Completing the Visa Process - GIF Semester Programs - Gonzaga University
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GIF Semester Programs Completing the Visa Process
The Visa Process
• All Gonzaga in Florence semester students require an Italian study visa
• Students/Parents can review the following table to understand the
process. If your home institution is not listed, contact the Florence
Advisor to confirm your visa process
School Process Instructions
Gonzaga University Apply with GU Study Abroad office Fall & Academic Year | Spring
Loyola Marymount University Apply with GU Study Abroad office Visa Instructions
Marquette University Apply with Marquette Study Abroad office Contact Marquette Study Abroad office for
details
Lafayette College Apply on own at local consulate Students typically apply at Philadelphia
consulate, or consulate with jurisdiction for
where they live
Santa Clara University Apply on own at local consulate Students typically apply at San Francisco
consulate; or consulate with jurisdiction for
where they live
University of San Francisco Apply on own at local consulate Students typically apply at San Francisco
consulate; or consulate with jurisdiction for
where they live
January 9, 2019 GONZAGA UNIVERSITY 2Visa Application Webinar • A instructional video is available online to assist students in completing the necessary requirement for the visa prior to their appointment date. • https://youtu.be/qmFcNCcZkrc January 9, 2019 GONZAGA UNIVERSITY 3
The Documents & Materials – Gathered by
Student
Students are responsible for gathering the following for the application
process. Each Italian consulate is different and may have varying
requirements. Check with Florence Advisor if unsure.
• Original, valid passport. Must be valid until at least 6 months AFTER
the end of your semester abroad.
• Application Form
• Copy of passport picture/signature page
• Passport sized photos on white background—check application portal
for the exact # required
• Bank Letter and, if applicable, Affidavit of Financial Support
• Copy of Driver’s License and Student ID on 1 page
• Visa Fee Payment (amount TBA, emailed to students)
January 9, 2019 GONZAGA UNIVERSITY 4The Documents & Materials – Provided by Gonzaga or Home institution The following are also needed for the application and provided by GU: • Acceptance Letter from Gonzaga • Proof of Housing • Proof of Insurance For Non-GU students: • Acceptance Letter from Home Institution • Acceptance Letter from Gonzaga, in both English & Italian • Proof of Housing • Proof of Insurance January 9, 2019 GONZAGA UNIVERSITY 5
Passport
• The original, actual passport is mailed to the consulate to have the
visa affixed inside. (Imagine it is like a sticker)
• The passport MUST be valid until 6 months AFTER the program end
date.
• Students who need to apply for or renew a passport should visit
https://travel.state.gov/content/travel/en/passports/apply-renew-
passport/how-to-apply.html for instructions.
January 9, 2019 GONZAGA UNIVERSITY 6Application Form
• PRINT the NATIONAL VISA form from your
consulate website. Or use the links below:
– Gonzaga students: link in your visa checklist (sent
in your Welcome Email)
– LMU students: link in your visa checklist (sent in
your Welcome Email)
– Marquette: National Visa Application - Chicago
– Lafayette: National Visa Application - Philadelphia
– USF, Santa Clara: National Visa Application – San
Francisco
January 9, 2019 GONZAGA UNIVERSITY 7Filling out the Application
The following will assist in filling out the National Visa application form
1 Surname is your last name 19 Student 33. Use Bank Letter to complete.
2 Surname at birth, if the same, write N/A Page 2 If it is in your name fill out boxes on
left side.
3 First and middle names as it appears on your passport 20 Put your Home Institution address and phone number
If it is in your parent’s name, fill out
4 Your birthdate in DD/MM/YYYY format 21 Check Study
boxes on right side.
5 List City and State of your birth 22 Florence, Italy
If checking left side: (bank letter in
6 Write the Country of your birth 23 The city and country in which you first arrive to Europe. student’s name)
Check box “by the applicant
7 Current nationality: Example: USA; if a US citizen 24 Check Multiple entries box himself/herself” and write your
name on line below
8 Sex: check the appropriate box 25 Count the # of days from the day you arrive to the day you leave Means of support: write self
Check boxes for cash and credit card
9 Marital status: check the appropriate box 26 Typically not applicable: list N/A. If yes, please record
Check “prepaid accommodation”
10 If not applicable put: N/A 27 Typically not applicable: list N/A. If yes, please record Check “prepaid transport”
Check “other” and write “Gonzaga
11 If not applicable put: N/A 28 Typically not applicable: list N/A. If yes, please record University” or your home institution.
12 Check Ordinary box 29 Dates refers arrival date If checking right side: (bank letter
and Affidavit of support is in one of
13 Passport Number (top right of information page) 30 Date refers to departure date
your parent’s names)
Check “by sponsor” and write
“Gonzaga University” or your home
14 Passport Issue Date DD/MM/YYYY format 31 Information provided at later date. For security purposes, this institution.
information is not published publicly. Means of support: write parent
15 Passport Expiration Date DD/MM/YYYY format 32 Write “Same as 31” name, depending on whose name is
listed as owner of bank letter and
16 Who it is issues by: US Citizens: US Department of State 33 Use the third column to complete signed the Affidavit of financial
Support.
17 Your home address and email address, & home phone number Page 3 Check “cash” and other: write in
credit/debit card
18 If you claim residence in a country other than your current nationality Write N/A if you do not have a family member who is a citizen of a Check accommodation provided
(typical: N/A) European Union and leave the field blank Check all expenses during the stay
Check prepaid transport
January 9, 2019 GONZAGA UNIVERSITY 8Bank Letter and Affidavit of Financial Support
The Italian consulate requires proof of sufficient funds from the student. Participants can obtain this by
contacting their bank to request a letter which should include the following information.
The easiest way is to use a student’s bank account (funds can be transferred temporarily to the student’s
account so the account reflects the needed balance):
• Original document (not faxed/scanned/emailed) on bank letterhead
• Current exact balance over $4,000 (can combine multiple accounts)
– Over $8,000 if studying for Academic Year
• Exact day of the balance
• Account holder’s name (if not the student’s name, affidavit of financial support required)
• Account holder’s address
• [Preferred but not required] Addressed to Consulate General of Italy
• [Preferred but not required] Signed by a bank official
Alternatively, a parent’s account can be used, including the same information from above, and...
• Affidavit of Financial Support original document (not faxed/scanned/emailed)
• Notarized (as listed at bottom of affidavit)
• Photocopy of valid government ID (e.g. driver’s license, passport) for person providing the financial
support (as listed at bottom of affidavit)
• “Relevant financial documentation” refers to the bank letter
January 9, 2019 GONZAGA UNIVERSITY 9Flight Itinerary
• Gonzaga students
– A copy of your flight itinerary is NOT required for your visa. You MUST
have outward and return flights (either round-trip ticket or 2 one-way
tickets) booked by JUNE 1st for Fall/AY students, and DECEMBER 1st for
Spring students.
• Non-Gonzaga students
– Must have their tickets purchased by the date of their visa appointment
or June 1st (for Fall/AY students)/December 1st (for Spring students)
whichever comes first
January 9, 2019 GONZAGA UNIVERSITY 10Passport Sized photos • Passport sized photos with white background will be necessary for the GU study abroad application and the visa application. • Gonzaga students will be provided with a set day and time to take these photos through the Gonzaga Study Abroad office, or they can be taken off-campus at AAA, Costco, etc. Students should watch their weekly emails for further instructions. • Non-Gonzaga/LMU students can visit AAA, Costco, etc. to get photos taken. 6 will be mailed to the Gonzaga Study Abroad office. The additional 1-2 will be used for the visa application. Students should consult their application for the exact # of photos required. January 9, 2019 GONZAGA UNIVERSITY 11
Visa Application Fee
• The Italian consulate requires a 50 Euro fee to apply for
the Student Visa.
• Students applying through Gonzaga (GU and LMU
students) will be given the visa fee amount prior to their
Visa Appointment date.
– They will be required to bring the visa fee to their visa
appointment
– Money order is the only payment method that will be
accepted
• Non-GU students will need to check the specific Italian
consulate website for the exact USD amount as the fee
changes every 3 months.
January 9, 2019 GONZAGA UNIVERSITY 12Follow Up • Specific and more detailed instructions about the visa process are provided to program participants via email once accepted to the program. • Should you have additional questions or need clarification on the process, please contact the Gonzaga Study Abroad Office Florence Advisor. January 9, 2019 GONZAGA UNIVERSITY 13
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