy cover for as many
                                                               • Online modules and financial management
        • Property planning and development                                                                               • Club and bar contents                                     teams with in the club as you want.
                                                                 workshops.
          related enquiries.
                                                               • Development of business solutions e.g. electronic
                                                                 management systems, direct debit, developing
                                                                                                                           HOW?                                                           HOW?
                                                                 commercial revenue workshops and support
        HOW?                                                                                                               Visit www.englandrugbyinsurance.co.uk/property                 Visit www.englandrugbyinsurance.co.uk/TTD
                                                                 materials.
        Seek specialist guidance.                                                                                                                                                         for information and to get a quote.
                                                               • Bespoke workshops and individual club support             WHEN?
        WHEN?                                                    e.g. marketing strategy & reviews, club operational       As required.                                                   WHEN?
                                                                 reviews (legal & HMRC requirements), finance                                                                             As required.
        All year.
                                                                 reviews and policy and procedures creation.
                                                                                                                           WHO?
        WHO?                                                                                                               rfu@perkins-slade.com                                          WHO?
        Email: fionaevans@rfu.com                                                                                          0121 698 8001                                                  rfu@perkins-slade.com
                                                               HOW?                                                                                                                       0121 698 8001
                                                               Visit: www.englandrugby.com/funding
                                                               to utilise the online resources and
                                                               attend workshops.

                                                               WHEN?
                                                               All year.

                                                               WHO?
                                                               Initial advice can be sought from your
                                                               Constituent Body Treasurer or contact your
                                                               Rugby Development Officer (RDO).
                                                               Details can be found in the index of this guide.

46                                                                                                                                                                                                                                                47
RUNNING YOUR CLUB EFFECTIVELY                                                                                                                                                                         RUNNING YOUR CLUB EFFECTIVELY

        Club Insurance Cover                                          Health & Safety                                                Tours Insurance Scheme
     Insurance for affiliated RFU clubs level 3 and below is       As many injuries occur off the pitch as on it and clubs     Travel insurance is essential when taking your passion
                                                                                                                                                                                           HOW?
     provided by the RFU for those participating in rugby          have a responsibility to ensure that the whole club         for the game around the world and you’ll want to be safe    Online at
     union for the following areas:                                environment is safe. A range of resources are offered to    in the knowledge that your tour party has the right cover   www.englandrugbyinsurance.co.uk/tours
                                                                   help clubs understand and implement health and safety       in place should the unforeseeable happen.
        • Public/Products Liability.                                                                                                                                                       WHEN?
                                                                   requirements.
        • Professional Indemnity.                                                                                              The RFU tours insurance scheme has been created to          When you’re booking your club tour.
                                                                   Working with its insurance brokers, Perkins Slade, the      ensure England Rugby affiliated clubs have access to
        • Employers Liability.                                     RFU has created a series of online risk assessments         appropriate emergency cover whilst on tour. Vitally the
                                                                   specifically designed to help clubs manage the hazards      policy includes cover for medical expenses following
                                                                                                                                                                                           WHO?
        • Referees and Coaches Liability.
                                                                   and risks around the clubhouse and club facilities. These   injuries sustained playing and training for rugby. Other    Call: 02392 41 90 15
        • Directors and Officers Liability.                        will guide you through the process of assessing the risks   cover includes:                                             Email: rfutours@perkins-slade.com
     The RFU also arranges personal accident insurance             and hazards at your club and record both the steps you
     for certain injuries suffered while playing rugby union.      are taking to manage your risks and the recommended            • Personal accident
     The cover is for catastrophic injuries and permanent          actions that could help to improve safety.
                                                                                                                                  • Medical and emergency travel expenses and
     disability. Full details of the insurance provided by         The RFU also offers online materials, including risk             assistance
     the RFU for affiliate clubs can be found at: www.             assessment video guides and templates and health and
     englandrugbyinsurance.co.uk                                   safety awareness workshops.                                    • 24/7 Emergency & Security assistance
     This includes information about non-rugby activities                                                                         • Cancellation, curtailment or change of itinerary
     carried out by your club that are included in the insurance                                                                  • Personal baggage and money
     cover and details of those activities that should be              HOW?
     referred to insurers beforehand.                                  Visit www.englandrugbyinsurance.co.uk/risk-                • Personal accident
                                                                       assessment-tool                                            • Personal liability

                                                                       WHEN?                                                      • Passport indemnity, loss of passport and travel
         HOW?                                                                                                                       documents
         Visit www.englandrugbyinsurance.co.uk                         As required.
                                                                                                                                  • Playing and training equipment
         WHEN?                                                         WHO?                                                       • Cancellation, curtailment or change of itinerary
         As required.                                                  Call the RFU Legal Helpline: 0330 303 1877 or
                                                                       Call: 0121 698 1877 for health & safety advice             • Travel delay

         WHO?                                                                                                                     • Personal liability
         Email: rfu@perkins-slade.com                                                                                          The policy is insured by RSA and dovetails with the
         Call: 0121 698 8001                                                                                                   RFU clubs insurances to ensure there are no gaps or
                                                                                                                               duplications in cover when teams are touring.

48                                                                                                                                                                                                                                         49
RUNNING YOUR CLUB EFFECTIVELY                                                                                                                                                                              RUNNING YOUR CLUB EFFECTIVELY

        RFU Legal Helpline                                             Legal Expenses Insurance                                 VAT Advisor for Clubs                                        Taxation Support
     The RFU has arranged helplines for clubs to obtain          Legal expenses insurance has been arranged with ARAG        The RFU has engaged the services of a leading VAT            The RFU provides a range of resources to help clubs to
     free advice on any legal or tax related aspect of rugby     for all RFU clubs providing up to £100,000 each and every   advisor to sports clubs and not for profit organisations,    understand tax questions, with additional online advice
     operations, including tax, payroll, employment,             claim in respect of such issues as employment disputes,     to provide a free VAT helpline/email enquiry service         on a wide range of issues including:
     incorporation and health and safety.                        disputes with landlords and tax protection.                 to member clubs. Clubs are encouraged to make use of
                                                                                                                                                                                             • Fundraising and taxation
                                                                                                                             this service to receive free advice on all VAT matters
     The service also provides online support for the creation
                                                                                                                             they may have including: VAT recovery on construction           • Grants
     of standard contracts and legal documents
                                                                     HOW?                                                    projects and facility improvement; pitch hire, general VAT
                                                                                                                                                                                             • Sponsorship
                                                                                                                             recovery matters, VAT accounting, VAT inspections etc.
                                                                     Visit:
                                                                                                                             The service enables clubs to receive up to 30 minutes free      • Expenses, benefits and National Minimum Wage
         HOW?                                                        www.englandrugbyinsurance.co.uk/legal-expenses
                                                                                                                             advice per enquiry.                                             • Sale of land
         Visit:
         www.englandrugbyinsurance.co.uk/legal-expenses              WHEN?                                                                                                                   • Business rates
                                                                                                                                 HOW?
         Legal Helpline: 0330 303 1877 (24/7)                        As required.
                                                                                                                                 Visit:
                                                                                                                                 www.englandrugby.com/financial-management                    HOW?
         Tax Helpline: 0330 303 1877 (Mon-Fri 9-5pm)                 WHO?                                                                                                                     Visit:
                                                                     Legal expenses claims: 0117 917 1698                                                                                     www.englandrugby.com/financial-management
         Online Legal Documents Assistance visit:                                                                                WHEN?
         www.araglegal.co.uk/arag                                                                                                As required.
         and quote the scheme voucher code                                                                                                                                                    WHEN?
         ARAG751BIZ                                                                                                              WHO?                                                         Online support materials available. As required.
                                                                                                                                 Email: russellmoore@sportsvat.co.uk
         WHEN?                                                                                                                   Call: 07710 329317                                           WHO?
         As required.
                                                                                                                                                                                              Tax helpline (Mon-Fri 9-5pm): 0330 303 1877

         WHO?
         Email: rfu@perkins-slade.com
         Call: 0330 303 1877

50                                                                                                                                                                                                                                                  51
RUNNING YOUR CLUB EFFECTIVELY                              RUNNING YOUR CLUB EFFECTIVELY

        NatWest RugbyForce
     NatWest RugbyForce is a nationwide programme aimed
     at making rugby clubs stronger businesses by improving
     their facilities. With the support of volunteers and the
     local community, the work focuses around the NatWest
     RugbyForce weekend in June.
     All clubs can access online tools providing guidance on
     delivering a successful NatWest RugbyForce weekend
     and beyond.

         HOW?
         Visit:
         www.englandrugby.com/NatwestRugbyForce
         to register for NatWest RugbyForce.

         WHEN?
         Support Workshops – Spring.
         NatWest RugbyForce Weekend – June.

         WHO?
         Contact your Rugby Development Officer (RDO)
         to register your interest. Details can be found in
         the index of this guide.

52                                                                                              53
5
            ING
       PLAY
     S U P PO R T
54                  55
PLAYING SUPPORT                                                                                                                                                                                          PLAYING SUPPORT

                                                                                                                     Touring with Children
                                                                                                                  Touring, or hosting a touring team at your club, provides
                                                                                                                                                                              HOW?
                                                                                                                  an opportunity for children and young people to play        Visit: www.englandrugby.com/rugbytours
                                                                                                                  against new opposition and make friends from around         to access the RFU Touring with Children Guide.
                                                                                                                  the world.
                                                                                                                                                                              Visit: www.englandrugby.com/regulations
                                                                                                                  If you are planning a tour involving children it is         to access the regulations.
                                                                                                                  important to read the RFU’s Touring with Children Guide,
                                                                                                                  together with the RFU Safeguarding Policy. Approval         Visit: www.englandrugby.com/safeguarding
                                                                                                                  must also be obtained as required by RFU Regulation 10.     to read the Safeguarding Policy.

                                                                                                                                                                              WHEN?

     Playing Support
                                                                                                                                                                              Whenever planning an incoming or outgoing
                                                                                                                                                                              tour for children.

                                                                                                                                                                              WHO?
     Whether you are getting your player registrations up to date, taking the U12s on tour,                                                                                   Email: tourenquires@therfu.com for specific
                                                                                                                                                                              help and advice.
     handling a disciplinary issue or seeking funding for travel, there is a wealth of advice and
     support available through the RFU. All information provided here is applicable to boys
     and girls, men and women.

        Tours
     If your club is planning an overseas tour or hosting a team
                                                                   HOW?
     from another country at any level or age group, you must      Visit: www.englandrugby.com/tourresources
     obtain approval, as required under RFU Regulation 10.         for tour approval forms and guidance.
                                                                   Visit: www.englandrugby.com/regulations
                                                                   to access the regulations.

                                                                   WHEN?
                                                                   As required.

                                                                   WHO?
                                                                   Email: tourenquiries@therfu.com for specific
                                                                   help and advice.

56                                                                                                                                                                                                                              57
PLAYING SUPPORT                                                                                                                                                                                                         PLAYING SUPPORT

           Player Registration                                   Old Mutual Wealth Kids First                               Age Grade Rugby – U18 and Below                            Out of Season Activity for
     To help registrars, user guides have also been created   Old Mutual Wealth Kids First is England Rugby’s            RFU Regulation 15 sets out requirements for age grade       Age Grade Rugby
     and are available on logging into the new system.        approach to rugby for 6-13 year olds. It helps children    rugby, for all players in the U18 age grade and below.      Outside the normal rugby season, U18s are given the
                                                              get to grips with the game at their own pace, in a safe                                                                option of taking part in activities that fall within the
                                                                                                                         A guidance document is available to provide best practice
                                                              and supportive environment, while making sure they                                                                     definition of pre-approved activity. This allows them
                                                                                                                         ideas for developing young rugby players in the safest
         HOW?                                                 have plenty of fun, within our clubs and schools.                                                                      to develop their confidence, decision making, game
                                                                                                                         possible way, as well as additional age grade related
         Visit: www.englandrugby.com/playerregistration       Demonstrate your commitment by signing up to the five-     supporting documents.                                       understanding and spatial awareness.
         to access guidance documents and registration        point pledge and give children aged 6-13 the opportunity
         forms for adults and age grade players. Clubs at     to prosper through rugby, by fostering an environment
         level 5 and below can access their regional          for having fun, learning and building confidence.
         registrar details.                                                                                                  HOW?                                                        HOW?
                                                                                                                             Visit: www.englandrugby.com/regulation15                    Visit the below to access relevant resources:
         WHEN?                                                                                                               RFU Regulation 15 (Age Grade Rugby) and
                                                                  HOW?                                                                                                                   Visit: www.englandrugby.com/regulation15
                                                                                                                             supporting documents.
         As required.                                             Visit www.englandrugby.com/kidsfirst to find                                                                           RFU Regulation 15 (Age Grade Rugby).
                                                                  out more.                                                                                                              Visit: www.englandrugby.com/regulation15guidance
         WHO?                                                                                                                WHEN?
                                                                                                                             Visit: www.englandrugby.com/regulation15guidance            Age Grade Guidance.
         Email: warrencollier@rfu.com                             WHEN?                                                      Age Grade Guidance When working with age                    Visit: www.englandrugby.com/summeractivities
         Call: 020 8831 6729                                      Club Chairmen and school Head Teachers can                 grade rugby.                                                Summer activities.
         for extra help or advice for clubs levels 1-4.           sign up all year round.
                                                                                                                             WHO?                                                        WHEN?
                                                                  WHO?                                                       Email: AgeGradeRugby@rfu.com                                Out of season.
                                                                  Email: kidsfirst@rfu.com for more information.
                                                                                                                                                                                         WHO?
                                                                                                                                                                                         Email: AgeGradeRugby@rfu.com

58                                                                                                                                                                                                                                              59
You can also read