Country Football and Netball Program - Application Guidelines
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Country Football and Netball Program Application Guidelines
Published by Sport and Recreation Victoria
Department of Transport, Planning
and Local Infrastructure
1 Spring Street Melbourne Victoria 3000
Telephone (03) 9208 3333
December 2013
© Copyright State of Victoria
Department of Transport, Planning
and Local Infrastructure 2013
Except for any logos, emblems, trademarks,
artwork and photography this document
is made available under the terms of
the Creative Commons Attribution 3.0
Australia licence.
Authorised by Hugh Delahunty MP
Minister for Sport and Recreation
1 Spring Street Melbourne Victoria 3000
This document is also available in
PDF and accessible Word format at
www.dtpli.vic.gov.au
2 Country Football and Netball Program Application Guidelines
Message from the Minister
for Sport and Recreation
As the Minister for Sport and Recreation, I see In addition, the Victorian Government
every day just how vital sport is to the social continues to support the planning and
fabric of communities throughout Victoria, development of local sport and recreation
especially in country and regional areas. facilities through the Community Facility
Funding Program (CFFP). The CFFP provides
From providing a place for people to meet and
funding for a broad range of infrastructure
get active to supporting players, coaches, and
and planning projects. Information on this
volunteers, local sport just wouldn’t happen
program can be accessed separately through
without our sporting clubs.
the Department of Transport, Planning and
The Victorian Government has provided Local Infrastructure website.
$9 million to support the Country Football
Importantly, working together we can ensure
and Netball Program (CFNP). In addition,
country football and netball clubs continue to
contributions have been made from program
be the backbone of their communities.
partners including the AFL, AFL Victoria and
Netball Victoria totalling $1 million.
This popular program acknowledges the
important role football and netball clubs
play in rural, regional and outer metropolitan
communities by providing valuable funding for
projects that make a real difference.
These include providing funding for upgrades
of existing infrastructure from sports lighting
installations, netball court developments, and
football oval resurfacing to developing change
spaces for umpires and female participants.
By investing in initiatives like this we are not
only helping to stimulate the local economy,
but establishing quality facilities where more HUGH DELAHUNTY MP
people can come together to get more active Minister for Sport and Recreation
more often and be part of vibrant and growing
clubs and communities.
The CFNP is an example of how we are
delivering on the Victorian Government
strategy to build for future growth, boost the
economy, build infrastructure and contribute
to the health and well being of the state.
3
4 Country Football and Netball Program Application Guidelines
Contents
1. What is the Country Football and Netball Program? 6
1.1. Why is the Victorian Government, Australian Football League (AFL),
AFL Victoria and Netball Victoria funding these grants? 6
2. Who can apply? 7
3. What types of activities might be funded? 8
3.1. What will not be funded? 9
4. What are the funding details? 10
5. What is the application process? 11
6. How will applications be assessed? 12
6.1. What are the assessment criteria? 13
6.2. Information you will need to provide as part of your application 14
7. Conditions that apply to applications and funding 16
7.1. Funding agreements 16
7.2. Acknowledging the government’s support
and promoting success 17
7.3. Payments 17
8. Resources and additional information 18
5
1. What is the Country Football
and Netball Program?
The Country Football and Netball Program 1.1. Why is the Victorian
provides funding to assist grassroots country
football and netball clubs, associations
Government, Australian
and umpiring organisations to develop Football League (AFL), AFL
facilities in rural, regional and outer Victoria and Netball Victoria
metropolitan locations. funding these grants?
The Country Football and Netball Program
is a response to the Parliamentary Rural
and Regional Services and Development
Committee’s Inquiry into Country Football,
tabled in State Parliament in December 2004.
In June 2010, a further $9 million was
provided to extend the Country Football
and Netball Program over five years. In
addition, contributions have been made
from program partners the AFL, AFL Victoria
and Netball Victoria.
By improving football and netball facilities in
rural, regional and outer metropolitan areas,
the program supports the regional and rural
way of life and aims to ensure the sustainability
of country football and netball into the future.
6 Country Football and Netball Program Application Guidelines
2. Who can apply?
Only rural, regional and outer metropolitan Councils then review and select the
councils can apply directly to the expressions of interest they wish to endorse
Department of Transport, Planning and and submit applications to DTPLI
Local Infrastructure (DTPLI). for consideration.
Country football and netball clubs, While applications are open all year round,
associations and umpiring organisations can there are two assessment periods for
apply for funding by submitting an expression applications to be submitted for consideration.
of interest to their local council. Clubs and
Please visit www.dtpli.vic.gov.au/grants
associations are advised to contact their local
for next assessment period cut off date.
council about timelines and arrangements for
accepting expressions of interest.
Photo courtesy of AFL Victoria
7
3. What types of activities
might be funded?
Improving participation Other considerations:
outcomes is a key objective
• councils must make
of the program. Applications
timely contact with AFL
must clearly demonstrate
Victoria and Netball
how the project will improve
Victoria representatives
program outcomes.
(where applicable) to
Examples of potential
discuss project ideas,
projects include:
seek their input and
• modifying existing football support into the planning
and netball facilities to and design of facilities
improve access and and participation/
increase use such as: programming initiatives
-- unisex change room • councils should
facilities and amenities incorporate universal
for players and umpires design principles
-- multi-purpose into projects
meeting spaces • councils are encouraged
to incorporate
• development or
environmentally
upgrading football and
sustainable design
netball playing surfaces
into projects
• development or
• projects must meet the
upgrading of football or
relevant standards (for
netball lighting.
example lighting projects
All project applications will should comply with
be assessed against the Australian Standards for
Country Football and Netball the respective sport)
Program eligibility and • councils are encouraged
assessment criteria. Smaller to explore funding
scale local level projects models that demonstrate
are encouraged. stakeholder commitment
Local councils must discuss to the project
their project proposals with • facilities planned in
a Sport and Recreation functional, self-contained
representative before stages are eligible.
submitting applications.
8 Country Football and Netball Program Application Guidelines3.1. What will not be funded? • repair of facilities damaged by vandalism,
fire or other natural disasters where the
The Country Football and Netball Program will damage should be covered by insurance
not fund the following activities: • requests for ongoing operational costs such
• facilities where tenants are in breach of as, but not limited to, salaries, electricity,
adhering to the Victorian Code of Conduct water and other utilities
for Community Sport • requests for the purchase of recreation,
• requests for retrospective funding, entertainment, sporting, maintenance or
where projects have commenced or are any other equipment, community transport
completed prior to receiving funding or any other type of vehicle
approval (includes, but is not limited to, • upgrading or redeveloping kitchen facilities
construction, site clearing, earthworks and/or toilet facilities, except as part of a
and building works) larger project that meets the objectives of
• projects that do not meet the the funding program
eligibility criteria • projects previously funded by DTPLI/
• projects that do not meet the objectives of DPCD, unless applicants can demonstrate
the program additional or new uses resulting in
increased or innovative participation/
• project management fees, unless an
programming outcomes
external person is appointed or an internal
staff member is appointed to the project • the replacement of like-for-like surfaces
management role (to be demonstrated by (e.g. netball hard-court surface is being
a letter from the council’s Chief Executive replaced by a similar hard-court surface)
Officer to confirm the arrangement) will not be considered a priority to receive
funding unless it can be demonstrated
• projects that do not meet the relevant
that additional uses are proposed and/
Australian Standards (e.g. lighting projects)
or a multi-purpose element is included.
• projects where contributions from funding Exceptional circumstances may be
partners are not confirmed considered where a safety and/or standard/
• applications from organisations other than compliance issue is evident
local government authorities • projects that do not support the principles
• the purchase of land of universal design and environmentally
• projects that require ongoing funding or sustainable design.
support other than the initial grant In undertaking assessments of Country
• routine or cyclical maintenance works to Football and Netball Program applications,
existing facilities Sport and Recreation Victoria (SRV) will
• facilities where little or no public access take into account a council’s performance
is available on outstanding SRV projects, in particular
where a council has not submitted acquittal
• facilities designated for electronic documentation for completed projects or
gaming machine operations. In addition, has overdue projects without requesting
applications where the recipient a variation.
organisation/s receive revenue from
electronic gaming machines will generally
be given a lower priority
94. What are the funding details?
Councils may be successful in receiving up to • applications where two or more football
$100,000 per financial year. This can comprise and netball clubs benefit from the project
one larger project seeking $100,000 or up to • applications for projects that are of
three smaller projects across different sites. regional significance and with strong
At the discretion of the Country Football participation outcomes
Netball Program Steering Committee, only
• applications where a football and netball
councils invited to resubmit applications can
club has recently been affected by a natural
reapply to the following assessment period of
disaster such as flood or bushfire.
the program, rather than waiting to resubmit in
the next financial year. Applicants may be asked to consider a
revised project scope and smaller grant
The cashflow of each grant will be negotiated
amount as part of the assessment process.
with each council individually following
Councils should speak to their Sport and
approval of the grant.
Recreation representative regarding the
In order for a project to receive $100,000, application of the above criteria in determining
the project must be deemed as an exceptional whether a proposed project is likely to be
project or circumstance. Exceptional projects considered exceptional.
should include one or more of the
following elements:
• applications where both the football and
netball components of the club jointly
benefit from the project
DTPLI funding towards total project costs (excluding GST) will be based on the following ratios:
Funding available LGA Funding Ratios
Up to $100,000 1 Frankston, Greater SRV $1 : $1 local
Dandenong and Kingston 2
Councils may be successful
in receiving the total Cardinia, Casey, Hume, SRV $1.5: $1 local
maximum funding of Melton, Mornington
$100,000 consisting of up Peninsula, Nillumbik,
to three applications per Whittlesea, Wyndham and
financial year. Yarra Ranges
Ballarat, Bendigo and SRV $1.5: $1 local
Geelong
Rural SRV $2: $1 local
2
1 Consideration will be given to claiming in-kind expenses to a maximum of 25 per cent of the
total project cost. Councils must underwrite any in-kind contribution.
2 Clubs competing in leagues affiliated with AFL Victoria Country only are eligible to apply.
10 Country Football and Netball Program Application Guidelines5. What is the application process?
There are some important steps to consider Step 3: Apply online using
before submitting an application to the My Grants as preferred method
Country Football and Netball Program.
To apply, go to www.dtpli.vic.gov.au/grants
Step 1: Check your eligibility
Make sure you have the information you
Only councils can apply directly to DTPLI need to apply on hand, including required
for funding. documents, and click on ‘Apply online’ to
submit your application through My Grants.
Other important information about this grant
You will receive an Application Number
program and the application process can be
when you submit an application online.
found at www.dtpli.vic.gov.au/grants
Please quote your Application Number in all
Step 2: Discuss your project idea correspondence relating to your application.
with SRV, AFL Victoria and Netball
Victoria representatives
Advantages of applying online
Submitting your application online through My Grants ensures it is received by DTPLI
immediately and can be processed in the most efficient way. If you need assistance
with applying online, please call the Grants Information Line on 1300 366 356 between
8.30am – 5pm weekdays.
Attaching required information
You can attach documents to your online application as long as they are in an acceptable
file type (for example Word, Excel, PDF or JPEG) and don’t exceed the maximum file size.
Remember these tips:
• Attached files must not be larger than 2MB in size (for help on attachments, see
www.dtpli.vic.gov.au/my-grants-help-index)
• When you submit your application online check carefully to ensure all your attachments
have been uploaded.
If you have documents to submit that cannot be attached to your online application you can
email them to grantapplications@dtpli.vic.gov.au, quoting your Application Number. Attach
all documents to one email, zip the files if required.
You can also send documents on a CD or USB, quoting your Application Number, to:
Department of Transport, Planning and Local Infrastructure
Grants Delivery
GPO Box 2392
Melbourne, Victoria 3001.
Alternatively, you can download the application form from www.dtpli.vic.gov.au/grants
Once complete, email it, along with any required documents, to grantapplications@dtpli.vic.gov.au
116. How will applications be assessed?
A Country Football and Netball Program Applications must also provide all the relevant
Steering Committee has been formed supporting documentation, to secure grant
to oversee this program including the funding. The Application Form asks for a
assessment of applications. The committee description of the project, response to the
comprises representatives from SRV, Regional assessment criteria and an explanation of
Development Victoria, Australian Football the outcomes.
League, AFL Victoria, Netball Victoria and the
Questions (for example, What will the project
Municipal Association of Victoria.
achieve? Why? How? Who?) are incorporated
There are a number of common features in under the Assessment Criteria section.
successful applications. These applications are
The percentage weightings allocated to the
well planned, involve relevant stakeholders, and
criteria represent the importance of the
are clear about what they are aiming to achieve.
different weighting DTPLI will use to assess
Answering each of the assessment criteria
project applications.
questions will help applicants develop a more
thorough project proposal.
Grant applications will be assessed against
the Country Football and Netball Program
assessment criteria and the required
documents set out in this section.
12 Country Football and Netball Program Application Guidelines6.1. What are the assessment criteria?
What? Describe the extent to which the outcomes of your project will:
50% • increase (or in certain cases maintain) participation in country football and
netball and address the demand for facilities. For example, as a result of the
project, what will be the additional participation and programming outcomes?
Please provide support letters that clearly state how each partner will benefit
• consider multi-use and improve the quality and range of football and
netball opportunities
• encourage the broadest possible community participation in sport and
recreation activities
Why? Demonstrate the extent to which the project:
20% • responds to identified community needs and issues and is supported strategically
by other local or regional plans and/or AFL Victoria or Netball Victoria planning
• responds to identified community needs and issues, based on consultation and
addresses a gap in the provision of local facilities
How? Demonstrate the extent to which the project:
20% • clearly identifies the project scope, methodology and proposed outcomes that
can be completed within a prescribed timeframe
• includes the provision of quotations/internal cost estimates, schematic plans for
the project
• includes confirmation of funding contributions (both financial and in-kind) with
letters detailing level and type of in-kind contribution provided
• encourages innovative approaches to address items such as risk management
(in accordance with the AFL Victoria and Netball Victoria’s minimum standards),
universal design principles, multi-use and environmental sustainable design
• includes project costs provided by a certified quantity surveyor, tender price or
independent qualified expert for projects with a total project cost of more than
$500,000 (excluding GST)
Who? Demonstrate the extent to which the project:
10% • consults and collaborates with a variety of stakeholders including AFL Victoria and
Netball Victoria (where applicable)
136.2. Information you will need to provide as part of your application
Councils are required to submit the following mandatory documentation with
your application:
All applications
̉̉ Schematic plans endorsed by the project partners
̉̉ Site/aerial plan (showing location of project)
̉̉ Lighting plans (for lighting projects)
̉̉ Quotes, internal cost estimates
̉̉ Quantity surveyor estimate, tender price or independent qualified expert report for projects
over $500,000 (excluding GST)
̉̉ Evidence of confirmation of funding sources (for example, local government report
confirming contribution, club bank statements)
̉̉ Letters of support from organisations that clearly indicate how the group will either support
or benefit from the project (as described in the ‘What’ section of the Assessment Criteria)
̉̉ Project management framework
̉̉ Relevant sections of local government reports/plans/strategies/community consultation
to support the project (please do not attach entire documents)
̉̉ Technical and/or access audits (where available)
̉̉ Completed Victorian Code of Conduct for Community Sport Form for Tenants from
all clubs that are tenants of the facility
If applicable
̉̉ A legally binding land-use agreement for projects located on private land.
̉̉ For those projects located on school land, a completed Joint Use Agreement,
or a completed Community Joint Use Proposal to enter into a Community Joint
Use Agreement, plus a letter from Department of Education and Early Childhood
Development that indicates endorsement of the project at both the regional office
and central office level
̉̉ Where applicable attach evidence that the Aboriginal Heritage Act 2006, Aboriginal
Heritage Planning Tool has been completed to determine if a Cultural Heritage
Management Plan is required for the project. The Aboriginal Heritage Planning Tool
can be accessed at www.dpc.vic.gov.au/index.php/aboriginal-affairs/heritage-tools
14 Country Football and Netball Program Application Guidelines15
7. Conditions that apply to applications
and funding
7.1. Funding agreements The facility tenant club(s) are expected to
adhere to the Victorian Code of Conduct
Successful applicants must observe the for Community Sport. The Victorian Code
Header Agreement signed by DTPLI of Conduct for Community Sport Form for
(formerly DPCD) with each council. Tenants must be completed and signed by
each facility tenant club and submitted with
• Header agreements establish the parties
the application to DTPLI. Applications without
and their commitments and obligations
this form will not be considered for funding.
to each other and set out as the general
Further information about the Victorian
terms and conditions of funding. It is
Code of Conduct for Community Sport can
recommended that you view the DTPLI
be obtained from www.dtpli.vic.gov.au/
standard terms and conditions. These are
community-sport-code-of-conduct
accessible via the program page
www.dtpli.vic.gov.au/grants • A request to vary the timing or scope of
an approved project must be submitted to
Various terms and conditions apply to grants
DTPLI for approval prior to implementation.
and grant recipients and are not negotiable.
• Councils must inform the participating
• For each activity, an Activity Schedule is organisation, where applicable, of all
negotiated. It sets out the: funding arrangements and obligations
-- activity details in relation to the grant allocation. This
-- funding amounts includes ensuring the funded project does
not commence prior to the endorsement
-- agreed actions and payments
of the Activity Schedule.
-- activity budget
• Councils are obligated to liaise with their
-- reporting requirements Sport and Recreation representative on the
-- acknowledgement and publicity progress of funded projects, as requested
requirements throughout the life of projects as outlined in
-- other activity specific requirements the Activity Schedule.
-- notices. • The principles of the Victorian Industry
Participation Policy should be observed
• Funds must be spent on the project as throughout relevant projects. Go to
described in the application and outlined in http://dsdbi.vic.gov.au/our-department/
the Activity Schedule, unless changes are strategies-and-initiatives/victorian-
agreed to in writing. industry-participation-policy for
• Successful applications will have 18 months further information.
to complete the project.
• Projects on private land will be subject
to the establishment of a legally binding
agreement between the organisation
and local government to ensure ongoing
public access. Such proposals should
demonstrate evidence of the agreement
in their application.
16 Country Football and Netball Program Application Guidelines• Projects on school land are eligible subject 7.2. Acknowledging the
to the submission of a Notification of
Intention to the Department of Education
government’s support
and Early Childhood Development (DEECD) and promoting success
with the application.
Successful applicants need to acknowledge
• A council officer must be designated the Victorian Government, AFL, AFL Victoria
to manage the project and provide and Netball Victoria’s support through the
information to the department according to provision of a grant from the Country Football
the following key reporting requirements: and Netball Program.
-- a Project Management Framework must
be completed and submitted with the Promotional guidelines form part of
application form for all projects 3 the funding agreement and include the
requirement that all activities acknowledge
-- councils must obtain their Sport and
the Victorian Government, AFL, AFL Victoria
Recreation representative endorsement
and Netball Victoria’s support through
of key documents such as schematic
logo presentation on any activity related
plans and briefs prior to contractors
publications, media releases and promotional
being engaged
material; and/or placement of a Victorian
-- councils must provide project acquittal Government endorsed sign at the site of
documentation as required infrastructure activities.
-- councils are expected to guarantee
the cash flow payments towards works The Minister for Sport and Recreation is
where a community organisation is to be given the opportunity to participate
providing funding contributions for in any formal activity associated with the
a project. commencement, progress or completion of
a facility or to officially open or launch the
project. Openings and launches of Country
Football Netball Program projects are to
be co-ordinated through the Office of the
Minister for Sport and Recreation. Councils
considering staging an opening or launch
should give adequate notice.
Successful applicants may be required to
contribute information on activity outcomes
for use in program evaluation reviews or the
department’s marketing materials.
3 A Project Management Framework is a
statement/spreadsheet that includes the
name of the council officer responsible
for the project, project responsibilities
and the project timelines. The Project
Management Framework fact sheet
along with a basic Project Management
Framework template, can be obtained
from www.dtpli.vic.gov.au/grants
178. Resources and additional information
Further information on each of the Voluntary Labour and In-kind Support
following items can be found at
Consideration will be given to claiming in-kind
www.dtpli.vic.gov.au/grants
expenses to a maximum of 25 per cent of the
Universal Design Principles Fact Sheet total project cost.
The concept of universal design is to make Schedule of Use
the built environment more usable to as
A schedule of use is a list of all the sport and
many people as possible, at little or no
recreation activities, highlighting the extent
additional cost.
to which the proposed facility development
Environmentally will be used. The schedule summarises the
Sustainable Design type and duration of the activity over a period
of time and is a valuable tool to measure
Proposals are encouraged to incorporate
participation outcomes.
environmentally sustainable design initiatives
in project designs. Victorian Code of Conduct for
Community Sport
Competitive Neutrality Policy
The facility tenant club(s) are expected to
Under the Council of Australian Governments
adhere to the Victorian Code of Conduct for
(COAG) Competition Principles Agreement,
Community Sport or related State Sporting
Victoria is obliged to apply the COAG
Association Code of Conduct. Further
Competitive Neutrality Policy.
information can be obtained from
Capital Replacement Planning www.dtpli.vic.gov.au/community-sport-
code-of-conduct
A capital replacement plan is a tool that
can help you plan for the maintenance SunSmart Online Shade Audit Tool
and eventual replacement of facilities. The
SunSmart’s online shade audit tool helps
development of a capital replacement plan is
determine whether existing shade at a
now a standard condition for many Sport and
site is adequate and provides practical
Recreation Victoria grants where facilities need
recommendations to improve both built and
to be periodically replaced or renewed.
natural shade. For further information visit
www.sunsmart.com.au/shade-audit/
18 Country Football and Netball Program Application GuidelinesPlanning Guides Accessibility
Sport and Recreation Victoria (in collaboration
If you would like to receive this publication
with industry stakeholders) has developed
in an accessible format, such as large
a series of planning guides for sport and
print or audio, please contact the Grants
recreation facility development which include:
Information Line on 1300 366 356, or
• Community Sporting Facility Lighting Guide email information@dtpli.vic.gov.au
• Netball Court Planning Guide This publication is also published
• Artificial Grass for Sport Guide in PDF and Word formats at
www.dtpli.vic.gov.au/grants
Copies of these planning guides can be found
at www.dtpli.vic.gov.au/sport
The AFL has developed a Preferred Facilities For preliminary information on this
Requirement document to provide guidance or any other grant program please
in the development of football facilities. contact the Grants Information Line on
The document can be found at 1300 366 356 for the cost of a local call
www.aflvic.com.au (except from a mobile phone) on any
weekday between 8.30am and 5pm
(except for public holidays).
19DTPLI7859_12/13
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