Cyber Village Academy 2020-2021 School Year COVID-19 Safety Procedures
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Cyber Village Academy
2020-2021 School Year
COVID-19 Safety Procedures
Updated 12/29/2020
PASCAL Program:
Programming will remain the same throughout the school year; 100% online education. The only
change would be if we move to Phase 3 when no students would be allowed on campus,
therefore no study center would be available to all students.
Students will have a morning advisory assigned Monday - Wednesday and participate via Zoom.
Fusion Program:
Phase One: Regular Hybrid Model (Monday - Wednesday on
campus, Thursday - Friday online)
Data does not support us starting in a regular hybrid model.
Phase Two: Altered Hybrid Model (100% online learning with
Study Center 5 days a week)
January 4 - 22, 2021: Mini Term 4 (End of Semester 1)
Grades K – 4: Monday – Wednesday 8:30 -11:30 am on-campus direct instruction
available, 11:30 a.m. – 3:30 p.m. virtual instruction. Thursday & Friday 100% virtual
instruction, sign-up required to maintain cohorts
Grades 5 – 12: 100% virtual instruction, no on-campus time available
Critical Sector Child Care Available Monday – Friday, when school is in session
January 26, 2021: Start of Semester 2 (Mini Term 5) we will return to the same programming
from the beginning of the 2020-2021 school year.
Grades K – 4: Monday –Wednesday 8:30 – 11:30 a.m. on-campus direct instruction
available/Virtual off campus, 12:30 – 3:30 p.m. Virtual instruction, Study Center
available. Thursday & Friday: 100% online learning Study Center available, sign-up
required to maintain cohorts
Grades 5-12: 100% virtual instruction. Optional Study Center on-campus Monday –
Friday 8:30 a.m. – 3:30 p.m., sign-up required
1Phase Three: 100% online learning with no study center
Similar to Phase Two, but students will not be on campus for Study Center. 100% online
learning schedule remains the same as in Phase Two.
Tier 1 Critical Care workers students age 12 and under will be allowed to come to Child Care
from 8:30 a.m. - 3:30 p.m. by signing up in advance, they must verify employment and work
hours..
General Information:
Phase Two: Current plan for January 26, 2021 return to
school
What will the Virtual lessons for all students
hybrid model look ● Students will receive live, direct instruction via Zoom from their
like? teachers Monday - Wednesday.
● Students may attend class from home or register to attend Study
Center and login to class
● Grade K-4 will have the option to come to school and receive
face-to-face instruction from their teachers Monday-Wednesday
Study Center:
● Monday - Friday from 8:30 a.m. - 3:30 p.m.
● Students will need to preregister a week in advance to attend
study center
● Cohorts of students will be assigned to a classroom.
Masks, social distancing and 50% capacity will be required for on
campus students.
Can families select Yes, they can. Students are not required to attend any in-person learning
to do full-time or study center at school. Students in grades 6-12 can choose to move
distance learning? to the PASCAL program if they want a more self-directed program,
otherwise the Fusion program will have more direct instruction and
contact with teachers and students, following a specific schedule.
Why would students Coming into the building will provide students an opportunity to
choose to come to connect directly with their teachers, staff and other students.
school?
Could this plan Yes. Our plans could change as we continue to look at data provided by
change? MDH and direction from MDE. In addition, we will monitor our local
2district data (CVA) to help ensure that we are making decisions based
on the current situation. For instance, if there is a positive outbreak at
school, we may need to switch to Phase 3 of our Safe Learning Plan,
where we are in 100% online learning with no study center available. If
the situation is improving we may work to increase the direct instruction
opportunities for students who wish to come on campus for live, face-
to-face lessons.
Do children and All teachers and students will follow the schedule provided by the
teachers have to school for in-person and online learning. The schedule will be
follow a schedule consistent through all three phases. Individual student schedules are
both in-person and being created and sent to families..
online?
Will students have All students PASCAL and Fusion will have Advisory Monday -
an advisor to check Wednesday from 8:30 - 8:50 a.m. All teachers will be assigned to an
in with? advisory to help support students academic and SEL needs. Additional
support staff are available to work with and support students.
What Personal ● All staff and students will receive a school facemask. All staff
Protective and students are expected to bring a facemask to wear and are
Equipment will the highly encouraged to have an extra mask in their backpack. The
school provide for office will have emergency disposable masks for those who
each classroom? forget their mask.
● All staff will be provided a facemask and face shield. Face
shields will be worn by staff as an additional protection for all, it
does not take the place of a face mask unless there is the
appropriate medical documentation on file.
● Teachers will have a plexiglass divider in order to provide
individual instruction to students when social distancing cannot
be followed.
● Cleaning and sanitation products will be available for each
classroom.
● Note: Classroom windows will remain open as weather permits,
unless there are other risk factors.
3STUDENTS:
Expectations for Students & Families
Students on campus
Phase 2:Altered Hybrid: 100% online learning with Study Center
Before coming to Parents and students answer the following questions:
school ● Have you or anyone in your household had any of the following
symptoms in the last 14 days: sore throat, cough, chills, body
aches for unknown reasons, shortness of breath for unknown
reasons, loss of smell, loss of taste, fever at or greater than 100.4
degrees Fahrenheit? (No medication has been given to control
temperature in the last 48 hours and fever free for the last 24
hours.)
● Have you or anyone in your household been tested for COVID-
19 (waiting for test results)?
● Do you have any reason to believe you or anyone in your
household has been exposed to or acquired COVID-19?
● To the best of your knowledge have you been in close proximity
to any individual who tested positive for COVID-19?
If the answer is “yes” to any of these questions keep students home.
Make sure that student has 1-2 masks at all times.
● Masks are part of the required dress code. Parents and guardians
must ensure that students have a mask, the school will provide
one reusable mask per student. Please mark your students’ with
their initials.
● Please wash masks daily or have multiple masks available.
● The school will have emergency disposable masks available for
students.
When students ● Students should remain in the car. Staff will come to the car and
arrive to school do a temperature check for all students. Anyone entering the
building will be required to have a temperature check.
● If a student has a temperature greater than 100.4 they will not
exit the car and will be asked to return home
● If students are seated on the passenger-side of the vehicle it will
help speed up our processes at school drop-off.
● Parents/Guardians are asked to not enter the building for drop-
off and pick-up. If there is a need to enter the building please
4call the main office.
Don’t forget to bring:
● No sharing of school supplies, please make sure you pack your
own supplies.
● Water bottle. No water fountains will be available at school
● Bring your own device if you have one. Disinfect the device
prior to bringing on to campus.
Transportation While you are waiting for the bus:
(Only provided in ● Wear your mask and maintain 6 feet apart from each other
Phase one for
students living in Riding the bus or other provided transportation:
St Paul. Phase 2 ● A temperature check will be performed by the bus driver and is
transportation is required, prior to boarding the bus.
only for qualified ● Students will be seated from the back to the front, and unload
critical care from the front to the back.
worker students) ● Assigned seats for all bus riders to avoid contamination.
Siblings and students living in the same household can sit
together.
● Students must abide by the following rules:
○ Masks are required 100% of the time on the bus
○ As much as possible, students should avoid touching any
surfaces - including handrails, seats, windows, etc.
○ Students must stay seated in their seats during the entire
ride.
○ Students are to limit talking as much as possible to avoid
spreading air-borne illness.
○ If students do not follow these rules, they may lose bus
privileges.
Additional safety procedures:
● Windows and roof hatches will be open (weather permitting) for
air circulation.
● Buses will be disinfected between each trip.
Critical Care Worker Student Transportation:
Transportation will be provided for students living in the city of St. Paul
based on enrollment paperwork submission for transportation. Students
must live more than 2 miles from school to qualify for transportation.
Community bus stops or alternative Type III transportation may be
used for pick-up. Please refer to the Critical Care Worker Document
When students Teachers/staff will establish the following routines and expectations:
arrive on campus ● Students will stay in the vehicle until they are temperature
5scanned to enter the building.
○ If a student has a temperature of 100.4 or above or other
COVID symptoms, they will be asked to return home.
○ If a student develops a temperature or symptoms during
the school day they will be sent to the separation room
and wait there with adult supervision until they can be
picked up.
● Students will stay 6 feet apart as they line up to enter the
building.
● Parents/guardians will stay in cars
● Staff will use disinfecting wipes for surfaces
● Staff will develop a hand washing protocol and the use of hand
sanitizer before entering the classroom. Staff will also encourage
students to sanitize their materials from home.
● Students will be asked to sanitize their device if they brought
one from home.
● Lockers will be assigned to students as needed. K-4 will have
assigned spaces to keep their school supplies so they do not need
to bring them back and forth.
● Social distancing will be required! Everyone should follow
social distancing expectations. Stickers will be on the floor to
help remind students/staff of expectation.
Lunch Procedures Teacher and staff will establish the following expectations:
● Lunch will be brought from home for all students
● No meals will be provided at school.
● Bundled meals will be provided for students who qualify for
free and reduced lunch. Families can use the bundled meals to
create daily lunches and students will then bring lunch with them
to school.
● Bundled meals are available for other students to purchase if
they would like by contacting the main office.
● Students will eat in their assigned areas, when weather permits
students will have lunch outside.
● Students will wash hands or use hand sanitizer before and after
their meal.
● Masks may be removed during eating time. When the student is
finished eating they will put their mask on before leaving their
assigned seat.
● Students/staff will sanitize their space when they have finished
eating and cleaned up their area.
● Devices will not be used during mealtime.
Daily Schedule ● The school day is from 8:30 a.m. - 3:30 p.m.
● Monday - Wednesday students will start each day with advisory
at 8:30am.
6● Students will then follow their course schedule and attend class
by logging in to the Zoom meeting with their teacher and
classmates.
● Teachers will give direct instruction and assign necessary work
during the class period. Teachers and support staff will also be
available to support students during the class time.
● Students may attend a breakout session with a staff member
and/or other students during the class period to support learning.
● Attendance will be taken during advisory and each class period
throughout the day.
● Moodle pages will be used to communicate the teacher’s
schedule and classwork. Parents can access this information
through their students’ account.
● Students who attend Study Center will login to their classes
through Zoom on their personal device or a device at school.
● Students who are attending school from home, will login to their
classes through Zoom for lessons.
● Students are encouraged to bring their own device to school if
they have one. This will help alleviate potential cross
contamination between students.
Classroom Teachers will establish the following routines and expectations:
Routines & ● Students will keep their backpacks under/behind their chairs.
Expectations ● Students will remain at their desk unless other directions are
given.
● Students must not touch the plexiglass dividers unless it is
cleaning time.
● Students are to use only their own supplies. No sharing.
Emergency supplies will be provided by the teacher.
● If school supplies are given to students, students will wash hands
before and after use. Supplies will be sanitized immediately
after use or placed in a bin to be sanitized at a later time.
● Students must bring their own water bottles. Water fountains
will not be available. Water bottles can be refilled at sinks in
classrooms. Water bottles should be brought home daily to be
washed and sanitized.
For the safety of students and staff, if these procedures are not followed,
students may lose the privilege of coming into the study center.
Hallway Teachers will establish the following routines and expectations:
Expectations ● Always stay 6 feet apart
● Follow floor stickers for reminders
● Keep masks on
● Keep hands to self
7● Limit unnecessary talking
● Do NOT touch any surfaces
● Must have permission to be in the hallway
● Specific passing time and bathroom breaks will be assigned by
location in the building to limit potential for cross contamination
● We will not use traditional hall passes this year, all movement in
the building will be with adult permission
Bathroom Teachers will establish the following routines and expectations:
Expectations ● Always stay 6 feet apart
● Only two students in the bathroom at a time
● Students must wait in line 6 feet apart if there are two students in
the bathroom.
● Students may only use the bathroom with adult permission
● Thorough hand washing is required.
● We will not use traditional bathroom passes this year.
Mask Breaks Teachers will establish the following routines and expectations:
● Grades K - 4: Classes will have multiple mask breaks outside
(weather permitting), during recess and other times as
appropriate in the daily schedule. Non-recess breaks will be a
maximum of 10 minutes each.
● Grades 5 - 12: students will have 2-3 scheduled mask breaks
outside (weather permitting), during recess and other times when
classes may be held outside. Non-recess breaks will be a
maximum of 7 minutes each. This will be a quick walk outside
and around our outside space. Masks must be worn until
students are outside and a staff member gives permission to
remove masks.
Recess Teachers will establish the following routines and expectations:
● All students will still have a scheduled recess outside daily.
Grades will have scheduled time outside.
● Monitoring of students while outside will be in place. Assigned
areas will be established as needed.
● Students should maintain 6ft of social distancing at all times.
● Staff will establish indoor recess routines when weather does not
permit outdoor recess. (i.e. heavy rain, temperatures below 0.)
What if a student ● The student should tell their teacher/staff member immediately
starts to feel sick ● The student will be taken to a designated separation area and
during the day? supervised until picked up.
● Transportation:
○ Parent/guardians should pick up the child immediately.
8○ Parent/guardians should get the student tested or contact
a doctor as soon as possible.
○ If a parent cannot pick up the student right away, the
school will provide transportation through Type III
transportation to a designated location agreed to by the
parent/guardian and school.
Dismissal/Parent Teachers will establish the following routines and expectations:
Pick-up ● All students will clean up their space and put personal materials
in their backpack.
● All students will sanitize their workstation.
● Students will exit out of their assigned exit door when they are
excused by the staff member in their space.
● Staff will stagger exit times to limit the number of students in
the hallways at one time (i.e. 1-2 minute intervals by classroom)
● Pick-up will be assigned by grade level or last name (still TBD)
● Students walk to their location for pick-up and immediately get
in the vehicle.
● Students will not congregate
● Students will maintain 6 feet of social distancing if they are
waiting for their ride.
● Students will wear their masks until they enter their vehicle or
they have received permission from a staff member
Grades K - 4: Pick up at 11:30-11:40 a.m.
● Students will be escorted out of the building by a staff member.
● Maintain 6 feet of social distancing while in line
● Keep masks on until they enter the vehicle or receive permission
from a staff member once they are outside
After School Pick-up: 3:30 - 3:50 p.m.
● Staff will only be available until 3:50 p.m. for after school pick
up Monday - Friday.
● Parents/guardians will be charged $1.00 per minute late after
3:50pm and an additional $1 per minute until pick-up.
● No after school care is currently available.
Are visitors ever ● In general, visitors are not allowed on campus.
allowed? ● Parents will not be allowed to enter the building for pick-up and
drop-off.
● In the event there is a need for a visit on campus, they will be
allowed on a case-by-case basis and arrangements will be made
through the office manager or administration.
● All visitors will have their temperature checked before entering
the building. Face masks are required for all visitors unless there
9is medical documentation provided that a face mask cannot be
worn. Once in the building, visitors are to wash hands and/or
use hand sanitizer provided by the office.
● We are not allowing outside volunteers at this time.
Phase Three: Student Expectations: 100% Online Learning -
NO Study Center
A note to parents ● The school day is from 8:30 a.m. - 3:30 p.m.
and guardians ● Please avoid scheduling activities during school hours, especially
Monday - Wednesday when live virtual lessons are being taught.
● As always, we will work with particular family circumstances,
but there must be communication with the main office and
teachers.
What will an ● The school day is from 8:30 a.m. - 3:30 p.m.
online learning ● Monday - Wednesday students will start each day with advisory
day look like? at 8:30am.
● Students will then follow their course schedule and attend class
by logging in to the Zoom meeting with their teacher and
classmates.
● Teachers will give direct instruction and assign necessary work
during the class period. Teachers and support staff will also be
available to support students during the class time.
● Students may attend a Zoom breakout session with a staff
member and/or other students during the class period to support
learning.
● Attendance will be taken during advisory and each class period
throughout the day.
● Moodle pages will be used to communicate the teacher’s
schedule and classwork. Parents can access this information
through their students account.
What learning PowerSchool is our Student Management System. This is where grades,
platforms will be attendance and personal records are kept.
used?
Moodle is our Learning Management System. This is where students
will access teacher pages. Teacher pages will include links to live
lessons, assignments, classroom expectations, syllabi, and additional
learning tools.
Edmentum is our PASCAL curriculum delivery system. If a student is
registered in a PASCAL course they will access their curriculum here.
10Support Services All support services will still be offered. We will offer comparable
services determined by the phase that we are currently operating in.
● SPED: services will follow IEP/504 plans.
● ADSIS: students will work independently and/or in small groups
with a staff member.
● ELL: students will work independently on assignments
● Title I: students will work independently and/or in small groups
with a staff member.
● We have social workers and other support staff to work with
students throughout the year. If a student is having difficulty and
needs someone to connect with please contact the student’s
advisory teacher, a trusted staff member or administration for
support.
Critical Care Childcare will be provided for Critical Care Workers children age 12 &
Worker - Child under. Child care will be provided for Tier 1 critical care workers that
Care meet the following criteria:
● Care is for extreme circumstances - no other care is available
(i.e. no other adult is available at home to care for the child)
● Critical care workers must be working during school hours of
8:30 am - 3:30 pm to qualify for care.
● Verification of employment and title is required to qualify.
Please note the following:
● Care will only be provided during school hours of 8:15 a.m. -
3:30 p.m. There will be no before or after school care.
● Transportation will be provided for students living in the city of
St. Paul based on enrollment paperwork submission for
transportation. Students must live more than 2 miles from school
to qualify for transportation. Community bus stops or alternative
Type III transportation may be used for pick-up.
Please refer to the Critical Care Worker Document
Students: COVID Leave Policy
Once you have 1. Notify your parent/guardian or staff member of your symptoms
symptoms immediately
2. You (and all siblings or others in the same household) will be
sent home from school.
3. We encourage that student(s) get tested as soon as possible
4. Wait for test results to come back or be quarantined per MN
11Department of Health guidance.
5. Continue attending school online if you feel well enough to
engage at home in school.
MDH decision tree will be used to support process:
https://www.health.state.mn.us/diseases/coronavirus/schools/exguide.pd
f
My test came back You will have to show you negative test results to the school. Then you
negative will be allowed to come back to school if you no longer have symptoms.
If symptoms persist, a doctor’s note is needed to return to campus prior
to recommendation. If you are able to learn online we encourage
students to do so as comfortable.
My test came back If positive, send the results to the main office. You will have to
positive quarantine/stay home for at least 14 days since symptoms first appeared
AND until no fever for at least 24 hours without medication AND
improvement of other symptoms (siblings and other household members
should also stay home for 14 days).
If you are able, check the learning platform and complete school work.
Siblings will also be asked to stay home for the same time period.
I didn’t get tested If you do not get tested you will have to quarantine/stay home for
recommended quarantine period and until symptom free before
returning to campus.
COVID ● If a student who has been in school has a positive COVID-19
Community test result, the school will consult with our regional response
Breakout Plan team which includes staff from the Minnesota Department of
Health (MDH) and follow their recommendations.
● As guided to MDH, staff and families (class and school wide)
will be informed via Swift K-12 (email, text, phone calls) as
appropriate. Close contacts will be notified.
● No names of students will be released regarding symptoms or
COVID cases.
Services provided this School Year
AM Drop-off Drop off will be between 8:00 - 8:30 a.m.
More details to come, with specific drop off locations.
PM After school ● After school care will not be available.
care ● Students must be picked up by 3:50 p.m. to not incur a charge
for after school care. $1/minute, $10/a day if the student is still
on campus at 4:00 p.m.
12Critical Care ● In the event we move to Phase 3: 100% online with no study
Worker Childcare center, critical care worker childcare will be provided to Tier 1
workers with children age 12 and under with no one at home to
support care and parent/guardian is at work during school hours.
● Childcare will be provided from 8:30 a.m. - 3:30 p.m. There
will be no before or after school care available in Phase 3.
● Specific criteria and expectations will be communicated with
families who request childcare.
COVID ● We will have specific paraprofessionals that will be available to
Paraprofessionals assist with various COVID related safety precautions.
& Duties ● Duties will include but are not limited to:
○ Temperature checks in the morning
○ Assisting in the classroom with staff needs to support
health and safety protocol (social distancing, masks,
escorts, etc.)
● Staffing of the separation room
● They will also provide after school care and academic support as
available
COVID Separation This space separate from others and not being used regularly. Students
Room will go here upon feeling sick. Full PPE will be provided for the staff
who supervise this room.
Mental Health Social workers and school staff will be available to support students and
Services offer services.
Cleaning ● CVA will have daily cleaning happening throughout the week
crew/custodians for areas occupied by students.
● High touch surfaces in the classroom and around the building
will be disinfected throughout the school day.
● Regular cleaning crew will be in the building in the evenings
doing their normal cleaning with extra sanitation.
● There will be sanitizing wipes and sanitizing stations available
throughout the building.
● An electrostatic ionizer will be used daily when the building is
not occupied to support sanitation of surfaces in the building.
13STAFF:
Expectations for All Staff
Teachers will be on campus, on a set schedule based on student
need.
Before coming to 1. Make sure you have two masks with you.
school 2. Check how you are feeling.
If you are experiencing any COVID-like symptoms (list at end
of this doc), do not come onto campus.
3. Ask yourself these 4 questions?
● Have you or anyone in your household had any of the following
symptoms in the last 14 days: sore throat, cough, chills, body
aches for unknown reasons, shortness of breath for unknown
reasons, loss of smell, loss of taste, fever at or greater than 100.4
degrees Fahrenheit? (No medication has been given to control
temperature in the last 48 hours and fever free for the last 24
hours.)
● Have you or anyone in your household been tested for COVID-
19 (waiting for test results)?
● Do you have any reason to believe you or anyone in your
household has been exposed to or acquired COVID-19?
● To the best of your knowledge have you been in close proximity
to any individual who tested positive for COVID-19?
If the answer is “yes” to any of these questions you must stay home,
contact COVID Coordinator and Director.
When arriving to 1. Put your facemask on before entering the building.
campus 2. Use hand sanitizer before entering the building, or wash your hands
upon entry.
3. Temperature check (self-scan) at the front office.
When inside the Always:
building ● Have your facemask and face shield on. (The school will provide
you with both.)
● Remain at least 6 feet apart from others.
14● Follow safety posters and floor markings.
● Leave classroom doors and windows open during the school day
for better air flow/circulation, when weather allows.
● Avoid touching door handles and railings when possible
Throughout the day:
● Wash your hands often and thoroughly.
● Clean surfaces (i.e. tables, chairs, door handles, etc.) often.
● Monitor how you feel. If you start to experience any COVID-
like symptoms, notify the office/administration of your
symptoms and go home. Get tested as soon as possible if you
would like. You will get paid for this day without having to use
a PTO day, if you have arrived on campus.
Making copies:
● Pick up copies before school, during your prep, and after school.
● Only one person is allowed in the teacher workroom.
● Do NOT send students to pick up copies.
● Wash your hands prior to entering the copy room.
● Go paperless as much as possible, this decreases the likelihood
of cross contamination.
Specific Guidelines for Classroom Teachers & Staff:
● Teachers must schedule 2 brain breaks (3-5 minutes) during each
class/subject throughout the day. Brain breaks are time for
students to get up and stretch, get a drink in the classroom, etc.
● When students enter your space they should wash hands or use
hand sanitizer and take a sanitizing wipe and wipe down their
assigned seat.
● When students leave your space they should take a sanitizing
wipe and wipe down their assigned seat and wash hands or use
hand sanitizer as they leave the space.
● Continue with daily lessons, and provide multiple activities each
period to increase engagement and multiple modes of delivery.
● Students should not share any general school supplies.
● If manipulatives or classroom materials are being used, they
must be sanitized after each student uses the material. Have
students sanitize immediately or have a drop box where materials
are placed to be sanitized later in the day.
● Establish routines and expectations outlined in the student
expectations area above.
● Students will remain in the same classroom throughout the day
as much as possible. Teachers/staff will travel to the students
when appropriate.
● Assigned cohorts will be in place and monitored throughout the
day in all settings.
15Paraprofessionals & other support staff:
● All services will follow specific guidelines in each student's plan.
● Specifics:
○ Support will be offered in a push in or pull out setting.
○ Specialists will hold classes outside whenever possible,
or push into the assigned classroom whenever possible.
Students may travel to specialists when specific materials
are needed for the day.
For Student Dismissal:
● Students put all personal items away in their backpacks
● Students sanitize their assigned seat or any other items they were
using during the class period/day.
When leaving to ● Leave windows open if on the 2nd floor (weather permitting).
go home ● Sanitize high touch surfaces and your workspace.
● Sanitize any other school materials used throughout the day.
● Wash your hands so that you don’t take germs home with you.
Staff: 100% Online Learning - No Study Center
Staff, stay home unless you have been assigned a specific
schedule in the building.
Work Space & ● Prior to beginning work, take care of yourself and notify the
Hours administration (Director & Assistant Director) of your absence
in a timely manner if you are feeling sick.
● You are required to work from 8 a.m. - 4:00 p.m.
● Be sure that you are prepared to work throughout the day and
follow your typical schedule.
● Make use of your prep time for self-care (take a break from the
screen), connecting with students as needed (email) and
preparing for your next class/day.
● Throughout the day find consistent times to check email and
reply to communications by the next day/24 hours. The
exception is for emails sent on Friday, which should be returned
on Monday.
● Throughout the day, continue to monitor how you are feeling. If
you start to experience any COVID-like symptoms, notify the
office/administration of your symptoms and get tested as soon as
possible.
16● If you experience COVID-like symptoms and can continue to
perform your job duties there is no need for you to take PTO. If
you are not able to perform your job duties, you should be
communicating directly with your supervisor and filling out
appropriate paperwork for PTO.
● After the workday, take care of yourself. Remember to notify
office staff or administration if you are not feeling well.
Boundaries are essential as we bring work into our home setting,
please do not feel the need to be accessible 24 hours a day.
Weekly ● A staff meeting will be held every other week with additional
Procedures meetings scheduled as needed.
● Take attendance daily and verify attendance at the end of the
week for any changes needed. Communicate changes directly to
Esther.
What if you want ● If you are not required to be in the building, try not to come to
to come into the the building. However, if coming to the building ensures that
building? you are able to better perform your assigned duties, please
connect with your supervisor.
● If you need to stop by the building to pick up materials, make
copies, etc. please notify the main office.
● Follow all safety procedures in place for being on campus.
Moodle Schedule ● Teachers: Communicate all expectations through their Moodle
& Homework page. These should be posted no later than the first day of class
and communicated to students and parents.
● Even if you are at home, you need to follow the daily schedule
and class schedule for your classes. If in person class was to
start at 8:50 a.m., your online class will start at the same time via
Zoom.
● Update and post your weekly/daily schedule on the top of your
Moodle page so it is easily accessible for all students/parents.
● All assignments, recorded lessons, daily postings should follow
a consistent format. Format is TBD by grade band.
● Homework and Unit Deadlines should be clearly communicated
to families. Student handbook policy will be followed.
Live Lessons / ● Post all links clearly on your Moodle page for each course.
Meetings ● Keep all times and links consistent for each course.
● Record and post all live meetings, by downloading to YouTube
and posting on your Moodle page with a consistent date and title
in alignment with your calendar.
● Class periods are 80 minutes, you must be available for students
throughout the entire period after your live lesson at the
beginning of each class. You should not plan on teaching for the
17entire period, chunk your lesson to keep students engaged. Plan
on doing an exit ticket or meeting for each period the last 15
minutes of the period to check for understanding.
● All classes will meet live Monday - Wednesday, with regular
online learning days on Thursday and Friday.
Learning Moodle will be the main communication area for all courses.
Platforms All assignments, links to lessons/recordings, zoom meeting links, etc.
will be posted on the teacher/course page.
Teachers and subject area teachers will have additional tools that they
use for their classes. All of these links for resources and tools should be
easily accessible on the teachers Moodle page.
Support Services Support services will continue and plans will be met through
comparable services and we will maintain mandatory services.
Scheduled time for services will remain the same regardless of the
Phase that we are delivering in.
SPED: SPED will follow IEP/504 plans, communication with case
manager and SPED director.
ADSIS: ADSIS will work individually or in small groups virtually.
EL: EL will work individually on the assigned curriculum.
Title I: Title I will work individually or in small groups virtually.
Specialists (Art, Specialists will follow their regularly scheduled times throughout the
PE, Music, Tech, week.
etc.)
End of Day/Class ● Hold an end of day/period meeting/check out.
Period Procedures ● Teachers should answer questions and review confusing
concepts and do a knowledge check (exit ticket).
Grading Policy Student Handbook Grading Policy will be followed.
Staff COVID Leave Policy
FFCRA Families First Coronavirus Response Act:
https://www.dol.gov/agencies/whd/ffcra
Every Teacher ● Each teacher is required to have at least a week of lesson plans
18Must have an in case you cannot work due to COVID-related symptoms.
Emergency Lesson ● These are Due September 8th!
Plan ● Always having a week of lesson plans planned out ahead of
time is recommended. The format will be discussed at the all
staff workshop.
Underlying health If teachers have any underlying health conditions and/or have concerns
conditions and/or about working during COVID, they need to request a meeting with the
health concerns Director and Assistant Director or Special Education Director to
discuss concerns and consider options that are available.
Meeting should be scheduled as soon as possible.
Oncy you have 1. Notify the office/administration of your symptoms
symptoms... 2. Go home (if you are not already) and get tested as soon as
possible. You will get paid for this day without having to take
PTO. If you choose not to get tested you will have to use sick
days, and you will not be allowed back in the building until
after being symptom free for 14 days.
3. If staff are able to continue to work remotely while waiting on
test results, will not be deducted from PTO.
4. If staff are not able to continue to work remotely, PTO will be
deducted for days not working.
5. The above applies to staff who are the main caregiver for
someone with the above symptoms
My test came back Come back as soon as you are symptom free for 24 hours and feel like
negative you are able to perform required job duties. If symptoms persist but
your test is negative a doctor’s note will be required to return to
campus. You will have to continue to use PTO time if you are not able
to perform essential job duties. Provide lesson plans for days that you
are not working.
My test came back 1. Send the results to the office, attention Director. If you don’t
positive provide the results to the school, you will not be able to qualify
for extended COVID leave.
2. Take time to recover and get healthy. Take at least 14
consecutive days to quarantine. If you are able, provide lesson
plans for a substitute teacher.
3. If you feel you are able to continue to work and perform
essential duties, staff may request to have the option to work
remotely if the school approves the request.
COVID Breakout ● If a staff member who has been in school has a positive
Plan COVID-19 test result, the school will consult with our regional
response team, which includes staff from Minnesota
Department of Health (MDH) and follow their
recommendations.
19● As guided by MDH, staff and families (class or school-wide)
will be informed via Swift K-12 (email, text, phone calls) as
appropriate. Close contacts will be notified.
● No names of staff or students will be released regarding
symptoms or COVID cases.
● At what point will a class/the school close due to positive staff
cases? This will be determined in consultation with MDH.
● If a class or school moves from altered hybrid to 100% distance
learning with no study center, there will be no off-days during
such a transition.
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